CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for Ihe period From 01 March 2021 To 28 February 2022 Charity name- 8urton Da$sott Village Hall Charity rnyistration number.. 221151 Objectives and Activities SORP r•feten Summary of the purposes of the charity as set out In Its governing document 1. To provide to the parfshloners of Burton Dassett a central community villa98 hall that can be let for fecrnational, community coh?$ivg a¢tivies. 2. To molntsln the facllity in accordance with the rule$ of the Charlty Commission. A v•nue for sociol and recreational use. predominantly for local resldents, but avallable for hire to any membef of th• public for approprlate use. Summary of th8 main activities in relation lo Ih05e purposes for the public benefrt. In particular. the activities, projects or ServiS identified in ltte accounts Statement ¢onfirming whether the trustees have had regard to the guidancè issued by the Charity Commission on publi¢ benefit P•ra1 17v The trustees have due regard to guldan¢e 155ued by the Charity Commission on public benefl Aildltlonal infomiation loptlonall You ma Choose lo Include further 518t8ments where relevant about.. Pol¢¢y on grant making Policy on social inve5tm8nt including Pfogram lated investment Contribution made by volunteers PAr• 1 38 Parp 1 38 Pvjl 38 Other
Achievements and Performance SORP iefeien¢e Sumrnary of the main achievefnenls of the charity, identifying the differpnrE the charity s work has ma¢L' to the circuMstanS of Ils beneficiaries and any wider benefits to sooely as a whole. 2021122 Saw the completlon of the first phose of a renovation programme In early 2021. Funds for thi$ renovation were principally provided by a grant from the HS2 Communities Fund. The maln hall has bn n0Vat¢d, with a new 501id floor and re.plastered walls. 3 new toilet block was build and a nèw foyer added. The partially renovat•d hall was mody for the relaxation of Covid rul•$ and mgular events have now re¢ommenced. to the benefit of residents. Para 1 Addltlonal information loptionall You ma choose to Include further statements where rewant about. Achievements against ob'ective5 set Perfomiance ol fundraising activit$ against obj'ectives set Investment perforrnan ainst ojb ectives Other Financial Review Review of the chafity s financial position at the end of the peri¢)d While key fundraising •v•nts could not tske place in this perlod due to Covid-19. grant lunding through Strattord District Council and ¢ontinued donations from the local cofflmunity ha5 meant that our finan¢e$ 09 we come out of this difficult eriod are relativel sèeure. ReseThe8 are held in order to cover ongoino maint•nanc• and utility costs were there to be a shortfall in revenue. There is no fomial level at which reseryes must be mzintsined. however wer8 resetves to fall below £2,000 at any Ilme the Trustee5 would meot to dis¢u$$ mitsi ating_ste Statement explaining the policy for holding reserves Statin ale held Arnount of reserves held Parniy Pard 1 22 Reasons for holding zero reseNes Details of fund materially in deficit Explanation of any uncertainties aboLrt the chanty continuing 35 a going concern Pai? 1.22 Para 1 24 nla Para 1 23 nla
Artdittonal i..fo•natinn loplionall Yc.I,' IN¢ly-.hilOSe l• Ip lijdc fijrther statements where relevant about.. I hf chdrity- prinr pal Any fundraising) lllvegimenl policy and objectives Including any so¢ial investment policy ado ted A desciiption of the prinrypal risks facing the charrty Other Pjro 1 4fj Pgrj 1 48 Structure. Governance and Management De5cnplion of charity's trusts Type of goveming document P•ro 1 25 Trust deed How Is the charity constrtut8d? P•N1 29 Charitable Trust Trust88 seledion methods including details of any constitutional provision5 è.g. ele¢tion to post or name of any person or body entitled 10 8PPOlnt one or more trustees Plia 1 25 Ele¢tion by other tru5t••s at a fomially Convened Trustee Meeting. Additional infom)atlon loption811 You may choose lo include further statements vther8 relevant about. Policies and procedures adopted for the Induction and training of trustees The charity s organisational structure and afiy wider nÈh¥ork with which the charrty works Relationship with any related parties other P4rn 1.51 pèra 1 51 Reference and Administrative details Charity name Other name the charit uses Re istered chantLnumber Charity'5 priricipal address Burton Das5ett Villa nla 221151 Top Street Northend Warwickshire CV47 2TN e Hall
Names of the charity trustees who manage the charity Datès acted If not lorwholo Tru5tg8 rlt oiricè IIF4nyl Narne 01 pernon lorbodyl en0 inttru*tse Elaino Slur.hfield Chair l.ucy Tibbles RichLird Taiilor James Gordon- Cumrning Cathèrine Bick Treasurer 10 12 13 14 15 16 17 18 19 20 Cor orate trustees Dlre¢tor name names of the d1ctOrS at the date Ihe re rtwasa roved Name of trustees holding trtle to property belonging to the charpty Tru$ts• n•m• Date6 a¢ted il not forwholp ear
Funds held as custodian trustees on behalf of others Ciescription gf the assets eld In this capacity nla Name and obiecls of the charity on whooe behalf the assets are held and how this falls w51hin the Custodian charity's oty'ects Details of arrangements for safe CLJ5tody and segregation of such assets from the charity s ovm assets Additional Infom)ation loptionall Names and addresses of advis•rs Ioptional infOatiOn1 Type of Name Address adviser Name of chlef *xecutl¥e or names of senior staff meMr9 Ioptional Infomiatlonl Exemptions from disclosure R8ason for non-disclosure of ke rsonnel details Other optional information Declarations The trustees declare that they have approved the tru$t¢g¥' rgport above. Slgned on behalf of the charity's trustees Signaturelsl Full namelsl Position leg Secretary. Chair Chair, etcl | Date Elaine StuchIld Lucy Tibbl8s Trustee 22112r22
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BURTON DASSETT VILLAGE HALL
ANNUAL ACCOUNTS 2021/22
YR TO FEB 2020 YR TO FEB 2021 YR TO FEB 2022
B/FWD 16,599.66 20,432.26 19,269.21
INCOME
Open Gardens (net of costs) 1,715.00
Council Booking for Elections 540.00 190.00 190.00
Council Grant for COVID 17,573.21 8,000.00
Other Hall Hire 2,070.09 1,025.00 3,503.00
Committee-run Event Profits 980.45 32.42 1,875.35
Other Fundraising & donations 696.46 2,114.60 5,897.94
Renovation Project Grants 57,302.00 24,242.33
Other Grants/Bequests received 133.52
1934 Club 154.72 135.38 135.38
6,156.72 78,506.13 43,844.00
EXPENSES
Electricity 383.45 925.83 747.00
LPG tanks 474.00 1,273.50
Council Tax 357.84 35.00 92.78
Water 357.27 274.58 458.31
PRS Licence 307.71 92.67
Alcohol Licence Application 70.00 70.00 70.00
Gardening 360.00 395.00 464.75
Small Asset Purchases
Renovation Costs 77,043.25 41,612.76
General Maintenance 49.98 186.00
Caretaking/cleaning 1,032.00
Insurance 437.87 451.52 479.56
AGM & other expenses
2,324.12 79,669.18 46,509.33
Surplus / (Shortfall) 3,832.60 (1,163.05) (2,665.33)
C/FWD 20,432.26 19,269.21 16,603.88
Bank Balance (end Feb) £ 19,884.93 £ 18,169.88 £ 15,854.76
Unbanked Cheques
Cash Balance (end Feb) £ 547.33 £ 1,099.33 £ 749.12
£ 20,432.26 £ 19,269.21 £ 16,603.88
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Independent examinerfs report on the Accounts for Burton Dassett Village Hall Charity No 221151 Report to the trnsteeslrnembers of: Burton Dassett Village Hall On accounts for the year ended. 2812122 Responsibilities & basis of the rnport The mernberthstees of Burton Dassett Village Hall are responsible for maintaining good records, and the preparation of the accounts Independent examineVs ststement I have completed my examinaknon. I confimi that based on the documentation provided to me that no material matters have come to my attention, in connectkon with the examination which gives me cause for concern. There are a series of best practice corrtrol, c01mplian, documentation and accounbng proknesses l %ave made the Treasurer aware of. Signed: Date: 20 December 2022 Name: Susan Wood ACMA Address: Pype Hayes. Top Street, Northend. CV47 2TW