CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 01 March 2020 To 28 February 2021 Charity name: Burton Das8ett Village Hall Charity registration numbèr: 221151 Objectives and Activities SORP refafenc• Pir41.17 Summary of the purposes of the charity as set out in its governing document 1. To provide to tho parishioners of Burton Dassett a central community vlllage hall that can be let for recreational, cornmunlty coheslve activies. 2. To maintaln th• facS11ty In accordance wlth the rules of the Charity Commission. A venue for soclal and recreational use, predominantly for loeal rosidents, but available for hire to any member of the publlc for approprlate u¥e. Summary of the main activities In relation lo those purposes for the public benefit, in particular, the aclivilies, projecls or services Identified In the accounts. Slalemenl confirming whether the Iiuslees have had regard lo the guidance issued by the Charity Commission on public benefit P91* 1 17 and P410 1.18 Tho trustees have due regard to guldance Issuèd by the Charity Commission on publlc benefit. Additlonal information loptlonal You may_choose lo include furthef slalemenls where relevanl about.. SORP i•1•￿￿¢¢ Policy on grant making Policy on social investment including program related Investment Contribution made by volunteers Par8 138 Pola 138 Piia 1.38 Other Achievements and Performance SORP ieference Summary of the main achievements of the charity. identifying the difference the charity's work has made lo the circumstances of ils beneficiaries and any wider benefits lo society as a whole. 2020121 has been a year with few opportunities to bring residents together due to Covid-19 restrictions. HoV￿ver, this hiatus has allowed us to undertake the first phase of a renovation programme in late 2020 and Into early 2021. Funds for this renovatlon were principally provided by a grant from the HS2 Communities Fund. The main hall was renovatod. wlth a new solid floor and re-plastered walls, a new toilet block was build and a new foyer added. The partially renovatsd hall was ready for the rglaxation of Covid rulgs and events have already taken place, to the benefit of rosidents. Para 1 20 Addltlonal information loptlonal) YoLt maLchoose to include further slalemenls where relevant about., Achievements against objectives sel Para 141 Perfomance of fundraising 8clivilies against obje¢lives set Investment performance a93insl ob eclives Other Par8 141 P8r4 1 41 Financial Review Review of the charity, financial position at the end of the period P•r4 1 21 While key fundraislng events could not take place in this period due to Covid-19, grant funding through Strarford District Council and continued donatlons from the local community has meant that our finances as we come out of this difficult eriod are relativel secure. Reserves are held Sn order to cover ongoing maintenance and ulillty costs were there to be a shortfall in revenue. There is no formal level at which reserves must be maintained. however wore reserves to fall below £2,000 at any time the Trustees would meet to discuss miti nla Statement explaining the policy for holding reserves stalin whLlhey are held Amount of reserves held Pora 1.22 Par4 1.22 Reasons for holding zero reserve5 Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going conGern Para 1.22 Para 1.24 nla Para 1.23 nla Additional Infomiation loptionall You ma choose to Include further statements where relevant about". The charity's principal sources of funds (including any fundraising) Inveslmenl policy and obieclives Including any social Investment policy adopleij A description of the principal risks facing the charity Other Pai• 147 Para 1.46 PDra 1 46 Structure. Governance and Management Description of charity 5 Irusl$' Type of governing document Par¥ 1 25 Trust deod How Is the charity consliluled? Para 1.25 Charltable Trust Trustee selection methods including details of any onstitulional provisions e.g. election to post or name of any person or body enlilled lo appoint one or more trustees Pafi 1 25 Election by other trustees at a formally ¢onvoned Trustee Meetlng. Addltlonal informatlon loptlonall You ma choose lo inclLrde further statements where relevant about.. Policies and procedures adopted for the Induction and training of trustees The charity's organisalional structure and any wider network with which the charitLworks Relationship with any related parties Other Pg18 1 51 Para 1.51 P¥ia 1.51 Reference and Administrative details Charil name Other name the charil use5 Re&islered charilLnumber Charity's principal address Burton Dassett Villa nla 221151 Top Street Northend Warwickshire CV47 2TN e Hall Narnes of tho charity trustees who manage the charity Dates acted il not for who ear Trustee name Offtce lif any) Narne of ptsr•on lor body) entltloij toa olnt tru8tse If an Elaine Sluchfield Chair Lucy Tibbles Richard Taylor James Gordon- Cumming Calheline Bick Treasurer 10 12 13 14 15 76 18 19 20 Cor orate trustees - names of the directors at the dale the re ort was approved Dlrnetor narn• Name of Iruslees holding lille lo property belonging lo the charity Tru•te8 name Dates aeted if not for wholè ear Fund8 held as custodian trustoe• on behalf of other• D88ciiplion ol lh• al￿11 nla hgld In thi8 c8pa¢ily Nome and obiecti ol the charity on who•e beh811 the 8•J81$ arè held and how Ihii fall$ wilttin Ihe cu•lodian charity s object• Del3119 018rranoemenlb lor sale custody and segrègation ol such asset8 from the charity's own assets Addltlon•l Inlomiatlon loptlonall Narnety and addrè•$ev of advlMr• Ioptlonal Inlomlatlon) Typo 01 Name Addro•8 •dvlJ•r Name of chlef exgcutlve or name8 of senlor Stsff memb•r* {Optlonal Information) Exemptions from disclosure Rea50n lor non-disclosure of ke rsonnel details Other o tional information Declarations The trustèes declare that they have approved the truslees, report above. Signed on behalf ofth? charity's trustees Signaturels) gt. Full namel81 Pojltlon leg Secretary, Chair. etc) Dale Elaine Siuchfield Chair Lucy Tibbles Trustee 01110121 Independent examinerfs report on the Accounts for Burton Dassett Village Hall Charity No 221151 Report to the trusteeslmembers of: Burton Dassett Village Hall On accounts for the year ended: 2812121 Responsibilitles & basis of the report The membersltrustees of Burton Dassett Village Hall are responsible for maintaining good records, and the preparation of the accounts Independent examlnef s statement I have cornpleted my examination. I confirm that based on the documentation provided to me that no material matters have come to my attention, in connection with the examination which gives me cause for concem. The accounting records are of a reasonable standard. There are a series of best practice control, compliance, documentation and accounting processes that I have made the Treasurer aware of. I have no further concerns and have come across no further matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached Signed: Date: 101h December 2021 Susan Wood ACMA Pype Hayes, Top Street, Northend, CV47 2TW Name: Address: VIrn￿ r¥ m mmm (Troo mm 58gsÉE IX