2025-03-31-accounts - The Hayes (Kent) Trust

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THE HAYES (KENT) TRUST

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

THE HAYES (KENT) TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

1. REGISTRATION DETAILS

The Hayes (Kent) Trust is a charity registered with the Charity Commission under Registration Number 221098.

The registered address of the Trust is 2 Warren Wood Close, Hayes, Bromley, Kent BR2 7DU.

2. DESCRIPTION OF THE TRUST

The Trust was established under a scheme of management made by the Charity Commissioners on 18th June 1992 to amalgamate the following charities in Hayes, Kent:

(i) The Poors Land Cottage Charity
(ii) The Poors Land Eleemosynary Charity
(iii) The Hayes (Kent) Educational Foundation.

The Trustees are to apply the income of the Trust for the benefit of the residents of Hayes for relief in need, relief in sickness, relief of the aged, the promotion of education and for advancement in life.

3. TRUSTEES

The Trust’s scheme of management provides for it to have six Trustees:

(i) One Ex-officio Trustee who is the Rector of Hayes
(ii) Two Nominated Trustees who are appointed by the London Borough of Bromley
(iii) Three Co-opted Trustees who are appointed by resolution of the Trustees.

The following served as Trustees during the year under report and were Trustees on the day this report was approved:

Reverend Amanda Spence	Ex-officio
Carol Truelove	Nominated
Alison Naish	Nominated
Brian Lightoller	Co-opted
Joanna Roberts	Co-opted
Andrew Naish	Co-opted

The titles to the Trust’s real property are registered in the name of the Official Custodian for Charities.

REFERENCE AND ADMINISTRATION

4. ADVISERS

Independent Examiner Ray Sargeant Sargeant & Co Chartered Certified Accountants 131 Hayes Lane, Hayes, Kent, BR2 9EJ Bankers Barclays Bank PLC Leicester, LE87 2BB Investment managers CCLA Investment Management Ltd Senator House, 85 Queen Victoria Street, London EC4V 4ET Property managers Property Angels Co UK Ltd T/A Curran & Pinner 94 Beckenham Lane, Bromley, Kent, BR2 0DW

5. POLICY ON RESERVES

As at 31st March 2025, the Trust’s General Funds stood at £551,117 (2024: £576,206). The Funds will be used as required to cover shortfalls in annual income in particular years. The General Funds also generate income for the Trust which is used to supplement the Trust’s income from its permanent endowment investments and its properties.

6. STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees accept that it is within their responsibility:

i) to prepare financial statements for each financial year which present a true and fair view of the state of affairs of the Trust and of its results for the year end; and to achieve that end;
ii) to select suitable accounting policies and apply them consistently;
iii) to make judgements and estimates in relation to the financial statements that are reasonable and prudent;
iv) to prepare the financial statements on the going concern basis unless that is inappropriate; and
v) to state whether or not the financial statements have been prepared in accordance with applicable accounting standards and statements of recommended practice and to give particulars of any material departure from these standards and practices and the reasons for such departure.

The Trustees acknowledge the need to keep proper accounting records, to safeguard the assets of the Trust and to prevent fraud and other irregularities.

ACTIVITIES AND PERFORMANCE

7. REVIEW OF ACTIVITIES

During the year to 31st March 2025 the Trustees met on six occasions.

The main business included the making of grants and the management of the Trust’s properties.

Grants were made for the benefit of residents of Hayes in line with the Trust’s objectives: relief in need; relief in sickness; relief for the aged; promotion of education and advancement in life.

The Trustees have had regard to the Charity Commission’s guidance on public benefit.

These reports and financial statements were approved by the Trustees on 2025.

For THE HAYES (KENT) TRUST

Carol Truelove

Andrew Naish

INDEPENDENT EXAMINER’S REPORT TO

THE TRUSTEES OF THE HAYES (KENT) TRUST

I report on the accounts of the Trust for the year ended 31[st] March 2025, which are set out on pages 5 to 9.

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 133(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
Follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
State whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 130 of the 2011 Act and to prepare accounts in accordance with these records and comply with the requirements of the 2011 Act have not been met
(2) To which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

………………………………………

Ray Sargeant Sargeant & Co Chartered Certified Accountants 131 Hayes Lane Hayes Kent BR2 9EJ

THE HAYES (KENT) TRUST

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST MARCH 2025

Income & Expenditure Incoming Resources Investment received Rent receivable Investment income Interest received Total Incoming Resources Resources Expended: Direct Charitable Expenditure Property Running Costs Management and Administration Total Resources Expended Net (outgoing) / incoming Resources For the Year Other Recognised Gains: Unrealised (Losses) / Gains on Investment Assets Net Movement in Funds Fund Balances Brought Forward Fund Balance Carried Forward	Notes	General Funds Permanent Endowment Total 2025 Total 2024
	2 3	£ £ £ £ 12,200 - 12,200 45,340 21,827 - 21,827 20,208 40,022 - 40,022 38,809 2,241 - 2,241 1,739
		76,290 - 76,290 106,096
		78,316 - 78,316 48,942 3,224 - 3,224 38,066 901 - 901 827
		82,441 - 82,441 87,835
		(6,151) - (6,151) 18,261 (18,938) (49,626) (68,564) 123,415
		(25,089) (49,626) (74,715) 141,676 576,206 1,130,958 1,707,164 1,626,697
		551,117 1,081,332 1,632,449 1,707,164

THE HAYES (KENT) TRUST

BALANCE SHEET AS AT 31ST MARCH 2025

Notes	2025	2025	2024	2024
4b 4a & 5 6 7	£ 600 47,452	£ 182,688 1,402,999	£ 600 53,573	£ 182,688 1,471,563
		1,585,687 46,762		1,654,251 52,913
	48,052		54,173
	1,290		1,260

		1,632,449		1,707,164
		551,117 1,081,332		576,206 1,130,958
		1,632,449		1,707,164

THE HAYES (KENT) TRUST

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2025

1. ACCOUNTING POLICIES

i) The financial statements have been prepared under the historic cost convention.

ii) Income & Expenditure

Rents and investment income are credited to the income account when received. Grants approved are charged to the expenditure account when disbursed. All other items of expenditure are accounted for on an accruals basis.

iii) Freehold Land & Buildings

No depreciation is provided on freehold land and buildings and the value is shown at the purchase price. In view of the movements in property values and as this property is not held as an investment, it has not been considered necessary to incur the costs of an annual valuation.

iv) Staff Costs

The Charity employs no staff and no remuneration is paid to any Trustee.

2. CHARITABLE ACTIVITIES

Purpose Relief in Need (Individuals) (Institutions) Relief in Sickness (Individuals) (Institutions) Promotion of Education (Individuals) (Institutions)	Number of Grants 2025 2024	Total Disbursed 2025 2024
	48 1 39 2 1 5 - 3 13 9 5 4 77 53	22,671 500 21,295 1,646 2,080 23,460 - 11,255 8,546 21,059 5,151 9,595
		£78,316 £48,942

3. GOVERNANCE COSTS

Management & Administration Office Costs Audit Fees 4. FIXED ASSET INVESTMENTS (a). Market value at 1stApril Purchase Net Unrealised (loss) / gains on Investments Market value at 31stMarch (b). Freehold Land & Buildings 5. INVESTMENT PORTFOLIO (at Market Value) Permanent Endowment: COIF Charities Investment Fund Income Units General Fund: COIF Charities Investment Fund Income Units Total Investments	2025 211 690 £901 2025 1,471,563 - (68,564) £1,402,999 £182,688 2025 1,015,485 387,514 £1,402,999		2024 167 660
			£827
			2024 1,328,149 20,000 123,414
			£1,471,563
			£182,688
			2024 1,065,111 406,452
			£1,471,563

6. DEBTORS

Rent deposit fund 7. CREDITORS Audit fees Rent deposit received Property Management Fee Accrued	2025 600 £600 2025 690 600 - £1,290	2024 600
		£600
		2024 660 600 -
		£1,260