Victory Hall Trust Report of the Trustees for the year ended 31[st] March 2025 Victory Hall Trust - Report of the Trustees for the year ended 31 March 2025 ## **Victory Hall Trust** ## **Financial Statements for the year ended 31 March 2024** As attached to this document Victory Hall Trust - Report of the Trustees for the year ended 31 March 2025 ## **Victory Hall Trust** ## **Report of the Trustees for the year ended 31 March 2024** The trustees present their annual report and financial statements for the year ended 31 March 2025 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust indenture, the Resolution of 16 March 2011 and the Charities SORP 2005. ## **Reference and Administrative Information** **Charity Name: Charity Registration:** The Victory Hall Trust 220940 Principal Office: Farley Hill Farm, Church Lane, Farley Hill, Berkshire, RG7 1UP. ## **Board of Trustees** ## **Managing Trustees:** Emma Tweed, Harry Cannon, Dorothy Jean Bird, Ben Teale, Christiaan Munro (Chair) **Holding Trustees:** Lord Bearsted, Lady Hill-Wood. **Bankers** CAF Bank ## **1. Structure, governance and management** Victory Hall Trust - Report of the Trustees for the year ended 31 March 2025 ## **Governing document** Victory Hall Trust is constituted as a charitable trust registered with the Charity Commission in July 1963 under charity number 220940. It is governed by an indenture from December 1919, updated by resolution in March 2011. ## **Organisational structure** The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits. The trustees meet as a body at least quarterly and are responsible for all decisions taken in relation to running the Victory Hall. Individual trustees are given responsibility for finance, maintenance and bookings. Recruitment and appointment of trustees The existing trustees are responsible for the recruitment of new trustees, elections take place at the charity’s AGM. Trustees are appointed for a 3 year term. ## **Training of trustees** Following appointment, new trustees are introduced to their new role and given access to the trust document library and introduced to the policies and procedures adopted by the charity. ## **2. Objectives** As a trust our aim is to carry out the object defined in our conveyance which is to enable the “village hall, recreation room and ground to be used and enjoyed in perpetuity by the inhabitants for the time being of the said hamlet of Farley Hill”. As a consequence of our actions a sense of community that did not exist before continues to flourish within the village, with all that use the hall, proud of a revitalised building. ## **3 Activities and achievements** ## **How our activities deliver public benefit** More than half of the residents of Farley Hill have attended an event at the Victory Hall with regular users including Farley Hill Village Society continuing to thrive in the updated facilities we as Trustees have provided and manage. ## **Community activities** Victory Hall Trust - Report of the Trustees for the year ended 31 March 2025 The hall and meeting rooms are available for use by local groups and organisations. A wide variety of activities are organised and take place including Sewing Club, U3A groups, toddler play groups and community social evenings. When facilities are not required for community use they are available for hire on commercial terms. This year our facilities were used on over 300 days with many groups organisations and individual benefiting from the improved facilities we now offer the local community. Regular maintenance has been carried out this year to ensure the facilities are in good order. ## **5 Financial review** ## **Reserves policy** The trustees have reviewed the reserves of the charity. The policy, regularly reviewed, is to hold enough funds to meet our annual obligatory costs including fuel and insurances. ## **Principal funding sources** The charity’s main source of income during this financial year has been through hiring the hall to regular users such as Farley Hill Village Society alongside casual one-off users. ## **Plans for future periods** The Trustees are investigating the upgrade or replacement of the septic tank in the coming year. ## **Statement of Trustees’ responsibilities** The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to: Select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP; Make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. Victory Hall Trust - Report of the Trustees for the year ended 31 March 2025 The trustees for the purposes of charity law who served during the year and up to the date of this report are set out on page 1. Approved by the trustees and signed on its behalf by: Christiaan Munro (Chair) 8[th] July 2025 Victory Hall Trust - Report of the Trustees for the year ended 31 March 2025 Section B Statement of assets and liabilities at the end of Ihe period Unr••tsict•d R¢•lil¢tsd fund• D•t•ll• Bl Cash fund ¢AFbahk-￿Thqm1 CAFb&nk. 15.316 6.1$0 Tolalcash fvJJd8 SV,417 Unr••rrf¢t•d nd ton*ar￿£ Endow￿￿Trt funds funds Dota119 N￿8 Fundt&%whlEh B3 Investment a$8018 Nunp Fundknthlth i¢b•lon Detail TheVwIFlalll￿d I￿T￿St) B4 Assets retained forthe charitys own use T4bfes￿d Th¢ l￿d￿r￿nd TMeV*WAall Fund¢owhkh 11 85 U¥bJllt10S N￿9 S*nfjd byw¢ halfofgllth•tru8t••v Slonaturg Pnnl Norn9 Dglgof Ch￿Sudan Munro H•Try Conn s),s2S C¢XX R24¢c4unwissi CHAIPIIY COMMISSION FOR ENfjIAND AND WALE5 Th•Wctory H•ll Trust ¢hurch Rolld, FAdryHIII 11R 220840 Receipts and pa ments accounts CC16a Forthe PBdDd rru 3110312025 To Section A Receipts and payments Unreslrs￿Èd fund$ th•fi*iMI* Rest￿tte￿ lund$ EndowMÈnt fund$ Ttstal f￿￿￿$ toth•D••r•rt£ A1 R•¢el Hplhire J6,236 Rofvnd&lGron 277 51 Sub lolallGmss inrgnTe for ARI 40.1 Ass•t and InwslmÈntsal4$. Sub lotsl JS.861 206 40,1 84406 •nt |wovement&Equipm Irvllee$ Oew¥rebJm51 1125$ 4&11J 4,8$5 874 cl￿nIng1Gar￿￿ IA•nlEnBn Ftts. li￿nCe￿a￿lcCs￿rnbe￿lP EWI . Ml 1.T4 375 1161 rnwnlpnpn Sub lolal 32,354 IISS95 urcho$fjs, (Sèe Sub total YDtalpayment5 32.354 11>593 Nfjt ofretolpt8llpoyments) A5 Ti•n6f•r• b•tw*•￿ IuDd• Co8h lundts laat yttar tnd CJ$h lunds thls y￿re￿Il 7.509 jo 7.815 ZS189 1&00Q 37.457 J7.4 4&Z67 62,641 J7,452 2UW2025 Independent examlmer's report to the trvstee5 of The Vlctory Hall Trust I report to the trustee5 on my ex3minadon of thÈ èccDunts of the The VlctDry H311 Trust (the Trustl for the yÈar ended 31. March 2025. Re5ponslbiiities and basls of ￿pOrt As the charity trustees of the Trust you are responsible forthe preparÈtlon of the accounts in accordantr with the requirements of the Ch8ritres Act 20111'the Act'l. I report in respett of my examination of the Trust's accounts carried out under set￿On 145 of the 2011 Att and in carrying out my examination I have followed all the applicable Direction5 given by the Charity Commission under section 14515llbl of the Art. lTrdependent ÈxamineT'S Statement I havè cotnpleted my exèminatton. I confi.rm that no material matters havè come to my atten￿On in tonnecknon with the eK8mination glvlng me cause to believe th3t in any mater(81 respect.. accountinE records were not kept in respect ofthe Trust as required by section 130 of the Act.. or 2. the accounts do not accord with those records. I have no concerns and have corne across no other rnatter5 in connecknon with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed-. Name.. Tr8cy Bunn Relevant professional qualifica￿0Th or membership of profe5sion41 bodies lif any).. NIA Address.. 9, The Mews, F3rley Castle, F8rley Hill. Readin& 8er￿hIre, RG7 IXD D3te.' Ilth July 2025