Victory Hall Trust Report of the Trustees for the year ended 31[st] March 2024
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2024
## **Victory Hall Trust**
## **Financial Statements for the year ended 31 March 2024**
As attached to this document
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2024
## **Victory Hall Trust**
## **Report of the Trustees for the year ended 31 March 2024**
The trustees present their annual report and financial statements for the year ended 31 March 2024 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust indenture, the Resolution of 16 March 2011 and the Charities SORP 2005.
## **Reference and Administrative Information**
**Charity Name:** The Victory Hall Trust **Charity Registration:** 220940 Principal Office: Farley Hill Farm, Church Lane, Farley Hill, Berkshire, RG7 1UP.
## **Board of Trustees**
**Managing Trustees:** Emma Tweed, Harry Cannon, Dorothy Jean Bird, Ben Teale, Christiaan Munro (Chair)
**Holding Trustees:** Lord Bearsted, Lady Hill-Wood.
**Bankers** CAF Bank
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2024
## **1. Structure, governance and management**
## **Governing document**
Victory Hall Trust is constituted as a charitable trust registered with the Charity Commission in July 1963 under charity number 220940. It is governed by an indenture from December 1919, updated by resolution in March 2011.
## **Organisational structure**
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.
The trustees meet as a body quarterly and are responsible for all decisions taken in relation to running the Victory Hall.
Individual trustees are given responsibility for finance, maintenance and bookings.
Recruitment and appointment of trustees
The existing trustees are responsible for the recruitment of new trustees, elections take place at the charity’s AGM. Trustees are appointed for a 3 year term.
## **Training of trustees**
Following appointment, new trustees are introduced to their new role and given access to the trust document library and introduced to the policies and procedures adopted by the charity.
## **2. Objectives**
As a trust our aim is to carry out the object defined in our conveyance which is to enable the “village hall, recreation room and ground to be used and enjoyed in perpetuity by the inhabitants for the time being of the said hamlet of Farley Hill”. As a consequence of our actions a sense of community that did not exist before continues to flourish within the village, with all that use the hall, proud of a revitalised building.
## **3 Activities and achievements**
## **How our activities deliver public benefit**
More than half of the residents of Farley Hill have attended an event at the Victory Hall with regular users including Farley Hill Village Society continuing to thrive in the updated facilities we as Trustees have provided and manage. In this year, we have completed the renovation of our washrooms in order to not only update in line with the needs of our current users but the needs of all ability user groups. An automated booking system to complement a new web site has gone live, with the intention of alleviating volunteer fatigue. Further improvements were made to the outside space including resurfacing and addition of permanent outdoor furniture.
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2024
## **Community activities**
The hall and meeting rooms however are available for use by local groups and organisations. A wide variety of activities are organised and take place including Sewing Club, U3A groups, art exhibitions, toddler play groups and community social evenings.
The hall continues to be used as a polling station for elections which has enabled the local school to remain open. When facilities are not required for community use they are available for hire on commercial terms. This year alone our facilities have been used on over 200 occasions with many groups organisations and individual benefiting from the improved facilities we now offer the local community.
## **5 Financial review**
## **Reserves policy**
The trustees have reviewed the reserves of the charity. The policy, reviewed this year, is to hold enough funds to meet our annual obligatory costs including fuel and insurances.
## **Principal funding sources**
The charity’s main source of income during this financial year has been through hiring the hall to regular users such as Farley Hill Village Society alongside casual one-off users.
## **Plans for future periods**
The next project to be undertaken in order to improve facilities will be to complete the resurfacing the carpark and other paved areas alongside provision of permanent outdoor furniture to benefit all users.
## **Statement of Trustees’ responsibilities**
The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to:
Select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP;
Make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2024
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees for the purposes of charity law who served during the year and up to the date of this report are set out on page 1.
Approved by the trustees and signed on its behalf by:
Christiaan Munro (Chair) 29[th] November 2024
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2024
|**The Victory Hall Trust**|**The Victory Hall Trust**||**220940**||
|---|---|---|---|---|
|**Church Road, Farley Hill RG7 1TR**|||||
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|01/04/2023|**To**|31/03/2024||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**26,909**
**8,400**
**3,839**
**71**
**110**
**45,243**
**3,720**
**114**
**88,406**
**-**
**-**
**-**
**88,406**
**86,113**
**11,166**
**3,936**
**852**
**1,740**
**2,134**
**265**
**2,162**
**5,227**
**113,595**
**-**
**-**
**-**
**113,595**
**- 25,189**
**-**
**62,641**
**37,452**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**26,909**
**8,400**
**3,839**
**71**
**110**
**45,243**
**3,720**
**114**
**88,406**
**-**
**-**
**-**
**88,406**
**86,113**
**11,166**
**3,936**
**852**
**1,740**
**2,134**
**265**
**2,162**
**5,227**
**113,595**
**-**
**-**
**-**
**113,595**
**- 25,189**|**Total funds**
**to the nearest £**
**26,909**
**8,400**
**3,839**
**71**
**110**
**45,243**
**3,720**
**114**
**88,406**
**-**
**-**
**-**
**88,406**
**86,113**
**11,166**
**3,936**
**852**
**1,740**
**2,134**
**265**
**2,162**
**5,227**
**113,595**
**-**
**-**
**-**
**113,595**
**- 25,189**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Hall hire|**26,909**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**26,909**||**28,580**|
|Hire securitydeposits(not income)|**8,400**|||**8,400**||**7,120**|
|Donations|**3,839**|||**3,839**||**1,602**|
|Disposals/refunds|**71**|||**71**||**-**|
|Other|**110**|||**110**||**88**|
|Grants|**45,243**|||**45,243**||**312**|
|Bowling|**3,720**|||**3,720**||**-**|
|Interest|**114**|||**114**||**75**|
|**_Sub total_**_(Gross income for_
_AR)_|**88,406**|||**88,406**||**37,777**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**88,406**||**37,777**|
||||||||
|Improvement & Equipment|**86,113**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**86,113**||**816**|
|Hire(fee & deposit returns)|**11,166**|||**11,166**||**6,475**|
|Utilities|**3,936**|||**3,936**||**3,116**|
|Insurance|**852**|||**852**||**896**|
|Cleaning/ Gardening/ Consumables|**1,740**|||**1,740**||**1,744**|
|Maintenance|**2,134**|||**2,134**||**4,707**|
|Fees,licences and CCB membership|**265**|||**265**||**177**|
|Waste collection(20m)|**2,162**|||**2,162**||**283**|
|Bowls Green maintenance|**5,227**|||**5,227**||**-**|
|**_Sub total_ **|**113,595**|||**113,595**||**18,214**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**113,595**||**18,214**|
||||||||
||**- 25,189**|**-**|**-**|
**- 25,189**||**19,563**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**62,641**|**-**||**62,641**||**17,754**|
||**37,452**|**-**|**-**|**37,452**||**37,317**|
CCXX R1 accounts (SS)
23/04/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
The Victory Hall (held in Trust)
**Details**
Tables and chairs
The land around The Victory Hall
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**Details**
CAF bank
**Details**
None
Signature
None|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**37,792**
**-**
**-**
**-**
**-**
**-**
**37,792**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Christiaan Munro
Harry Cannon|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
|||||
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Christiaan Munro||
|||Harry Cannon||
CCXX R2 accounts (SS)
23/04/2024
2
## Independent examiner’s report to the trustees of The Victory Hall Trust
I report to the trustees on my examination of the accounts of the The Victory Hall Trust (the Trust) for the year ended 31[st] March 2024.
## Responsibilites and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed:
## Name: Tracy Bunn
Relevant professional qualification or membership of professional bodies (if any): N/A
Address: 9, The Mews, Farley Castle, Farley Hill, Reading, Berkshire, RG7 1XD
Date: 21[st] October 2024