Victory Hall Trust Report of the Trustees for the year ended 31 March 2023
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2023
## **Victory Hall Trust**
## **Financial Statements for the year ended 31 March 2023**
As attached to this document
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2023
## **Victory Hall Trust**
## **Report of the Trustees for the year ended 31 March 2022**
The trustees present their annual report and financial statements for the year ended 31 March 2022 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust indenture, the Resolution of 16 March 2011 and the Charities SORP 2005.
## **Reference and Administrative Information**
**Charity Name:** The Victory Hall Trust **Charity Registration:** 220940 Principal Office: Farley Hill Farm, Church Lane, Farley Hill, Berkshire, RG7 1UP.
## **Board of Trustees**
## **Managing Trustees:**
Emma Tweed, Harry Cannon, Dorothy Jean Bird, Ben Teale, Christiaan Munro (Chair)
## **Holding Trustees:**
Lord Bearsted, Lady Hill-Wood.
## **Bankers**
CAF Bank
## **1. Structure, governance and management**
## **Governing document**
Victory Hall Trust is constituted as a charitable trust registered with the Charity Commission in July 1963 under charity number 220940. It is governed by an indenture from December 1919, updated by resolution in March 2011.
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2023
## **Organisational structure**
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.
The trustees meet as a body quarterly and are responsible for all decisions taken in relation to running the Victory Hall.
Individual trustees are given responsibility for finance, maintenance and bookings.
Recruitment and appointment of trustees
The existing trustees are responsible for the recruitment of new trustees, elections take place at the charity’s AGM. Trustees are appointed for a 3 year term.
## **Training of trustees**
Following appointment, new trustees are introduced to their new role and given access to the trust document library and introduced to the policies and procedures adopted by the charity.
## **2. Objectives**
As a trust our aim is to carry out the object defined in our conveyance which is to enable the “village hall, recreation room and ground to be used and enjoyed in perpetuity by the inhabitants for the time being of the said hamlet of Farley Hill”. As a consequence of our actions a sense of community that did not exist before continues to flourish within the village, with all that use the hall proud of a revitalised building.
## **3 Activities and achievements**
## **How our activities deliver public benefit**
More than half of the residents of Farley Hill have attended an event at the Victory Hall with regular users including Farley Hill Village Society continuing to thrive in the updated facilities we as Trustees have provided and manage.
## **Community activities**
Our hall and meeting rooms however are available for use by local groups and organisations. A wide variety of activities are organised and take place including pilates, U3A groups, art exhibitions, band practises and community social evenings.
The hall continues to be used as a polling station for elections which has enabled the local school to remain open. When facilities are not required for community use they are available for hire on commercial terms. This year alone our facilities have been used on over 200 occasions with many groups organisations and individual benefiting from the improved facilities we now offer the local community.
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2023
## **5 Financial review**
## **Reserves policy**
The trustees have reviewed the reserves of the charity. Their policy is to hold enough funds to meet our annual obligatory costs including fuel and insurances.
## **Principal funding sources**
The charity’s main source of income during this financial year has been through hiring the hall to regular users such as Farley Hill Village Society alongside casual one-off users.
## **Plans for future periods**
We will continue to build upon our existing efforts to improve accessibility and amenities within the hall enabling a wider use of the main hall and conference room. The Trustees are preparing to renovate the outdated toilet facilities; replacing with modern self-contained facilities that will include wheelchair accessibility, where there currently is none. Grants will be applied for to carry out this work Biffa Awards have confirmed that the Trust’s project qualifies for their funding and the Trust has been invited to submit a full application.
## **Statement of Trustees’ responsibilities**
The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to:
Select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP;
Make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees for the purposes of charity law who served during the year and up to the date of this report are set out on page 1.
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2023
Approved by the trustees and signed on its behalf by:
Christiaan Munro (Chair) 7[th] January 2024
Victory Hall Trust - Report of the Trustees for the year ended 31 March 2023
|**The Victory Hall Trust**|**The Victory Hall Trust**||**220940**||
|---|---|---|---|---|
|**Church Road, Farley Hill RG7 1TR**|||||
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|01/04/2022|**To**|31/03/2023||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**28,580**
**7,120**
**1,602**
**-**
**88**
**312**
**-**
**75**
**37,777**
**-**
**-**
**-**
**37,777**
**816**
**6,475**
**3,116**
**896**
**1,744**
**4,707**
**177**
**283**
**-**
**18,214**
**-**
**-**
**-**
**18,214**
**19,563**
**-**
**42,875**
**62,438**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**28,580**
**7,120**
**1,602**
**-**
**88**
**312**
**-**
**75**
**37,777**
**-**
**-**
**-**
**37,777**
**816**
**6,475**
**3,116**
**896**
**1,744**
**4,707**
**177**
**283**
**-**
**18,214**
**-**
**-**
**-**
**18,214**
**19,563**|**Total funds**
**to the nearest £**
**28,580**
**7,120**
**1,602**
**-**
**88**
**312**
**-**
**75**
**37,777**
**-**
**-**
**-**
**37,777**
**816**
**6,475**
**3,116**
**896**
**1,744**
**4,707**
**177**
**283**
**-**
**18,214**
**-**
**-**
**-**
**18,214**
**19,563**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Hall hire|**28,580**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**28,580**||**21,014**|
|Hire securitydeposits(not income)|**7,120**|||**7,120**||**8,050**|
|Donations|**1,602**|||**1,602**||**1,603**|
|Disposals|**-**|||**-**||**-**|
|Other|**88**|||**88**||**24**|
|Grants|**312**|||**312**||**10,667**|
|Ticket Sales|**-**|||**-**||**3,518**|
|Interest|**75**|||**75**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**37,777**|||**37,777**||**44,876**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**37,777**||**44,876**|
||||||||
|Improvement & Equipment|**816**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**816**||**1,596**|
|Hire(fee & deposit returns)|**6,475**|||**6,475**||**6,300**|
|Utilities|**3,116**|||**3,116**||**2,160**|
|Insurance|**896**|||**896**||**982**|
|Cleaning/ Gardening/ Consumables|**1,744**|||**1,744**||**1,135**|
|Maintenance|**4,707**|||**4,707**||**3,461**|
|CAF fees and CCB membership|**177**|||**177**||**197**|
|Donation & Sales|**283**|||**283**||**1,736**|
|Events costs|**-**|||**-**||**2,188**|
|**_Sub total_ **|**18,214**|||**18,214**||**19,755**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**18,214**||**19,755**|
||||||||
||**19,563**|**-**|**-**|
**19,563**||**25,121**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**42,875**|**-**||**42,875**||**17,754**|
||**62,438**|**-**|**-**|**62,438**||**42,875**|
CCXX R1 accounts (SS)
08/05/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
None
**Details**
**Details**
Tables and chairs
The land around The Victory Hall
None
CAF bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**Details**
The Victory Hall (held in Trust)|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**62,438**
**-**
**-**
**-**
**-**
**-**
**62,438**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Christiaan Munro
Harry Cannon|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
|||||
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Christiaan Munro||
|||Harry Cannon||
CCXX R2 accounts (SS)
08/05/2023
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examlner'5 Report
Report to the trustees
The Victory Hai Trust
On accounts for the year
ended
31 March 2023
Charity no
(If any)
220940
Set out on pages
1&2
I report to the trustees on my examination of the accounts of the above
charity {Wie Trust.) for the year ended
Responsibilitbes and
basis of report
As Ihe charity's Irustees. you are responsible for the preparation of the
accounts in a¢xordance with the requirements of the Charities Act 2011
('Ihe Act").
I report in respect of my examination of the Trust's accounts carried otrt
under section 145 of the 2011 Act and in carrying out my examinatron, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5)(b) of the Act.
Independent
examiner's statement u
ein
no
app
Ica
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respect..
the awunting records were not kept in accordance with sedion 130
of the Charities Act-. or
the acxounts did not accord with the aOuntIng records: or
the accounts did not comply with the applicable requirements
conMIng the form and ntent of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should te drawn in this report in
order to enable a proper understanding of the accounts to be reached.
' Please delete frhe wortls in Ihe brackets if they (k> not ath.
Date:
Slgned:
zi
Name".
James Cunningham
Relevant professlonal
qualification(s) or body
Fellow of Insb'tute of Chartered Accounlants of England & Wales
IER
Oct 2018