2021-04-30-accounts - Bacton Parish Room

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Trustees' Annual Report for the period

Period start date Period end date 1 MAY 2020 30 APRIL 2021

From

Section A Reference and administration details

Charity name BACTON PARISH ROOM

Other names charity is known by

Registered charity number (if any) 220929 Charity's principal address Bacton Parish Hall

Bacton Hereford Postcode HR2 0AR

Names of the charity trustees who manage the charity

----- Start of picture text -----
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 MELVYN JENKINS CHAIR
RICHARD
2
HUMPHRIES
3 BERYL HARRON
STEPHEN
4
BOWEN
KEITH From July 4 [th] 2020
5
MILLINGTON
6 WENDY GUNN
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian
trustees)
----- End of picture text -----

Name Dates acted if not for whole year

March 2012

TAR

N/A

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

N/A

Section B Structure, governance and management

Description of the charity’s trusts

Charity Commission Scheme Type of governing document

(eg. trust deed, constitution)

Association How the charity is constituted (eg. trust, association, company)

Appointed by existing trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

March 2012

TAR

“The provision and maintenance of a village hall for use by the inhabitants of the area of benefit without distinction of political, Summary of the objects religious or other opinions, including use for: of the charity set out in (a) meetings, lectures and classes, and its governing document (b) other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants.”

The Hall is available to all members of the local community for social, leisure and recreational use as defined in the charitable objects. In 2020/21 this has been subject to national regulations and government guidance concerning Coronavirus (please refer to section D).

Trustees have complied at all times with the Charity Commission’s guidance on public benefit in discharging their responsibilities. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Like most similar facilities throughout the country, the Hall has remained closed this year as a consequence of government Coronavirus restrictions, the requirements of our insurers and the absence of any requests to use it.

The Trustees have used this interregnum for two purposes:

To assess the physical fabric of the building and commission improvement work. This has included the required five-yearly inspection of electrical safety which was satisfactory. This was used as an opportunity to replace the emergency lighting and upgrade RCD to all circuits. Plans were also agreed for redecoration of the building and to rectify a leak from roof guttering. A weekly inspection of the building was carried out during the closure in order to protect the building and comply with insurer’s requirements.
To prepare for the re-opening of the hall by carrying out a comprehensive risk assessment of Covid-19 risks in accordance with government and HSE guidelines. This has entailed revised cleaning arrangements, re-writing the conditions of hire to specify obligations on hirers’; installation of signage, hand saniters at entry and exit points and additional cleaning materials.

Section E Financial review

March 2012

TAR

The charity does not have a policy of reserves in the light of its Brief statement of the relatively low level of annual expenditure and financial risk. charity’s policy on reserves

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

In financial terms this year has been highly unusual for the You may choose to include charity because of access to unprecedented levels of grants additional information, from the government via the local authority, hence the where relevant about: requirement to complete an annual report for the first time in its  the charity’s principal history. sources of funds (including any fundraising);

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

March 2012

TAR

Bacton Parish Rooms

Income and Expenditure Account for the year ended 30 April

Income Fund Raising Barbecue Big Breakfast Christmas Fayre Sale of Furniture Donations incl. Gift Aid Insurance Claim Room Hire Bank Interest Parish Council Grant Grants Amortisation of Furniture Grant Big Lottery Fund DEFRA Herefordshire Council Eveson Trust Expenditure Water Rates Electricity and Heating Oil Insurance Repairs Legal Costs Cleaning Film Show Subscription Depreciation of Furniture Surplus (Deficit) for the Year	2021 0.00 0.00 0.00 0.00 100.00 0.00 0.00 3.00 80.00 35.00 0.00 0.00 27,431.00 0.00 27,649.00 15.44 180.07 726.66 519.54 0.00 0.00 0.00 0.00 45.00 1,486.71 26,162.29	2020 1,340.00 0.00 0.00 0.00 100.00 0.00 612.00 22.49 80.00 44.00 0.00 0.00 0.00 0.00 2,198.49 16.45 203.78 718.69 173.94 0.00 0.00 0.00 0.00 56.00 1,168.86 1,029.63	2019 600.00 0.00 0.00 0.00 100.00 0.00 700.00 19.74 80.00 55.00 0.00 0.00 0.00 0.00
			1,554.74
			34.69 440.33 661.47 533.30 0.00 0.00 0.00 0.00 71.00
			1,740.79
			-186.05

Balance Sheet - 30 April Fixed Assets Creditors Debtors Bank Balances Cash Balance Deferred Grants Funds at 30 April 2020 Surplus (Deficit) for the Year	2021 179.00 32,012.36 112.00 32,124.36 32,303.36 142.00 32,161.36 5,999.07 26,162.29 32,161.36 0.00	2020 224.00 5,800.07 152.00 5,952.07 6,176.07 177.00 5,999.07 4,969.44 1,029.63 5,999.07 0.00	2019 280.00
			4,910.44 0.00
			4,910.44
			5,190.44 221.00
			4,969.44
			5,155.49 -186.05
			4,969.44
			0.00

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Bacton Parish Rooms members of

On accounts for the year 30 April 2021 Charity no 220929 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/ 04/ 2021 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Edward Richards Date: 14 February 2022 Name: Edward Charles Richards Relevant professional FCCA qualification(s) or body (if any):

Address: Thorne & Co., Accountants, 1 St. Mary’s Street, Ross-on-Wye, Herefordshire HR9 5HT

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER