Charity number: 219031 HCA registration number: A2993 

## HARBORNE PARISH LANDS CHARITY 

TRUSTEES' REPORT AND FINANCIAL STATEMENTS 

FOR THE YEAR ENDED 30 JUNE 2022 



## HARBORNE PARISH LANDS CHARITY 

## CONTENTS 

||Page|
|---|---|
|Reference and Administrative Detais of the Charity, its Trustees and Adviser|1 - 2|
|Trustees' Repor|3 - 2 8|
|Statement of Trustees' Responsibities|29|
|Independent Auditor's Repor|30-32|
|Statement of Financial Activities|33|
|Balance Sheet|34|
|Statement of Cash Flows|35|
|Notes to the Financial Statements|36- 52|





## HARBORNE PARISH LANDS CHARITY 

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 JUNE 2022 

## Reference and Administration Information 

Charity Name Harborne Parish Lands Charity Charity Registration Number 219031 HCA Registration Number A2993 Principal Office Holligworth House 109 Court Oak Road Harborne Birmingham B17 9AA 

## Board of Trustees 

With effect from 1 3  June 2019 the sole Trustee is the Harborne and Smethwick Charitable Trust (Registered Company Number 11217433 and Charity Number 1177527). 

The Trustees and Directors of the Harborne and Smethwick Charitable Trust at the date this report was ap­ proved are: 

Cllr A Bostan Mrs B Chetiyawardana Cllr P Fowler (Resigned 29 August 2022) Mr G Hewitt BA (Hons) Mr D Jeffery (Chairman) Mrs P Ledbeater Mrs R Silber Mr V Silvester MBE Mr N Thompson Mr F Wayt 

## Chief Executive 

Mr S J  Simpson BA (Hons) 

External Auditors 

MHA MacIntyre Hudson Rutland House 148 Edmund Street Birmingham B32FA 

Bankers National Westminster Bank pie 4t Floor 2 St Philip's Place Birmingham B32RB 



## HARBORNE PARISH LANDS CHARITY 

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS (continued) FOR THE YEAR ENDED 30 JUNE 2022 

|Solicitors|Anthony Colins|
|---|---|
||134 Edmund Street|
||Birmingham|
||B32ES|
||Tyndalwoods|
||29 Woodboure Road|
||Edgbaston|
||B17 8BY|
||Higgs and Sons|
||3 Waterrnt Business Park|
||Brierley Hil|
||West Midlands|
||DY51LX|
|Sureyors|Bruton Knowles (until 9 May 2022)|
||42 Bul Street|
||Birmingham|
||846AF|
||Commercal Porflio (frm 9 May 2022)|
||Cotons Charered Sureyors|
||Cavendish House|
||359/361 Hagley Road|
||Edgbaston|
||B17 8DL|
||Residential Porflio (from 9 May 2022)|
||Rober Powel Charered Sureyors|
||7 Church Road|
||Edgbaston|
||Birmingham|
||B15 3SH|
|Investment advisor|Evelyn Parners (Formaly Smith&Wliamson Investment Management|
||Lmited)|
||3Floor|
||9 Colmore Row,|
||Birmingham|
||83 2BJ|
|Interal auditor|Haines Wats (HW Controls and Assurance LLP)|
||30 Camp Road|
||Farborough|
||Hampshire|
||GU14 6EW|



2 



## HARBORNE PARISH LANDS CHARITY 

## TRUSTEES'REPORT FOR THE YEAR ENDED 30 JUNE 2022 

## Foreword by David Jeffery Chair of the Board of Trustees 

Another eventful and unpredictable year. Out of the frying pan that was Covid and into the fire what was [and is] the cost-of-living and energy crises, and a year of unprecedented political chaos and turmoil. These are all issues that have diverted us away from our normal business and have impacted on the Charity in many ways as set out in the following comprehensive report. 

Covid is, of course still with us and the flu is set to be a major problem this winter. Fortunately, almost all our residents are fully vaccinated against both. 

- I think that amongst issues that have concerned us, as Trustees: 

   - 1 .  Has been the reduction in the value of our investment portfolio; 

   2. The various unexpected issues that have arisen during the year that have diverted the attention of staff away from their core functions. This has often been at unsocial hours. It has caused stress and additional work to all the staff but particularly the Chief Executive and his Management Team; 

   3. More and more time being spent by staff members trying to engage with the beleaguered services that deal with issues like Housing Benefit. The local authorities are becoming increasingly robotised and dealing with anyone who knows what they are talking about is, apparently, a rare treat; and 

   4. Many of the other services/agencies that support residents in various ways or refer individual grant ap­ plicants to us have disappeared with lack of funding over the past 2 or 3 years - dreadful at a time when their services are so vital. 

## On the plus side: 

- 1 .  The last year has seen a gradual return to face-to-face meetings for the Trustees the chance to meet members of staff at the Board Meetings is a particular positive: 

2. There has been more social interaction between our Almshouse residents with the reintroduction of some of the communal activities at Firs Close and Harborne House; 

3. We will be able to return to our pre-Covid Grant budget now that the Grants Officer is able fully assess the applications from organisations and individuals with face-to-face contact; and 

4. We agreed to help all the Almshouse residents with a £50 contribution for the Winter months to help with increased energy and food costs. 

During the next year there will be many priorities [some not yet even foreseen!]. I think that we as Trustees will be particularly keen to ensure that: 

- 1 . We continue efforts to recruit a full-time administrative officer to assist the Chief Executive enabling him to adopt a more strategic role without having his energies diverted; 

2. We recruit 2 new Trustees to fill the current 2 vacancies -- both will be nominative local authority Trustees - one from Birmingham and another from Sandwell. If none are forthcoming, we will need to carefully consider how we go about returning to a full board of 12 Trustees; and 

3. We develop ways of reaching those in need since the disappearance of the referral agencies as mentioned earlier. 

This report is an annual opportunity, on behalf of all the Trustees, to thank the Charity's staff. We know that we are lucky to have such a well-qualified, experienced, and motivated group of people. They often work long hours and "go the extra mile" to ensure the well-being, comfort, and safety of our residents, and deal sympathetically and efficiently with our grant recipients. I would like to pay tribute to their unceasing dedication to the Charity and the professional way that they conduct themselves in sometimes very challenging situations. 

3 



## HARBORNE PARISH LANDS CHARITY 

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

I would personally like to thank the Chief Executive, Steven for all his hard work and leadership. We meet at least once a week and regularly speak on the telephone. He is always on top of the situation and his ability to spot problems long before they arise is a huge benefit to us. This has been a very challenging year for him - as will be apparent from the accompanying report - he has come through it relatively unscathed. 

Finally, can I thank my fellow Trustees for their commitment and attendance at board & committee meetings, albeit sometimes via Zoom. My particular thanks to Frank Wayt, Rachel Silber, Vic Sylvester, and Nigel Thomp­ son who chair the 4 important Committees. 


oae 20 ·  2022 

4 



## HARBORNE PARISH LANDS CHARITY 

## TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

## Chief Executive's Introduction 

As I write this introduction in November 2022 my thoughts are understandably dominated by the cost of living crisis. The phrase 'cost of living crisis' is in many ways misleading. The word 'crisis' implies that the condition is an event in isolation but the reality is the cost of living crisis is a symptom not a cause. It is a symptom of widening inequality. It is a symptom of poor energy security. It is a symptom of deteriorating international relations. It is a symptom of global economic shocks. And, it is a symptom of the widening gap between rich and poor. 

Increases to household costs will put pressure on those who can least afford it. Cost pressures will impact those who are already disadvantaged and could lead to economic exclusion for whole generations in some communi­ ties and it is against this context that we present this year's financial accounts and reports. 

This crisis comes on the back of a difficult year. Post-pandemic supply chain shocks have impacted every area of the charity's operation and inflation, interest rates and the energy crisis have been a dominant theme through­ out 2022. The charity finds that the cost of its charitable activities has increased while investments are under pressure. Despite this 2022 has been a satisfactory year. Income has increased to £1,568,349 while expenditure too has increased to £1,510,655 however the total value of the charity's assets has reduced to £21,806,963. While any reduction in the charity's assets is regrettable this financial performance is reflective of the times and belies the huge labour, blood sweat and tears demanded of our staff to achieve it. 

In our attempts to secure best value the charity has changed its property management consultants and is looking forward to building new professional relationships with the teams at Cottons Chartered Surveyors and Robert Powell Chartered Surveyors. 

In our difficult environment we have been reliant on our staff team to once again stand tall and achieve remark­ able things. Once again, they have not been found wanting. The 'day job' for everybody working at the Harborne Parish Lands Charity has become more complex. Simple repairs and maintenance tasks now require careful scrutiny of market forces to ensure we achieve best value while procuring items for individual grant requests now requires individual negotiations as prices can change so much from week to week. The staff have also had to embrace an ever-increasing level of legislation, procedure and oversight. I personally am extremely grateful for the effort that all of my team have put into welcoming the new normal of 2022 and ensuring that no aspect of the charity's operations is neglected in their quest to continue delivery of the high-quality services our benefi­ ciaries have a reasonable right to expect at reasonable costs. 

Yet these efforts take their toll. In 2022 the charity's Activity Coordinator, Hilly Beresford, resigned. The job of Activity Coordinator is a difficult one. Balancing the conflicting opinions, wants and desires of the very different groups of people that make up the charity's resident population can be challenging. Never more so in the provi­ sion of their activities programme, in musical taste alone they can range from the Glenn Miller Band to The Clash. Add to this range the challenge of the restrictions associated with the pandemic and it becomes clear just how tough the Activity Coordinator's job has been. We are grateful to Hilly for all the efforts she put in to the charity and will be appointing a successor in 2023. 

As Christmas approaches, I am struck by how bleak this December will be for many families across the country but I also know that my team of capable warriors for social and economic inclusion will do all they can to continue to help people in need in The Ancient Parish of Harborne and that together, come what may, we will achieve the charity's ission. 


oae. 36//72 

5 



## HARBORNE PARISH LANDS CHARITY 

## TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

## Objectives and Activities 

The origins of the charity are lost in the mists of time, but it was mentioned in a document dated 1640 and may date from a bequest by Mrs Elizabeth Cowper (alias Piddock) in 1576. Today the charity owns various invest­ ments together with five almshouse properties which were part funded by the then Housing Corporation. The area of benefit is the Ancient Parish of Harborne, now in the County of West Midlands and the beneficiaries are the almspeople and those in need within the parish. 

## Objectives 

The Harborne Parish lands Charity has two primary objectives: 

- To relieve need through the provision of almshouses to people who cannot meet their own housing need in the ancient parish; and 

- To relieve need through the provision of grants to individuals and organisations that support those in need. 

The area of benefit consists of the 12 parishes, which together make up the Ancient Parish of Harborne. These are: 

St Boniface Quinton Road West (Birmingham) 

St Faith and St Laurence (Harborne) 

St John (Harborne) 

St Peter (Harborne) 

St Albans (Smethwick) 

St Chad (Smethwick) 

St Mary (Smethwick) 

St Matthew (Smethwick) 

St Michael and All Angels (Smethwick) 

- St Stephens (Smethwick) 

- St Paul (Smethwick) 

Old Church (Smethwick) 

This geographical area comprises most of Harborne and some of Quinton in the City of Birmingham as well as most of Smethwick and a small part of Bearwood in Sandwell Metropolitan Borough Council. 

## Activities and Structure 

To achieve these objectives the charity employs a team of 1 1  people. The Trustees have appointed a Chief Executive to run the charity on a day-to-day basis. 

The charity operates 99 almshouses in five schemes to provide accommodation to those who cannot meet their own housing needs. Each almshouse is a self-contained one bedroom (or in exceptional cases two bedr m) flat or cottage in a sheltered housing scheme. All schemes have communal controlled entrances to ensure our residents feel safe and secure and pull cord systems to help with moments of crisis. The almshouses are the responsibility of a Housing Manager, who is supported by a Policy and Information Officer and Senior Building Manager. Each scheme then has a Building Manager who is responsible for providing the intensive housing management service at that scheme. The charity also employs a Support Officer to help our almshouse residents live independently for longer and an Activity Co-ordinator to provide a programme of stimulating activities and trips that increase our residents' quality of life. Two of the larger schemes also have a cleaner who supports the Building Managers to keep these schemes clean, tidy and safe. 

6 



## HARBORNE PARISH LANDS CHARITY 

## TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

The charity invites organisations delivering services in the Ancient Parish of Harborne to apply for grants to support public groups in need. The charity sets an annual grant strategy by reviewing the needs in the ancient parish through primary data where available and through local economic and social plans. Organisations are then invited to apply for grants in one of 4 or 5 target areas such as child poverty, debt management, food and household goods distribution, older people living social isolation or younger people at risk of becoming NEET (Not in Employment, Education or Training). Grant applications are assessed in four rounds each year and applying organisations are asked to detail the group they wish to work with, the outcomes they are expecting to achieve and why this is to the benefit of the public as a whole. After twelve months ( or sooner if the project is shorter) the charity conducts a post grant monitoring exercise to ensure the money was spent on the stated purpose and the expected results were achieved. The charity aims to use grant funding to organisations to address long term structural issue that cause or result from poverty in the ancient parish of Harborne. 

Finally, the charity runs an individual grants programme for those in immediate poverty and crisis. Referrals for this service predominantly come through third party agencies engaged with individuals such as health workers, family support workers and housing officers. Individual grants will not normally exceed £800 per household and could be for a diverse range of items that relieve need and cannot be easily funded elsewhere. Examples include the purchase of white goods or essential furniture. The charity employs a Grants Officer to manage and monitor grants to organisations and deliver our individual grants programme. The charity aims to use its individual grant programme to address far more acute and immediate, individualised effects of poverty. 

These operations are supported by a central services team consisting of an Office Administrator and Finance Officer who are supported by the services of a part-time Finance Manager contracted from the Jericho Founda­ tion. 

The organisation's key management personnel are: 

## Steven Simpson, Chief Executive 

Steven joined the charity in January 2014 having previously worked in senior national roles with Remploy Ltd and the Jericho Foundation. Steven is responsible for working with the board to set the strategic direction of the charity and ensuring the charity meets its objectives. Steven has an honours degree in history and is a member of the Chartered Institute of Housing. As Chief Executive Steven is responsible for working with the board to set the strategic direction of the charity, realising this strategy as an operational plan and then ensuring its delivery. 

## Carolyn Arnold, Housing Manager 

Carolyn joined the charity in 2007 and has served in a number of roles before being appointed Housing Manager in March 2016. Carolyn is responsible for delivering the charity's housing and related services. Carolyn is a member of the Chartered Institute of Housing. 

Gillian Rigby, Information and Policy Officer 

Gill has over 20 years of housing management experience and holds degrees in political science and housing management. Gill is also a member of the Chartered Institute of Housing. Gill manages the charity's data, trans lates government policy and guidance in practical activities and writes many of the charity's policies and proce­ dures. 

Tony Whitehouse, Senior Building Manager Tony has over 30 years of building trade experience included over 20 years spent maintaining HPLC properties on behalf of one of the charity's contractors. Having joined the charity in 2012 Tony was awarded the position of Senior Building Manager in 2016. Tony is responsible for the technical aspect of managing the charity's housing stock including planned maintenance and project management of major refurbishments. 

7 



## HARBORNE PARISH LANDS CHARITY 

## TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

## Nick Wallace, Finance Manager 

Nick joined the charity in May 2017 after the retirement of the charity's previous Finance Manager Alan Porter. Nick has over 17 years of experience working with charities across the West Midlands and is also the Finance Manager for the Birmingham based Jericho Foundation. Nick is responsible for preparing financial reports, help­ ing the Chief Executive, Senior Management Team and Trustees to analyse those reports, preparing annual budgets, drafting financial rules and regulations and formulating financial policies. 

These Key Management Personnel form a Senior Management Team (SMT) that leads the charity through the­ matic responsibility for the charity's objectives and support operations. They meet weekly to monitor financial and non-financial performance, legislative changes, policy direction, staff development, strategy, health and safety, ICT, data management and any other burning issues. 

## Governance 

## Governing Documents 

Under a scheme of the Charity Commissioners dated 16 November 1990 "The Harborne Parish Lands Charity" and "Grice Memorial Homes" are administered and managed as one charity under the name of "The Harborne Parish Lands Charity", subject to, and in accordance with, the Schemes dated 21 May 1979 and 9 October 1986. The charity registration number is 219031 and the HCA registration number is A2993. 

In June 2019 and a new charity was incorporated as, the Harborne and Smethwick Charitable Trust (registration No. 1177527) which became the sole Trustee of Harborne Parish Lands Charity. 

## Trustees 

The charity's corporate Trustee is the Harborne and Smethwick Charitable Trust (No. 1177527) Harborne and Smethwick charitable trusts has 12 Trustee positions, two of whom are nominated by Sandwell MBC and two by the City of Birmingham under imported nomination rights from the Harborne Parish Lands Charity. Nominative Trustees serve for a term of four years. The remaining eight Trustees are co-opted onto the board and serve for a five-year term. Co-opted Trustees must know the area of benefit through residence, employment, or another special knowledge. 

The Trustees have formed four committees to govern each aspect of the charity's activity. The Almshouse Com­ mittee is formed of the almoners (Trustees who are appointed to be advocates for the beneficiaries at each of our almshouse schemes) who monitor our almshouse performance as well as reviewing and approving new applicants for housing. The Property Committee monitors the activities of the charity's appointed property man­ agement firms and makes decisions about the strategic management of our investment property portfolio. The Finance and Audit Committee monitor the charity's management accounts, the performance of the charity's investment manager, our internal arrangements for value for money, weekly maintenance charges and ensure that the charity's resources are managed wisely. The Charitable Activity Committee reviews the annual grants strategy, individual grant approvals and reviews post grant-monitoring reports. Each committee meets four times each year and the full Board of Trustees meet five times a year to review the work of the committees and make any non-devolved decisions. 

## Induction Arrangements 

The Chief Executive and Chairperson outline the responsibilities of Trustees to all new applicants at a one-to­ one interview. During this interview they assess an applicant's eligibility to serve as a Trustee using the charity's internal declaration form and the Charity Commission's guidance on eligibility to serve. Once eligibility has been confirmed the Trustees vote at the next board meeting as to whether to accept or decline the nomination or submission. Once accepted the Trustee is presented with a copy of the charity's policies and procedures, im­ portant contact information, the charity's business plan, schedule of meetings and the Charity Commission's document CC3 the essential Trustee. They are notified of the next full board meeting and invited to attend. 

8 



## HARBORNE PARISH LANDS CHARITY 

## TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

After their attendance at the next board meeting Trustees are offered a one to one session with either the chair­ man or the Chief Executive to discuss any questions they may have and to tour one or more of the charity's almshouses. Trustees are encouraged to think about which sub-committees they may wish to join the following February. 

## Pay and Remuneration. 

Trustees of the Harborne Parish Lands Charity are not paid however they may claim expenses. The charity has a documented policy for the claiming of Trustee's expenses detailing what may be claimed and what evidence is required to substantiate a claim. 

The Trustees review pay and conditions annually at the February meeting of the Finance and Audit Committee who then make recommendations to the full board regarding cost of living increases, pension contributions and additional benefits. The annual review of pay and conditions is applied equally to all staff and is implemented the following April. In 2022 the Trustees awarded a 4% cost of living increase for all staff as well as a one off 4% cost of living allowance for the period August 2022 to March 2023. 

The charity has a documented pay scale. The pay scale details seven key bands; trainee, staff, officer, senior officer, manager, and executive. These bands correspond to the level of management responsibility and ac­ countability each post holds. Each band has a pay level set in relation to the other bands. 

Within each band there are four increments. Normally, all new staff are appointed on the lowest increment and progression to the next increment takes place at the discretion of the Trustees in reward for a member of staff either significantly increasing their skills level, or undertaking additional responsibilities that are still commensu­ rate with their banding. In April 2020 the Trustees undertook to extend the short-term, non-contractual, pension accelerator scheme originally undertaken in 2017 for another two years. The Trustees hope that this will encour­ age the staff to save more for their retirement. This scheme matches staff personal pension contributions up to an additional 5% over the contractual 5%. 

All eligible staff are enrolled in an auto enrolment compliant pension scheme and the charity contributes 5% of staff earnings to these schemes. 

The charity offers a number of additional benefits to all staff including. participation in a cycle2work scheme, a salary-sacrifice car scheme, BHSF healthcare cash back scheme, and a death in service insurance scheme. In 2022 the charity introduced critical illness cover for all staff who have served continuously with the charity for three months or more. 

Staff expenses are paid in arrears and on the production of evidence of expenditure. The charity has a policy for the payment of staff expenses. 

Only one member of staff has a remuneration package that exceeds £60,000 and the total amount of money spent on senior staff in the year is £184,867. 

## Participation in Wider Networks 

The charity is engaged in a variety of networks and subscribes to a number of services and publications to support both strategic and operational decision-making. 

Trustees have access to Personnel, Governance, Third Sector and Charity Finance magazines subscriptions while, HABM and Association of Charitable Foundations (ACF) publications are available at our Hollingworth House offices. The Senior Management Team have access to Tips and Advice Personnel, Tips and Advice Health and Safety and Tips and Advice Environment. 

9 



## HARBORNE PARISH LANDS CHARITY 

## TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

To ensure up to date Human Resource (HR) and Health and Safety (H&S) advice the charity contracts Citation Ltd. to provide health and safety, audits, reports, advice and protection. This year's site inspections were returned to in person visits following the disruption caused by the COVID-19 pandemic. Assessors were once again im­ pressed with the charity's attitude to health and safety noting only that fire risk assessments will need to be reviewed in early 2023 and recommending that the charity commence 3 monthly checks on the driving licence status of all staff driving as part of their job. 

To ensure connectivity with best practices across the grant giving sector the charity is a member of the West Midlands Funders Network (WMFN) and the Association of Charitable Foundations (ACF). 

WMFN is an organisation established to provide an exchange of intelligence, information and best practice across all funding organisations in the West Midlands. In 2021/22 staff from the charity attended sessions on: 

- Birmingham Commonwealth Games -- benefits for local communities; 

- Embedding sustainability in funding policy and practice 

- Improving knowledge and understanding of the key terms, causes and impacts of climate change a solutions to tackling climate change at a local level; 

- Improving insight into strategic and operational priorities and funding gaps to reduce the carbon f tpri of the West Midlands; 

- Considering the challenges and opportunities of strengthening funding policy and practice to address climate change that builds a better future; 

- Exploring and considering good practice integrating a sustainability agenda in existing funding oppor tunities; and 

- Multiple members briefing and intelligence sharing roundtable discussions. 

Many of these meetings were now held in person and provided excellent opportunities for networking. The char ity's grants officer is the treasurer of WMFN and the charity's chief executive was elected chairman in 2022. 

ACF is a national umbrella body for trusts and foundations that donate money, goods or services. ACF publis a series of magazines and online bulletins that highlight trends and best practice within the sector. 

To ensure connections to best practice across the housing sector, the charity is a member of the National Hou ing Federation (NHF) and at a more local level, the Birmingham Social Housing Partnership (BSHP) and th West Midlands Small Housing Associations Benchmarking Group (WMSHABG) which is run by Acuity. 

BSHP is an organisation that acts as an umbrella for all registered social landlords in Birmingham that aims to work together to influence housing policy in the city. BSHP is Birmingham City Council's preferred conduit for the release of information. 

WMSHABG comprises 14 local providers with less than 1000 units of social housing and works together to compare performance data, share intelligence regarding contractors, sector trends and market conditions, re­ porting and where possible jointly procure goods or services. The charity chairs and hosts the Sandwell Council Social Landlords Liaison Group. This group comprises all interested social landlords with housing stock in Sand­ well and is the primary forum to receive updates on both performance and future changes from the Council. 

The charity is also a member of the Almshouse Association and is registered with the Housing Ombudsman. 

In addition to these more formal arrangements the charity works informally with Yardley Great Trust, Sir Josiah Mason Trust and Lench's Trust to share best practice and jointly procure/source services. For the past 4 years the partnership has participated in a joint resident scrutiny panel and appointed an external facilitator to run it. This panel has been formed in response to the difficulty in securing resident input from our small resident popu­ lations. By working together each organisation is able to benefit from an increased resident pool of potential participants and also compare and contrast services and responses within the group. 

10 



HARBORNE PARISH LANDS CHARITY 

## TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

Unfortunately, the panel's activity was suspended due to dangers of meeting during the COVID-19 pandemic and since that time the panel's facilitator has moved on. The group hopes to appoint a new facilitator and re­ commence resident scrutiny reviews by June 2023. 

## Risk 

The charity takes an active approach to managing risk. Key risks are identified, rated and mitigation strategies devised using the charity's risk register. The Trustees review the risk register twice a year. Financial risks are stress tested to understand what level of financial management is required, what impact the risk will have and how severe the situation would have to become before the risk could no longer be managed. 

On the risk register the likelihood of all risks is rated using a simple numeric scale where 1 is unlikely and 3 is probable. The impact of all risks is then assessed; again, using a numeric scale where 1 is low impact and 3 is high impact. Each number is multiplied by the other to give a risk rating score between 1 and 9, where 1 is a risk of low priority and 9 is a fundamental risk. All risks scoring 6 or more are reported below. 

- In the 2021/22 financial year, the primary risks to the charity have been: 

   - Changes to the benefits system impacting WMC collection; 

   - Loss of key members of staff; 

   - Failure of the investment portfolio to generate the expected returns; 

   - Almshouse WMC arrears; 

   - Almshouses voids; 

   - Loss of commercial rent through property voids; 

   - Incurring substantial non-budgeted expenditure; 

   - Failure to comply with guidance on the good management of reserves; 

   - Failure to update operating systems, key systems and hardware; 

   - Lack of attendance at Trustee meetings; 

   - Serious damage to property; 

   - Uncertainty resulting from the United Kingdom's decision to leave the European Union; and 

   - The Global COVID-19 pandemic negatively impacting, staff wellbeing, resident wellbeing, rental income, almshouses income, investment income and overall viability simultaneously. 

These risks were represented on the risk register as follows: 

|Risk|Current Control|New<br>tions|Mitigating<br>|Ac-|Accountble|
|---|---|---|---|---|---|
|Changes to the|Laison with Housing Beneft sections.|None|- Risk un-||Chief Executve&Hous-|
|benefs system||canged since last||year|ing Manager|
|impact WC col-|Netoring and keeping abreast of developments.|||||
|lecton||||||
||Make use of specialist advice where required.|||||
||Information and Policy Ofcer to track polic changes in|||||
||polic at local and national level|||||
||Finance team to underake stress testing to assess the|||||
||charit's critical decision points.|||||



1 1 



## HARBORNE PARISH LANDS CHARITY 

## TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 30 JUNE 2022 

|Long term loss of|Good terms and conditions wich are regularly reviewed|Regular reviews of pay|Chief Executve|
|---|---|---|---|
|key members of|along with salaries. Use Citaton to ensure good practce|and conditons to en-||
|staf|in employment maters.|sure a reasonable and||
|||compettve response||
||Use of agency staf to cover gaps and ensure continuit|to the cost of living cr­||
||of serice.|sis.||
||Development the Senior Management Team.|||
||Use of appraisals to antcipate prblems.|||
||Develop succession strategy and people plans as par of|||
||the 2017 -22 busness plan.|||
||Increased number of social events and events that re-|||
||ward success. Greater communication beteen Trustees|||
||and al staf at post board meeting lunches etc.|||
||Increased number of social events and events that re-|||
||ward success. Greater communiction beteen Trustees|||
||and al staf at post board meeting lunches etc.|||
|Failure of the in-|Investment managers appointed to advise and manage|None - Risk un-|Finance&Audit Commit-|
|vestment porolio|porolio.|changed since last year|tee|
|to generate the ex-|Use of bench-marking.|||
|pected returs||||
||Dynamic dialogue with investment managers to ensure|||
||maximum fexibiity during uncerainty and volatlt.|||
||Revising the asset alocation to move a prporion of|||
||funds from UK equites to rest of the world should insu­|||
||late the charity frm some more dramatic post Brexit|||
||consequences.|||
|Almshouses WC|Regular monitoring and reporing of WC payments.|Monitor recent in-|Housing Manager|
|arrears||creases in arears and||
||Suppor residents to claim al the bnefts they are entite|manage in real tme.||
||too to maximise their income.|Ensure consistent and||
|||robust response to fail-||
||Fornightly surgeries to alow residents to 'drop in' and|ure to pay||
||discuss fnancial maters.|||
||KPls monitored.|||
||Always take 1 wee's charges at signing up.|||
||Establish new processes and working methodologies to|||
||encourage continuit of Housing Bneft where a resi-|||
||dent moves to Universal Credit|||



12 



HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT Icontinuedl
FOR THE YEAR ENDED 30 JUNE 2022
Increase in Alm5-
house Vdds
GOLYJ Irai50n wth cour￿18 to en8we the aktshouses
continue to t￿￿* local need5.
lfflprove ￿ebStte and
H(xJsing related re-
sources on the Int6rr*l
Housing Manager arNI
Clmef Executive
M8inlain laaIrt￿S got￿ order lo en$￿￿ Itw are allrac-
Ve lo pro$ped￿e ￿SIdents.
VKtual tours on wtbsile.
Pr(￿T￿le social ac11vil￿ aThY 8UPP)rt servkes.
Void contrd polity to $peed up Ftrwing wocess.
H05t Open Days (where posSIb￿l.
Increased Martelin9 thrwgh Loc41 Papers, GP Surger-
ies, HosptsLs and Partner Organ1$a￿On&.
Promole'difficutt lo fill. vcids I￿o(￿h loral 8uthoritiÈs.
Adverti4e sskdfic vatrani fiats through partnw reMvrtS.
Evaluate and vthere necessary Refresh It* appÈar8n
of If* almhouses.
Loss of commèr-
al ienl through
property voids
Expert manage￿Ent of stock. Regylar Monito￿ng and re.
poriiTrJ.
None- Risk Un-
chang&J since la81 year
Propety Committee
UsitvJ invest[n￿t of rttwpts frlwn sales to diversty port-
Apptynt ￿￿1 agents on propert￿3 that do not let
Ir￿8$*￿1 monrtoriry of w5ts and income al individual
property levds to ensure underFerfomirg slL)* Is Identi-
fie5 and removed.
Incutriw sthslan-
1581 non-bud9eiert
expenditure
Completire re9￿ar stoc* co￿￿On surveys10 asse5S
and plan repairs and improveryEn151o the charity's es-
tste.
Monitor cost of Iw du-
ratlon capital Projec15
losely lo ensure c
etron vdtNn orfglnal
esiimaies.
Housing Manager aNI
Chief ExewtNe
Complete arKI woth lo a cowprehensive business pk8nto
predict Income and expenditure requirements yeats in
advanc8.
Revw CMFIERF
commiimpni$ during
the budget Pr(￿SS to
ensure e81imales are
accurate and irwT
rgte Iikdy c051 uOMts.
Earrnart fiJThY8 fLY ERFICMF as a restricted reswve10
cash bad< lorg temi ca￿1a1 woièo$.
Monftor COVID-19 speclfic expeNJiture and repDrt to the
Trustses at each board meeting.
Failure to cwty
%Mlh gUKlan¢* on
rese￿e5
Roknt budgeliNJ and tashflowrnonitoring.
Invesl ex￿8$ surp1￿$
In easy 8t￿$ invest-
rnent products to avovJ
retsinirvj too much
C88h arKI Ihe rnpital
osion this could
caLL8e
FinanGe manager and
Ch￿f ExecutNe
13

HARBORNE PAI￿SH LANDS CHARITY
TRUSTEES, REPORT Icontinuedl
FOR THE YEAR ENDED 30 JUNE 2022
Fallure lo update
oper81irvJ systems,
key systems anLI
hardware
IBIOSIFim)wwel
ReGonfigured 5etver pdi¢ie5 a[￿ pemiissions Structures.
Purchase and irts1811
ew seFvets W￿¢h tWI
and more modern oper.
aling syslems Ihst ￿11
Stay in supwrt longer.
crier ExecutNe
A55ess potential for user based thaulhortsed access in
all new BYOD or mobile hardware addiliths.
Lack of allendan
at meeliNJs
Allendanr* mNloriNJ re￿rtI￿.
N￿- Risk un-
hanged since la51 year
l Twslees
Cafeful planning of meetlrvJ ca*ndarto avohy
<x)nTrit$.
Serious Damage
lo Property
I￿ured risk, limrts re¥￿￿d.
NorE- Risk un-
changed sin￿ la51 year
Chief Execulive and Fi-
nance Manager
Regular property inspe￿10￿5.
Re¥￿WinSUrar￿e orratyemÈni after 2019120 renewal
point.
Disrtsptbn caused
by United King-
dTrM's exil from t
European Union
Develop Brexrt aL#ion for'No Deal, scenwo
None- Risk un-
changed $ini* last
Eek
Chief Executiv& arKS SMT
lthite to resKJents before exil day delalliry the key con-
sequences of thxit on knem and action Ilw 5houkl tske
lo ￿nIM18e the impact.
Assun* longer lead all irnportett cc¥np(xEnl5.
Manage Resident expectation regarditvj repair limes re-
ducing essenllal repairs lo infr8slruclure cOmp￿nIS like
lifts and ward8n call $ysiems trom 6 hour5 10 4 ￿eks.
Devaop a compref*nsive wnler ￿an lo in￿ude fvel ar
supply Shortages.
Thp
going
Global COVID-19
Pandemlc neg8-
impacting.
sl¥ff ￿ElIbeIng, res-
ellbeing,
rental
intome,
8lm8hou5e5
omt. inVestr￿1
inc(Nne 3nd overall
¥kqts"lty ￿muNar
O￿ly.
Devdop a comwehensive. scalable pa￿1¢ risk as-
sessmenl and action ￿an.
pandemlc actK)n
plan to rnatch the Gir-
mstsKe5 going f￿-
ward
Housing Manager ai
Chief Executive
Maintaln PPE slctks
In 2021122 the charity has increased the number of Tisks that rate 6 or more on the charity's risk register. We
feel this refflecls wider global volalilty and 1$ not limrted lo the actions of the charty alone.
Relorm5 to the welfare system continue lo represent a significant risk,. a risk that becomes increasingty drficult
to mana9e as government strategies regarding both housing and welfare Can best be described as fluid. Over
the last 6 years the charity has contended with 7 different housing ministers, 6 secretaries of slate for Housing
Communities and Local Government and 3 ministers for Charities la post now abolished and merged into the
Department for Digrtal, Culture, Media and Sport of which we have had 3 minsters since 20211. This constantly
hanging land￿ape has resulted in lrtlle in the way of long-temi planning. This fluidty has been further exacer-
baled by the priority given to the COVID-19 pandemic, the cladding crisis and more recently an unprecedented
level of political lumoil wh￿h has relegated issues to the back burner that were, in the distsnl past of 2019 or
2020, very important.
14

HARBORNE PARISH LANDS CHARITY
TRUSTEES. REPORT Icontinugdl
FOR THE YEAR ENDED 30 JUNE 2022
In addiiion, at a local level the situation is just as opaque with local authorities piloting projects that define and
expand the scope of supported exempl accommodation alongside projects designed to reduce the cost of hous-
ing benefit and remove that supported exempt status. Such projects have been short lemi and no sooner have
the rules be defined than the funding has been cul and everything changes yet again. Future planning has
become almost impossible in this context and assessing the impact of changes when those changes are poody
detailed, some way from fruition and subject lo change becomes both time consuming and ineffectual. The lack
of Certainly has only been exacerbated by the 2022 mini budget and rt now seems likely that all none-prolected
government departments will experience significant real tems spending cuts at a level that parallel the austerty
measures of 2010 onwards. In this environment the ch8rty ean only continue lo assess the impact of projected
worst-case scenarios", even rf the capping of Housing Benefrt to local Housing Allowance rates has been
scrapped, we musl assume a scheme with a similar potential saving to the state is being assessed forlhe future.
The chartty thinks il prudent to continue lo forecast a £200.000 reduction in housing benefrt income in the 5-year
projections and to maintain a reserve of £200,000 lo manage any transition.
The UK'S cost of living crisis is poised lo affect many drfferenl aspects of the charity's operations. Increases the
pressure on both the ¢harilie5 to staff and suppliers. The charity's staff team Could find that they become 'priced
out, of working for the charrty as prices outpace salary increases while al the same time the charty supplier and
ontraclors ¢ould inerease prices to the point that maintenance and improvement lakes up a larger proportion of
the charity's resources. We also anticipate that as household incomes become more stretched, we will experi-
ence an increase in WMC arrears and potentially in almshouses voids as well.
The disruption and cost resulting from the United Kingdom's exil from the European Union remains a signrficanl
risk that has had a substantial impad on the charty. Staff shortages and supply challenges have become a key
feature of the wodd we are operating in. While the rnosl high-profile sector experiencing staff shortages is logis-
tics (and this has had a signfficanl impact on the supply and cost of parts for systems sueh as the warden call Of
lfftsl the greatest impact of these staff shortages for the charity is likely lo be in heatth and social care sectors
where there are between 180,000 and 250,000 unfilled vacancies. This has stsrted lo affect the ability of care
companies to deliver care p8ek8ges and has, perhaps inevitably, lead lo an expectation on the part of the charity
residents that we will be able lo step in and bridge the gap. The staff al the charity are neither adequately trained
nor resourced lo provide care and all staff need to provide a cwrdinaled response while still working lo find
attemalwe providers or delivery mechanisms for that care.11 is also likely that as care packages become harder
to deliver that more residents will be discharged from hospi181 with unsurtable or inappropriate arrangements for
home support., staff at the charty will need to tread a lighlrope befvleen balancing the needs and time available
for an individual resident, the requirements of the resident population as a whole arid the risks of resident injury
or death.
As the charity enters the winter of 2022 8 new range of risks have emerged. The war in Ukraine coupled with
decades of poor energy planning has built an environment where energy securty is in its least reliable state for
over 20 years. Coupled with post pandemic inflation and unprecedented heakh and social care resource issues
winter 2022 stands as one of the most dangerous for our beneficiaries on recoTd. Thi$ has required the charity
to develop a 2022 winter plan that manages the following risks..
Shortage of nalufal gas..
Planned Blackouts.,
Unplanned brownouts and blackouts.,
Food price inflation",
Long wart5 for emergency medical services.,
Delays in accessing health care serviees.,
Resurgence of COVID-19,' and
Greater than usual levels of snow or ice.
As part of this plan the charity has evaluated the impact of each of these areas and tsken mf(igating actions to
ensure should an event occur, we are in the best possible place lo deal with it.
15

HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT Icontinuedl
FOR THE YEAR ENDED 30 JUNE 2022
Code of governance
Thè charity uses the National Housing Federation's Code of Governance. The cha¥ity also measures itself every
o years against the Charity Commission Good Governan￿ Code.
The charrty is registered wth the Fundraising Regulator however, the charity did not undertake any fundraising
activities in 2021122 either directly orlhrou9h a 3rd party organisalion. The charity did not employ any professional
fundraisers and the charty has Trot recelved any complaints al)out ils fundraising activities. In this context lè)e
¢harily has not needed lo take any action to protect vulnerable people however should fundraising become a
priority in the future the charity will ensure il has robust methods for Pfotecting vulnerable people within the
context of fundraising.
Intemal control
The Trustees have overall responsibilty for the charity's systems of inlemal control and the Finance and Audit
Committee review the effectiveness oflhese systems annualty through the charty's finance and audit committee.
The charity's intemal control systems are detailed in the charity's financial iules and ¥egulalions and consist of..
A clearly defined structure which delegates aulhorrty, responsibility and accountabilty for financial ac-
livty including responsibility for internal control.
A clear and effective process for budgeting and reporting, budgets and perfomance against them, are
monitored through both the finance and audit committee and the full board of Trustee's meetings.
Investment evalu*ion process with clear perfomiance benchmarks and indicators.
Regular risk review pr(￿esSeS that detail the area of risk and the steps the charity and ts Trustees have
taken lo mrtigate those risks.
The charity's appointed internal auditor Haines Walls audits aspects of the charity's internal conlfols annually.
However, the inability of the audrtors lo attend HPLC sites and staff shortages prevented the auditors from al-
lending the charrty's premises as they nomally would. The charity has worked with Haines Watts lo refine audrt
briets for remote Inspection and anticipates examining key financial controls, IT systems and Information Gov-
emance before the end of 2022.
Public Benefit
The Trustees of the Harborne Parish Lands Chartty ensures that all decision5 are made in accordance wrth the
charity's purpose, are for publie benefit Iwilh the exception of individual grant approvals), lake into consideration
the Charity Commission's guidance on public benefrt and are in accordance with the Charity Commission's gen-
efal framework for Truslee decision making.
The charity makes decisions in ways that manage risks or hami lo the charity and its beneficiaries consistent
with the pijrpose of the charity and makes decisions to ensure that, outside of the indivkaual grant programme,
no personal benefit is more than incidental.
The obvKJu$ exception is the charty'$ individual grant prograrnme of £41,863 which provided relief lo Peop￿ in
poverty and cnsi5 in the ancient parish of Harborne. Decisions made by the Tfustees regarding the individual
grant programme are still consistent with the charrty's purpose byl only satisfy the 'beneff(' aspect of the public
benefit requirement as detailed in Charity Commission guidanee.
16

HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT Icontinuodl
FOR THE YEAR ENDED 30 JUNE 2022
A¢hlevements and Performance
Almshouses Perfom)ance
2022 has presented many challenges for the almshouses team. While on the face of things the COVID-19 pan-
dern￿ has ended COVID-19 still influences the way much of the charty's almshouses service are delivered.
Many infection control measures are still in place to protect the charty's most vulnerable residents and although
from a ￿Sident perspective most activities have returned to normal for the team task still take twice as long and
require twice as much prep8ralion. Our almshouses have also been disproportionalety Impacted by the cost of
living crisis which has already increased material costs for repair and maintenance as well as increasing the
likelihood of resident arrears. Desprte these challenges the team have had another very successful year.
In 2021122 the charity has provided high qu81ty housing for 113 beneficiaries. 16 flats become void, and the
charty housed 17 new residents. 24 people were approved to join the waf(ing list in the year. Demand for the
charty's housing remains high and the current waiting list consists of 21 applicants. The average length of lime
from approval to offer is 22 weeks
The almshouse team's financial perfomiance and treasury management contin4Jes to be class leading. For the
sixth year in a row new arrears have been O.OO/o and current tenant arrears have reduced lo O.OOh of annual
charges., both well within the Trustees target of 2.5Vh.
Void Losses and bad d$bls have increased marginalty to 0.4￿ from 0.34% in 2020r21. This 1$, for the most
part because the number of voids flats the chanty has had increase by 60% 10 16 from the usual average of 10.
Void losses have only increased by 44.￿ and are still well within the Trustees largel of 40A.
The charty spent £121,057 improving the almshouses in 2021r22 Major works of note include..
Communal Internal decoration al Firs Close, Harborne House, Dore House and Larksfield..
Tree works al Firs Close,
Converting 2 balhroorns into level access shower rooms al firs close.,
Fitting upgraded restrictors lo the windows al Firs Close and Harbome House,.
Replace all flat fire doors at Hafborne House.,
Replacing ceiling tiles al Harborne House.,
Upgrading the CCTV al Harborne House and Dore House to uttra-High Definf(ion and increasing the
area of coverage..
Repointing the disabled fire exit.,
External decorating at Dore House,"
Fitting new hall and stsircase carpet al Dore House-
Repairs to the chimneys at Dore House",
External decorating at Harbome Cottages..
Relaying Paving at Harbome Cottages,.
Refurbishing shower cubicles al Larksfield,. and
Arboricullural survey at all schemes.
Charltable Activity Pgrf0rn)ance
In 2021122 the charity committed £205,578 10 2,788 bene￿IsrieS. £163,715 of the grants made were to organi-
sal¢ons splf( across four grant priorities,.
£93,802 was spent on 10 grants supporting services for older people.,
£17,533 was spent of 3 grants supporting debt and money management serviees.,
£11,734 was spent on a Single grant supporting food and household good5 dislributFon services", and
£40,646 was spent on 6 grants supporting provision for 16-24 year old NEET (Not in EducatDn, Em-
ploymenl or Training) provision or provision for those al risk of becoming NEET.
17

HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT {contlnuedl
FOR THE YEAR ENDED 30 JUNE 2022
£41.864 was spent on the chaiity's individual grant programme..
£23.249 supported 110 beneficiaries of 41 grants in Birmingham". and
£18,615 Supported 101 beneficiaries of 36 grants in Smelhwick.
Totsl grant funding has increased over the 2020121 fi'gure of £119,900. This increase reflect5 an increase in the
Trustee's confidence regarding income and a return lo a more nomal model of grants distribution forthe charity's
Grants Officer.
In the 2021122 financial year the grants officer has returned lo in-person visits. This has greatly improved the
effectNeness of the grant assessment systems.
The charity's four largest grants were..
Cape Community Care Day Centre ICCCDCI
The centre provides day-to4ay canng-based services (freshly prepared meals through their luncheon elub,
crafts and gentle exercise) for the elderty and vulnerable. They also provide meals on wheels for those who are
housebound. The centre is open 3 days a week and il ensures that peopk feel ￿$S isolated and can discuss
any problemslissues they may have. Their service users feel more independent and more confident and can
socialise. They report that dementia-focused problems affect c.70% of their clients.
CCCDC asked for a grant to fund a full lime Centre Co-ordinator rok responsible for all of the training, HR and
most of the administration of the day care services. She also networks and develops the centre lo meet the
needs of the users. They provide a weekly structure of activities lo include crafts, gentle exercise. ¢ooked meals
for three dayslweek, befriending support and shoppinglprescriptKJn collection. Also, they deliver quarterly soci81
outings, lo slimulale mental wellbeing {add￿SsIng demenlial. and help tackle social isolation. In addition, they
facilitate oulpalienls, support, on leaving hospital to a strong support ne￿ork, and signposting service users to
hea￿h services lo avoid long term issues. Lastly, a monthly on-slte Primary care service is available wrth Corn-
munity Nurses, lo check blood pressure. Diabetes. medication checks and referrals, elc.
Part of the requested grant is for upskilling a Development Manager lo manage and build on existing Sessions
that are CLtrrenlly on offer, and seek new emerging communty services and revenue streams forthe cenlre. The
role Wil￿ include some of the adminislralKJn duties, relevant HR associated with references, and charge rates
pertaining lo SerV￿e providers etc. and to ensure activty sessions are community led. Some of the funding is
for an increased slrongerlprofessional role of security and general maintenance. and also lo ftjnd a ¢enlre
eleanef as the Centre Co-ordinator needs a lol of ancillary support. The Security aspect lo the funding was part
ot their grant application in the last three years.
Soho and Victoria Friends and Nelghbours CIC ISVF&NI
SVF&N support utilises a community development approach, wi(h a good knowledge and understanding of the
needs of their local community, enabling residents lo get engaged In developing their own grass root5 ne￿orkS
and mutual support. building on a Iradf(ion in Sandwell of close-knit Communit￿S. The CIC was set up in 2011
lo support the older residents within Sandwelvsmethwick who may be facing isolation and lacking the community
inclusion. SVF&N a￿ drawing up plans lo expand their services lo support NEETslrisk-of-NEETs within the
communty, which may be of consideration with regards to future funding applications made lo HPLC.
The focus of SVF&N over the past four years has been lo work with the over 555. They want to use the rnajofity
of the grant lo fund an Outreach Worker for another year who will continue lo support older service users resident
in the Ancient Parish through a range of servi¢esrtraining, such as safely in the home, saving money, reducing
isosation. heaf(h and well-being, empowerment. advocacy. weffare rights and referrals lo other organisa-
tions. Some of the grant will also be used lo cover training costs and supporting a growing team of volunteers.
18

HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT Icontinugd)
FOR THE YEAR ENDED 30 JUNE 2022
The Outreach Wotker, previousty lunded by HPLC, successfulty piloted a project lo 'help people to support
themselves, through the project 'Jusl Around The Comerf. developing a mobile hub as a resource for local
communty from which more isolated people can be reached and able to access services. Through this outreach
they reached more isolated older people Closer to where they live. The approach used has previously been
successful, thus demonstrating perfomance track record. They previously t<lenlified fv40 particular hubs where
residents have particular ideas they want lo develop, such as the Reger¥t Street 'one stop shop, using the local
Baptist Church premises as a base from which more isolated people can access serV￿e$, particularly allowing
people in new housing in the area and new-build estates, currently cul off from facil(£ies and local ne￿￿rks, to
be supported, and wish to develop these further.
Brushstrokes Community Project
Brushstrokes offer support lo the most vulnerable residents of Smelhwick, by providing food, oulre8eh visrts, a
befriending service, and advice on areas such as employment, housing. debt, and domestic abuse. They dis-
tribute food, household items, and clothes lo the vulnerable, particularly those who are de5trtute and homeless,
asylum seekers and newcomers with no recourse lo public funds. There is still high demand for food and other
items". they cite the slatislic that Smethwick is home to over 60V¢ of the infflux lo immigrant communf(i&s as a
driving factor in the massive rise in the demand for their services. Brushstrokes also continue lo deliver their
Service for the prevention of infant mortalty for Sandwell and Birmingham CCG, bul to a lesser extent as the
funding is reduce(f. This is linked lo the basic baby packs they provide to new mothers to be, whih were sel up
with the help of local health visf(ors, and throughout the previoL¢S year they have helped over 80 people w(th
baby equipment.
Brushstrokes have been awarded a grant lo continue delivery of their distribution servitss. They report that as
a resur( of many benefit elaimants switching to Universal Credrt, and cutbacks to many services that were once
statutory but now are gone, they have seen a massThie Iseveral-fold} rise in demand for their seNices. To this
end. they have increased their own targets lo 1,235 service users lo be reached with this support. The greater
part of the grant would pay for the Resource Assistant in post, whose role is lo receive the donations and dis-
tribute them to those in need accordingly. In addition, this year'5 funding will go towards continued support of a
Resource Co-ordinator (funded in 2018 by the BKJ Lottery), who works alongsKle the Resource Assistant. The
small remainder would be used to pay the FARESHARE subscriptw)n, which ensures that they gel the regular
delivery of fresh food for the food bank. They have just developed a Communty Café using donated food from
supemiarkels that is a ils'use-by/sell-by' date, providing local people with a cheaplfree nutritious meal, and also
helping to address social isolation, and provide access to signposting services.
Quinborne Communlty Association IQCAI
Due to fis location, service users, QCA'S are mainly from the Harbome and Quinton area. The centre currently
caters for over sixty groups which meet on a regular basis and runs an Adult Education Programme for 900
learners per yeaf. These groups include Gardening, Recorded Music, Dog Training, Chess, Rhythm Time, Craft
Club, Choir, we even run and our own Luncheon Club, bowls, table tennis and Youth Clubs. QCC also have a
crèche onsite, Happy Corner Nursery, allowing students lo be able lo leam whilst their children are salely cared
for. The nursery is also used by parents from the surrounding community. Their aim is to provide a diverse
range of actNi(ies, a welcoming meeting place for the local community. aduk education courses and provide an
outreach seNice lo those in need.
They were funded lo continue lo support their FriendshiplLuncheon Club, geared lo tackling loneliness and
isolation in the older population of the area, particularty as the pandemic crisis passes. This will continue to be
a gateway service for directing those older eenlre users who need support with dementia and associated prob-
lems towards QCA'S in-house support ￿e￿ork who can then help Servi￿ users towards outside slalutory and
VSO support. The service is enhanced lo include several diverse elements, including.. a meals-on-wheels out-
reach {attached lo the Luncheon Clubl addressing the needs of older services users considerably more isolated
than those who can use the ￿ntre. lattendance is now c.301week, up from 16-181weekl, both in terms of provid-
ing a meal. but the outreach worker provides other avenues of support and relevant signposting.
19

HAR80RNE PARISH LANDS CHARITY
TRUSTEES. REPORT Icontinuedl
FOR THE YEAR ENDED 30 JUNE 2022
Also, a lighvgenlle exercise programme, that is delivered to participant grovps al the centre, or remotely to those
wishing lo ￿ntinUe lo self-isolale.
In addition. an ITlinlernel lileracylawareness group, supporting their regular older setvice users to learn lo use
the inlernel lo their best advantage, thus further addressing social isolation, and how to do this safely, minimising
exposure lo cyber-fraud. exploitation, elc., and also a communty craft activilies clubs was sel up, again address-
ing social Isolation, bul also helping allevK4le the effects on dementia, and providing respite for dementia suffer-
eis, ¢8￿r8.
The four largest grants accounted for £62,362131 of the charf(y's grant spend and 1,331148Yo) of the bene-
ficiaries reached.
Financial Roview
Financial Posltlon
The Charty's Income
Income received 2021- 2022
The Charity's Expenditurg
How the income was s
ent in
2021-20
Financial Investment Income
Income from Investment Proper-
lies
Housing Aclivrties
Other
£138,260
£529,058
Grants
Housing Acl¢vilies
£253,590
£962,414
£901,029
Govemance
Investment propety manag
ment
Financial investment manage-
ment
£57,463
£204,855
£32,333
£1,568,349
£1 510.655
Balance Sheet
The value of assets (less liabilitiesl of the charrty is shown below
Housing Properties
Larld, fixtures & fittings
Investments (stocks and shares)
Investment properties
3,724,975
618.756
5,270,735
10,213,584
Sublolal
19,828,050
Current assets less liabilities
Credi(ors Idue over more than one
yearl
2,044.467
165,554}
Not Assets
21 806 963
20

HARBORNE PARISH LANDS CHARITY
TRUSTEES. REPORT (continued)
FOR THE YEAR ENDED 30 JUNE 2022
Commentary on the Accounts
2022 has presented an extremely challenging operating environment with increased eosls in almost every facet
of the chanty's operation yet, desprte these challenges the charity has had a satisfactory financial year.
Total income has increased by 7.90A to £1,568,349, which is broadty consistent wrth infflation al the end of the
financial year (CPI in June 2022 was 9.40/0) however expend(ture has increased more subslanlialty to
£1,510.655', an increase of 18°h over the 2020121 figure of £1,278,718. In part this is because the charty has
increased the amount of grant making1£253,590,' an increase of 56'1D over last yearl (( is comfortable committing
to in light of a more certain outlook for investment income however, investment property rnanagemenl and hous-
ing costs have both increase substsntially loo. The increase in these areas is refleetive of the increased cost of
buikling and cOnstruct￿n material and labour which has been disproportional￿ impacted by the cost of living
risi$.
Staff and central costs have also risen bul only in line with inflation and have in real lemis remained broadly
slalic. PPE and special infection control related equipment costs have been lower in 2021122 al £8,3871£38,812
since the start of the pandemic.)
The charty's financ￿1 and propety investments have continued Io generate greater than anticipated levels of
income despite the economic tumioil. Financial investments generated £105,610 of income which was £7,810
17.9VAI over the charity's budget figure. NET Investment propety exceeded budget by £201.211117601.I h¢)wever
il should be noted that most of this overperformance was achieved because of delays in large property
refurbishments that pushed cost into 2022123 and improved the nel perfornance.
Unfortunately, the volatile economic conditions have signrficantly affected the overall value and perfomance of
the Charity's financial investments with have reduced in value to £5,270.735 la reduction of £467,283 or 8.14Qkn}-
Reserves
11 is the charty's policy lo hold 6 months, operating expendi(ure {£755,3281 and 12 months. maintenance ex-
pendilure1£221,8061 in reseThe in the form of cash. As of 30 June 2022 the charty was holding £2,190,9SO in
Cash and a lolal of £7,461,695 in erther cash or easily liquidated investments.
The ¢harty holds £221,806 of this cash and £221.806 of these easily liquidated investments as a designated
planned maintenance fLtnd.
whi￿ the charty's reserves policy and planned maintenance funds onty calls for £977.134 of cash and 8 further
£221,8C6 of easily liquidated investments the Trustees think il prudent lo hold more in anticipation of not only
any potential costs 8s50cialed with the major risks Klentified earlier in this report (principally welfare refomi and
likely lo cost £200,000} bul also the high costs of refurbishing some of the charity's older investrnent properties
lanlicipaled to exceed £200,000 next yearl and up lo two more residential property purchases. Nevertheless.
the Trustees think that as interest rale increase it is also wise to gain some return on the pending funds and
therefore plan to move £SOO.000 into easy access investment accounts during the 2022123 financial year.
In light of these factors the charty's cash reserve does not seem excessive.
21

HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT Icontlnuedl
FOR THE YEAR ENDED 30 JUNE 2022
Investments
2021122 has been a drffIcU￿ year for the charity's financial inveslmenls.
Investment income has held up well at £138,260 and has over performed against budget however the portlolio
the overall value of the portfolio has reduced by 8.9% 10 £5,270,735. As of the 30 June 2022 the portfolio was
invested in..
UK Equity
Overseas Equty
Bonds
Allernalive Assets
Cash
UK Propety
28.1%
39.2%
12.10A
10.8D
0.90
8.9¥0
The portfolio has perfomied Poorly againstthe benchmark in the last year reducing by 5.10A against a benchmark
reductKJn in performance of 4.4°h. this is, in part a reflection ot the charty's limited exposure to bonds which
perfom)ed beller during short temi market fluctuations. While perfomance over the short term is poor the char-
ity's portfolio has still significantly exceeded the benchmark over 3 year$111.8°/ts against a benehmark figure of
8.80hl, 5 years127.8% against a benchmark figure of 22.1%) and since inceptions1207.3% against a benchmark
f￿Ure of 186.20/01
The Trustees have appointed Evelyn Partners to manage the charity's investment portfolio and have set the fim
the following objectives..
The creation of a SUff￿lent financial return lo enable the Chafily lo carry out its Pufposes elfeclivew and
without interruption.
The maintenance and enhancement of the investment funds over the long term.
To obtain a reasonable balance between capital growth and income so that the Charity can meet future
as well as current needs.
To maintain a medium risk profile.
The Trustees. policy is lo invest in an appropriate mix of real assets i.e. equities, fixed interest se¢urilies. aller-
nalwe assets and monetary assets. Tnislees reco9nise that the relLJrns on equities, while expected lo be greater
over the longer term than those of fixed interest and rnonelary assets, are likely lo be more volatile. Investment
in a mix of asset classes should nevertheless provide the levels of return required for the Trust lo achieve i(s
objectives, whilst mitigating volatility.
The charity's property investments were managed by Bwton Knowles until May 2022. In May 2022 the Charity
appointed new property managers Robert Powell Chartered Surveyors now manage the eharty's resKlenlial
properties while Cottons manage the charity's commercial assets.
The charrty's property investments generated £529.058 of income in 2021122. The charty budgeted higher than
8nlicipaled void rates in the light of the commercial operating environment after the pandemic, but the charity's
commercial tenants have all perfomed strongly and thè anticipated voids did not occur.
The charty's investment management costs have been increased to £204.855 in 2021122. This is because of
three key factors".
Property repairs costs have increased significantly due to p¢)st pandemic material shortages and the
following inflationary pressures.
The number of propety repairs increased significantly in the last month of the financial year when the
portfolio transferred to new agen15 and mainlenance'issues, emerged.
The charrty is currently renovating large properties that wore handed by older tenants in poor
condf(ion.
22

HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT (continued)
FOR THE YEAR ENDED 30 JUNE 2022
Value for Money
Value for Money (VFMI is a￿ayS at the forefront when managing the delwery of our charitabk mission and
objectives.
For HPLC VFM is maximising our value to..
enable our residents lo Iwe independently in an environment that improves their health and wellbeing,
thus lessening the burden on the NHS by reducing the need for GP and hospital visits and admissions lo
care homes.
support our individual grant recipients through provision of necessities such as whrte goods and baby
items.
assist local organisalions in their allempls to improve the hearth. weware and employment opportunities
of the inhabilanls of the ancient parish and help them reach their full polenlial.
8.1 Arrangements to Ensure VFM
VFM dTives our strategic objectives of risk, 8ssels, people and procurement. As such il runs through all aspect
of our strategi¢ plans. Progress is figorously moni(ored at commrttee meetings and by the full board on a quar-
terly basis.
The Finance & Audi( Committee scrulinise all aspects of financial perf0rnan￿ and ensures we have sound
financial rules and regulations. Our returns on investment are benchmarked so that we can be certain that our
stocks and Shares are appropriate and perfomiing well. Expendf(ure against budget for all aspects ofthe charty
is checked monthly by the Senior Management Team.
s Commitiee monitors the perf0mlan￿ of our non-social housing and investment properties to
ensure a heatthy balanee of income and long term growih.
The Almshouse Commtttee monitors void loss. arrears and repairs and Maintenan￿ in relation lo our five alms-
houses. We undertook our lalesl five-year stock condition survey in 2019 and this has f0m￿d the basis of oui
planned maintenance programme overthe next few years. We continue lo take a balanced view of maintenance,
realising the importance of keeping our properties at a high standard, so that they remain desirable and ensure
low VO￿ rates, without Carying out work before f( is necessary.
The almshouse committee also reviews large tendering 8Ctivi(ies to ensure that contract are competilNely len-
dered and that the charity is getting the best qualty for the money it Is spending.
The charrty is a member of the SPBM Benchmarking Group which assesses our performance against that of
similar organisations and enables us to share good practice. We also have a robust Code of Conduct ar¢d Com-
plainls polty and procedure that was revivwed in 2019 by the resident scnrtiny panel.
Th
s Committee oversees our programme of organisational and individual grants lo ensure
we are adhering to the charity's grants strategy, which outlines our key priorities for the year. These priorf(ies
are regularly reviewed and altered over time according to identified patterns of need established from local re-
sources such as Sandwell's Neighbourhood Employment and Skills Plan. Any applications made to the charty
are assessed against these priorf(ies and On￿ applications that demonslrale an ability lo evidence these needs
are funded. The committee receNed reports on the achievements each award made and compare the costs of
each intervention against the number of beneficiarEs it supported and the impad it achieved.
23

HARBORNE PARISH LANDS CHARrrY
TRUSTEES, REPORT Icontinuedl
FOR THE YEAR ENDED 30 JUNE 2022
Benchmarking Ranking
The charity has compared f(5 perfomanee against local hovsing charities that form the SPBM Benchmarking
group. The charity has a combination of mandatory metrics from the Regulator for Social Housing IRSHI and
others metrics shared across this group lo assess ils relative performance. The resuf(s of this comparison arè
detailed in the table below showing how this years perfomiance compares to last and giving a short narrative
explanation of what the metrie means and why the charities perforrnance is what r( is. Finally, the charty has
included ils rank out of the 14 SPBM members..
M•trl
IA8 doflnod by tho
R•gulator lor Soclal
Houslngl
2019120
202W21
2021122
111
NarratSve Explan•tlon
SPBAI Rank
lout of 141
SlrKk managed
The lolal 50rgal hou*ro St￿k managed by
d)artty has remai￿ unchanged since 2017118
NIA
The pertsnlage ofirK0￿￿ losl to VOKIS lenwty
Unit51 ha5 irveased. This year the charty had 17
voK18.1n an aver8geyear Ihat fig￿e would be 10.
V￿d losse51%1
0.38
0.49
3rd
Ave. rtrlel tine or*1
re-lets Idaysl
A%*r4e re4et lime have reduted n(A¥that covi
19 restrktlorts have been kfted arÈ Mell ￿￿thirt
the Trusl8Wd tsrget of 21 days.
17
22
18
4th
Rent (WMCI collecled a5 a percentsge of charges
has decreased 51ightty. ￿lIe the total
slighlly le55 than 100% of the Charges due thi5 fig-
ure does not indude HousirvJ Benefit payment5 that
are IftrEse payments are included the ¢d-
lect￿ figure ￿Uld just exceed 1LNJ%.
Rent cdlected (% of
charyes duel
100.29
99.37
95.8%
3r(t
Cwrent tenant arrears have re(kKxJ as those few
loroer-tenn (Jebts are pald off and no r*w a￿earS
are created. V¥* exped Ihk% 5Wion 10 ch8rvJe as
cost of INiTrJ ￿￿15 bite5
CuTent frnant *.
0.37
{%)
The charty'5 overall operating maryJln has de-
creased The charities cperaling margin has been
Severe￿ irnpacted by the c.8% reducuon in Ihe
value of Ihe inveslnErt portfolio in a yeai Ihat wa
already budgeted lo be a Lleficrf year because of
large Inve5trnerils in tt* tharitie5 non-s￿81 hous-
g stock. Thi5 will IrTwrove signffjcaniiy In rA)mlng
year.
Overall operattng
maryln (%)
IRSH 1011
63.13
-24.05
24

HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT {contlnuedl
FOR THE YEAR ENDED 30 JUNE 2022
IAS dèflned by the
Regulator for So¢L81
Houslngl
111
SPBM Rank
lout of 141
201912
2020121
2021122
NarrnUv6 Explafiatlon
Sou* ho￿1￿ kt.
rgs cyeraiing nwr-
111
The ¢lwtiV5 swal housiNJ tyra1￿9 marghts h•$
(*cregsed skJnMcartly. oflhe in.
creased the almsho￿e5 and t
tost of Slaff thalare iiotdwrged lo ￿dents
sthe SUPF*Xt offiw 8CtNtycoordlnal¢r.
ffj.81
IRSH 1021
E81TDA MRI las a
per￿ntage of inter-
8sll
111
11
The chanty's EBITDA MRI Taling has deueased
because of iriyear proflablllty ho%%*￿r liouidity
should ni)t an issue forthÈ tharity hohJing re-
5etves in £￿)0,000 in excess oiifÈ annual lum
ver.
1.53
146.83%
4t.8f
NIA
IRSH 1031
Gearry IRSH
The I￿￿geared. The ¢harfty Is paylro off
its one small loan $ltrAty and the ￿jt81andity bal-
arte decreases fmm year lo yeat. Tr chanty h8$
ow irto pwng the loan off eafy rgjemptitx)
J5ts maktsthi% {m&￿Ornical.
-39.16%
47%
-$7.04%
WA
IRSH 203)
New supply of swal
ho￿￿ng units deliv-
ere(J as a per(*niage
of t￿81 $ocral housing
unrts hdd
The thatty has not develok*d any rEw soclal
housing units this year The chadty vth1￿ like lo
develop new soual hou￿￿￿ utiit5 bul fequire8
greater darity regaFdlNJ future weffare ref0M￿ be-
fore it can commit The r&nking is eslablislELI on
the basi5 of h)w recently unrf5 were athjed.
3rd
IRSH 2041
New Supwy deliv-
ered Inon-swal
housng L¢)its
New metrk. The charity has not dellv&red any T
non-s(￿181 ￿USIng units in 2021122. Tr ranklw i%
based on how recenlty r*w non.social LN)its were
added lo ow ptrtfolio. Our ran￿r￿j show5 the char-
lty added uni15 rnosl recenty out of our Feers.
NIA
NIA
1st
Rdntseskn*ni %
IRStI 3041
Rein¥mtn*nt irw88d si*rrtty I￿￿erfor mLth
oftheyeaycovid reslrfthwts reTnwned in tyace 8rn1
limrted ghe tharity's polenlal lo wxlertake large
4.69
25

HARBORNE PARISH LANDS CHARITY
TRUSTEES. REPORT Icontinuedl
FOR THE YEAR ENDED 30 JUNE 2022
IA8 deffned by the
Rtrgulator for Soclal
Housifigl
111
2019120
2020121
2021122
Narratl¥o Explanatfjon
SPBM Rank
Return on Capital
Employed IROCEI %
111
The retum on caplal enB)loyed Y6 IfK1dil￿Y Ilnked lo
Ihe perfonnance of the charty's inve51tnent5. The
tharity'5 invest[ne￿ Portfolio reduced in Value by c.
£S00,CrfJO this year vthich inevitaNy lOv￿red the re-
lum on capital employed.
0.19%
4.12%
1.72%%
IRSH 4011
11
The total ￿ad11r* Cost per hC￿Tr) uThl has
Inr*eased ￿lgIrt￿. This ￿ refiettNe oflhe inueased
amount of captsl speThJ and refuTbi5hrr*nls Ihe
charity has undertaken. Oe8pMe this If* charity is
nrw first peer gtoup. Thts i% impressive
¢OnSKJering Ihal the chanty's cos15 8re often higher
n cornpar￿ tg 01￿[ prowdets because ofthe
Idilional wst ￿ cary lo suptxyt and wowde ac-
tivplaes to wr residents. These costs are not passed
on lo residents arnl are HB elYJiNè me8nlNJ
Ihatthe charity's WMC remain5 comWiti¥e *ith
sl of our setlor wlth an a¥erage lolal weekty
charge of£172 ￿. We mvJht almost describe (xJr-
selves 85 prwj to be exp￿r￿￿e t*re as ub-
lisiry charws fLmd8 to provwJe aThY an eTr
hanced service that goe5 atw aThl beyoThJ that of
8 StaTrJ8rd 8h8ttered acc0Th￿a￿th ￿ty￿￿er.
Headli￿ sodal ￿￿1￿.
cost
1111
£10,146
£10.057
11
181
IRSH 5011
Plans for the future
The outlook for 2022r23 is increasingly just as gloomy as the outlook lor 2020 and 2021 had been. While the
pandemic and global supply shortage may be drawing to a close the charfty will be signrficantly impacted by the
cost of living crisis The cost of living crisis will likely impact every area of the charity's operation from grant giving
lo almshouse WMC collection, from grant costs lo ERF and CMF spend. In light of the crisis the charty has the
following plans.
Charltable actSvlty
The charity hopes lo increase the amount committed lo mainstream grant making lo pre-pandemic levels of
£270,000 per year by the 2022123 financial year.
The charity intends to achieve pre-pandemic individual grant spending levels in 2022123.
The chaiity will establish a one-off cost of living grant fund for almshouses residents of £50 each resident for 5
months.
26

HAR80RNE PARISH LANDS CHARITY
TRUSTEES, REPORT Icontlnuedl
FOR THE YEAR ENDED 30 JUNE 2022
Almshouses
The almshouse improvement programme for 2022123 is expected to lolal £256,450 and includes..
me House
Installing new gates to the external fences.,
Installing new flooring in Laundry and Meter rooms.,
Renovating the parker bathroom into a murtrfunclion space..
Resurfacing the car parks,. and
Cleaning and refurbishing the drains a necessary.
Harborne
otta
es
Repairing windows and doors as required,.
Repointing and re-hipping roof tiles.,
Installing a self<losing front gale", and
Repairing or replacing all tam)ac paths.
Do House
Replacing tsvo sheds.,
Surveying the drains., and
Checking and fixing all extern81 stonework.
Upgrading the satellite television system lo accept Sky Q installations. and
Surveying the drains.
Close
Re-pointing, fe-hipping and general repair5 to the roof.,
Replacing the cladding to the platform lrft shaft,. and
Replace carpark surfaces and all block paved pathways.
The charity will recrutt a new activity coordinator in the first haw of 2023. We anlicipale 8 full programme of
resident a¢livilies wll Commen￿ in the first half of 2023.
The charity will renew ils electricity and gas contracts in 2023. The charty will endeavour lo use its usage to gel
the best possible rate for the charty's residents.
Finance and Investment Management
The charty's two major con￿M$ regarding investment management in 2022123 are inflation and interest rates.
To this end the charity's investment managers are reviewing all equities owned by the charty lo ensure that all
those in the portfolio offer some degree of inflation fesilience. This is not lo assume that the investment managers
will be able lo grow income lo offset inflation. this certainly will not happen, rather the charity portfolio will be
reviewed to ensure il is not negallvely impacted by ils equity bias and is as protected as il can be against current
economic conditions. A further protection against the pressures of inftation and interest rnay be to further reduce
the amount of the portfolio invested in the UK. The charty may well reduce ils UK holdings in 2022123.
The charty will also be monitoring the bonds and gill markets. Historically equilie$ have significantty OLrt-per-
formed bon(Js however should 30-year government bond rate exceed 50A the ¢harty may choose to increase
the weighting of ljonds and gitts in the portfolK).
27

HARBORNE PARISH LANDS CHARITY
TRUSTEES, REPORT Icontinuedl
FOR THE YEAR ENDED 30 JUNE 2022
The charty will monitor the property market and should favourable buying conditions present themselves the
charity may purchase another tsvo residential properties. Planed refurbishments include completing the Tenova-
lion of two properties in the centre of Harborne.
Governance
The charity hopes lo finish the process of incorporation by unrting both Harborne and Smethwick Chari(able
Trust and Harbome Parish Lands Charity with a deed of unrted direction from the Charity Commission making
future accounts and submissions easier.
Inforniation Communlcatlons Technology {ICTI
The charity will install two new servers In 2023. This programme originally planned for complelion in 2022 was
delayed lo allow the upgrade of the charity network and telephone infrastructure however we anlicipale the
project will be completed by the end of the 2023 calendar year.
The charty will review mobile phones and mobile computing Solut￿nS in 2023 wf(h a view lo e$tsblishing a
standard package of hardware that allow5 for mobile and peripatetic staff depk)ymenl.
Resident computer labs will be installed at Firs Close and Hafbome House lo help tackle a widening digital divide
experEnced by older people.
Hollingworth House
New door entry and security Systems includirsg CCTV will be installed at Hollingworth House", the charity's Har-
borne headquarters.
Hollingworth House will also receive new healing and hol water equipment in the form of a single unvented hol
water cylinder and three commercial boilers. The project is anticipated lo cost £25.000.
Disclosure of Infornialion to Auditors
Each of the persons who are Trustees al the lime when this Trustees, Report is approved has confimied that..
so far as that the Trustees are aware. there is no relevant audit information of which the charity's auditor is
Unawa￿., and
the Trustees have taken all Steps that they ought lo have taken lo make themselves aware of any relevant
audr( infomiation and lo e$tablish that the auditor is aware of that infomwtion.
Auditors
The audf(ors, MHA Maclntyre Hudson, have indicated their willingness lo continue in office. The design*ed
Trustees will propose a motion lo reappointing the audits al the meeting of the Trustees.
Trustees, report, incorporating a strategic report. was approved by order of the Board of Trustees and signed on
the board's behalf by".
?c,I,,I
28

THE HARBORNE PARISH LANDS CHARITY
STATEMENT OF TRUSTEES. RESPONSIBILITIES
FOR THE YEAR ENDED 30 JUNE 2022
The Trustees are responsible for preparing the Tru5tees' Report and the financial slalemenls in accordance with
applicable law and United Kingdom Accounting Standards {Uniled Kingdom Generally Accepted Accounting
Practi¢el.
The law applicable to charf(ies in England & Wales requires the Trustees lo prepare financial statements for
each financial which give a true and fair view of the Stale of affairs of the Charty and of ils incoming resources
and application of resources, including its income and expendrtufe, for that Pelitxl. In preparing these financial
slatemenls, the Trustees are required lo..
se*1 suitable accounting polic￿$ and then apply them consistently,
observe the methods and principles of the Charities SORP IFRS 1021.,
make judgements and accounting estimates that are reasonable and prudent.,
stsle whether applicable UK Accounting Standards IFRS 1021 have been followed. subject lo any material
departures disclosed and explained in the financ￿1 slatemenls,. and
prepare the financial statements on the going Con￿rn basis unless il is inappropriate to presume that the
Charty will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain
the Charity's transactions and disclose with reasonable accuracy al any time the financial position of the Charty
and enable them lo ensure that the financial stslements comply wrth the Charities Act 2011, the Charity
(Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for
safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of
fraud and other irregularities.
Approved by Order of the members of the Board of Truste8s and signed on ts behalf by.
MrF
Trust4e
Dal8'.
Page 29

THE HAR80RNE PARISH LANDS CHARITY
INDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF THE HARBORNE PARISH LANDS CHARITY
Opinion
We have audf(ed the financial $tslemenls of The Harborne Parish Lands Charty Ilhe'charit¥l for the year ended
30 June 2022 which comprise the Statement of Financial Aclivi(ies, the Balance Sheet, the Statement of Cash
Fbws and the related nolgs. including a summary of significant accounting policies. The financial reporting
framework that has been applied in their preparation is applicable law and United Kingdom Accounting
Standards, including Financial Reporting Standard 102 'The Financial Reporting Stsndaro applicable in the UK
and Republic of Ireland, (United Kingdom Generally Accepted A¢¢ounling Practice).
The financial statements have been prepared in accordance with Accounting and Reporting by Charities
preparing their accounts in a￿OrdanCe with the Financial Reportit)g Stsndards applicable in the UK and Republic
of Ireland IFRS 1021 in prefe￿nce to the Accounting and Reportin9 by Chafi(ies.' Statement of Recommended
Practice issued on 1 April 2005 which is referred lo in the extsnl regulations bul has been withdrawn.
This has been done in order for the accounts to provide a true and fair view in accordance wrth the Generolty
Accepted Accounting Practice effective fof ieporting periods beginning on or after 1 January 2015.
In our opinion the financial slalemenls..
give a true and faif view of the slate of the charW5 affairs as al 30 June 2022 and of its incoming
resources and application of resources for the year then ended.,
have been properly prepared in accordance with Unrted Kingdom Genefalty Accepted Accounting
Practice.. and
have been prepared in accordance %Mth the requirements of the Charities Act 2011.
Basis for oplnion
We conducted our audit in accordance wtth Intemalional Stsndards on Aud(ting IUKI {ISAs IUKII and appI￿able
law. Our respon5ibililies under those standards are further described in the Auditors, respon5ibilrties lor the audit
ol the financHI statements section of our report. We are independent of the charity in accordance with the ethical
requirements that are relevant lo our audrt of the financial statements in the United Kingdom, including the
Financial Reporting Council's Ethical Standard, and we have fU￿illed our other elhic81 responsibilities in
accordan￿ with these requirements. We believe that the audit evidence we have obtained is Suff￿lent and
appropriate lo provide a basis for our opinion.
Coneluslons relatlng to golng concem
In audi(ing the financial stslemenls. we have concluded that the Trustees, use of the goin9 concern basis of
accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not idenlrfied any materpl uncertainties relating lo events or
conditions that, individually or collectively, may cast significant doubt on the charty's ability to eonlinue as a gosng
concern for a period of at ￿ast ￿e1ve months from when the financial statements aro aulhorised for issue.
Our respon5ibililies and the responsibilities of the Trustees wf(h respect lo going concern are d￿rIbed in the
relevant sections of this report.
Page 30

THE HARBORNE PARISH LANDS CHARITY
5NDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF THE HARBORNE PARISH LANDS CHARITY
{CONTINUEDI
other Infomiatlon
The other infomiation comprises the information included in the Annual Report other than the ftnancial
stslements and our Auditors. Report Ihereon. The Trustees are responsible for the other information contained
within the Annual Report. Our opinion on the financial statements does not cover the other infomialion and,
except to the exlenl otherw5e explicitly slated in our report. we do not express any form of assuranee conclusion
Ihereon. Our respon51bilty is to read the other information and, in doing so, consider whether the other
inform*ion is materially inconsislenl wi(h the financial statements or our kno￿edge obtained in the course of the
audit, or othemise appears lo be materially misstsled. If we identify such material inconslstencies or apparent
material misslatemenls, we are required to determine whether this gives rise to a material misststemenl in the
financial statements theMSe￿s. If, based on the work we have perfomed, we conclude that there is a material
misstatement of this other information, we are required to report that fact.
We have nothing lo report in this regard.
Matters on which we are rgqulred to Teport by 0x￿ptIOn
We have nothing lo report in respect of the followng matters where the Charities (Accounts and Reports)
Regulations 2008 requires Lts to report to you if, in our opinion..
the information given in the Trustees. Report is inconssstent in any material respect wth the financkgl
statements., or
sufficient accounting T￿OrdS have not been kept,. or
the financial statements are not in agreement wfÉh the accounting records and retums.. or
we have not received all the infomalion and expU4nations we require for our audit.
Responsibilities of Trustees
As explained more fully in the Trustees. Responsibilities Statement set out on page 28, the Twslees are
responsible for the preparation of the finaneial slalements which give a true and fair view, and for such intemal
control as the Trustees detemiine is necessary lo enable the preparation of financial stslemenls that are free
from materkgl misslalemenl, whether due lo fraud or error.
In preparing the financial stslements, the Trustees are responsible for assessing the chartys ability lo continue
as a going concern, disclosing, as applicable, matter5 related lo going concern and using the going coneern
basis of accounting unless the Trustees ef(her intend lo Iv4uidate the charity or lo cease operations, or have no
realistic allernalive bul to do so.
Audltors, responsibilities for the audit of tho financlal statements
We have been appointed as audrtor under section 144 of the Charities Act 2011 and report in accordance wi(h
the Act and relevant regulations made or havsng effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial slalemenls as a whole are free
from m8lerFal misslalemenl, whether due lo fraud or error, and to Issue an Auditors. Report that includes our
opinion. Reasonable assurance is a high ￿Ve1 of assurance. but is not a guarantee that an audit conducted in
accordance wrth ISAS IUKI will always delecl a material misslatemenl when (( exists. Misslatemenls can arise
from fraud or error and are wnsidered material if, Individual￿ or in the aggregate, they could reasonably be
expected to influence the econom￿ decisions of users taken on the basis of these financial statements.
Page 31

THE HARBORNE PARISH LANDS CHARITY
INDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF THE HARBORNE PARISH LANDS CHARITY
ICONTINUED)
Irregularrties, including fraud, are instances of non-compliance with laws and regulations. We design procedures
in line with our responsibilities, outlined above, lo delect material misslalements in respect of iffegularilies,
including fraud. The extent lo which our procedures are capable of detecting irregularities, including fraud is
detsiled bel(w4".
Obtaining and understanding of the legal and regulatory frameworks that the Charity operates in, focusing on
those laws and regulations that have a direct effect on the financial statements.,
Enquiring of management and Tlustees around known or suspected instances of non-¢¢ynpli4rice of laws
and regulations and fraud.,
Di$cussing among the engagemenl team regarding how and where fraud might occur in the financial
statements and any potential indications of fraud.,
Reviewing minutes of meetings of those charged wlh governance.,
Reviewing Financial Slalemenl disclosures and lesling lo supporting documentstion to assess complLance
with applicable laws arsd regulations., and
Performing audrt work in relation lo the risk of management override, including testing of journal entries and
other adjustments for appropriateness and reviewng accounting estimates for bias.
Because of the inherent limitations of an audit, there is a risk that we wll not detect all irregularf(ies. including
those leading to a material misstslemenl in the financial statemen15 or non-compliance with regulation. This risk
increases the more that compliance wth a law or regulation is removed from the ovenls and transactions
relected in the financial stalemenls, as we will be less likely lo become aware of Instan￿ of non-compliance.
The risk is also greater regarding irregularities ￿cUrring due lo fraud rather than error, as fraud involves
intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial
Reporting Council's websrte al. ￿V.fr¢.OT
.uklaudilorsres
onsibililies. This de￿rIptIOn fomis part of our
Audifors, Report.
Use of our report
This report is made solely lo the chartys Trustees, as a body, in accordance wrth Part 4 of the Chanties
(Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might slate to the
charity's Trustees those matters we are required to slate lo them in an Audrtors. Report and for no other
purpose. To the fullest extent permitted by law, we do not accept or assume responsibility lo anyone other than
the charty and its Trustees as a body for Ouf audit work, for this report, or for the opinions we have formed.
MHA Maclntyre Hudson
Stalulory Auditors
Dale. 3 December 2022
MHA Maclntyre Hudson are eligible lo act as auditors in tems of section 1212 of the Companies Act 2006.
Page 32

THE HAR80RNE PARISH LANDS CHARITY
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30 JUNE 2022
Unrestricted Endowment
funds
funds
2022
2022
Total
funds
2022
Total
fvnds
2021
Note
Income and endowments from:
Chari(able adiwlies
Investments
Other income
901.029
667.318
901.029
667.318
870,605
580,023
2,450
Totsl Income and endowments
1,568,349
1.568,349
1,453,OT8
Expenditure on..
Raising funds
Charrtable aclivilie5..
Housing Activities
Grants for relief in need
Governance costs
25.320
211,868
237,188
198,674
838,097
253,590
57,463
124,317
962.414
253.590
57.463
869,937
162.490
47,617
Total expenditurn
1.174,470
336,185
1.510,655
1,27& T18
Net movgment in funds bafore
Ilossesllgains on investments
Nel Ilossesllgains on investments
393,879
1257,9261
{336,1851
1177,0241
57.694
1434,9501
174,360
742,916
Net movement In funds
135.953
1513.2091
1377.2561
917.276
Reconeiliation of funds..
Total funds brought forward
Net movement in funds
18
6.106,825
135.953
16.077.394
1513,2091
22.184,219
{377,2561
21,266,943
917,276
Total funds Carrled forward
6,242.778
15,564,185
21,806.963
22, 184,219
The Statement of Financial Activities includes 811 gains and losses recognised in the year.
The notes on page5 36 10 52 form part of these financial statements.
Page 33

THE HARBORNE PARISH LANDS CHARITY
BALANCE SHEET
AS AT 30 JUNE 2022
2022
2021
Note
Flxed a$sets
Tangible assets
Investment propety
Investments
12
13
14
4.343,731
10.213.584
5.270.735
4,450,710
10,213,584
5,738,018
19.828,050
20,402,312
Current assets
Debtors
Cash at bank and in hand
15
21
123,375
2.190.960
219,071
1.880,256
2,314.335
2,099,327
Creditors.. amounts falling tlue within one
16
{269,8681
(251, 110J
Not current assets
2,044,467
1,848.217
Total assets less current Ilabllities
21.872.517
22, 250,529
Creditors.. amounts falling due after more
than one yeaf
17
165.5541
(66,310)
Total net assots
21.806.963
22, 184,219
Charity fund$
Endowment fvnd5
UnreStr￿ted funds
18
18
15,S64,185
6,242,778
16,07T,394
6, 106,825
Totsl funds
21,806,963
22.184,219
The financial slalemenls were approved and aulhorised for issue by the Trustees and signed on their behalf by..
Wtyt
Tru
The notes on pages 36 10 52 form part of these financial statements.
Page 34

THE HARBORNE PARISH LANDS CHARITY
STATEMENT OF CASH FLOWS
FOR THE YUR ENDED 30 JUNE 2022
2022
2021
Note
Cash flobvs from operating actlvltles
Nel cash used in operating activities
20
1349.3291
{305, 608)
Cash flow$ from Investing activities
Dividends, interests and fents from investments
Proceeds Ircrtn the sale of investments and investment piopety
Purchase of tangible fixed assets
Purchase of investments and investment propety
667.318
351.560
133.2531
1424.8471
580,023
884,458
(32, 746)
(888,594)
Net cash provlded by Investing activitles
560.778
543.141
Cash flows from financing adlvltles
Repaymen15 of borrowing
{7561
(684)
Nèt cash used In flnanclng activitie5
17561
{684}
Change In cash and cash equlvalgnts In the year
Cash and cash equThiatents al the beginning of the yeaf
210,693
236,849
2.026,309
1, 789,460
Cash and ca$h equlvalents at the end of the year
21
2.237,002
2,026,309
The nolos on pages 36 10 52 form part of these financial slatem¢nts
Page 35

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCSAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
General infomiatlon
The Harbome Parish Lands Charty is an unincorporated charity registered wth the Charity Commisston in
En9land and Wales registr81ion number 219031. Ils principal 8ddress is 109 Court Oak Road, Harborne,
Birmingham, B17 9AA.
The naturo of the operations and principal activities are relieving need in the ancient parish of Harborne.
Accounting policies
2.1 Basls of preparation of financlal Statements
The financHI slalemenls have been prepared in accordance wf(h the Charfiies SORP IFRS 1021
Accounting and Reporting by Charrtie5". Slalemenl of Rec¢Jmmended Practice applicable lo charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK
and Republic of Ireland IFRS 102} (effective 1 January 20191, the Financial Reporting Stsndard
applicable in the UK and Republic of Ireland IFRS 1021 and Ihe Charities Ad 2011.
The financial statements have been prepared lo give a 'lrue and fair, view and have departed from
the Charities IAceounls and Reportsl Regulations 2008 onty to the extent reqUI￿d lo provide a 'lrue
and fairf view. This departu￿ has involved folbwing the Chafilies SORP IFRS 1021 published in
October 2019 rather than the Accotjnling and Reporting by Charities.. Statement of Recommended
Practice effective Irom 1 April 2005 which has since been w(thdrawn.
The Harborne Parish Lands Charity meets the definition of a publi benefrt entity under FRS 102.
Assets and liabilities are initially recognised al historical cost or transaction value unless olherwse
stated in the relevant accounting policy.
The financial statements ale presented in Brf(ish Pound Sterling being the functional currency of the
charity and rounded lo the nearest £.
2.2 Income
All income is recognised once the Charity has entillemenl lo the income, rt is probable that the
income will be received and the amount of income receivable can be measured ￿lIablY.
Income Irom housing activities represenls rental and service charges income receivable in the year
net of rent and service charges losses from voids.
Investment I￿orne from investment properties is recognised as il falls due. Dimdends and interest
income is recognised as the charity's right lo receNe payment is established.
Rentsl income from investment properties is recognised on a receivable basis.
Page 36

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
Accounting policies (continued)
2.3 Expenditure
Expendsture is recognised On￿ there is a legal or eonslruclive obligation lo transfer economic benefit
lo a third paty, il is probable that a transfer of economic benefits will be required in settlement and
the amount of the oblvJalion can be measured reliably. Expenditure is classrfied by activity. The costs
of each activrty are made up of the total of direct costs and shared costs, including support costs
involved in undertaking each activity. Direct costs attributable lo a single activity are allocated directly
lo that activrty. Shared costs which contribute to more than one adivity and support costs which are
not attributable lo a single activity are apportioned betW￿n those activities on a basis consistent with
the use of resources. Central staff costs are allocated on the basis ol ts.me spent, and depreciation
charges allocated on the portion of the asset's use.
Support costs are those costs incuried directly in support of expenditure on the object5 of the charity.
Governance ¢osls are those incurred in connection wlh administration of the charity and complHnce
th consf(ulion81 and statutory requirements.
Costs of generating funds are costs incurred in managing investrnenl assets.
Investment management costs are apportioned between furKls based on the percentage of the
relevant assets held in the fund.
Charitable activities and governance costs are costs incurred in the charty's ¢)peralions, including
support costs and co$ls relating to the governance of the charty apportioned lo charitable 8Ctiwttes.
Grants payable are charged in the year when the offei is made except in those cases where the offer
is condib'onal, such grants being recognised as expenditure when the conditions attaching are
fU￿illed. Grants offered SLibjecl to conditions which have not been mel 81 the year end are noted as a
commrtment, but not accrued as expenditure.
All expenditure is inclusive of irrecoverable VAT.
2.4 Tangible fixed assets and dgpreclatlon
Tangible fixed assets (including social housing properties) are carried al cost (or deemed costl, nel
of depreciation and any provision for any impairment. Cost includes costs directly attributable to
making the asset capable of ¢Jperaling as intended such as the ¢osl of acquiring land and buildings,
development costs, interest charges on loans during the development and expendf£ure on
improvements. Expenditure on improvements will onty be capitalised when il resuts in incremental
future benefits such as increasing rental income, reducing maintenance costs or resulting in a
signrficanl extension of the useful economic lrfe of the propety.
Housing properties in the course of construction are included al costs incurred lo date. Depreciation
on these assets is not charged until they are brought into use.
Major components of housing properties, such as lffts and warden alami systems have been
accounted for and depreciated separately from thè connected housing prcpety, over their expected
useful economic INes. The useful economic lives of tsngible fixed assets are reviewed annually.
Page 37

THE HAR80RNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
Accounting poll¢los Icontinuedl
2.4 Tangible flxed assets and depreciation (continued}
Depr￿latIOn is charged so as lo albcate the cost of tangible fix￿ assets less their residtjal value
over their estimated useful Iwes.
Depreciation is prowded on the following bases..
Land
offi￿ building
Fixtures and fittings
Computer equipment
Housing".
R¢x)f structure and covering
Windows and exiemal doors
Healing
Kitchens
Bathrooms
Mechanical
Electrical
Lrfts
Not depreciated
20 years
15.kn slraighl line
3 years
70 yeafs
30 year5
8- 15 years
20 years
30 years
30 years
40 years
20 yeafs
2.S Investments
Fixed asset investments are a fomi of financial instrument and are initially recognised at their
transaction cost and subsequently measured at fair value at the balance sheet dale, unless the value
cannot be measured reliably in which case rt is measured al cost less impairment. Investment gains
and losses, whether realised or unrealised, are combined and presented as 'GainsllLossesl on
investsnents, in the Slalemenl of Financial Aclivilies.
2.6 Investment proporty
All investment propeth'es are included at market value. Any changes in lair value are recognised in
the Ststement of Financial Activitios.
Properties rented to piov¥Je sockql housing are treated as langibk fixed assets and not investrnenl
properties.
2.7 Dèbtors
Trade and other debtors are recogni5ed at the settlement amount. Prepayments are valued al the
amount prepaid net of any trade discounts due.
2.8 Cash at bankand in hand
Cash al bank and in hand includes cash and short-lerm highly liquid investments with a short malurty
of Ihree months or less from the dote of acquisffion or opening of the deposit or similar account.
Page 38

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
Accounting pollcles Icontinuedl
2.9 Liabilltles and provisions
Liabiltties are recognised when there is an obligation al the balance sheet date as a result of a past
event, il is probab￿ that a transfer ot economic benefit will be reqUI￿d in settlement. and the amount
of the settlement can be estimated reliabty.
Liabilities are recognised at the amount that the Charity anlicipales il will pay to settle the debt or the
amount it has received as advanced payments for the goods or services r( must provide.
Provisions are measured al the best estimate of the arnounls required to settle the obligation. Where
the effect of the time value of money is material, the provision is based on the present value of those
amounts, discounted at the pre-tax discount rate that refiects the risks specrfic lo the liability. The
unwinding of the discoLtnl is recognised in the Sialement of Financial Activf(ies as a finance cost.
2.10 Flnancial instruments
The Charity only has financial assets and financial liabilities of a kind that qualfy as basic financial
instruments. Basic financial instruments are inrtially recognised at transadion value and subsequently
measured at their settlement value with the exception of bank loans which are subsequently
measured al amortised cost using the effecti￿ interest method.
2.11 Pensions
The Charity operates a defined contribution pensk)n scheme and the pension charge represents the
amounts payable by the Charty to the fund in respect of the year.
2.12 Fund accountlng
General funds are unTeslricted funds which are available for use at the discretion of the TrLtslees in
furtherance of the general objectives of the Charty and which have not been deswnated for other
purposes.
Endowed funds aTe those funds which are available for use in accordance wtih the wishes of the
funder or regulatory body. Endowment funds represent grfts bvhere the income may be used for
general charitable purposes bul the capital must be retained.
Income geneiated from permanently endowed assets is allocated lo unrestricted income. Gains and
losses on those assets are attributed to the endowment fund. Where income funds are used lo build.
extend or improve buildings which are endowed properties or on endowed land, then the
enhancement lo the asset will be included within the endowment furKf.
Page 39

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
Critical accountlng estimat8s and areas of ludgemont
Estimates and judgements are continually evaluated and are based on historscal experience and other
factors, including expectations of future events th81 are believed lo be reasonable under the
cireumslances.
Crf(i¢al accounting estimates and assumptions..
The charity has made the following eslimales and assumptions that have a sHJnificant impact on the
amounts recognised in the financial stslemenl$'.
Useful lives of buildings and components this is assessed based on experience and best practice in the
sector. The useful lives are regularly reviewed.
Valuation of investment properties
fair value is assessed based on a combination of professional
opinKJn, market values, actual occupancy and knowledge of the local area.
Crf(ical areas of judgement".
Permanent endowment funds - due to the age of the charity and changes in modern day regulation, the
Trustees are aware that rt is drfficuf( lo a￿ertain with certainty the absolute values 8nd components of the
permanent endowment funds. They have applied judgement to the split of assets and allocation and
apportionment of eligible costs to those funds based on historic evidence and practice.
Valuation of investment properties - the Trustees ￿nSider the assessment of the valuation of investment
properties to be a key area of judgement. wlh the factors impacting upon this assessment being outlined
above.
Income from charltable a¢tivities
Unrestrictod
funds
2022
Total
funds
2022
Total
fiJnds
2021
Rent charges receivable
servi￿ charges receivable
Ulil¢ties recharges
535,618
265,370
100.041
535,618
265.370
100.041
526,569
255,917
88,119
901,029
901,029
870,605
Page 40

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
Investmont income
Unrestrict8d
funds
2022
Total
funds
2022
Tolal
funds
2021
Rental income from investment propert￿$
Dwidends and interest receivable
529,058
138,260
529.058
138.260
455,232
124, T91
667,318
867,318
580,023
Investment management costs
Unrestricted Endowment
funds
funds
2022
2022
Totsl
funds
2022
Repairs
Insurance
Legal and propety management fees
Agenfs commissKsn
Investment management fee
Voids
4,680
225
151,336
7,265
14,559
25,451
13,159
98
156,016
7,490
15.010
26.238
32,333
451
787
19,174
Total 2022
25.320
211.868
237,188
Unrestricted Endowmenl
funds
funds
2021
2021
Total
fvnds
2021
Repairs
Insurance
Legal and propety management fees
Agent's commission
Investment management fee
Voids
3,043
229
714
98,392
7,416
23,068
24,425
12,293
10,713
101.435
7, 645
23, 782
25, 181
30,205
10,426
756
17,912
313
Total 2021
22,967
175,707
198.674
Page 41

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
Analysls of expenditure on charitsble aetlvltSes
Summary by fund type
Unrestrictod Endowment
funds
funds
2022
2022
Total
2022
Housing actM"lie5
Grants for relief in need
895,558
253,592
124,317
1.019.875
253.592
Total 2022
1,149,150
124,317
1,273.467
Unrestricted Endowmenl
funds
funds
2021
2021
Total
2021
Housing activities
Grants for relief in need
789,312
162,490
128,242
917,554
162,490
Total 2021
951,802
128,242
7,080,044
Included wrthin housing aclivi(ies is governance costs of £57.46312021.. £47,617}. See note 9 for details.
Analysls of grants
Grants to
Grants to
Instltution$ Individuals
2022
2022
Total
funds
2022
Grants for relv&f in need
163,715
41,331
205.046
Grants to
Institutions
2021
Grants to
Individuals
2021
Tot81
funds
2021
Grants for relief in need
23,963
119,963
Page 42

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
Analysi$ of grnnts Icontinuedl
During the year, 7212021.. 721 grants were awarded lo indiwduals referred to the chanty by agencies in
Bimiingham and Sandwell.
Analysis of expenditur8 by actlvlties
AdivltSes
undertaken
dlrectly
2022
Grant
funding of
a¢tivltles
2022
Support
costs
2022
Total
funds
2022
Housing activities
Grants for relief in need
2,412
57,483
48,546
1.019.875
253.592
205.046
Total 2022
2,412
205,046
1(￿,009
1,273,467
Actwibes
undertaken
directly
2021
Grdnl
funding ol
activities
2021
Support
costs
2021
Tolal
funds
2021
Housing activities
Grants for rel￿f in need
869,937
47,617
42,527
917.554
162.490
119,963
Total 2021
869.937
119,963
90, 144
1,08Q,044
Analysis of dI￿t costs
Housing
activitiOS
Total
fund$
2022
Tol81
funds
2021
2022
Staff costs
Opeialing costs
Interest payable
302,267
653,310
6,835
302,267
653,310
6.83S
291,820
571,210
6,907
962,412
962.412
869,937
Page 43

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
Analysis of expenditure by a¢tlviti¢s Icontinuedl
Analysls of support Costs
Grants for
reliaf in
n&od
2022
Houslng
activities
2022
Total
funds
2022
Staff costs
Premises and office running expenses
Governance costs
44,930
3,616
44,930
3,616
57A63
57,463
Total 2022
57,463
48.546
106.009
Housing
Grants fof
activities ￿lEf need
2021
2027
Total
funds
2021
staff costs
Governance costs
42,527
42,527
47,617
47,617
Total 2021
47,617
42.527
90, 344
10. Govemance Costs
Unrestrlctgd
funds
2022
Total
funds
2022
Audrtorfs remuneration
Other wsts
P￿MiseS and office running expenses
Wages and Salaries
National Insurance
19,199
10,286
2,655
20.877
2.392
2,054
19,199
10.286
2.655
20.877
2.392
2.054
Pension cost
Totsl 2022
57,463
S7,463
Page 44

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
10. Governan￿ Costs Icontlnuedl
Unrestricted
funds
2021
Total
funds
2021
Auditor's remuneration
Other costs
Premises and office running expenses
Wages and Salaries
National Insurance
Pension Cost
13,806
9,388
1,311
19,187
2,063
1,862
13,806
9,388
1.311
19. 187
2.063
7.862
Total 2021
4T,617
47,617
Auditorfs remuneration contsins £2,75012021.. £2,710) of non-audil fees.
11. Staff costs
2022
2021
Wages and salaries
Social security cos15
Other pension costs
316,989
26.332
29.199
306,845
24,080
26,534
372,520
357,459
The average number of persons employed by the Charity during Ihe year was as foll¢)ws.'
2022
No.
2021
No.
Employed wholly on housing activf(es
Employed on housing activities, grant making and governance
12
12
The number of employees whose employee benefrts lexcluding employer pension costs} exceeded
£60,000 was..
2022
No.
2021
No.
In the band £60,001- £70,000
Aggregate remuneration and benefits received by Key Management Personnel lincluding employer
pension contributions, national insurance and benefrtsl amounted lo £184,86712021.' £174,499). Key
Management Personnel comprises the Trustees, Chief ExecutNe, Housing Manager, Senior Buildings
Manager and Information and Policy Officer. Trustees receive no remuneration or benefts.
Page 45

THE HAR8ORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
12. Tanglblo fixed assets
Freehold Fixtures and
property
rittings
Houslng
Properties
Total
Cost or valuation
Al 1 July 2021
Additions
657.493
104,475
10,052
5.980.948
23.201
6,742,916
33.253
At 30 June 2022
657,493
114,627
6,004,149
6.776,169
Depreclation
Al 1 July 2021
Charge for the year
41,168
6,547
96,181
9,368
2,154,857
124,317
2.292,206
140.232
AI 30 June 2022
47,715
105.549
2,279,174
2,432.438
Net book valug
At 30 June 2022
609,778
8,978
3,724,975
4.343,731
AI 30 June 2021
616,325
8.294
3, 826,091
4,450,710
Page 46

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
13.
Investment property
Freehold
investment
property
Valuation
Al 1 July 2021
10.213.584
At 30 June 2022
10.213,584
The chartys investment properties were fom?ally valued as al 30 June 2019, valuations were made by
Martin Wilson IMRICSI of Bruton Knowles, on an open marf(el value. The Trustees consKler this valuation
to remain appiopri8le as at 30 June 2022.
The majority of these properties were bequeathed lo the charity many years a90 and the historical cost of
these properties is not known.
14.
Flxed asset investments
Cash held
by
Listed Investment
Investments
manager
Total
Cost or valuation
At 1 July 2021
Addrtions
Disposals
Revaluations
Management fees
5.591.966
424.847
1351,5601
1440,559}
146.052
1424,847}
351,560
6.738,018
{440,5591
126,724}
128,7241
AI 30 June 2022
5.224,694
46.041
5,270.735
Page 47

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
15. Debtors
2022
2021
Due within one year
Trade debtors
Rents held by managing agent
Other debtors
Prepayments and 8￿rUed in¢(xne
18.615
830
7, 618
170,345
210
40,898
103.930
123.375
219,071
16. Creditors: Amount5 falling dug within one year
2022
2021
Other loans
Trade creditors
Other laxalion and social security
Other creditors
Aecyuals and deferred income
Grants payable
560
40,943
8,194
4,341
77,173
138,657
560
41,330
8,054
5, 687
119, 751
75, 728
269.868
251, 110
Included within accruals and defeired income is rental income invoiced in advance of £62,211 12021..
£74,859}.
17. Creditors: Amounts falling due after more than one year
2022
2021
Bank loans
65,554
66,310
The above loan included in ¢￿d￿orS within and after one year is secured by a charge over Harborne
House. one of the charity's housing properties. The loan is repayable in inslalmenls over a lerrn of 60
years ending on 31 Juty 2044. The interest accrues al a rale of 10.250A. The loan represents 6.2%12021'.
6.10A1 of the book value of the property.
Page 48

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
18. Statement of funds
ststgment of funds- current year
Balance at
30 June
2022
8alancg at 1
July 2021
Gainsl
Itosse$l
Incomo Expenditure
Unrestrleted funds
General Funds
6,106,825
1.568.349 11.174,4701 1257.9261 6,242.778
Endowment funds
Endowment Funds
16,077,394
{336,1851 1177.0241 15.564,185
Total of funds
22,184.219
1,568,349 11,S10,6551
1434.9501 21.806.963
Statemgnt of funds- prlor year
Balan￿ al
30 June
2021
B818nce al
l July 2020
G8in&l
(losses)
Income E¥pendilure
Unr8Strlded funds
General Funds
5. 187,965
1,453,078
(974, 769J
440,551
6, 106,825
Endowmont funds
Endowmenl Funds
16.078,978
(303,949)
302,365 16.07T,394
Total of funds
21,266,943
1,453,078 (1,278, 718)
742,916 22, 184.219
Page 49

THE HAR80RNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
19. Analysls of net assets between funds
Analysts of net assets between funds- currnnt year
Unrestrlcted Endowment
funds
funds
2022
2022
Total
funds
2022
Tangible fixed assets
Fixed asset investments
Investment propety
Current asseis
Creditors due within one year
Creditors due in more than one year
Loan beknn funds
8,975
3.125,546
521,086
2,314,335
1269,3081
4,334,756
4.343,731
2,145,189
5.270,735
9,692.498 10.213.584
2.314,335
1560} 1269.8681
165,554}
{65.554}
{542,144}
$42,144
Total 2022
6.242,778 15.564,185 21,806,963
Analysls of net assets b•twgon funds- prior year
Unrestncfed Endowmenl
funds
funds
2021
2021
Total
funds
2021
Tangible lixed assets
Fixed asset investments
Investment prop*rty
Current assets
Creditors due within one year
Creditors due in more than one year
Loans betsveen funds
8.294
3,402.645
521,084
2,099.327
(250,550)
4.442,416
4,450, 710
2,335,373
5, 738,078
9,692,5C(J 10,213,584
2,099,327
(560) (251, 110)
{66,310J
(66,310)
(326,025)
326,025
Total 2021
6, 106,825 16,077,394 22, 184,219
Page 50

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
20. Reconclllation of net movement In funds to not cash fk)w from opgrating activities
2022
2021
Net lexpendilurellincome for the year las per Statement of Financial
Acliviliesl
1377.2561
917,2T6
Adjustments for:
Depreciation charges
Gainslllossesl on investments
Dividends, interest and rents from investments
Decreasellincreasel in debtors
Increaselldecreasel in creditors
140.232
440.559
{667,3181
95,696
18,758
144,881
(546,467)
(580,023)
(100, 777J
{140,504J
Net cash used In 0￿ratIng activities
{349,3291 (305,608)
21. Analysts ol cash and cash gquivalents
2022
2021
Cash in hand
Cash held at investrnenl manager
2,190.960
46.042
1,880,256
146,053
Total cash and ca$h oqulvalents
2.237,002
2,026,309
22. Analysis of changes in net debt
At 1 July
2021 Cash fl<>ws
At 30 June
2022
Cash * bank and in hand
Debt due wlhin 1 year
Debt due after 1 year
1.880.256
{560
166,310
310.704
2,190.960
756
{65,$541
1,813.386
311.460
2,124,846
Page 51

THE HARBORNE PARISH LANDS CHARITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2022
23. Capital commltments
2022
2021
Contracted for but not provlded In thgso financial statements
Acquisition of tangible fixed assets
161.2S7
24.
Penslon ¢ommltments
The charity operates a tlefined contributions pension scheme. The assets ol the scheme are held
separately from those of the charty in an independently administered fund. The pension cost charge
represents contributions payable by the charty lo the fund and amounted to £29,199 12021". £26,534).
Contributions lolalling £3.40312021.. £3,207) were payable lo the lund al the balance sheet date and are
included within creditors.
25. Related party tronsactlons
None of the Trustees or any persons connected with them received any remuneration during the year
12021.. £Nill.
The total amount of expenses reimbursed to Trustees or third parties in relation lo Trustees expenses
was £Nil during the year12021'. £Nil}
There were no further transactions wtth related path.es during the year12021.. £Nill.
Page 52