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2022-03-31-accounts

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES Registered Charity number: 218971

ACCOUNTS YEAR ENDED 31 MARCH 2022

Dains Audit Ltd Chartered Accountants St Johns Court Wiltell Road Lichfield Staffordshire WS14 9DS

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES INDEX TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

PAGE
Annual Report 1-3
Independent Examiners Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Accounts 7-9

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Reference and administrative information

Trustees: Mr P Conway Chairman
Mr D Briggs Vice chairman
Mrs B Astley
Mrs E Coles
Rev P Hart Terminated 18 January 2022
Mr C Hibbert
Mrs E Sherratt
Mrs C Upton
Clerk to the trustees: Mrs S Brockhurst
Clerk's office: The Pines
Mount Road
Rugeley
Staffordshire
WS15 2TL
Charity Number: 218971
Regulator of Social Housing: A4028
Independent Examiner: A P Morris FCA
of Dains Audit Ltd
St Johns Court
Wiltell Road
Lichfield
Staffordshire
WS14 9DS
Bankers: National Westminster Bank
31 Market Square
Rugeley
Staffordshire
WS15 2BW

Page 1

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 Report of the trustees for the year ended 31 March 2022

The trustees present their report along with the financial statements of the charity for the year ended 31 March 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity Commission Scheme dated 23 October 2014, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland effective 1 January 2019.

Structure, Governance and Management

The Birch, Samson and Littleton United Charities was formed following the amalgamation of Birch and Samson United Charities (registered charity number 218971) and The Littleton Homes at Rugeley ( registered charity number 1153780). It is governed by a Charity Commission Scheme dated 23 October 2014.

The scheme allows for the appointment of nine managing trustees. They are appointed at a special meeting of the trustees to serve for a term of four years.

The trustees met regularly throughout the year to discuss the charity's affairs, including consideration of investment, reserves and risk management policies.

The charity keeps the skill requirements for its trustee body under review and in the event that there is a vacancy, the Board seeks nominations from people within the local community who have the necessary skills and interest. The induction process for any newly appointed trustee comprises an initial meeting with the Board of Trustees, at which a pack is provided. This includes a copy of the governing document, a copy of the latest accounts, a copy of the Charity Commission Guidance 'The Essential Trustee' and 'Charities and Public Benefit'.

Risk Review

The trustees have examined the major internal and external risks which the Charity faces and confirm that systems have been established to minimise these risks.

Objects and Activities

The charity is administered by the Clerk, who acts under instructions from the trustees.

The Birch, Samson and Littleton United Charities comprises thirteen almshouses situated in Armitage, Brereton and Rugeley.

The objects of the charity are:

the relief of poverty by the provision of social housing in the form of almshouse accommodation for poor persons, with a preference for persons of 50 years of age or over; and

such charitable purposes for the benefit of the residents as the trustees decide.

Public Benefit

The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit. Residents shall first and foremost be in need. Preference is given to those with some connection to the area.

Page 2

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 (Continued)

Review of Progress and Achievements

The trustees are pleased to report that the almshouses have been fully occupied during the year. The trustees continue to maintain the almshouses to a high standard.

Reserves Policy

Funds at 31 March 2022 totalled £1,635,382 comprising permanent endowment £1,163,500, a designated extraordinary repairs fund £158,045,a designated cyclical maintenance fund £10,048 and unrestricted income funds of £303,789. Free reserves are held to cover working capital requirements and future repair costs. The balance held at 31 March 2021 falls within the range agreed by the trustees.

Investment Policy

The trustees have considered the most appropriate policy for investing funds and have found that specialised unit trusts, designed for charity sector, meet their requirements. The performance of the investments is monitored by the trustees on a regular basis.

Trustees' Responsibilities in Relation to the Financial Statements

The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (UK Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees and signed on their behalf by:

D Briggs

Date 26 July 2022

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2022 which are set out on pages 5-9.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A P Morris FCA Chartered Accountant of Dains Audit Ltd St John's Court Wiltell Road Lichfield Staffordshire WS14 9DS

26 July 2022

Page 4

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2022

Notes
Income
Maintenance contributions receivable
Bank interest
Income from listed investments
Total income
Expenditure
Clerk
Repairs and maintenance
Heat, light and water
Services
Insurance
Trustee indemnity insurance
Sundry expenses
Almshouse Association subscription
Independent examiners fees
HCA Annual Subscription
Professional fees
Tree surgery
Depreciation
Total
Other recognised gains/(losses)
Gains/(losses) on investment assets (note 6)
Net income/(expenditure)
Net movement in funds
Reconciliation of funds:
Fund balances brought forward
Fund Balances carried forward		 Unrestricted
Other
Total
Total
Income Fund
Funds
2022
2021
£
£
£
£
53,620
53,620
53,984
25
12
37
81
1,760
1,760
1,726
55,405
12
55,417
55,791
14,376
14,376
14,111
6,335
6,335
21,688
975
975
1,014
8,984
8,984
6,744
1,299
1,299
1,360
291
291
291
494
494
530
302
302
296
954
954
954
300
300
300
1,470
1,470
1,080
2,580
18,200
18,200
18,200
35,780
18,200
53,980
69,148
9,079
25,887
34,966
60,223
28,704
7,699
36,403
46,866
28,704
7,699
36,403
46,866
275,085
1,323,894
1,598,979
1,552,113
303,789
1,331,593
1,635,382
1,598,979

Page 5

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES BALANCE SHEET 31 MARCH 2022

Notes
Fixed Assets
Housing Properties
2b and 5
Listed Investments
2c and 6
Current Assets
Debtors and Prepayments
7
Cash at Bank and in Hand
Current Liabilities
Creditors
Net Current Assets
Total Assets less Current Liabilities
Net Assets
Capital and Reserves
Permanent Endowment
8
Designated Reserves
8
Extraordinary Repairs Fund
Cyclical Maintenance Fund
Unrestricted Income Fund		 2022
2021
£
£
£
£
1,163,500
1,181,700
349,754
314,788
1,513,254
1,496,488
2,414
2,232
122,138
101,789
124,552
104,021
2,424
1,530
2,424
1,530
122,128
102,491
1,635,382
1,598,979
1,635,382
1,598,979
1,163,500
1,181,700
158,045
132,158
10,048
10,036
303,789
275,085
1,635,382
1,598,979		 2022
2021
£
£
£
£
1,163,500
1,181,700
349,754
314,788
1,513,254
1,496,488
2,414
2,232
122,138
101,789
124,552
104,021
2,424
1,530
2,424
1,530
122,128
102,491
1,635,382
1,598,979
1,635,382
1,598,979
1,163,500
1,181,700
158,045
132,158
10,048
10,036
303,789
275,085
1,635,382
1,598,979
1,598,979
1,181,700
132,158
10,036
275,085
1,598,979

These accounts were approved by the Board of Trustees on 26 July 2022 and signed on their behalf by:

D Briggs E M Sherratt

Page 6

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

1. Establishment of Birch, Samson and Littleton United Charities

The Birch, Samson and Littleton United Charities is regulated by a Charity Commission scheme dated 23 October 2014.

It was formed following the amalgamation of Birch and Samson United Charities and the Littleton Homes at Rugeley.

2. Accounting Policies

(a) Basis of Accounting

The financial statements have been prepared in accordance with Accounting and Reporting by by Charities: Statement of Recommended Practice applicable to charities preparing their accounts accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 01/01/2019, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

The accounts have been prepared on the accruals basis.

(b) Housing Properties

Housing Properties are included at insurance value as at December 2015. Depreciation is provided on freehold property at 2% per annum on a straight line basis. No depreciation is provided in respect of the land element.

(c) Investments

Listed investments are stated at market value.

(d) Extraordinary Repairs Fund

This designated reserve represents amounts set aside to carry out major repairs on the Housing Properties.

(e) Cyclical Maintenance Fund

This designated reserve represents amounts set aside for cyclical maintenance.

(f) Permanent Endowment

The permanent endowment represents those funds which must be held permanently by the charity. Income arising on this fund is included as unrestricted income.

(g) Unrestricted Income Fund

The unrestricted income fund comprises those funds which the trustees are free to use in accordance with the charitable objects.

3. Trustees Remuneration, Expenses and Related Party Transactions

No remuneration directly or indirectly out of the funds of the Charity was paid or payable for the year to any Trustee or to any person or persons known to be connected with any of them. No expenses have been paid during the year (2021-nil).

4. Taxation

The Birch, Samson and Littleton United Charities is a registered Charity and is therefore exempt from liability to taxation on its income and capital gains.

Page 7

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

5. Housing Properties

Housing properties (note 2b)
Depreciation at 31 March 2021
Charge for the year
Depreciation at 31 March 2022
Net book value 31 March 2022
6. Listed Investments
Market value brought forward
Net unrealised investment gains/(losses)
Market value at 31 March 2022
Investments comprise the following:
Unrestricted income fund:
3,295 COIF income units
598 COIF accumulation units
Extraordinary repair fund
639 COIF accumulation units
7. Debtors
Prepayments		 2022
2021
£
£
1,300,000
1,300,000
118,300
100,100
18,200
18,200
136,500
118,300
1,163,500
1,181,700
2022
2021
£
£
314,788
254,565
34,966
60,223
349,754
314,788
64,073
58,962
138,100
123,668
147,581
132,158
349,754
314,788
2022
2021
£
£
2,414
2,232
2,414
2,232

Page 8

THE BIRCH, SAMSON AND LITTLETON UNITED CHARITIES NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

8. Other Funds

Endowment Endowment Extraordinary Cyclical Total
Fund Repair Fund Maintenance 2022
Fund
£ £ £ £
Balances at 1 April 2021 1,181,700 132,158 10,036 1,323,894
Bank interest 12 12
Unrealised gain/(loss) on investment revaluation 25,887 25,887
Depreciation (18,200) (18,200)
Balances at 31 March 2022 1,163,500 158,045 10,048 1,331,593
Endowment Extraordinary Cyclical Total
Fund Repair Fund Maintenance 2021
Fund
£ £ £ £
Balances at 1 April 2020 1,199,900 106,271 10,025 1,316,196
Bank interest 11 11
Unrealised gain/(loss) on investment revaluation 25,887 25,887
Depreciation (18,200) (18,200)
Balances at 31 March 2021 1,181,700 132,158 10,036 1,323,894

9. The Assets and Liabilities of the Charity are represented by the Funds as detailed below:

Housing Properties
Investments
Current Assets
Creditors: Due within 1 year		 Income
Endowment
Extraordinary
Cyclical
Total
Fund
Fund
Repair
Maintenance
Fund
Fund
2022
£
£
£
£
£
1,163,500
1,163,500
191,709
158,045
349,754
114,504
10,048
124,552
(2,424)
(2,424)
303,789
1,163,500
158,045
10,048
1,635,382

The comparative information is as follows:

Housing Properties
Investments
Current Assets
Creditors: Due within 1 year		 Income
Endowment
Extraordinary
Cyclical
Total
Fund
Fund
Repair
Maintenance
Fund
Fund
2021
£
£
£
£
£
1,181,700
1,181,700
182,630
132,158
314,788
93,985
10,036
104,021
(1,530)
(1,530)
275,085
1,181,700
132,158
10,036
1,598,979

Page 9