## **Mencap Bedford Executive Committee – Chair’s AGM Report May 25** - We have had a settling in year for our committee with a new set of officers and new members. We have lots of aspirations and are doing our best to work through our list of changes and updates to policies, our web site and to bring our constitution up to date and fit for purpose. Some of these are very complex and time consuming and a challenge as we are volunteer members with full time roles as professionals, parents and carers. - Sparkle Club: A new leadership team: Dona and Gemma before took over before Christmas and have been a huge success growing Tuesday Club so that on some weeks numbers at each day are similar. New equipment has been purchased and is being enjoyed and used weekly and old equipment has been given new life – especially the pool table! Donna and Gemma have joined the committee and I would like to offer our sincere and heartfelt thanks on behalf of the committee and all the Sparkle clients for all their time, expertise and efforts this year. Thank you! - Mencap Playscheme: Thanks go too to Lauren and Nikki for another hard working and focussed year. This summer Ridgeway will host playscheme and a fantastic partnership has been created with Embrace to share facilities and bookings as we overlap schemes at Ridgeway. After many years of support and leadership with Lauren Nikki is stepping down next year and we are looking to identify a new Deputy Leader. Nikki has given many years to the scheme going back to her school days and we thank her for her amazing service. Demand for places remains high and places will be allocated as fairly as possible again this year. Transport is no longer supplied after last year’s pilot did not seem to affect application numbers. Funding remains a serious on-going concern. - Smiley Club: After stopping during Covid we are still hoping to relaunch Smiley Club for secondary age clients and the search for a suitable venue continues. - Funding & members: We are continuing to explore funding streams to support new and existing activities and are actively seeking new members for our committee. Kerry O’Neill, Chair May 2025 ## **BEDFORD & DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES** Affiliated to The Royal Mencap Society Charity Commission No 218689 ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30th SEPTEMBER 2024** |**INCOME**
Note
Minibus
1
Donations
2
Subscriptions
Gift Aid - tax refunds
In memory of deceased members
Weekly Bonanza: Income
660
less
:prizes paid out
(30)
Interest
Sparkle Club
3
Summer Playscheme
4
Smiley Club
5
**Total Income**
**EXPENDITURE**
Minibus:- running costs
1
Administration
Signpost Volunteers:- grants & expenses
Insurance/Affiliation
Miscellaneous
Grants for Holidays
Sparkle Club costs
3
Summer Playscheme costs
4
**Total Expenditure**
**NET**|**2024**|**2023**| |---|---|---| ||Unrestricted
Funds
Restricted
Funds
**Total Funds**
**£**
**£**
**£**
12,124
-
12,124
1,050
-
1,050
313
-
313
250
-
250
50
-
50
-
-
630
-
630
1,018
168
1,186
-
5,641
5,641
-
57,566
57,566
-
1,311
1,311
**15,434**
**64,686**
**80,121**
-
-
523
523
350
350
858
858
39
39
-
-
8,390
8,390
57,377
57,377
**1,769**
**65,767**
**67,537**
**13,665**
**(1,081)**
**12,584**|Total Funds
**£**
802
22,782
423
151
53
715
462
1,381
53,260
1,424
**81,453**
1,884
34
400
802
81
200
3,128
62,643
**69,172**| |||**12,281**| _1 of 5_ ## **BEDFORD & DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES** Affiliated to The Royal Mencap Society Charity Commission No 218689 ## **BALANCE SHEET AS AT 30th SEPTEMBER 2024** **----- Start of picture text -----**
2024 2023
Note £ £ £ £
CURRENT ASSETS
Scottish Widows 3 month notice a/c 10,957 10,784
CafBank Deposit Account 36,177 29,590
CafBank Current Account 10,545 5,455
Cash in hand 791 58
58,471 45,887
REPRESENTED BY:
Unrestricted Funds 6
Balance b/f 33,194
plus : Excess of income over expenditure 13,665
46,859 33,194
Restricted Funds 7
- balance brought forward 12,693
less : Excess expenditure over income (1,081)
11,612 12,693
58,471 45,887
**----- End of picture text -----**
_2 of 5_ ## **BEDFORD & DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES** **----- Start of picture text -----**
Affiliated to The Royal Mencap Society Charity Commission No 218689
Notes to the Accounts
Note 2024 2023
£ £ £
1 MINIBUS
The net income for the minibus was: 123 (402)
However, the minibus was stolen during the year
and an insurance claim made to pay out for the
12,001
value of the minibus. The charity no longer owns
a minibus as at 30 Sept 2024
12,124
2 DONATIONS RECEIVED
Marlins Swimming Club 1,000
Other donations (2) 100
1,100 22,782
3 SPARKLE CLUB
Income
Cash 5,218
Banking 423
Total Income 5,641 1,381
Expenditure
Tuck shop purchases 953
Resources 612
Leader - salary 3,200
Rent 2,385
Miscellaneous 1,240
Total Expenditure 8,390 3,128
Excess of Expenditure over Income (2,749) (1,747)
**----- End of picture text -----**
_3 of 5_ ## **BEDFORD & DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES** Affiliated to The Royal Mencap Society Charity Commission No 218689 ## **Notes to the Accounts** **----- Start of picture text -----**
Note 2024 2023
£ £ £
4 SUMMER PLAYSCHEME
Income
Grants: Bedford Borough & Central Beds Councils 19,860 19,860
Grants: Harpur Trust 5,000
Raised by Bedford Mencap:
Personal gifts 794 285
Interest 0 100
Parental payments 31,913 33,015
Total Income 57,566 53,260
Expenditure
Staff salaries + N.I. + Tax 46,533 47,983
Transport 1,050 3,877
Volunteers' expenses 51 374
Admin costs 636 636
Toys and equipment 2,074 265
Entertainment 2,850 1,970
Rent & Registration fee 2,960 5,044
Training costs 835 424
Miscellaneous 388 2,070
Total Expenditure 57,377 62,643
Excess of Income over Expenditure 189 (9,383)
5 SMILEY CLUB
Smiley Club has closed down since 2023. We previously held sponsorship money earmarked for Smiley Club, using
our Just Giving page. However since closing, Smiley Club has paid it's remaining assets to this charity. Bedford
Mencap has agreed to hold these funds until a new club, replacing Smiley Club, is established.
Sponsorship money previosuly held 1,424
Remaining assets transferred to Bedford Mencap 1,311
2,735
**----- End of picture text -----**
_4 of 5_ ## **BEDFORD & DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES** Affiliated to The Royal Mencap Society Charity Commission No 218689 ## **Notes to the Accounts** |**Note**
6
7|UNRESTRICTED FUNDS
**Accumulated Fund (Unrestricted Fund)**
Balance brought forward
_plus_: excess of income over expenditure
RESTRICTED FUNDS
**Jim Nickson Holiday Fund**
Balance brought forward
_plus_: interest
_less_: grants made
**Summer Playscheme**
Balance brought forward
_plus_: excess of income over expenditure
**Sparkle Club**
Balance brought forward
_less_: excess of expenditure over income
**Held for Smiley Club**
Balance brought forward
_plus_: closing funds transferred|**2024**|**2023**| |---|---|---|---| |||**£**
**£**
33,194
13,665
**46,859**
8,180
168
0
8,348
549
189
738
2,540
(2,749)
(209)
1,424
1,311
2,735
**11,612**|**£**
**33,194**
8,180
549
2,540
1,424
**12,693**| ## **Reserves Policy** The Executive Committee has established a policy whereby the Unrestricted Funds not committed or held in a Designated Fund should be maintained at a level of between 6 to 9 months of annual expenditure so that the activities of the Society would be able to continue should there be a significant drop in funding. For the current year-end, the Unrestricted monies held far exceed this requirement, caused by a few completely unexpected events over the past two years: - 1) The receipt of £11,000 from the disbursement of the Dorothy Boyd Trust; - 2) The receipt of £11,682 following the closure of the North Beds Toy Library, and; - 3) The receipt of £12,001 as payout of an insurance claim following the theft of the charity's minibus which was written off by the insurance company The Committee will carefully consider ways in which these monies can best be used for the benefit of People with Learning Disabilities in the Bedford area. _5 of 5_ REPORTOFTHE INDEPENDENT EXAMINER TOTHE TRUSTEES OF BEDFORD & DISTRICTSOCIEfY FOR PEOPLE WITH LEARNING DISABILITIES Regl3tered charlty: 218689 I reportto the tru8tees on my examination ofthe accounts of the above ¢h8rty for the year ended September 2024. Responsibllttle8 and ba818 of report As the ch8rlty trustees. you 8re responsibleforthe pr8P8ration of the accounts Sn 8ccordance wfth the Charities Act 2011. I report In respect of my examination of the Tru3Vs accounts carried out under section 145 of the Charities Act and in carrying out my examination. I have followed allthe applicable dir8Ctions given by the Charity Commission under Section 14515llbl ofthe Act. Independent exam5ner's statement I have completed my 8xamination. I confirm that no m8teri81 matters h8ve come to my attention in connection with the examination which give me cause to believe that in any rn8terial respectr. the accountlng records Y￿re not kept in accordance wlth sectlon 130 of the Act; or th8 account8 did not accord with the accounting r8cord8" or the accounts did not comply with the appli¢8bLe requirements concerningthe form and content of accounts set out in the Charitles IAccounts and Reportsl Regulatlons 2008 otherthan any requirement that the accounts give a 'true and fair, view which is not a matter consideied as partof an independent 8X8minatlon. I have no concern8 and have come across no other matters in connection with the examination to which attention should be drawn in thi8 report in order to enable 8 proper understanding of the 8ccounts to be reached. Roger Gad8den 29 Gr88t Portway Great Denham MK40 4GA Date.. IqWTI)￿ 2025