BEDFORD & DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES
(Affiliated to The Royal Mencap Society. Charity Commission No 218689)
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30th SEPTEMBER 2022
| Unrestricted | Restricted | Total Funds | Total Funds | ||
|---|---|---|---|---|---|
| Note | Funds | Funds | 2022 | 2021 | |
| INCOME | £ | £ | £ | £ | |
| Minibus | 1 | 909 | ~ | 909 | 520 |
| Donations | 2 | [ 1,993 |
~ | 1,993 | 5,326 |
| Subscriptions | 453 | ~ | 453 | 448 | |
| Gift Aid - tax refunds | i | ~ | ~ | 140 | |
| In memory ofdeceased members | 470 | = | 470 | = | |
| Weekly Bonanza- income | 1,020 | ||||
| less:prizes paid out | 270 | 750 | = | 750 | 690 |
| Interest Government Furlough grant Sparkle Club Income |
4 | 42 oa oe |
… = ~ i) |
田 42 ~ 0 |
醐 6 125 1,687 |
| Summer Playscheme income | 5 | = | 48,205 | 48,205 | 43,454 |
| Total Income | 4,617 | 48,205 | 52,822 | 52,396 | |
| EXPENDITURE | |||||
| Grants for Holidays | ~ | 700 | 700 | 500 | |
| Signpost Volunteers:- grants & | expenses | ~ 400 |
= | 400 | 650 |
| Grant: Ridgeway School | 500 | “ | 500 | - | |
| Minibus:- running costs | 1 | 1,576 | ~ | 「 1,576 |
1,055 |
| Administrator - salary Administration |
as 237 |
a ~ |
ee 237 |
208 269 |
|
| Insurance/Affiliation | 318 | im | 318 | 739 | |
| To Royal Mencap | 3 | 6,426 | ~ | 6,426 | ~ |
| Miscellaneous Sparkle Club costs Summer Playscheme costs |
4 5 |
125 ~ ~ |
~ on 1,991 46,494 |
125 1,991 46.494 |
87 1,256 43,157 |
| Total Expenditure | 9,582 | 49,185 | 58,767 | 47,921 | |
| Netincoming/outgoingResources | (4,965) | (980) | (5,945) | 4,475 |
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BEDFORD & DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES
(Affiliated to The Royal Mencap Society Charity Commission No 218689)
BALANCE SHEET AS AT 30th SEPTEMBER 2022
| 30th Sept | 2022 | 30th | Sept 2021 | |||
|---|---|---|---|---|---|---|
| Note | ||||||
| £ | £ | £ | £ | |||
| CURRENT ASSETS | ||||||
| Scottish Widows 3 month notice a/c | 10,689 | 8,678 | ||||
| CafBank Deposit Account | 12,227 | 17,034 | ||||
| Banks: | ||||||
| ~ CurrentAccounts | 10,632 | 13,471 | ||||
| Cash in hand | 58 | 58 | ||||
| Debtors | 6 | 0 | 310 | |||
| 33,606 | 39554 | |||||
| REPRESENTED BY: | ||||||
| Unrestricted Funds | 7 | |||||
| - balance brought forward | 16,072 | |||||
| less: excess of Expenditure over Income | (4,965) | 11,107 | 16,072 | |||
| Restricted Funds | 8 | |||||
| - balance brought forward | 23,479 | |||||
| less:excess ofExpenditure over Income | (980) | 22,499 | 23,479 | |||
| 33,606 | 39,551 |
page 2 of5
BEDFORD AND DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES
(Affiliated to The Royal Mencap Society Charity Commission No 218689)
| Notes to the Accounts | 2022 | 2022 | 2021 | |||
|---|---|---|---|---|---|---|
| £ | £ | £ | ||||
| 1 | MINIBUS | |||||
| The net running costs for the minibus were | 667 | 935 | ||||
| 2 | DONATIONS RECEIVED | |||||
| Emma Muir - sponsored London marathon | 1,755 | |||||
| Other donations (1) | 238 | 1,993 | 5,326 | |||
| 3 | TOROYALMENCAP |
This payment of £6,426 to Royal Mencap is the result of a sponsored Marathon run by Emma Muir, which was initially thought to be in favour of this Society - and £4,671 was received by us last year. A further £1,755 was received early in the current year, but after protracted discussions with the Royal Society, we reluctantly accepted that a genuine mistake had been made and that the total amount raised needed to be paid over to the Royal Society.
4 SPARKLE CLUB
Income
| Total Income | 〇 0 |
1,687 | |
|---|---|---|---|
| Expenditure | |||
| Tuck shop purchases | 0 | ||
| Discos / workshops etc | 381 | ||
| Leader - salary | 1,332 | ||
| Rent | 210 | ||
| Miscellaneous | 68 | ||
| Total Expenditure | 1,991 | 1256 | |
| ExcessofExpenditureoverIncome | (1,991) | 431 |
page 3 of 5
5 SUMMER PLAYSCHEME
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Income|£|ic|
|Grants:|Bedford|Borough|&|Central|Beds|Councils|19,860|20,591|
|Raised|by|Bedford|Mencap:|
|Personal|gifts|300|204|
|Parental|payments|28,045|22,659|
|Total|Income|48,205|43,454|
|Expenditure|
|Staff|salaries|+|N.1.|39,825|34,621|
|Transport|706|633|
|Volunteers’|expenses|254|581|
|Admin|costs|0|59|
|Trips/visits|i)|117|
|Toys|and|equipment|190|=|
|Entertainment|970|845|
|Rent|&|Registration|fee|3,040|4,590|
|Training|costs|142|550|
|Miscellaneous|1,367|1,161|
|Total|Expenditure|46,494|43,157|
|Excess|of Income|over|Expenditure|1711|297|
----- End of picture text -----
6 DEBTORS: are amounts due at 30th September for use of the minibus
page 4 of 5
| 7 | UNRESTRICTED FUNDS | |||
|---|---|---|---|---|
| 2022 | 2021 | |||
| Accumulated Fund (Unrestricted Fund) | £ | £ | ||
| Balance brought forward | 8,072 | |||
| less: excess of expenditure over income | (4,965) | |||
| 3,107 | 8,072 | |||
| New Minibus Fund (Designated Fund) | ||||
| Balance brought forward | 8,000 | |||
| 8,000 | 8.000 | |||
| 11,107 | 16,072 | |||
| 8 | RESTRICTED FUNDS | |||
| Jim Nickson Holiday Fund | ||||
| Balance brought forward | 8,980 | |||
| less: grants made | (700) | 8,280 | 8,980 | |
| Summer Playscheme | ||||
| Balance brought forward | 8,221 | |||
| plus: excess of income over expenditure | 1,711 | 9,932 | 8,221 | |
| Sparkle Club | ||||
| Balance brought forward | 6,278 | |||
| less: excess of expenditure over income | (1,991) | 4,287 | 6,278 | |
| 22,499 | 23,479 |
Reserves Policy
The Executive Committee has established a policy whereby the Unrestricted Funds not committed or held in a Designated Fund should be maintained at a level between 6 and 9 months of annual expenditure, which equates to between £4,800 and £7,200 in the Accumulated Fund. At this level, the Committee feel that the activities of the Society would be able to continue should there be a significant drop in funding whilst efforts were made to replace the income lost or to change the Society's activities. The unfortunate financial transactions regarding the Marathon sponsorship monies over the past two years has made it difficult to identify an accurate amount currently needed as a sensible Reserve, but your Committee will continue to keep this aspect under careful scrutiny.
The money earmarked for a new Minibus (Designated Fund) is seen as a sensible provision for such a future replacement vehicle, but a transfer into this Fund has not been made this year.
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REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF BEDFORD & DISTRICT SOCIETY FOR PEOPLE WITH LEARNING DISABILITIES
Registered charity: 218689
| report to the trustees on my examination of the accounts of the above charity for the year ended 30" September 2022.
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011.
| report in respect of my examination of the Trust's accounts carried out under section 145 of the Charities Act and in carrying out my examination, | have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
| have completed my examination.
| confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in, any material respect:
e the accounting records were not kept in accordance with section 130 of the Act; or
e the accounts did not accord with the accounting records; or
e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should
be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nao ac ( Roger Gadsden
29 Great Portway
Great Denham MK40 4GA
Date: Nok ARAL 2022.
Bedford Mencap : AGM : 23 May 2023
CHAIRS REPORT
Many of our meetings have continued to be virtual this year but we have been able to meet in person.
Playscheme supported over 110 families and had a great time, they were able to access a great deal in the community as well as the farm, music, crafts and sports on site.
Sparkle Club is doing well the new leader Heather has settled in well there are 40 members who attend regularly.
Smiley Club has yet to re-open but we are hopeful that it will soon as all the children miss it.
Sadly Michael Toombs passed away, he served our community in many roles, including mine for many years.
My thanks to all on the committee for their continued help and support.
Vanessa Wilson
Chair