Charity Number 218591 TUNSTALL VILLAGE MEMORIAL HALL TRUSTEES. REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
Tunstall Willage Memorial Hall Contents Page Contents Reference and administrative information Trustees, report Independent examinerfs report Statement of financial actwities Summary income and expenditure account Balance sheet Statement of cash flows io Notes to the financial statements 11-16
Tunstall Willage Memorial Hall Reference and adrninistrative details of the charity. it5 trustees and advisers for the year ended 31 March 2025 Trustees Mrs P Panton (Chairl Brachers Trust Corporation Limtted Charity registered number 218591 Principal office Tunstall Village Memorial Hall Tunstall Sittingbourne Kent MEIO IYZ Accountants Xeinadin South East Limited 12 Conqueror Court Sittingbourne Kent ME1058H Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Lloyds Bank plc 125 High Street Sittin8bourne Kent MEIO 4BD
Tunstall Village Memorial Hall Trustees, report for the year ended 31 March 2025 The trustees present their annual report and financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the charivs trust deed, the Charities Att 2011 and Accounting and Reporting by Charitie5-. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicaljle in the UK and Republic of Ireland published on 16 July 2014. Objectives and actiwties for the public benefit The purposes of the Trust are the provision of vrllage hall facilities primarify for institutions and individuals of the locèl community. The trustees confirm that they have referred to the Charity Commission's guidance on public benefit when reviewing the Trust'5 aim5 and objectives and in planning future activities. The Trust furthers its charitable purposes for the public benefit by offering its facilities to local communiry groups and individuals as well as artivities offered commercially to the local community and aims thereby to provide a wide range of social and other artivities to the local community. Achievements and pÈrforniance Use of the hall continues to be good. both weekdays and weekends. Of particular note this year we refurbished the memorial in the hall grounds adding to the original memorial stone from the old Memorial H311 and held a re-dedication service and D-Day 80" anniversary fijnded by grants from KCC and Tunstall Parish Council. Financial review The principal funding source remain5 income from hiring of the hall. Although the actounts show a small net operating deftcit. this is after expenditure of over £9.CK)O repainting the exterior woodwork of the main structure OF the hall. The hall's finances remain stable with significant funds set aside and invested to provide for future major maTrntenan. Investment policy and performance The constitution authorises the trustees to make investments using the generol funds of the charity. Currently, the charity has invested in Inves¢0 Global Equity Income Trust PIC shares, M&G Charifund accumulation units and COIF Charities Investment Fund accumulation units. looking to obtain a prudent mix of best achievable investment income whilst at the same time safeguard the value of its nvestments. Risk management The principal risks faced by the charity are in the performance of its modest investment and deposits portfolio and operational risks related to the usage and maintenance of the hall. The trustees regard the investment$ are sufficiently diverse to spad the credit risk appropriately and the nature of the three holdings. referred to above. are appropriate to the twin aiffls to balance income and safeguarding value.
Tunstall Willage Memorial Hall Trustèes, report for the year ended 31 March 2025 The continual review and maintenance of the condition and safety of the hall by the management committee. together with appropriate insurance cover and security deposit5 from hirers, mitigate the operational risks. Reserves policy The charity is administered with the long-term aim of making neither profit nor loss but within the first two decades of its use the need for major repairs has only arisen in the last few years. This will continue to be an unavoidable consequence of the planned usage of the hall and the trustees have made a policy of transferring to the fabric fund an anUal amount equivalet)t to approximately 20% of hiring income to provide for major refurbishment. repairs. safety factors etc_ In addition, the trustees aim to maintain free reserves. In general fund. sufficient to meet the costs of the hall for a period of 6 months. denial of use and therefor consider a figure of £IO.000 to be the minimum. The successful operation of the hall since it opened in 2002 has resulted in the current satisfactory reserves pos¢tion. The Charity had 3 reserves balance of £591,70812024.. £577,582) at the yeai end. Plans for the future The trustees ensure that the hall is maintained to a high Standard, and these projects wtll continlse on a rDlling basis. Rental tncome fully funds the operations of the hall and hire charge5 are kept under continual review to keep up with inflatÈonary rises. Regular users of the hall are advised in advance of any increases which are usually effected from 1° January. Structure. governance and management The trust is a registered charity, number 218591 and is constituted under a twst deed dated 6 january 1922. The trust was established by an irhitial gift from Mr Charles Horwood 1922 as a memorial to those of the Parish lost in the Great War. Under an Order of the Charity Comm5ssion sealed 16 December 2003, the administrative provisions of the governing document were amended and provide for a minimum of three trustees and for the appointment of new trustees by special resolution of the trustee. Details of the existing trustees are given at page 2 above aftd the trustees remain vigilant in seeking further eligible potential trustees with appropriate skills. knowledge and experience. The Trustees took advice during 2022 and decided to replace the individual personal trustees with corporate trustee to provide expertise and sustainability of appropriate governance. Brachers Trust Corporation Limited was appointed on 23" May 2022
Tunstall Willage Memorial Hall Trustees. report (continued) for the year ended 31 Marth 2025 Trustees, responsibilities in relation to the financial statements The charity trtjstees are responsible for preparing a trustees, annual report and financial statements in accordance with applicable law and United Kingdom kcounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year, which give a true and fair view of the State of affairs of the charity and ol the incorrhing resources and application of resources, of the charity for that period. In preparing the financial statements, the trustee5 are required to.. select suitable accounting policies and then apply them consistentlv,- observe the methods and principles in the applicable Charities SORP,. make judgements and estimates that are reasonable and prudent; state whether applicable accounting standard5 have been followed. subject to any material departures that rrsust be disclosed and explained in the financial statements; prepare the financial Statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting CordS that disc105e wtth reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Art 2011. the applicable Charities (Accounts and Reports) Regulations. afid the provisions of the TrLtst deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularitie5. The trustees are responsible for the maintenance and integrity of the charity and financial information in accordance with legislation in the United Kingdom governing the preparation and dissemination of fin3ncial statements. Mr C Eriksson-Lee Date: 10 December 2025
Tun5ts11 Willage Memorial Hall Independent examinerfs report for the year ended 31 March 2025 Independent examinerfs report to the Trustees of Tunstall Village Memorial Hall I report to the charity Trustee5 on my examination of the accounts of the Charity for the year ended 31 March 2025. Responsibilities and Basis of Report As the Trustees of the charity land its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 I'the 2006 A£t'}. Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respert of my examination of the charity'5 accounts carried out under sertion 145 of the Charities Act 20111'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent Examinèr's statement Yoijr attentton is drawn to the fact that the Charty has prepared the accounts in accordance with Acco¥Jnting and Reporting by Charities.. Statement of Recommended Prartice applicable to charities preparing their accounts in accordance with the Finèntial Reporting Standard app5ic3ble in the UK and Republic Ireland IFRS 1021 in preference to the Accounting and Reporting by Ch3ritie5-. Statement of Recommended Practice issued on l April 2WS which is referred to in the extent regulations but has been withdrawn. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe= accounting records were not kept in respect of the charity as requFred by section 386 of the 2006 Act.. or the accounts do not accord with those records- or 3. the accounts do not comply with the accounting requirements of sertion 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination- or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Prattice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order ro enable a proper understanding of the accounts to be reached.
Tunstall Villase Memorial Hall Independent examlnerfs report for the yearended 31 Mar¢h 2025 Independent examFnerfs report to the Trustees of Tunstall Village Memryi41 Hall Thi5 report 15 made solely to the charity's Trustees, as a body* in accordance with Part 4 of the Charitiès Ikcounts and Reports) RÈgul3tions 2rKJ8. My work has been undertaken so that I might state to the charity's Trustees those matters l am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent pemiltted by L4w. I do not accept or 455ume reskK)nsibilty to anyone other than thè charity and the charitvs Trustees as a body, for my work or for this report. Oated.. 1> W- £0£¥ Samantha Rylah FCCA Xelnadin South East knmtted 12 Conqyeror Court Sittlngboume Kent MEIO SBH
Tun5ts11 Willage Memorial Hall statement of financial artivities for the year ended 31 March 2025 Unrestricted Restricted funds fvnds 2025 Total 2024 Total Note Income and endowments from: Donations Charitable activitTes Investments Total 306 29.602 916 30.824 306 29.602 916 30.824 406 28,943 848 30,197 Expenditure on: Raising fLJnds Charitable activitie5 Total Net operating income/lexpenditurel Net gains11105sesl on investments Net incomellexpendtture) 1.979 30,904 32.883 12,0591 1,979 30.904 32.883 12,0591 847 40,703 41.550 111,3531 16,185 16.185 5,621 14.126 14.126 15.7321 Reconciliatron of funds: Total funds brought forward Total funds carried forward 184,481 198.607 393.101 393,101 577.582 591.708 583,314 577.582 Summary income and expenditure account for the year ended 31 March 2025 Unrestricted Restricted funds fvnds 2025 Total 2024 Total Total income Less.. Total expenditure 30,824 32,883 30,824 32,883 30,197 41,550 Net incomellexpendÉturel for the year 12.0591 12.0591 111,3531 The notes on pages 11 to 16 form part of these financial statements
Tunstall Willage Memorial Hall Balance sheet as at 31 March 2025 2025 2024 Fixed assets: Tangible assets Investments Note 393.101 159,257 393,101 143,072 Totolflxed assets 552,358 536,173 Current assèts: Cash at bank and in hand 45,904 45,904 44.232 44,232 Total current ossets Liabilities: Creditors: Amounts falling due within one year Net current ossets TotGI o55ets les5 cUTnt liabilities Creditors-. Amounts falling due 3fter one year Total net assets 16.5541 39.350 591,708 12,8231 41,409 577,582 591,708 577.582 The funds of the charity: Restricted funds Unrestricted fund5 Total charity funds io io 393,101 198.607 591.708 393,101 184,481 577,582 The financial statements were approved by the Trustees and signed on their behalf by.. Mr C Eriksson•Lee Date: 10 December 2025 The notes on pages 11 to 16 forni part of these financial statements
Tun5tall Willage Memorial Hall Statement of cash flows for the year ended 31 March 2025 2025 2024 Note Cash flovts from operating activities: Net cash provided byllused inl operating artivities C3sh flows from investing artivities: Dividends and interest Purchase of investment5 Net cash provided byllu5ed inl investing actiwties 756 114.0091 916 848 120,0001 {19.1521 916 Change in cash and cash equivalents in the year 1.672 133,1611 Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year 44.232 45.904 77,393 44.232 Reconciliation of net incomellexpenditurel to net tash flow from operating activities 2025 2024 Note Net incomellexpenditurel for the year las per the statement of financial artivities) Adjustments for: IGainsl1losses on investments Dividends and interest Increase/ldecreasel in treditors Net cash provided byllused inl operating artivities 14,126 15.7321 116.1851 19161 3.731 756 15,6211 18481 11.8081 114,0091 The notes on pages 11 to 16 form part of these financial statements io
Tun5tall Willage Memorial Hall Notes to the financial statements lor the year ended 31 March 2025 l. Acco(tnting policies 1.1 Basis of preparation of financial statements The financial Statements have been prepared under the historical cost convention with items reflected at cost or transaction value unless otherwisè stated in the relevant notelsl. The financial statements have been prepared in accordance with the Charities SORP (FR5 1021 Accounting and Reporting by Charities.. Statement of Recommended Prattice applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FR5 1021 leffective October 20191. the Financial Reporting Standard applicable in the UK arhd Republic of Ireland IFRS 1021 and the Companies Act 2006. TLEnstall Village Memorial Hall meets the definition of a public berhefit entity under FRS 102. 1.2 Funds Strurture General funds arè unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectÈves of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. The restricted funds are those realised from the sale of the original village hall donated by Mr Charles Homewood in 1922 together with local authority and National Lottery grants and don3t10115 raised from the local community for the construction of the new hall. Investment income. gains and losses are allocated to the appropriate fund. 1.3 Income recognition All income is rècognised once the charity has entitlement to the income, tt 15 probable that it will be received and the amount of income can be measured reliably. 1.4 Expenditure recognition Liabilities are recognised as expenditu as soon as there is a legal or constructive obligation committing the charity to that expenditure. it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure 15 accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. Support cost5 have been allocated between governance wsts and other support costs. Governance costs comprise all costs involving the public accountability of the charity and it5 compliance with regulation and good practice. These tosts include costs related to statutory udit, inspection and legal fees together with an apportionment of overhead and SL*PPOrt costs. The allocation of support and governance costs is analysed in note 6. li
Tunstall Village Memorial Hall Note5 to the financial statements for the year ended 31 March 2025 1.5 Costs of raising fvnds Expenditure on r3Fsing funds consist of the costs of events held by the Hall Management Committee for the purposes of raising funds and setving its community and users. 1.6 Tangible fixed assets and depreciation The only significant fixed asset is the hall itself. which is included at tost in 2(X)2 and not depreciated. Other equipment is written off over its expected useful life. 1.7 Fixed asset investrnents Fixed a55et investments are initialty recognised at their transaction value and subsequeDtIv measured at theirfairvalue as at the balance sheet date using the closing quoted market price. The statement of financial attivities include5 the net gains and losses arising on revaluation and disposals throughout the year. The Trust does not atouire put opt*ons. derivatives or other complex financial instruments. The main form of financial risk fad by the charity is that of volatility in equity markets and investment markets due to wider economic conditions. the attitude of investor5 to investment risk. and changes in sentiment concerning equities and within particular sectors or Sub sectors. Realised gains and losses All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains and losses on investments are calculated as the difference between sales proceeds and their opening carrying value or their purchase value if acquired subsequent to the first day of the financial year. Unrealised gains and 10sse5 are calculated as the difference between the fair value at the year-end and their carrying value. Realised and vnrealised investment gains and losses are combined in the Statement of Financial Activities. 1.8 Related party transartion5 and Trustees, expenses and remuneration TheTrustees give freely theirtime and expertise as trustees without anyform of remuneration or other benefit in cash or kind. 1.9 Value Added Tax Value Added Tax is not recoverable by the Charity and as such is included in the relevant costs in the Statement of financial activities. 12
Tunstall Willage Memorial Hall Notes to the financial statements for the year ended 31 March 2025 2. Income from donation5 and legacies 2025 Z024 Gift5 HMRC Gift Aid 306 406 306 406 3. Income from charitable artivities 2025 2024 Proceeds of Hall Committee events Hall hire charges 2,373 27,229 29.602 1.411 27,532 28,943 Investment income 2025 2024 Invesco Income Growth shares dividends Bank interest 843 73 916 735 113 5. Fundraising expenditure 2025 2024 Costs of H311 Committee events 1,979 13
Tunstall Village Memorial Hall Notes to the financial statements for the year ended 31 March 2025 6. Analysis of charitable expenditure Hall Governance operating costs costs Total Total Z025 2024 Cleaning and cleaning materials Hall opening & closing Caretaking and grounds maintenance Repair5 Grant funded expenditure Electricity Insurance Water and sewage Subscriptions Office Expenses Independent examiners fee Professional fees Bank charges Poppy Appeal Donation Total 2.927 225 3.572 9.163 2,927 225 3.572 9.163 3.473 1,000 4,269 17.339 5,017 1.518 1.091 537 265 5,017 1,518 1,091 537 265 2.160 4.346 65 18 30.904 5,085 1,461 660 459 239 1.200 5,407 61 50 40,703 2,160 4,346 65 18 24,398 6.506 During the year. no Trustee received any benefits in kind12024- ENILI. 7. Tangible fixed assets The charivs only fixed asset is the freehold property shown at cost in 2002. £393,101 and depreciation is not provided. For insurance purposes the valuation of the building and contents is inflated annually by ference to bL¢ilding costs index at the renewal in September 2024. was £l,100.905. 8. Fixed asset investments 2025 2024 Movements in fixed 455et investments Market value brought forward at l April 2024 Add.. additions to investmerFts at cost Net Ilossllgain on revaluation Market value at 31 March 2025 143,072 117,451 20,000 5,621 143.072 16.185 159,257 Investments at fair value comprised- Invesco Global Equity Income Trust Charifund Accumulation Units COIF Charities Investment Fund Accumulation Units 20.546 118,001 20,710 159.257 15,293 106.550 21,130 143,072 14
Tun5tall Wjllage Memorial Hall Notes to the financial Statements for the year ended 31 March 2025 9. Creditors: Arnounts falling due within one year 2025 2024 Hirers, rent dep051ts Hirers, security deposits Accountant's Inspection fee Other creditors 3.129 1,144 2.160 121 6.554 1,243 300 1,200 80 2.823 10. Analysis of charitable funds Balances at Incoming l April resources 2024 Resources expended Transfers Balances at 31 March 2025 General fund Designated fund Unrestricted funds Restricted fund Totèl funds 96.481 88.000 184.481 393,101 577.582 47,009 32.883 14.0001 106,607 4,0 92,000 198,607 393.101 591,708 47,1)09 32.883 47.(MJ9 32.883 The general fijnd is the free reserves after allowing for designated funds. The designated fund is the Fabric fund to provide for future major refurbishment work5. The restrirted fund5 are those realised from the sale of the originBI village h311 donated by Mr Charles Homewood in 1922 together with local authority and National Lottery grants and donations raised from the local community for the constnjrtion of the new hall. 15
Tunstall Willage Memorial Hall Notes to the finan¢ial Statements for the year ended 31 March 2025 11. Analysis of net assets between funds Analysi5 of net assets between funds- current period Unre5trirted funds Restricted funds 2025 Total Fixed assets Freehold property Investments 393,101 393.101 159,257 552,358 159,257 IS9,257 393,101 Current assets Cash at bank 45.904 45.904 Less.. creditors Net current assets 6,554 39,350 6.554 39,350 Total net assets 198,607 393.101 591.708 Analysis of net assets between funds~ Prior period Unrestrirted tunds Re5trirted funds 2024 Total Fixed assets Freehold property Investments 393.101 393,101 143.072 536.173 143,072 143,072 393.101 Current assets Cash at bank 44,432 44.232 Less.. creditors Net current assets 2,823 41.409 2.823 41,409 Total net assets 184.481 393.101 577.582 12. Related party transactions There were no payments to trustees during the year. In 2024. Pauline Panton received a reimbursement of £271 from expense claims related to a hall events. 16