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Brixworth Village Hall
Holcot Road, Brixworth,
Northampton, NN6 9BS
Telephone: 07531 873471
email: manager@brixworthvillagehall.co.uk
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## **CHAIR REPORT 2023** Welcome everyone to the 2023 Annual General Meeting. Efforts to find a replacement Treasurer having been unsuccessful I have taken over the role whilst remaining chair, this has proved quite a busy time. During the year the Parish Council agreed with Gigaclear that the Hall could continue to benefit from fast broadband at no cost. This has proved a benefit to hirers. In an endeavour to reduce our heating costs we investigated the possibility of installing infra red wall heaters. Although there would be a reduction in running costs the capital outlay made the idea prohibitive. We also looked at the possibility of additional ceiling insulation but the construction of the ceiling made this extremely expensive and unviable. However we continued to replace old florescent tubes with cheaper and more efficient LED lighting. This has now been completed with an improvement in lighting and costs. We have continued to seek funding towards the installation of solar panels with an estimated cost of about £20,000. Following discussions with our ACRE advisor, it is recommended that we apply for funds from the National Lottery Community Fund for solar panel installation. In July the committee examined a range of ideas designed to raise money for the hall. Unfortunately, none of them got past the paperwork stage. Due to increased usage we have increased the number of waste bins outside the hall. The dumping of a mattress in one of them has fortunately proved to be a one off. A significant water leak has been identified on the perimeter of the property the cost of fixing this will need to be paid in 2024 but the question of liability has, at the time of writing this report, not been determined. There have been some minor cases of vandalism during the year and steps are being taken to improve the lighting and instal CCTV as and when funds permit. The question of management of the car park together with negotiations for the transfer of ownership of the land to the north of the car park has still not made any tangible progress. However it is understood that the Parish Council has put several thousand pounds into their budget to be used for resurfacing part of the car park if other finance avenues do not become available. We have resolved that we would not take on any responsibility for additional land if it required initial capital outlay to make it an asset.. Finally, I would like to thank the committee for their commitment and advice during the year and especially Hayley (our Manager) who has now been carrying out these vital roles for many years.. ## **Dennis Coles** ## **Chair, Management Committee** Page 2 of 2 **----- Start of picture text -----**
Brixworth Village Hall
Holcot Road, Brixworth,
Northampton, NN6 9BS
Telephone: 07531 873471
email: manager@brixworthvillagehall.co.uk
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## **TREASURER’S REPORT 2023** . The year 2023 saw us having an upturn in our bookings with 14 regular hirers contributing over 90% of our total income. The remaining hire income came from 20 special events. This year there was no income from grants. Our costs during 2023 rose faster than our income which resulted in a deficit of £1,263. Water costs doubled due to a leak in the supply which has taken several months to trace and rectify. These costs and the cost of repair are currently a matter of dispute as to whether part may be recoverable. As we all are aware, Gas and Electricity costs have risen rapidly and in the case of the Village Hall it has risen by 50% during 2023. The effect of all these factors has resulted in an overall cost increase of 10%. Given that space constraints limit our ability to accommodate more regular hirers, it is recommended that an overall increase in rental rates of 10% would be a prudent course of action. We are grateful to R Vann Ltd for auditing our accounts pro bono. ## **Dennis Coles** ## **Treasurer, Management Committee** Brixworth Village Hall Fitiaticial Statements fot the year ended 31 December 2023 Suite 4, Ironstone House Ironstone Way Btixworth Northampton NN6 9[￿1 BRIXWORTH VILIAGE HALL MANAGEMENT commI￿EE Financial Statements fot the year ended 31 December 2023 Index Charity Infonnation Independent Ex2rniner's Report Accounts BRIXWORTH VILLAGE HAIL MANAGEMENf COMMITTEE Charity Infomiation Trustee8 Dennis Coles Anthony Toljn Nixon Tohn Watdell Chatity Numbet 21854 Address Vill22e Hall Holcot Road Btixwort Nortlumpton NN6 9UD Independent Examitiets R Vann Ltd Cl]artered Cettified Accountsnts Suite 4. Ironstone House Ironstone Wav Btixworth Nortl]attLpton NN6 9UD Independent examinees teport to the ttustees of Btixworth Village Hall Management Conimittee I report to the trustees on my ex￿7]natiOn of the accounts of the Brixwotth Vfj12ge Hall Management Comti)ittee (the Ttust) foi the year ended 31 Decembet 2023. Responsxbilities and basis of the teport As the chatity trustees of the Trust, you are respoJth)le fot the ptepatatioll of the accounts in accordance with the Iequitements of tbe Cban"liesA& 2011 Cthe A￿. I teport in tespect of my eXaMi￿tion of the Ttuses accounts cartied out ulld￿ s. 145 of the 2011 Act, and in cattying out my exatiiinatio4 I h2ve followed all the applicable Ditections given by the Chajity Con]niission undet s. 145(5)(b) of the Act Independent examinees statement I have completed my eXami￿tiOn. I confitm that no mateti21 matters have come to my attention in connection with the examination giving me cause to be]ieve that ill Any m2terial tespect. accounting tecoIds not kept in respect of the Ttust as iequi£ed by section 130 of the Ac¢ 01 l the accounts do not accotd with those £ecoids; oi 3. the accolmts do not comply with the applicable iquitements concerning the fom] and content of accounts set out in the Chdn'lzes (Acmmnts ald Reports) Reg/i/atsons 2008 other than any requitement that the accounts give a 'tnie and fair which is not a matter considered as part of an independent exaniiJMtion. I have no concerns and have come 2cross no other Matte￿ in contlection Trvith the exarnination to which attention should be in this teport in order to enable a wopet understanding of the accounts to be reacheLI Vano FCCA R Vann Ltd Chartered Cerlified Accoulltaats Suite 4, Itonstone House Itonstone Way Btixworth 16 9UD 8 Aptil 2024 BRIXWORTH VILLAGE HALL MANAGEMENf commI￿EE Accounts for the year ended 31 December 2023 2023 2022 Receipts Hite . Regular - Occasional 30.053 30,10) 2.651 32.703 30.015 Grants 2,667 £ 32.703 £ 32,772 Payments Salary and Adn]intstr2ti0ll Gas and electricity Watet £,'X,11.3() 7.711.3 £1 l.-i.S1 £.3..37. £1,418 £.3.114 () £1,49() Insurance Maintenance A'I..3C)7 £8?() £17? £,..) 9.3() Health and Safety Telephone Cleaning and Refuse collection Miscellaneous £1.35 £-7.-34.3 £4ll i) C2pitsI costs written off Rates £ 33,966 (£1263) £25.150 £ 23.887 £30,905 £1,866 £23,284 £25.150 Net (Payments)/Receipts Opening Bank account Bank Account at year end Cottect dosing b212nce Approved by the Ttustees on 8 April 2024 Dennis Coles Anthony John Nixon John Wardell