DERBY CHILDREN’S SEASIDE HOME
FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2021
REGISTERED CHARITY NO: 218063
DERBY CHILDREN’S SEASIDE HOME
FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
C O N T E N T S
| Page | |
|---|---|
| Charity particulars | 1 |
| Chairman’s Statement | 2 |
| Trustees’ report | 3 - 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 12 |
| Independent examiners’ report | 13 |
DERBY CHILDREN’S SEASIDE HOME
CHARITY PARTICULARS
YEAR ENDED 31 DECEMBER 2021
Registered Charity No: 218063
TRUSTEES
TRUSTEES Alan Grimadell (Chairman) Bill Tomlinson Mike Copestake John Lake Chris Walker Juliette Whitby Joanna West (Appointed September 2021) Pauline Rhule (Appointed February 2021) PATRON: Sir Henry Every Bt. DL. William Tucker CVO.DL (Appointed February 2021) HOLIDAY CENTRE 1 Scarborough Avenue Skegness PE25 2SZ PRINCIPAL OFFICE: 1 Melbourne Business Court Millennium Way Pride Park DERBY DE24 8LZ CONTACT ADDRESS: Paul Duffin 1 Melbourne Business Court Millennium Way Derby DE24 8LZ INDEPENDENT EXAMINERS PKF Smith Cooper Limited St Helen’s House King Street Derby DE1 3EE BANKERS: National Westminster Bank plc 58 St Peter’s Street DERBY DE1 1XL
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DERBY CHILDREN’S SEASIDE HOME
YEAR ENDED 31 DECEMBER 2021
CHAIRMAN’S STATEMENT
INTRODUCTION
The accounts properly provide all the financial information required to be disclosed by law.
WELCOME
During 2021 our charity welcomed William Tucker CVO DL as an additional Patron to Sir Henry Every. We also welcomed two new Trustees Pauline Rhule, and Joanna West. We are delighted to welcome William, Pauline, and Joanna to the Derbyshire Children’s Holiday Centre.
STRATEGY
The ongoing pandemic prevented us from providing any seaside holidays for underprivileged children in 2021.During the year we maintained continuous communication with our furloughed staff, and volunteers and we have continued to promote the charity with the aim of creating a greater awareness with the business community. To this end we engaged and are working with Penguin PR to promote our charity. We continue to remain Bondholders of Marketing Derby.
FUNDING
The lockdown arising from the pandemic during 2021 made face to face fundraising impossible. However, donations continued to be received from many organisations and individuals. Funding has to be found to cover salaries, and other running costs, including maintenance and repairs of the holiday centre based in Skegness.
On behalf of the Trustees I am very grateful for the continued support and generosity to the charity by individuals, organisations, the business community and volunteers. We continued during the year to explore partnership agreements with the business community throughout Derbyshire.
Finally thank you to all of the DCHC Trustees, employees, officers and volunteers for their incredible hard work, commitment and positivity during a particularly challenging year.
Alan Grimadell
Chairman
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DERBY CHILDREN’S SEASIDE HOME
TRUSTEES’ REPORT
YEAR ENDED 31 DECEMBER 2021
Objective
The objective of the Charity is to provide holidays for needy Derbyshire children.
Trustees
The Trustees of the Charity are listed on page 1 of the financial statements.
Statement of Trustees’ Responsibilities
The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the Trustees a re required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2015 (FRSSE);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Public Benefit
The Trustees have had due regard to the guidance published by the Charity Commission on public benefit.
Policy on Reserves
The Trustees’ policy is to hold available unrestricted funds at the year end towards the following year’s estimated holiday and running costs together with a contingency buffer to meet unforeseen costs, as follows:
Holiday costs Contingency Buffer General Fund Total £251,000 £50,000 £206 £301,206
Independent Examiners
The independent examiner, Martin Gadsby, has indicated his willingness to continue in office and will be proposed for appointment at the forthcoming Annual General Meeting.
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DERBY CHILDREN’S SEASIDE HOME
TRUSTEES’ REPORT (CONTINUED) YEAR ENDED 31 DECEMBER 2021
The Derby Children’s Seaside Home, now known as the Derbyshire Children’s Holiday Centre (“The Centre”) was constituted by trust deed in 1898 and is a charity registered with the Charity Commissioners under Number 218063. The Trustees are pleased to report on the activities of the Centre for the year ending 31 December 2021.
The Board of Trustees ensures the Centre is administered efficiently by the delegation of a number of functions for the daily operation of the Centre to the Centre Manager, the Fundraising Officer and the Finance Officer. Officers report to the Chairman on a daily basis and to the Board of Trustees at their bi-monthly meetings and have immediate access to the Chairman and Trustees with specific areas of responsibility. The Centre Manager is salaried; the Fundraising Officer receives a small remuneration and the Finance Officer undertakes his office on an honorary basis.
The Centre is located in Skegness and is managed by the Centre Manager reporting directly to the Chairman. The Centre Manager is supported by seasonal staff trained to their responsibilities.
The Officers for the year are listed below:
| Fund Raising Officer | David Harris |
|---|---|
| Finance Officer | Paul Duffin |
| Centre Manager | Arlene Byerley |
Since 1891 the Centre and its forerunner have been committed to providing a holiday to those children of Derbyshire who, through no fault of their own, would not otherwise receive one. Chosen due to family circumstances the urgent need of the holiday provided can also bring respite to those family members responsible for the children. Disadvantage today takes many and various forms, but the Trustees ( firmly/implacably) believe that the Centre fulfils the objectives that the founders would recognise and endorse.
The devastating worldwide pandemic which started in March 2020 prevented the charity from providing holidays to children throughout the 2021 season. The easing of restrictions has at last enabled us to reopen and children were back at the Centre for a holiday from April 2022.
The pandemic has inevitably affected fundraising with most events scheduled for 2021 having been cancelled or postponed. We are hopeful that fundraising will revert back to pre-pandemic levels in due course.
The policy of the Trustees throughout 2021 has been to minimise costs, mothball the centre in Skegness and to maintain funds as much as possible in anticipation of the reopening in 2022.
The furlough scheme has been a great help and this, combined with efforts to reduce costs and maintain donation income has helped the charity’s finances. Income fell by 23% in the year, but expenditure fell by a similar percentage and as a result the charity’s unrestricted reserves have increased from 2020 to 2021 by 18%.
The Trustees are deeply indebted to and record their sincere appreciation of all our partners and private benefactors without whom the ongoing provision of holidays by the charity would not be possible. Their support and goodwill being continued in 2022 and beyond are necessary for the quality of the holiday provision and safety of the children who will holiday at the Centre next season. Trustees’ thanks are also extended to all supporters, members of the public, corporate bodies, associations, organisations and clubs who have donated directly to the charity or organised events throughout the year and we look forward to their continuing support in the future.
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DERBY CHILDREN’S SEASIDE HOME
TRUSTEES’ REPORT CONTINUED
YEAR ENDED 31 DECEMBER 2021
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The continuing dedication of the DCHC team both at the Centre in Skegness and at the Office in Derby; the Officers, Care staff at the Centre, the office staff, volunteers of the Centre Support Group and Home Visitors and every committed volunteer, all of whom diligently work to ensure that the charity’s Holiday Programme can be successfully delivered is wholly recognised by the Board of Trustees who thank them for their dedication and congratulate them for their successes both individually and collectively throughout the year.
Currently all surplus funds are invested in short term deposits.
Approved on behalf of the Board of Trustees
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DERBY CHILDREN’S SEASIDE HOME
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 DECEMBER 2021
| Unrestricted Restricted Total Note Funds Funds 2021 Income from: Donations and other grants 2 188,188 - 188,188 Investments 27 - 27 Total income £188,215 £ - £188,215 _ Expenditure on: Charitable activities 2 80,208 - 80,208 Other 2 63,001 - 63,001 Total expenditure £143,209 - £143,209 _ _ _ Net Income 45,006 - 45,006 and movement in fund Total funds brought forward 256,200 245,775 501,975 Total funds carried forward £301,206 £245,775 £546,981 ___ ___ |
Total 2020 243,372 175 £243,547 120,359 66,277 £186,636 56,911 445,064 £501,975 __ ___ |
|---|---|
All income and expenditure derives from continuing activities.
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DERBY CHILDREN’S SEASIDE HOME
BALANCE SHEET
YEAR ENDED 31 DECEMBER 2021
| Note FIXED ASSETS 3 CURRENT ASSETS Debtors 4 Cash at bank and in hand CURRENT LIABILITES Creditors – amounts falling due within one year 5 NET CURRENT ASSETS NET ASSETS FUNDS Restricted funds 6 Unrestricted funds 6 |
2021 248,610 4,899 298,054 302,953 4,582 298,371 £546,981 _____ 245,775 301,206 £546,981 _____ |
2020 5,867 248,265 254,132 3,215 |
251,058 250,917 £501,975 ___ ___ |
251,058 250,917 |
|---|---|---|---|---|
245,775 256,200 £501,975 ___ ___ |
245,775 256,200 |
Approved by the Trustees and signed on their behalf:
Trustee
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DERBY CHILDREN’S SEASIDE HOME
NOTES TO THE FINANCIAL ACTIVITIES
YEAR ENDED 31 DECEMBER 2021
1 ACCOUNTING POLICIES
Preparation of financial statements
General information and basis of preparation
Derby Children’s Seaside Home is an unincorporated charity in England. The address of the registered office is given on page 1 and the nature of the charity’s operations and principal activities are shown on page 4.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011and UK Generally Accepted Practice.
The charity does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Fund Accounting
Funds are classified according to the manner in which they are allowed to be spent.
Unrestricted funds are expendable at the discretion of the Trustee in furtherance of the Charity’s objectives. Included in unrestricted funds are designated funds (see Note 6) which are funds ear-marked by the Trustees for particular purposes. The designation has an administrative purpose only and does not legally restrict the Trustees from using their discretion to reapply the fund.
Restricted funds are subjected to restrictions on their expenditure imposed by the terms on which the money wa s received.
Expenditure
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:
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Expenditure on charitable activities includes operating the holiday home and
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Other expenditure represents those items not falling into the above category
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Irrecoverable Vat is charged as an expense against the charity for which the expense arose
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DERBY CHILDREN’S SEASIDE HOME
NOTES TO THE FINANCIAL ACTIVITIES
YEAR ENDED 31 DECEMBER 2021
1 ACCOUNTING POLICIES (CONTINUED)
Income
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the company which is the amount the company would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Fixed assets
Fixed assets are included at cost. Depreciation is provided to write off the cost, less residual values of all fixed assets over their expected useful lives. It is calculated at the following rates:-
| Equipment | - | 20% per annum - reducing balance |
|---|---|---|
| Minibus | - | 20% per annum- straight line |
| Freehold property | - | not depreciated |
No depreciation has been applied to the freehold property on the basis that the residual value is of such magnitude that any depreciation charge would not be significant.
Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK tax purposes.
Going concern
The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
Government Grants
Government grants are recognised at the fair values of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grant will be received. A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable.
2 ANALYSIS OF MOVEMENT ON FUNDS
| GENERAL FUND INCOME Donations and other grants Job Retention Scheme Investments |
2021 2020 141,296 189,294 46,892 53,448 27 175 188,215 243,547 ____ ___ __ |
|---|---|
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DERBY CHILDREN’S SEASIDE HOME
NOTES TO THE FINANCIAL ACTIVITIES
YEAR ENDED 31 DECEMBER 2021
2 ANALYSIS OF MOVEMENT OF FUNDS (CONTINUED)
| EXPENDITURE | 2021 | 2020 |
|---|---|---|
| Charitable activities | ||
| Staff costs | 59,357 | 89,098 |
| Property costs | 12,884 | 18,810 |
| Holiday costs | 3,816 | 5,055 |
| Vehicle costs | 4,152 | 7,396 |
| 80,208 | 120,359 | |
| Other | ||
| Consultancy and marketing | 11,035 | 10,289 |
| Salary and NIC | 42,949 | 45,501 |
| Motor expenses | 375 | 350 |
| Sundry | 8,342 | 12,137 |
| 63,001 | 66,277 | |
| £143,209 | £186,636 | |
| _ _ __ _ | _ __ __ |
All income and expenditure occurring in 2021 was related to unrestricted funds, as was the case for all income and expenditure in 2020.
3 TANGIBLE FIXED ASSETS
| Cost As at 1 January 2021 Additions As at 31 December 2021 Depreciation As at 1 January 2021 Charge for the year As at 31 December 2021 Net Book Value As at 31 December 2021 As at 31 December 2020 |
Freehold land And Property 242,844 - £242,844 ___ - - - __ ___ £242,844 _____ £242,844 ______ |
Minibus 59,412 - £59,412 ___ 51,198 2,448 £53,646 ___ £5,767 _ £8,214 ___ |
Equipment TOTAL 11,931 314,187 - - £11,931 £314,187 _ _ 11,931 63,129 - 2,448 £11,931 £65,577 __ __ ___ £ - £248,610 ___ __ ___ ___ £ - £251,058 ____ __ ____ |
|---|---|---|---|
The net book value of freehold land and buildings at 31 December 2021 represents fixed assets used for direct charitable purposes.
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DERBY CHILDREN’S SEASIDE HOME
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
4 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Prepayments 5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals and deferred income Taxation and social security Other creditors 6 STATEMENT OF FUNDS Balance as at 01.01.21 Income Expenditure Unrestricted funds 256,200 188,215 (143,209) Restricted funds 245,775 - - Total funds £501,975 £188,215 £ (143,209) _ _ ___ ___ ___ Balance as at 01.01.20 Income Expenditure Unrestricted funds 199,289 243,547 (186,636) Restricted funds 245,775 - - Total funds £445,064 £243,547 £ (186,636) _____ _ _ ___ _ |
2021 2020 4,899 5,867 4,899 5,867 _ __ 2021 2020 2,179 1,053 2,336 1,822 67 340 £4,852 £3,215 _ Transfer Balance as at Between funds 31.12.21 - 301,206 - 245,775 - £546,981 _ __ Transfer Balance as at Between funds 31.12.20 - 256,200 - 245,775 - £501,975 __ ____ __ __ |
2021 2020 4,899 5,867 4,899 5,867 _ __ 2021 2020 2,179 1,053 2,336 1,822 67 340 £4,852 £3,215 _ Transfer Balance as at Between funds 31.12.21 - 301,206 - 245,775 - £546,981 _ __ Transfer Balance as at Between funds 31.12.20 - 256,200 - 245,775 - £501,975 __ ____ __ __ |
|---|---|---|
The restricted fund relates to the freehold property.
7 TRUSTEES REMUNERATION AND EXPENSES
Remuneration has been paid to the new Chairman in the year to a value of £10,000 ( 2020 : £4,166).
Expenses have been paid only to reimburse Trustees for costs incurred on behalf of the Charity.
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DERBY CHILDREN’S SEASIDE HOME
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
8 STAFF COSTS
| STAFF COSTS | ||
|---|---|---|
| 2021 | 2020 | |
| Wages and salaries | 97,130 | 125,623 |
| Social security costs | 3,463 | 4,969 |
| £100,593 | £130,592 | |
| ____ __ | ______ |
There were no employees whose emoluments as defined for taxation purposes amounted to over £60,000.
The average number of employees, analysed by function was:
| 2021 | 2020 | |
|---|---|---|
| Number | Number | |
| Charitable activities | 2 | 7 |
| Management and administration of the charity | 3 | 3 |
9 NET INCOMING RESOURCES/RESOURCES EXPENDED
This is stated after charging:
Depreciation of tangible assets by £2,448.
10 ANALYSIS OF NET ASSETS BETWEEN FUNDS
General Restricted 2021 2020 Tangible fixed assets 2,835 245,775 248,610 251,058 Current assets 302,953 - 302,953 254,132 Current liabilities (4,582) - (4,582) (3,215) 301,206 245,775 546,981 501,975
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DERBY CHILDREN’S SEASIDE HOME
INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF DERBY CHILDREN’S SEASIDE HOME
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages 6 to 12.
Responsibilities and basis of report
As the charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I confirm that I am qualified to undertake the examination because I am a member of ICAEW.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
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