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2020-12-31-accounts

DERBY CHILDREN’S SEASIDE HOME

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

REGISTERED CHARITY NO: 218063

DERBY CHILDREN’S SEASIDE HOME

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

C O N T E N T S

Page
Charity particulars 1
Chairman’s Statement 2
Trustees’ report 3 - 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 12
Independent examiners’ report 13

DERBY CHILDREN’S SEASIDE HOME

CHARITY PARTICULARS

YEAR ENDED 31 DECEMBER 2020

Registered Charity No: 218063

TRUSTEES

TRUSTEES Alan Grimadell( Chairman from 1 August 2020) Bill Tomlinson (Chairman to 1 August 2020) Mike Copestake John Lake Chris Walker Juliette Whitby PATRON: Sir Henry Every Bt. DL. HOLIDAY CENTRE 1 Scarbrough Avenue Skegness PE25 2SZ PRINCIPAL OFFICE: 1 Melbourne Business Court Millennium Way Pride Park DERBY DE24 8LZ CONTACT ADDRESS: Paul Duffin 1 Melbourne Business Court Millennium Way Derby DE24 8LZ INDEPENDENT EXAMINERS PKF Smith Cooper Limited Chartered Accountants St Helen’s House King Street Derby DE1 3EE BANKERS: National Westminster Bank plc 58 St Peter’s Street DERBY DE1 1XL

1

DERBY CHILDREN’S SEASIDE HOME

CHAIRMAN’S STATEMENT

YEAR ENDED 31 DECEMBER 2020

INTRODUCTION

The accounts properly provide all the financial information required to be disclosed by law. As Chairman, I believe some further analysis may provide a greater appreciation of the charity’s present financial position. On 1[st] August 2020 Bill Tomlinson relinquished the Chairman’s role, but remained as a Trustee, I was appointed Chairman of the DCHC by the Trustees on August 1[st] .

STRATEGY

The pandemic which raged through the UK during 2020 curtailed any seaside holidays for our underprivileged children, We did provide all children who were destined to holiday at the centre during 2020 with a cash voucher and a letter from Santa at Christmas. Our strategy throughout the year was to maintain continuous communication with our furloughed staff, and volunteers. We also continued to promote the charity with the aim of creating more of an awareness with the business community.

FUNDING

The lockdown caused by the pandemic during 2020 made face to face fundraising impossible. On saying that, donations continued to be received from many organisations and individuals. Funding has to be found to cover salaries, and other running costs, including maintenance and repairs of the holiday centre based in Skegness.

On behalf of the Trustees I am very grateful for the continued support and generosity to the charity by individuals, organisations, the business community and volunteers. We continued during the year to explore partnership agreements with the business community throughout Derbyshire.

Finally thank you to all of the DCHC Trustees, employees, officers and volunteers for their incredible hard work, commitment and positivity during a particularly challenging year.

Alan Grimadell

Chairman

26 October 2021

2

DERBY CHILDREN’S SEASIDE HOME

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

Objective

The objective of the Charity is to provide holidays for needy Derbyshire children.

Trustees

The Trustees of the Charity are listed on page 1 of the financial statements.

Statement of Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the Trustees a re required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Public Benefit

The Trustees have had due regard to the guidance published by the Charity Commission on public benefit.

Policy on Reserves

The Trustees’ policy is to hold available unrestricted funds at the year end towards the following year’s estimated holiday and running costs together with a contingency buffer to meet unforeseen costs, as follows:

Holiday costs Contingency Buffer General Fund Total £207,000 £50,000 £346 £257,346

Independent Examiners

The independent examiner, Martin Gadsby, has indicated his willingness to take up the office and will be proposed for appointment at the forthcoming Annual Genera l Meeting.

3

DERBY CHILDREN’S SEASIDE HOME

TRUSTEES’ REPORT (CONTINUED) YEAR ENDED 31 DECEMBER 2020

The Derby Children’s Seaside Home, now known as the Derbyshire Children’s Holiday Centre (“The Centre”) was constituted by trust deed in 1898 and is a charity registered with the Charity Commissioners under Number 218063. The Trustees are pleased to report on the activities of the Centre for the year ending 31 December 2020.

The Board of Trustees ensures the Centre is administered efficiently by the delegation of a number of functions for the daily operation of the Centre to the Centre Manager, the Fundraising Officer and the Finance Officer. Officers report to the Chairman on a daily basis and to the Board of Trustees at their bi-monthly meetings and have immediate access to the Chairman and Trustees with specific areas of responsibility. The Centre Manager is salaried; the Fundraising Officer receives a small remuneration and the Finance Officer undertakes his office on an honorary basis.

The Centre is located in Skegness and is managed by the Centre Manager reporting directly to the Chairman. The Centre Manager is supported by seasonal staff trained to their responsibilities.

The Officers for the year are listed below:

Fund Raising Officer David Harris
Finance Officer Paul Duffin
Centre Manager Arlene Byerley

Since 1891 the Centre and its forerunner have been committed to providing a holiday to those children of Derbyshire who, through no fault of their own, would not otherwise receive one. Chosen due to family circumstances the urgent need of the holiday provided can also bring respite to those family members responsible for the children. Disadvantage today takes many and various forms, but the Trustees implicitly believe that the Centre fulfils the objectives that the founders would recognise and endorse.

The devastating worldwide pandemic which started in March 2020 prevented the charity from providing holidays to children throughout the 2020 season. As a result, for the first time since the War, no children visited Skegness for a holiday. Sadly, this situation will continue throughout 2021. The Trustees are hopeful that holidays can resume in March 2022 and staff and volunteers are currently working towards this goal.

The pandemic has inevitably affected fundraising with most events scheduled for 2020 having been cancelled or postponed.

The policy of the Trustees throughout this period has been to minimise costs, mothball the centre in Skegness and to maintain funds as much as possible in anticipation of reopening in 2022.

The furlough scheme has been a great help and this, combined with efforts to reduce costs and maintain donation income has helped the charity’s finances. Income fell by 16% in the year, but expenditure fell by 53% and as a result the charity’s unrestricted reserves have increased from 2019 to 2020 by 28%.

The Trustees are deeply indebted to and record their sincere appreciation of all our partners and private benefactors without whom the ongoing provision of holidays by the charity would not be possible. Their support and goodwill being continued in 2021 are necessary for the quality and safety of the children who will holiday a t the Centre next season. Trustees’ thanks are also extended to all supporters, members of the public, corporate bodies, associations, organisations and clubs who have donated directly to the charity or organised events throughout the year and we look forward to their continuing support in 2021

4

DERBY CHILDREN’S SEASIDE HOME

TRUSTEES’ REPORT CONTINUED

YEAR ENDED 31 DECEMBER 2020

.

The continuing dedication of the DCHC team both at the Centre in Skegness and at the Office in Derby; the Officers, Care staff at the Centre, the office staff, volunteers of the Centre Support Group and Home Visitors and every committed volunteer, all of whom diligently work to ensure that the charity’s Holiday Programme can be successfully delivered is wholly recognised by the Board of Trustees who thank them for their dedication and congratulate them for their successes both individually and collectively throughout the year.

Currently all surplus funds are invested in short term deposits.

Approved on behalf of the Board of Trustees

5

DERBY CHILDREN’S SEASIDE HOME

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 DECEMBER 2020

Unrestricted
Restricted
Total
Note
Funds
Funds
2020
Income from:
Donations and other grants 2
243,372
-
243,372
Investments
175
-
175

Total income
£243,547
£ -
£243,547


_
Expenditure on:
Charitable activities
2
120,359
-
120,359
Other
2
66,277
-
66,277
Total expenditure
£186,636
-
£186,636

 _
_ _

Net expenditure
56,911
-
56,911
and movement in fund
Total funds brought forward 199.289
245,775
445,064
Total funds carried forward
£256,200
£245,775
£501,975



___ ___		 Total
2019
292,288
511
£292,799

277,643
120,831
£398,474

(105,675)
550,739
£445,064
__ ___

All income and expenditure derive from continuing activities.

6

DERBY CHILDREN’S SEASIDE HOME

BALANCE SHEET

YEAR ENDED 31 DECEMBER 2020

Note
FIXED ASSETS
3
CURRENT ASSETS
Debtors
4
Cash at bank and in hand
CURRENT LIABILITES
Creditors – amounts falling
due within one year
5
NET CURRENT ASSETS
NET ASSETS
FUNDS
Restricted funds
6
Unrestricted funds
6		 2020

251,058
5,867
248,265
254,132
3,215
250,917
£501,975
_____
245,775
256,200
£501,975
 _____		 2019
6,007
195,456
201,463
9,905
 253,506
191,558
£445,064
___ ___		 253,506
191,558

245,775
199,289
£445,064
___ ___
245,775
199,289

Approved by the Trustees and signed on their behalf:

Trustee

26 October 2021

7

DERBY CHILDREN’S SEASIDE HOME

NOTES TO THE FINANCIAL ACTIVITIES

YEAR ENDED 31 DECEMBER 2020

1 ACCOUNTING POLICIES

Preparation of financial statements

General information and basis of preparation

Derby Children’s Seaside Home is an unincorporated charity in England. The address of the registered office is given on page 1 and the nature of the charity’s operations and principal activities are shown on page 4.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011and UK Generally Accepted Practice.

The charity does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.

The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Fund Accounting

Funds are classified according to the manner in which they are allowed to be spent.

Unrestricted funds are expendable at the discretion of the Trustee in furtherance of the Charity’s objectives. Included in unrestricted funds are designated funds (see Note 6) which are funds ear-marked by the Trustees for particular purposes. The designation has an administrative purpose only and does not legally restrict the Trustees from using their discretion to reapply the fund.

Restricted funds are subjected to restrictions on their expenditure imposed by the terms on which the money wa s received.

Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

8

DERBY CHILDREN’S SEASIDE HOME

NOTES TO THE FINANCIAL ACTIVITIES

YEAR ENDED 31 DECEMBER 2020

1 ACCOUNTING POLICIES (CONTINUED)

Income

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the company which is the amount the company would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Fixed assets

Fixed assets are included at cost. Depreciation is provided to write off the cost, less residual values of all fixed assets over their expected useful lives. It is calculated at the following rates:-

Equipment - 20% per annum - reducing balance
Minibus - 20% per annum- straight line
Freehold property - not depreciated

No depreciation has been applied to the freehold property on the basis that the residual value is of such magnitude that any depreciation charge would not be significant.

Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK tax purposes.

Going concern

The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

Government Grants

Government grants are recognised at the fair values of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grant will be received. A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable.

2 ANALYSIS OF MOVEMENT ON FUNDS

GENERAL FUND
INCOME
Donations and other grants
Job Retention Scheme
Investments		 2020 2019
189,924 292,288
53,448 -
175 511
243,547 292,799
____
___ __

9

DERBY CHILDREN’S SEASIDE HOME

NOTES TO THE FINANCIAL ACTIVITIES

YEAR ENDED 31 DECEMBER 2020

2 ANALYSIS OF MOVEMENT OF FUNDS (CONTINUED)

EXPENDITURE 2020 2019
Charitable activities
Staff costs 89,098 174,962
Property costs 18,810 64,049
Holiday costs 5,055 20,843
Vehicle costs 7,396 17,789
120,359 277,643
Other
Consultancy and marketing 10,289 24,716
Salary and NIC 43,501 80,389
Motor expenses 350 2,996
Sundry 12,137 12,730
66,277 120,831
£186,636 £398,474
_ _ __ _ _ __ __

All income and expenditure occurring in 2020 was related to unrestricted funds, as was the case for all income and expenditure in 2019.

3 TANGIBLE FIXED ASSETS

Cost
As at 1 January 2020
Additions
As at 31 December 2020
Depreciation
As at 1 January 2020
Charge for the year
As at 31 December 2019
Net Book Value
As at 31 December 2020
As at 31 December 2019		 Freehold land
And Property
242,844
-

£242,844
___
-
-

-
__ ___
£242,844
_____
£242,844
______		 Minibus
59,412
-

£59,412
___
48,750
2,448
£51,198
___
£8,214
_
£10,662
 ___		 Equipment
TOTAL
11,931
314,187
-
-

£11,931
£314,187
_
_
11,931
60,681
-
2,448

£11,931
£63,129
 __
__ ___
£ -
£251,058
___ __
___ ___
£ -
£253,506
____
__ ____


The net book value of freehold land and buildings at 31 December 2020 represents fixed assets used for direct charitable purposes.

10

DERBY CHILDREN’S SEASIDE HOME

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

4 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Prepayments
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accruals and deferred income
Taxation and social security
Other creditors		 2020

5,867
5,867
_
2020

1,053
1,822
340
£3,215
___		 2019
6,007
6,007
_
2019
2,851
6,473
581
£9,905
___

5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

6 STATEMENT OF FUNDS

Balance as at
01.01.20
Unrestricted funds
199,289
Restricted funds
245,775
Total funds
£445,064
_ _
Balance as at
01.01.19
Unrestricted funds
304,964
Restricted funds
245,775
Total funds
£550,739
___ _		 Income
243,547
-
£243,547

Income
292,799
-
£292,799
_____ _
Expenditure
(186,636)
-
£ (186,636)


Expenditure
(398,474)
-
£ (398,474)
_____ _		 Transfer
Balance as at
Between funds
31.12.20
-
256,200
-
245,775
-
£501,975
_ _
 ___
Transfer
Balance as at
Between funds 31.12.19
-
199,289
-
245,775
-
£445,064
__ ____
 __ __		 Transfer
Balance as at
Between funds
31.12.20
-
256,200
-
245,775
-
£501,975
_ _
 ___
Transfer
Balance as at
Between funds 31.12.19
-
199,289
-
245,775
-
£445,064
__ ____
 __ __



£

The restricted fund relates to the freehold property.

7 TRUSTEES REMUNERATION AND EXPENSES

Remuneration has been paid to the new Chairman in the year to a value of £4,166 ( 2019 : £nil).

Expenses have been paid only to reimburse Trustees for costs incurred on behalf of the Charity.

11

DERBY CHILDREN’S SEASIDE HOME

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

8 STAFF COSTS

STAFF COSTS
2020 2019
Wages and salaries 125,623 237,379
Social security costs 4,969 14,553
£130,592 £251,932
____ __ ______

There were no employees whose emoluments as defined for taxation purposes amounted to over £60,000.

The average number of employees, analysed by function was:

2020 2019
Number Number
Charitable activities 7 7
Management and administration of the charity 3 3

9 NET INCOMING RESOURCES/RESOURCES EXPENDED

This is stated after charging:

Depreciation of tangible assets by £2,448.

10 ANALYSIS OF NET ASSETS BETWEEN FUNDS

General Restricted 2020 2019 Tangible fixed assets 5,283 245,775 251,058 253,506 Current assets 254,132 - 254,132 201,463 Current liabilities (3,215) - (3,215) (9,905) 256,200 245,775 501,975 445,064

12

DERBY CHILDREN’S SEASIDE HOME

INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF DERBY CHILDREN’S SEASIDE HOME

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I confirm that I am qualified to undertake the examination because I am a member of ICAEW.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Janet Morgan Member of the Institute of Chartered Accountants in England & Wales PKF Smith Cooper Limited St Helen’s House King Street DERBY DE1 3EE

26 October 2021

13