**HOLBEACH WOMEN’S INSTITUTE HALL COMMITTEE**
Charity No: 217634
## **ANNUAL REPORT 31 DECEMBER 2021**
## **Joint report by the Chairwoman and the Treasurer**
|**SUBJECT**|**COMMENT**|
|---|---|
|**MANAGEMENT COMMITTEE MEMBERS**
**AT 31 DECEMBER 2021**|Alison Richardson – Chairwoman
Pam Richardson – Treasurer
Kathy Lewis – Secretary
Linda Hubbard
Sharon Tinkler|
|**Resignations since 31 December 2020**|Carol Simpson, Sandra Toyne, Jean Dewhirst|
|**New Members since 31December 2020**|Pam Richardson, Kathy Lewis, Sharon Tinkler|
|**CUSTODIAL TRUSTEES**
**AT 31 DECEMBER 2021**|Pat Mears, John Martin|
|**Resignations since 31 December 2020**|Shirley Wilson**,**Gill Corby|
|**New Members since 31 December 2020**|None|
|**GOVERNANCE**|•The Committees Constitution and Risk Assessment
•Government Acts and Regulations|
|**OUTSIDE INFLUENCES**|No guidance has been sought from elsewhere.
No funds are held for anyone other than the Holbeach Woman’s Institute Hall.|
|**EXTERNAL BODIES NOMINATING TRUSTEES**|None|
|**SUBJECT**|**COMMENT**|
|---|---|
|**COMMITTEE POLICIES**|Reserve Policy (2021)
Covid Policy (reviewed 2021)
Equal Opportunities Policy
Vulnerable Adults Policy
Safeguarding Children Policy|
|**INDUCTION FOR NEW TRUSTEES**|•Word of mouth/ information passed on from existing trustees
•Recommended Reading
•Information sheet to be produced|
|**MANAGEMENT COMMITTEE OBJECTIVES**|To raise sufficient funds to maintain and upkeep the hall situated at 24 Park Road, Holbeach
as a meeting room for the WI in particular, and as a Community Hall for other groups and
individuals in the District.|
|**ACTIVITIES UNDERTAKEN**|•Hiring out the Hall to local groups and individuals
•Meeting of the Hall Committee and of the Holbeach W.I.
•Listed with Emergency Support Centre as a Rest Room if required in the instance of a
local emergency|
|**REVIEW OF 2021 ACTIVITES**|Unfortunately due to the Covid-19 restrictions, it was not possible to let the hall for the period
1 January to 17 May 2021. This led to a significant shortfall in the halls regular income,
together with the lack of opportunity to fund raise. Some of the regular user groups failed to
return when the covid-19 restrictions were lifted.
The Committee’s generated income was therefore greatly reduced.
The public remained cautious throughout the summer and foot fall at fund raising events
was disappointing.
The Christmas Bingo was by far the best fundraising event, with most prizes donated by
local companies, we raised over £1,000 on the day.
December again saw events cancelled due to Covid-19.
The only expenses incurred in respect of cancelled event was printing and paper.|
|
**SUBJECT**|
**COMMENT**|
|---|---|
|**ACHIEVEMENTS AND PERFORMANCE**|•Letting income down due to Covid-19
•New regular user groups signed up
•Local Restrictions Support Grant and Restart Grant – successfully applied for
•Setting up of a donation/book table from November 2021- raising a steady income which
goes towards funding prizes for events. £175.47 was raised between November and 31
December 2021.
•Linking the Halls fundraising to the Easy Funding raising site on the internet. Small
donations adding up £54.31
•All fund raising events showed a profit|
|**FINANCIAL REVIEW : 2021 Income**
**2021 Expenditure**
**Performance**|•Far exceeded expectations due to Grant monies received
•Fund raising totalled a nett income of £1,603.04
•£1,000 donation received from local charity
•Budget revised before every formal meeting
•All expenditure remained within budget
•Major necessary expenditure includes replacement of one set of fire doors
•Purchase of 2 sets of chairs and vertical trolleys’ together with 2 trolleys for use with
existing tables possible due to the income from the bingo and the charity donation
•Earmarked Reserve fund established
The Halls Bank Balance at 31 December 2021 was**£32**,**086**.**26**an increase of 207.51% on
the halls bank balance at 31 December 2020 which was £15,462.76|
|**MAJOR RISKS**|Main risks
•Further closure due to the return of Covid, or similar pandemic
•The need to close the building for safety/maintenance reasons
•Dissolvent of the Committee
_The establishment of the Reserve fund will help mitigate these risks._|
## **CLOSING STATEMENT**
- The Management Trustees have complied with their duties in ensuring funds have been raised to adequately cover the expenditure incurred in the repair maintenance and running of the hall
- The Management team have also, to the best of their ability, obtained best value for money on all expenditure incurred
- The establishment of a donation table with monies going a prize fund ensures that all of the halls regular income is used for the hall and none is put at risk
- The support of the Management Committee, Custodial Committee, user groups and members of the public throughout the year is greatly appreciated
426*
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