## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year From 01 01 2020 To 31 12 2020
## Section A Reference and administration details
**Charity name EVANS’ HOSPITAL, SHREWSBURY**
**Other names charity is known by JOHN EVANS’ TRUST Registered charity number (if any) 217539 Charity's principal address c/o The Clerk to the Trustees 63, Adswood Grove Shrewsbury, Shropshire Postcode SY3 9QG**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||**Mr M.R. Ashton**||||
||**Rev. P. Cansdale**||||
||**Mrs. R.C.**
**Heaversedge **||||
||**Mrs. E. Raven**||||
||**Mr. D. Allsopp**|**Chair**|**Jan – June 2020**||
||**Dr. J. B. Watt**|**Treasurer**|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Solicitors**|**Hatchers**|**Welsh Bridge, 1 Frankwell, Shrewsbury,SY3 8JY**|
|**Bank**|**CAF BANK Ltd.**|**25,Kings Hill Avenue, West Malling, Kent, ME19 4JQ**|
|**Independent Examiner**|**Clair Moelwyn**
**Williams**|**TCA Accountants, 4 Claremont Bank, Shrewsbury,**
**SY1 1RW**|
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
|Type of governing document
(eg. trust deed, constitution)|
**CC SCHEME CS (Liv. Admn) 217539 – 23.10.1996 including**
**amendment Case No 436442 dated– 13.09.2005**|
|---|---|
|How the charity is constituted
(eg. trust, association, company)|
**TRUST**|
|Trustee selection methods
(eg. appointed by, elected by)|
**Appointment by Trustees following interview. Trustee appointments**
**are made with an awareness of the skills of the current trustees.**
**Trustees are reappointed every 5 years at the Annual General**|
||**Meeting in February.**|
|**Additional governance issues (Optional information)**||
|You**may choose**to include||
|additional information, where||
|relevant, about:||
|•policies and procedures
adopted for the induction and|**Training as appropriate, for new trustees by the Trustee body and**
**relevant courses**.|
|training of trustees;||
|•the charity’s organisational||
|structure and any wider
network with which the charity|**The charity is a member of ‘The National Almshouse Association’**|
|works;||
|•relationship with any related
parties;|**N/A**|
|•trustees’ consideration of|**Regular consideration of the Trust’s properties (built 1986), in terms**|
|major risks and the system|**of repair, fire and other insurance matters, factors relevant to the**|
|and procedures to manage|**residents and method of application for vacancies. Quinquennial**|
|them.|**inspection took place in 2016.**
**Written policy documents in place and full insurance policies**
**covering property and trustees. **|
## **Section C Objectives and activities**
**TAR**
March **2012**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|•
**Management of the 8 bungalows owned by the charity, and**
**also their maintenance including repairs and improvements.**
•
**Benefit of the residents.**
•
**Programme of support for the residents.**|
|---|---|
||**The trustees have had regard to the guidance issued by the Charity**
**Commission on public benefit, as defined by the Charities Act 2011.**
•
**Continued upgrading and maintenance of the bungalows**
**with due consideration of the wishes of the Residents.**
•
**The trustees have due regard for public benefit in the pursuit**
**of their objectives.**
•
**All trustees have completed a declaration of eligibility under**
**Section 72 of the Charities Act and annually, the Register of**
**Interests.**|
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
**All trustees give their time voluntarily and receive no remuneration or benefits.**
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
- **Financial control exercised – weekly maintenance contributions, ERF, CMF and Reserves Policy discussed regularly.**
- **Regular contact over the last year, within the current Covid rules and social distancing, (at least monthly with all residents by Chairman, Clerk or Trustees.**
- **In view of Covid restrictions, 2 Trustee Meetings held to monitor trust business. One of which had to be virtual. (83% attendance of Trustees recorded)**
- **No normal joint Residents/ Trustees celebrations could be held because of Covid restrictions but each resident visited with a special Christmas Present prior to Christmas.**
- **2 New potential trustees were welcomed in March 2020 and will hopefully be confirmed at the Next AGM in July 2021.**
- **It was agreed that transfer of funds to the investment account would take place when enough funds were available to cover the next quinquennial assessment and the stock market was less volatile.**
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
**Following the purchase of the 8[th] bungalow in the complex in 2019, the charity continued to build up reserves (including investment income) steadily towards the next quinquennial inspection which will be held when Covid restrictions allow. Assets at 31.12.2020 were £ £75,644.39 + 8 bungalows.**
**Details of any funds materially in deficit**
**None**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal **Weekly maintenance contributions from the residents and** sources of funds (including **investment income.** any fundraising);
- • how expenditure has **Maintenance of the Trust’s property and the welfare of the**
- supported the key objectives **residents.**
- of the charity;
- • investment policy and objectives including any **Low risk investments and careful policy (CCLA and CAF Bank)** ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Jean B Watt Signature(s) R C Heaversedge Full name(s) Mrs. Rosemary Heaversedge Dr Jean Watt Position (eg Secretary, Chair, etc) Trustee Treasurer Date 19/05/2021**
**TAR**
March **2012**
6
**EVANS' HOSPITAL, SHREWSBURY 217539 Receipts and payments accounts For the period** Period start date Period end date **To from 01.01.2020 31.12.2020**
## **CC16a**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**||**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**-**
**-**
**35,772**
**-**
**-**
**158**
**-**
**-**
**12**
**-**
**-**
**3**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**35,945**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**35,945**
**-**
**-**
**2,347**
**-**
**-**
**1,643**
**-**
**-**
**3,155**
**-**
**-**
**179**
**-**
**-**
**58**
**-**
**-**
**400**
**-**
**-**
**964**
**-**
**-**
**150**
**492**
**60**
**207**
**562**
**-**
**-**
**-**
**-**
**-**
**10,218**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**10,218**
**-**
**-**
**25,727**
**-**
**-**
**44,436**
**- -**
**-**
**- -**
**-**
**-**
**- 70,164**
**liabilities at the end of the period**||**Total funds**
**to the nearest £**
**35,772**
**158**
**12**
**3**
**-**
**-**
**-**
**-**
**35,945**
**-**
**-**
**-**
**35,945**
**2,347**
**1,643**
**3,155**
**179**
**58**
**400**
**964**
**150**
**492**
**60**
**207**
**562**
**-**
**10,218**
**-**
**-**
**10,218**
**25,727**
**44,436**||**Last year**
**to the nearest £**|
|**OCCUPATIONAL 'RENTS'**|**35,772**|||||**32,760**|
|**COIF UNITS HIGH INTEREST**|**158**|||||**155**|
|**COIF DEPOSIT FUND**|**12**|||||**25**|
|**GOLD ACCOUNT INTEREST**|**3**|||||**6**|
|**REPAYMENT COUNCIL TAX**|**-**|||||**211**|
|**REFUND SSE**|**-**|||||**26**|
|**REFUND FOR NEW SHOWER**|**-**|||||**1,796**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**35,945**|||||**34,979**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**34,979**|
||||||||
|**CONTRACTS**|**2,347**|||||**2,811**|
|**REPAIRS AND MAINTENANCE**|**1,643**|||||**4,368**|
|**CLERK(HONA AND EXP.)**|**3,155**|||||**2,754**|
|**ALMSHOUSE ASSOCIATION SUB.**|**179**|||||**170**|
|**TRUSTEES EXPENSES**|**58**|||||**58**|
|**CHRISTMAS BOXES**|**400**|||||**410**|
|**BUILDING INSURANCE**|**964**|||||**1,027**|
|**APPLIANCES**|**150**|||||**289**|
|**EXAMINER'S FEES**|**492**|||||**480**|
|**RENEWAL of NO 8**||||||**1,395**|
|**STATIONARY**||||||**144**|
|**RENEWAL of NO 10**||||||**467**|
|**MONTHLY BANK CHARGES**|**60**|||||**60**|
|**ALARM SYSTEM**|**207**||||||
|**GARDEN SUPPLIES**|**562**|||||**834**|
|**_Sub total_**|||||||
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|**10,218**|||||**15,267**|
|**see above**|||||||
||||||||
|**_Sub total_ **
**_Total payments_ **|**-**||||||
||**-**||||||
||**10,218**|||||**-**|
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**15,267**|
||||||||
||**44,436**|||
**44,436**||**19,712**|
||**-**|||**-**||**-**|
|||||**-**||**24,724**|
||**70,164**|||**70,164**||**44,436**|
||||||||
CCXX R1 accounts (SS)
03/06/2021
1
## **B1 Cash funds**
## **B2 Other monetary assets**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
||||**Unrestricted**||**Restricted**||**Endowment**|
|---|---|---|---|---|---|---|---|
||**Details**||**funds**||**funds**||**funds**|
||||**to nearest £**||**to nearest £**||**to nearest £**|
||**CAF BANK HIGH INTEREST**||**61,505**||**-**||**-**|
||**CAF BANK GOLD ACCOUNT**||**4,167**||**-**||**-**|
||**COIF DEPOSIT ACCOUNT**||**4,492**||**-**||**-**|
||**_Total cash funds_**||**70,164**||**-**||**-**|
||(agree balances with receipts and payments|||||||
||account(s))||OK||OK||OK|
||||**Unrestricted**||**Restricted**||**Endowment**|
||||**funds**||**funds**||**funds**|
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**|
||**NONE**||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||**304.31 units COIF INVESTMENT FUND@**||||**-**||**5,481**|
||**1801.14**|||||||
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||**8 x ONE BEDROOMED BUNGALOWS.**||||**-**||**-**|
||**NUMBERS 6-12 and 14 JOHN EVANS**|||||||
||**MEWS, MEOLE BRACE, SHREWSBURY,**|||||||
||**SY3 9JT. VALUED AT £120,000 EACH.**|||||||
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||**Fund to which**||**Amount due**||**When due**|
||**Details**||**liability relates**||**(optional)**||**(optional)**|
||**NONE**||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
Signature Print Name
Date of approval
R C Heaveredge
Mrs R C Heaversedge
19/05/2021 ~~03/06/2021~~
CCXX R2 accounts (SS)
~~2~~
Jean B Watt **Dr Jean B Watt - Treasurer 19/05/2021**
CCXX R3 accounts (SS)
03/06/2021
3
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Evan’s Hospital, Shrewsbury
**On accounts for the year** 31/12/20 **Charity no** 217539 **ended (if any) Set out on pages** 1-2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2020.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention ( ~~other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** C Moelwyn-Williams **Date:** 3/6/2021
**Name:** C Moelwyn-Williams **Relevant professional** FCA **qualification(s) or body (if any): Address:** TCA Accountants, Claremont Bank, Shrewsbury
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to** N/a **disclose** .
**October 2018**
2
**IER**