WEST MOORS MEMORIAL HALL Registered as a Charity 217171 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 29 FEBRUARY 2024 WEST MOORS MEMORIAL HALL CONTENTS Page Trustees Report Independent Examiner's Report Statement of Financial Activities 8alance Sheet Notes to the Financial Statements WEST MOORS MEMORIAL HALL Trustee5 Annual Report The Trustee5 present their report together with the financial statements of the charity for the year ended 29th February 2024. Trust Informatlon. Strurture, Governance and Management C0Tr5titution The Trust is governed by a Trust deed dated 27 June 1929 and any amendments thereto. However. work is underway to convert the Charity to a Charitable Incorporated Institution, which should completè in the coming year. Registered Charity Number 217171 Committee ITru5tees) The appointment of Secretary and Treasurer is made annually at the Annual General Meeting and the appointment of the Chairman made one month after. in accordance with the Trust deed. Committee members may serve for a one year terrn and be eligible for reBppointment. They rnust also be ￿sIdentS of West Moors. The charity is administered by the Trustees who meet regularly. The Trustees provide their services on a voluntary bas1S. Chairman Secretary Treasurer Safety Officer lan Linehan Mary Male Andrew Ri5by Roger Male Other Trustees Sue H3mlett John Bartley Janet Price Sandra Smith Victoria Bailey Iresigned 31st October 20231 Bankers Lloyds Bank PIC 84 Victoria Road Ferndown Dorset BP122 91B Independent Examiner Mr5 L Everington ACMA WEST MOORS MEMORIAL HALL Trustees Annual Report Ob)e¢tlves andA¢Uvltles The Trust was forrned in 1929 for the purpose of erectlng and malntainlng In good ordèr a pem13nent building. under the name of West Moors Mem¢rial Hall. 85 a villaEe hall for the benpfit of the local community. Achievements and perlufmance Duringthefinancial year, theTrustees maintained the fabric of the hall within the Health and SafEt¥ RÈeulations ènd satisfled the £ondltltsns for ils continued use, foreducation and recreational purposes. as required bythe County, Di5trirt and General Parish and otherapproprlate regulatory bodles. Incorne has continued to grow. partly becauge of an Intreage In bookln8sand part￿ the result of a sm811 Increage in the hire thaYge5 in N4ay 2023. The Hall continues to be a popular location, well US￿ by local organisations and for private events. Repalr and maintenace work continued. and In¢ludEd new white-line markiDÉs in the large car park. and new fire doors for the M31n Hall. FrTranc4al Review The financial statements have been Subj￿@d to an Independent Examination a5 they are exetTrptfrom the audtt requirÈrnents of settl0￿ L4411l of the Charities Act 2011. The Trustees are satisfied with the ￿ported financial resvlts. Early in theyear it became clear that reserves set aside in p￿vIouS years needed to be called uptsn fortwo capttral projects in particular.. major repairstD the roof arjd ￿PlaceMent of the front porch. Forthe latter. architect and plannin8 Costs of £4,483 hève been included in the accounts. In Bddition, eèrly in 2023 the decision was made to convert the charity from an outdatpd and unsUPPOrted f￿[rn to a new Charitable Intorporated Organt5ation ICIOI. This work is ongoin& but legal costs of approximately £4,0fj0 ha¥e been reflected in the at¢ountS. The total amount of exceptional spendinB. funded from surpltss and reserves. in the year was £15.550 TheTrustees consider that Its available reserves are its net current a5Set5. which at the year end were £77,08512023.. £79.5411 To ÈnsurÈ th* increasinE fuel cost5 were ccvered by income, a small uplrt in Hire Chargeswas implemented in May 2023. Desplte this, the£harge5 for the use of the Halls remaln veryfavour3bl@ in thè lotal area, and 3 numbÈr of rtÈw rÈBular hlrèrs have joined usthisyear. ResEFve5 Policy Re5er¥es are consldered to be adequate to meet on8oinB short and medium term commitments for the runnln8 and maintenance of the hall. In order to rnaintsin the currÈnt level of reserves and meet expenditure requirements, the Trvstees will contiftue to prtractively manaee the income levers. and react appropriatelytothe inflationary growth of expenditure. For the comin8 nnan¢ial ye3r, the trustee5 will ensure that regular income covers re8ular operating expenditure. with a small sulplus, thug maintaiftinÈ thè resefft5 for the essential capital prO1￿t$. S￿ement of RE5ponsibiltliEs Charity lav+ require5 the Trijstees to prepafe financial statsments for each financial year which give a true and fairview of the state of the charity and of the incorne and expenditure accounts for ihai poriod. In preparin8 these finan¢i•l st*emerfs the Tru*ees are wuired to.. > select 5Ultable accoufttin8 p¢li¢ies and applythern consi5tentlv > makÈ judgèments and esiirnatt5 that are reasonable and prudeftt > pre￿re the financlal stèiements on the gL>ing-concern basis unless it is inappropriate to presurne that the chariiv will wrttin￿ to operate. The Trustees are resp0fi5ible for m3intaining proper accounting re¢ortlswhich disclose with reasonable accuraLy at anytime the fiTran¢¢l position Of the charity and for en5urin8 that the finbncial ststementscomply wlth the CharftiesAtt 2011. A¢cordin8ly, a new proprietary charity accounting system was introduced at the startof the financial year. wh￿ch ha5 enabled the Treasurer to produ￿ monthly flnaftci31 statéments a timely manner. TheTrtsstees are 415D re5ponsiblefor 5bfeguèrdinethÈ assets of the charity hEnce fortaking reasonable step5 for the prevèntlon detecrion olfraud and other irre8ularfties. A nutnbEr ol policie5 have been irnplemented or updJted with thi5 in miftd. M Male - Secretary WEST MOORS MEMORIAL HALL Independent Examiner's Report to the Trustees of the West Moor5 Memorlal Hall I report on the a¢¢ounts ol the West Moors Memorial Hall for the year ended 29th February 2024, which are set out on pages 4 to g. R*spÈctlve Responslbllltles of the Trustees and Examlner The charity's Trustees are responslble for the preparation of the accounts. The charity's Trustee5 consider that an audit Is not required for thi5 year under Settlon 144121 of the Chaiities Act 2011 Iihe 2011 ACÉ) and that an independent examination is needed. It is my responsibility to.. examine the accounts under se¢tion 145 01 the 2011 Act.. to follow the procedures laid down in the 8eneral Directlons 8iven by the Charity Commission under Stttion 14515llbl of the 2011 Att.. and to state whether particular matter5 have come to my attention 8asls ot Independent Exarnln•r's Report My examlnatlon was carried out sn accordance wlth the General Dlrectlons glven by the Charity Commisslon. An examination Includes a review of the accountin8 records kept by the charlty and a cornparison of the ac¢tsunt5 presented with those records. It also In¢ludes conslderatlon of any unusual items or dlsclosures In the accounts. and seekln8 explanatlons from you, a5 Trustees, concernln8 any 5vch matters. The procedures undertaken do not provide all the e￿dence that would be required In an audlt and consequently no opiniorn is 8lven as to whÈther the the accounts present a'true and falr vSew" and the report 1$ Ilmlted to those matter5 set out sn the statemernt below. To facilltate my review, the Trustees provlded 'audlt' access to the Hall's accountln8 Svstem. and I was aLile to valSdète that the Teported results lor the year are in line with th05e reflected In that systcm. Independent Examlnerf$ statement In conneclion wlth my examination, no matter has come io my atterbtlon l. whlch 8ive$ MÈ reasonable cause to belleve that in any material respe¢t thè rèqulremtnts to keep accountlnR records In accordance with Sectlon 130 of the 2011 Act., and t¢ prepare aCcoU￿ts whSch atLord with the accoufitlnB record5 and to comply wlth the a¢countln8 requirenents of the 2011 Act have not been mel.. or 2. to which, in my oplnlon. attention shtsuld be drawn In order to enable a proper understanding of the a¢tounts to be reached. Daied: LL Loulse Everln8ton ACMA 4 Hove Park Way Bri8h¢on BN3 6PS WEST MOORS MEMORIAL HALL Statement of Flnanclal Activities for the Year Ended 29th February 2024 Notes Unre5trlcted Funds Total 2024 Total Z023 Incomlng Resources Hall Lettings Bowls Club Rents Received Social Club Rents Recelved Social Club Servbces Contributions Bank Interest Recelved Granis Donatlons Other Income HSre of Car Park Total Incomln8 resources 24.688 3.702 9,0(X) 24,688 3,702 9.000 20,880 4,220 9,000 620 620 99 1.700 260 1.216 789 1,216 789 400 40,415 141 40.415 36.299 Re50ur the charity is tcld It 15 to recelve thÈ 8ift or donatlon.. > the Trustees are reasonablyc¢rt•ln ef thÈ amount lo be recelved.. > the Trustees arÈ reasonably certèih they w511 recelved the Money,. and > any condltlons for r*¢oipi Irè met. L¢Bacles These are includèd a5 5wn 45 It 5s reasonobly certaln thèy will be received. Fund Acwuniine Funds held by the charltyaro èlth¢r Unr*std¢t•d Funds.. These are funds which can be used In ￿tardance w5th the char5table objqcts at ¢he dlscrerion of the Trustefrs. These ?re funds which have beon given for particular r•strtcted purposes and proiects, The thèrily ha5 no such Funds. R*strfdtd Fundj.. Debtors Short term dobtots •r& ffteasy￿d at tran5aclion prlce, less any irnpairment. C•sh •1 bank Cash15 represented by depos￿ wlth financial Institutions repayable wiihout penally on on notlce of not more than 24 hours. One hi8h-Interest deposltwhlch matured on 1st March 2024 is induded in Cash at Bank. rgdltors Short terrn credltors are m•a5ured atthe tran5aCtlon prite. Other financial liabilrf(ie5 are measured initially at lairvalve, net of transaction costs and subsequently at amortlsed cost Using the effective interest rnethod. Flnanclal IhStryrDent5 The Charityenters into onl¥ basi¢ financial Intrumeni transactions that result in the reco8nltion of fin¥nclal asset5 and liabilitie5 like payments in advancÈ and sundFy creditors. WEST MOORS MEMORIAL HALL Notes to the Financial Statements for the Year Ended 29th February 2024 2024 2023 Hall Maintenance Water Gas Electricity Repairs and Maintenance Cleaning Refuse Collection Insurance Licence Fees Sanitary and Washroom Servlces Caretaker Fees Sundry other costs 649 3.236 3.871 7,293 10,162 750 448 5.711 1,062 12.439 8,774 1,124 1.264 255 445 1,960 1,300 70 223 485 28,039 33,482 Governance Cost$ Photocopying, Postage and Stationery Equipment Telephone and Internet Booking Agent Accountancy Fees Sundry Expenses 31 255 443 1,940 1,063 1,831 400 200 2,183 2,783 5,563 Depreciation 1,235 1,395 Employees There were no employees durln8 the year under revlew. Self employed contractors or businesses provided services as and when required. Under a new agreement dated 1st March 2023, the Caretaker and 8ookin8 Agent were paid a proportion of the Hlre Income. Total amount paid Trustees and Related Party Transactlon5 Trustees remuneration and other benefit5 Transactions with undertakings in which a trustee or connected person h35 a material interest Amounts paid to persons connected with a trustee for services carried out Nll WEST MOORS MEMORIAL HALL Notes to the Financial Statements for the Year Ended 29th February 2024 Flxed A55ets Fixtufes & Fittings Furniture & Equipment Total Note5 As ot l March 2023 Less assets written off AddSllons A5 at 29 February 2024 21.676 -21.676 13,044 -7,645 376 5.775 34.720 -29,321 776 6,175 Depreclatlon A5 at l March 2023 Less assets written off Charge forthe Year As at 29 February 2024 21,676 -21,676 80 80 8,820 -7,645 1.155 2,330 30,49G -29,321 1,235 2,410 N•t Book Value A5 at 29 February 2024 320 As at 28 February 2023 4.2E4 4,224 Notes.. 2 Old ossetsstlll rerorded wirhln rheotCtrL¢nts wereftslly depretlotedond hove been wrltten off. 2 The deprtrciotion 0550cloted with those oldossers 1$ olso wrttten OAA. All pre-2020 •ssets whlch wère fully depreclated prltrr to the last fln8nclal year have been wdtten off and are no longer reported. The tota15 above therefore reflert only the additions since 2020 which are stlll belng depreciated. The Impact of this action on the reported surplus Drdeflclt is nil. The two addllions in the current flnancial year are a scaffold tower 8nd a fireprooF filin8 cabinet. land and 8ulldln The Land and Bulldln85 are held In Trnstlor the charlty by the Officlal Custodlan of Charitle5 and thelr value15 not reflerted here. Flnan¢lal Instrnmtnts 20Z4 2023 FlnancF414Mets Financlal assets measured at falr value throu8h the statement of Flnanclal Actlvlfles 75,943 81.172 Flnanclal assets measured atlair value throueh the Statement of Finan¢l31 Activities £ornprlse only rash at barTrk Sub51dlarlos The charity does not have any subSiLllarles. Two other or8anlsations (KCUPY part of the charlty's land, and the chartty receives an Intt>tne fiom these or¢ani54tions. Capitsl Comrnltme*)ts The Trustees have made no commltment5 for fijrther capital expenditure at 29 February 2024 12023 None) though It is Ilkely thai such commStments wlll be made during the corning year. WEST MOORS MEMORIAL HALL Notes to the Financial Statements for the Year Ended 29th February 2024 io. Contingerrt Liabilities There are no contingent liabilities at 29 February 2024. (2023 -. None) ii. Declarations The Trustees have not changed the year end date nor the length of the financial year. The charity did not make any material ex-gratia payments durin8 the year. None of the charity's financial fixed assets have bèen revalued during the year. The Trustees consider that there is no need to prepare a separate summary of income and expenditure within these statutory accounts. If the requirements of the Trustee Investment Act 1961 apply to the charity. those requirements have been complied with. 12. Unrestrlcted Funds The Trustees have taken the decision to allocate a proportion of the Unrestricted Funds for the renewal of the roof of the Hall and replacement of the porch. as follows.. 2024 2023 Unre5tricred Funds- Non designated 17,085 19.541 Unrestricted Funds- Designated 60,000 77,085 79,541 Surveys have revealed that the roof of the Main Hall is in good condition while the roof of the Small Hall is in urgent need of renewal. In addition. the porch requires rebuilding Designated Funds will be a5Sl8ned to these renewals when work starts.