EAST LEAKE VILLGE HALL TRUSTEE ANNUAL REPORT Charity Name Charity Address Charty Number East Leake Will•8e Hall 45 Maln Street, East Leake. LE12 6PF 217061 Trustees Annual Report for the perlod 1° January to 31 December 2025 Name Offlce Dates arted if not for the whole year Mike Sharpe Jacqueline Owen Robert Glen Dave Vic*ers Mike Park Sarah Kennedy Mair Hewitt Pamela Lewi5 Chair (Trusteel Secretsry (Trustee) arch to Juty 2025 Trustee Trurtee Trustee January to March 2025 Januaryto March 2025 March to December 2025 Tr¥5tee Katie Baum Chris Garbett Greg Blakeman March to December 2025 Jan to March 2025 November 25 onwards Trustee Member East Leake Parish Council, 47 Main Street, East Leake LE12 6PF Holders of the asset known as East Leake Village Hall which cCs1$ts of a large main hall with stage, kltchenlstofe room and small meetln8 room, ur parking space and rear garden Graeme Wappett Treasurer (Honorary) Descrlption of the tharlty Type of Governing Oocument How the Charity is constructed Constitutson dated 1981 A mlnimum of 5 and a rnaximum of 7 Parish Represeftstives ènd 4 usergroup representatlves in line with the Constitution. The Parish Counclllors advise on the appointment of Parish Representatives, User groups representatives are subject to form is sent to all usergroups prior to the Annual General Meeting. Decision within the formed committee. Not all committee members are currently trustees. From March 2025 only four members are Trustees Management of the Village Hall Trustee Selection method Summary ofthe objects of the charity set out in Its governing doeument
Summaryof the main activities in relation to these objectives Ensurln8 the Vill'age Hall Is well maintsined and hired out to regular user groups, individua15 for private fundions and community groups providing services to the residents of East Leake. To ensure the Village Hall provides a range of social. recreational, educational and leisure opportunities at reasonable Summary ofthe main achievements of the Charity during the year 2025 Of prime importancè VRS continulng with the routine maintenance work to the hall ensuring it remains safe and functional for all users. A new roof vms completed to the 1980s additions to the buildin& This included removinKthe oriwnal 19805 ¢Jass foyer roof and replacing this with a fvll roof, to better insulate the foyer entrance and reduce the amount of heat10st through old glass. Th* interior of the foyer roof was insulated. plaster boarded out, plastered and the entire entrance foyer was redecorated. The committee were grnteful to E?5t Leake Parish Council for funding the bulk of the cost of this, along with British Gypsum (£5kl and village fundfaising1£2kl A small team of Committee rnembers continued to fundraise, indeed increasing the number of fundraising events that took place, including starting a Food and Drink Market, Childrens specPal errt, $u¢FYas a Ha110 Party antt ? Christmas Craft Workshop, Table Top Sale and 2 quiz nights. Once again, we were supported by EL4PS. in helpinq u5 run Music Extravaganza evening. We increased our cleaning contract to include annual high-level cleanin& annual stripping back of the floor. three monthly deep cleans of toilets and carpeted areas of the hall The number of Sunday birthday parties and other events is increasing. We have seen several new groups stsrt to hire the hall, in particular the small meeting room, which is now regularly used by a small Quilt Group for three 5e55ions ea¢h month. We hwe continued to support the East Leake Community Advice Hub by providingthe hall without charge once per month. Health and Safety Risk Assessrnents were completed by professional seNice suppliers looking specificalty at Legionella Risk. As a result of thts assessmefrt work was undertakento mitigate risk, and put in place systems for managing the ongoin8 risk of le8lonella this included putting in place a folder contsining record sheets for hot and cold water temperatures, a policy/procedure document, identifying an indtvidual to tske thè lead in mènaging legionella processes and Information on how to carry out the checks as well as decommissioning the hot water tank in the loft space above the kltchen and putting in a new eleetrlc hot water heater under the sink which is fed from mains water. The existing water tsnk was drdined and decommissioned. The hot water systems to the wash basins in all toilets wa5 Changed from tsnk fed to mains fed with hot water heaters, one situated under the sink in the mens toilets and one under the sink in the ladies, which also supplies the disabled toilet tsps. Further work is planned forjanuary 2026, which is to change thi5 to mains cold water flush system. This then completes the remedial work hhlIghted in the Legionella risk assessment
Following severdl blockages to the drdins at the front of our h?11, work was completed to repair the drain and insert a liner. This along with the changes to the water supply tothe toilets seems to have improved flushing and drainage and atthe close of the year no Issues were noted. rMpy¢ bkn bvas dered for the disèbledtokletfa¢ilitles for ttr use of our baby groups. The committee have continued to work hard at implementfng all necessary policie5 and procedures required to ensure the safe operath'on of the hall as a community facllity. The nert step in this process is to have a review process in place for all poll¢les and procedures. This remains in place and subject to ular review. It embedded within the overall financial policy None Govemance Policy on Financial Reserves Details of any funds materially in deficit Review of financial detsits The rnain source of income is derived from hlre charge5 in letting the hall to regular users. private indmduals Fundraising is now Carried out on a regular basis wlth set events happening throughout the year. Grant funding is applied for as and when required The hall r¥¢¢lve¢l IM8rrctsl SuPPOrtftuftT East Leake P¥tfjs*i Counol who pald most of the money for a new roof for the 1980$ extension of the hall. the rna1nder of the financing came from British Gypsum and donatton5 from vlllagers. The committee are Indebtsd and grateful to these group5 ènd individuals organisations 40 Parish Councillors were Trustees at the beginning of the year. losingone atthe AGM. The Charlty conttnues to be an active member of the Rural Communities Actron Nottinghamshire IRCANI attending regular meetings To tontlnue fuftd ralslng via grants and events to: Future Plans To instsll a new kitchen To repair the dralns at the of the hall Toiletflush systern to be changed to mains water andtanks decommissioned Carry out a Health and Safety audit, using HSE toolkits To replace the existing boiler and radiator5 With a more modem and cost effective system To ins4Aate the 1935 Foof spKe To upgrade the existin8 toilets To completely redecorate the hall
71reTrustee5 tteclarethat tlmy have approvett thetru5terfs report abovt Signed on behalf of the Charity Trustees Slgnature: Name CkNJ& Rde T (J<4£o 4- Dated: Signaturw. Name L-t¥Th P 14 KPf F Dated". 115[LoLb
CHARITY COMMISSION FOR ENGtAfrK) AND WALES Independent examinerfs report on the accounts Section A I iidependent Examiner's Report Report to thè trt East Leake Village Hall On accounts for the yur •nd•d 2025 Charity no (If any) 21706 Sot out on pag•1 Two I report to the trustees on my examlnati¢M of the accounts of the above ch4rity (Ih? Trusv) forthe year ended"31 11 2L( As the charity's tru8tee8, you are responsible for th8 preparation of the accounts in aGcordance with the requirements of the Chartties Act 2011 he Act"). Responsibilftles and baslg of rnport I report in respect of my examination of the Tt'S accounts CWTted out under 8ectlon 145 of the 2011 Acl and in ¢arrying out my examlnation, I have followed all the applicable Directions given by tha Charity Commission under section 1445)(b) of the Independent I have Gompleted my examlnatlon. l o)nfinn that no merial rnatter8 have examlns $tat•mant corne to my attentlon in conneclion with th8 examlnatton. I have no concems and have come acTOSS no other matters in ¢onnection with the examination to which attention should be drawn In th18 report in order to enable a propèr und8rstanding of the accounts to be re8ch&J. Slgnod: 28FL Ae£LL 20 Name: S Fordyce Rolevgnt profetslonal qualificatlonls) or body Ilf any): Not Appllcable- Chaiity gros8 incomè 16 below £250,000 Addrn8$: 17 Towson Field, East Leake LE12 6RY IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matt6rs of conrn (8ee CC32, Independent examination of charity accounts.. directions and guidance for examiners). Givo h•r• brfgf d•tails of any items that th• èxarniner wi8h•* to dlsc1086. IER Oct 2018
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