## **Trustees' Annual Report for the period**
Period start date Period end date 01 10 2023 30 09 2024
**From**
**To**
## Section A Reference and administration details
## **Charity name** Warslow Village Hall
**Other names charity is known by** N/A
**Registered charity number (if any)** 216771
**Charity's principal address**
Warslow Village Hall, Cheadle Road, Warslow, Nr Buxton, Derbyshire
**Postcode SK17 0JJ**
## **Names of the charity trustees who manage the charity**
|1
2
3
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||David Gordon||Allyear||
||Margaret Gee||Allyear||
||Laura Peach||Allyear||
||AmyWardman||Allyear||
||Ryan Gordon||Allyear||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
|||
|||
## **Names and addresses of advisers (Optional information)**
|**Type of adviser **
**Name**
**Address**|**Type of adviser **
**Name**
**Address**|**Type of adviser **
**Name**
**Address**|
|---|---|---|
|N/A|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Constitution
The aim of the Management group is to continue the objectives first stated in 1934 in maintaining the village hall to provide facilities which can be used
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Trustee selection methods
- (eg. appointed by, elected by)
for educational, social and recreational purposes for the benefit of all residents of Warslow and Elkstones parish and beyond. These facilities will be available to all persons regardless of race, sex, colour, creed and physical or mental disabilities. The management group (referred to as the Committee) consists of volunteers from within the community. The committee shall be empowered to co-opt to its membership any person(s) necessary to achieve the above aims. The committee shall appoint from its membership a Chairperson, Treasurer and Secretary.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Management group comply with equal opportunities and diversity. We strive to deliver a varied and diverse range of activities within the hall which promote a community spirit. Our main objective is to make the village hall the social hub of our community for everyone within the village and surrounding areas. Therefore, Warslow Village Hall seeks to involve volunteers to:
- Ensure our events meet the needs of our community
- Ensure the community are actively involved in Warslow Village Hall
- • Provide opportunities for all ages of the community to develop new skills and perspectives
- Increase our contact with more people in the community
## **Declaration of interests**
**David Gordon- Member of Warslow & Elkstones Educational Trust Amy Wardman- Member of Warslow & Elkstones Educational Trust Laura Peach- Warslow & Elkstones Parish Council (resigned on 05/09/24)**
## **Section C Objectives and activities**
The charity is set out to provide facilities and opportunities that benefit **Summary of the objects of the** residents of Warslow, Elkstones and beyond. **charity set out in its governing document**
||**Objectives and activities**|
|---|---|
||The charity is set out to provide facilities and opportunities that benefit
residents of Warslow, Elkstones and beyond.|
|**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Over the course of this financial year the hall has accommodated a weekly
clogg dancing group, over 60’s Lunch Brunch, History Live, kick boxing,
local cycling group, several 21stbirthday parties, 50thbirthday party, band
practices from our local residents, quiz night, children’s parties inc
halloween, fundraising event for Breast Cancer.
The Village Hall committee organised a fashion show, 80/20 auction sale,
Warslow Silver Band concerts, furniture sale, Christmas Fayre and a Bingo
Ball Raffle.
The Village Hall now has a darts and dominoes team part of the
Waterhouses and Hartington League. Matches take place on a Tuesday
and Friday evening.|
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
At Warslow Village Hall we aim to cover our costs through a combination of hire fees, bar surplus and fundraising events. Additional monies enable us to purchase new equipment and to continue the upkeep of the hall. Therefore, the Management Group sought and applied for additional support from the following:
- Staffordshire Moorlands District Council (toilet grant). To maintain and provide public toilets all year.
- contribution made by volunteers.
## Section D Achievements and performance
The Charity acknowledges the Charities Act (2008) by ensuring the public **Summary of the main** are benefitted by promoting the voluntary sector, community developments **achievements of the charity** and providing rural opportunities for all. The facilities are available to **during the year** members of the public despite their gender, age, disability, social or economic circumstances.
Over the course of the year, the Management Group have worked tirelessly to improve the hall and its facilities, for example:
- Replaced fluorescent tube lighting in the main hall.
- Purchased spring bulbs, begonias and hanging baskets for the outside planters.
- Decorated and revamped the public toilets inc new fittings required, finger plates, toilet locks, a steel vent, toilet roll dispensers etc.
- • Painted the outside railings, re-stained the front door and notice board.
- New waste bins and cleaning products purchased.
- • Purchased a new amplifier.
- Food Hygiene Training- 3xTrustees completed.
- • Purchased 1x new outdoor seating.
## **Section E Financial review**
The Management Group hold a substantial amount of reserves that will be **Brief statement of the** spent in the best interest of the charity dependent on fluctuations in **charity’s policy on reserves** receipts, payments or major work needed to be carried out next year. **Income October 2023 -September 2024:** £53,325.
(Fundraising from events, bar sales, donations, private hire, grant income) **Expenditure October 2023-September 2024:** £37,372. (Cleaning, heating, lighting, bar expenses, event costs, maintenance, telephone, water rates, stationary, licences, waste disposal, insurance, professional fees, card fee charges and equipment purchased) **Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
The village hall mostly runs on the committee fundraising as hire charges You **may choose** to include alone for lettings of the hall would not keep it open. additional information, where relevant about:
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- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
No assets apart from the current account.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** L. Peach **Full name(s)** Laura Peach **Position (eg Secretary, Chair,** Secretary **etc) Date** 30.03.2025
M.Gee Margaret Gee Treasurer
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