2023 AGM ANNUAL REPORTS FRIENDS OF KEThERING ART GALLERY MUSEUM
FRIENDS OF KEERING ART GALLERY AND MUSEUM ANNUAL GENERAL MEETING Wednesday 17 April 2024. At 7.30 pm at the St Andrews Church rooms (Chaired by Cllr Keli Watts) AGENDA Attendance and apologies Minutes of AGM held on 26th April 2023 {circulated) Matters arising Reports (oral): Chair Treasurer Written reports are in the Friends KAGAM Annual Report 2023/4 Election of Officers and Committee. Nominations from the floor Officers. The following officers are willing to be re-elected, except as indicated Chaimian (David Brown). David has stated his intention to stand down at the next AGM in 2025. lan Luck Treasurer, with assistance from the bookkeeper recently appointed. Maura Bright, social media secretary has stepped down and will be replaced by a part-time salaried individual. Jonathan Badger, Secretary. Committee members. The current members have all indicated their willingness to be Re-elected: Elected Committee members: Barbara Lewis, Stephanie Mercer, Roger Hatton, Dez Dell, Keli Watts, Madeleine Meninick, Janice Parker. Amendments to the Constitution. Any other business. Thanks and closure
THE FRIENDS OF KEERING ART GALLERY AND MUSEUM ANNUAL REPORT 2023 CHAIRMAN'S REPORT FROM DAVID BROWN THE GLAM PROJECT The progression of the refurbishment of the Art Gallery and Library had reached a standstill a year ago. Reports received from NNC indicated that the problems would soon be fixed and we again geared ourselves up for a possible reopening in September 2023. Heavy rains and storms revealed that the problem with the roof was more serious than originally thought. Original estimates of the cost of repairs indicated a cost of about £6million. Nevertheless the NNC approved the project and it seems that funding has been found. Work has commenced to strip vegetation from the library building so that a more thorough inspection can be made. The absence of a Gallery and Museum has made it very diff icult to engage in any promotional activity by the Friends. It is heartening to see work on the Gallery starting. The fate of the Museum is still uncertain. SPEAKER MEETINGS It has been a mixed bag this year, with fewer meetings than normal. It has not helped that we have been without a regular venue, which has meant that there has been a drift away from the feeling of allegiance to the gallery. The availability of good quality speakers has declined, and the cost of speaker fees and hire of alternative venues has escalated. A revised program of meetings will be announced in the autumn. In the meantime, a series of visits and excursions are planned for the summer months. Last year's History Open Day in the Cornmarket Hall was huge success, with 110 people attending. Another History Open Day is planned for the 7th September 2024, under the umbrella of the National Trust's History Open Day scheme. OUTINGS We enjoyed a very informative private tour of Drayton Manor, near Islip during the summer of 2023, and were welcomed in the village hall by the Friends of Lowick church, with tea and cakes. A coach took 49 of us to Oxford for the day, primarily for a visit to the Ashmolean Museum and the special exhibition on the Minoan civilization. It rainedl Maura organized another picnic at Boughton House, which was well attended and much enjoyed. It rainedl This year outings are planned for Lincoln (home of our President Horace Liberty), and Deene Park. And a picnic. HIGH STREEf HERITAGE ACTION ZONE (HSHAZ) The Friends, active participation in this town-wide project comes to an end at the end of March 2024. Over the last 3 years we have worked closely with a number of other organizations to deliver an ambitious program of events. We have liaised closely with the Civic Society, Wicksteed Park, the Library Friends, KDAS and Picture the Difference amongst others. Specific to the Friends, we have completed the ambitious QFI Plaque scheme, the results of which can be seen all around the town. We continued and augmented the Cemetery walks program, and introduced a series of guided Town walks. To accompany these tours we have produced three foldout pocket sized guides as well as a full-colour cemetery guidebook. Similar books describing the exotic trees, and the monumental masonry of the graves are in production. A program of volunteer training was also undertaken. The History Day in 2023 was part of the Heritage Action Zone project. The full, illustrated summary of the Friends, achievements in HSHAZ project can be accessed via the Friends. website. www.friendskagam.org. continued page 4
THE FRIENDS OF KEERING ART GALLERY AND MUSEUM ANNUAL REPORT2023 The Chairmans Report from David Brown - continued THE MEMBERSHIP With the closure of the Gallery and Museum, and consequent loss of the regular venue and focus for our activities, many members have not renewed their membership, and new recruits have dwindled. "What for?" is a frequent and understandable response to requests for renewal fees. We will continue to remind members about renewal of membership, and will embark on a campaign once the Gallery is open again. ARTworks ARTworks is now organized and run by a separate sub-committee. Recent reorganization has put it on a new and more robust footing to face the future challenges. It took the previous ARTworks Sub Committee some considerable time to sort out the payment structure for the exhibiting artists, and to renegotiate the contract with the utilities that had been left in a chaotic state by the previous tenants of the unit. Sales remain buoyant, despite the economic climate, but just as important is that the daily footfall has remained satisfyingly high. The volunteers have remained loyal, and Newlands management has stayed supportive throughout. Several workshops were organized during the year, both for adults and children, some in conjunction with the Alfred East Gallery, and proved very successful. ARTworks has also hosted the KDAS annual exhibition and participated in the roll out of the Northamptonshire Open Studio event. Above all, ARTworks continues to retain perhaps its most important function, that of a central hub for artists and art lovers in the town THE COMMirrEE As you can imagine. even with the Gallery and Museum being closed, the Committee has not been idle. A lot of the extra activity will settle down once the HSHAZ project come to an end in March. I think that we all need a bit of a rest. We were very sorry to loose our bookkeeper and membership secretary, Dylwn Lloyd, who died suddenly and unexpectedly before Christmas. The treasurer's role has now been eased by the appointment of a part time bookkeeper. As in several areas, we are finding that the expertise for this type of role does not exist within the membership. and therefore recruitment and payment of people from outside the membership has become necessary. Similarly, the role of Social Media coordinator, vital in this day and age, is being outsourced and paid for. This development is as much due to the increased workload of the committee as the fact that people with skills are looking to find additional income in the cost of living crisis. As a consequence of all this, the Committee has decided to make some changes to the workload.. There will be no speaker meetings during the summer, and a new program will be developed in the autumn. The Committee will meet every 2 months, rather than monthly as at present. Town and Cemetery walks will continue, and the program has been circulated, but these will happen one day per month, not two. The coach trip will happen on the 15th July, and the visit to a stately home has been organized, as has the annual picnic. Overall, the Committee feels that this program is sustainable. LNNRIDCEMETEY I.RIF.NI)% &&hd KETTERING HERITAGE QUARTER WALK KETTERING MARKET STREET & BETr'OND WALK
THE FRIENDS OF KEERING ART GALLERY AND MUSEUMANNUAL REPORT2023 TREASURERS REPORT 2023 Membership Income from membership subscriptions fell by 15% in 2023. Membership has rchanged with nearly 80 members in 2023. Single person membership is still £15 and Joint membership is £25 for the coming year. Although, donations fell during 2023. our usual Monthly Talks. an expanded programme of Town and Ceme- tery walks and second History Day in September, together with activities planned for 2024 will increase our donations and sustain our membership. The Gallery and Museum The Alfred East Art Gallery remained closed during 2023, for continued renovation. Throughout the year we have tried very hard to actively engage with the North Northants Council {NNCI to keep our members informed and updated on the latest developments. During 2022, no requests were made by the Alfred East Art Gallery or Museum for funds, from our Charity HSHAZ The Historic England High Street Heritage Action Zone IHSHAZI project has funded our QR codes project. QR codes are now placed on Wayfarer totems in most of Kettering town. Additionally, we have developed our Volunteer Training Program and published 2 Town Walk flyers and a 48 page guide to the Kettering London Road Cemetery. ARTworks By the introduction of an artists hanging fee in 2022 we are able to cover the operational costs for running ARTworks. Electricity costs were approx £550 per month in 2023. We must also thank the Newlands Centre management. who have always supported ARTworks. They see ARTworks as a great asset within the shop ping mall and support us with prize money and advertising. So, with the continued support of the Newlands Centre, the future of Artworks Creative Space is seGure for the immediate future. COMMUNITY LIAISON REPORT FOR 2023 ARTworks continues to offer children's tables for their own creative works. plus goody bags to advertise any events and art and craft related activities in Kettering. Included are assortéd art and craft items to éncouragé children to try drawing and other creative activities. Many of the materials we use have been donated by artists and volunteers, however we have noticed an increase in shoplifting and have had to keep the free goody bags behind the desk and encourage volunteers to oversee the craft tables . We have successfully supported Cornerstone Alfred East Gallery staff to offer several workshops for children, during school holidays as the Gallery remains closed. During Kettfest many artists were painting art in the High Street. Stella Benford in the Newlands Centre attracted much attention. Some artists have set up inside ARTworks and in the Newlands to demonstrate and encourage visitors. Summer activities planned in in both the Library and Gallery were successfully moved to ARTworks following the collapse of the Library ceiling. These were for younger children and a footfall of nearly 300 was recorded. ARTworks continued to offer workshops for '9 to 90 year olds,, with an encouraging number of children attending the Portrait Workshop for which Stella Benford and Rachel Nicholson organised a model Halloween was particularly successful reliving the many Halloween events which previously were held in the Museum. Activities and craft making over several days was well attended and much appreciated by those who attended. Goody bags were distributed and a prizé was given to Tessa Bellamy for best volunteer witch costume . At Christmas we did not hold a Craft Fayre, but again with the support of KCTG and the Tuesday Group attended several Christmas Fayres distributing ARTworks flyers. Plus extended Christmas opening hours in ARTworks brought in more visitors. In 2024 we are planning to extend the Ghildren's workshops and the Gommunity corner. possibly with a pop- up museum, with the support of Emily Hayland, Cornerstone Learning and Engagement Officer, as the Gallery opening is again delayed by possibly until 2025. We are revamping the workshop posters and an Art Groups in Kettering leaflet. More help is needed to organise and publicise these activities particularly during the school holidays. Activities remain free for children but the workshops for adults will be charged to cover tutor and model costs a grant may be available again, which we would need to apply for. Hopefully we will again attend the planned Art Centre Festival and Kettfest and be able to take up other opportunities to advertise ARTworks and the work which continues in support of the re- opening of the Gallery and Museum. Compiled by Barbara Lewis.
THE FRIENDS OF KEERING ART GALLERY AND MUSEUMANNUAL REPORT2023 ANNUALACCOUNTS INCOME Community Enterprises AW Talks, Raff les, Refreshments Visitors Donations Events Sales Subscriptions Grant5 Consortium Grants Year 2022 Year 2023 6870. 11796.00 635.81 51KI.71 1168.( 3145.001 2360.00 879.50 1222.00 429.45 1329.40 16493.00 51X).(x) Grant 500.00 Bank Interest Income 2021. Banked in 2022 Income 2020. Banked in 2021 Income 2020. Banked in 2021 Gift Aid Total Recei pts 8.10 140.74 399.88 178.70 36852.00 18221. EXPENDITURE Community Enterprises Tal ks, Raff les. Refreshments Events 10234.14 10708.00 197.21 657.62 718.IMJ i.[M) 1421.00 Purchases Sale Items Gallery Museum Donation Web Site Secretarial Subs and Insurance Advertising Bank Card Charges Expenses 2023 Paid 2024 Haz Consortium Stationery Room Hire Kids Artivities Unpaid Subscription Total Payments 1183.55 777.30, 114.90 274.03 474.lJ) 401.29, 454.00, 807.OIJ 853.00, 3451.28 15268.00 347.5 288.40 120.Th) 2(K).IMJ 436.02, 650.00, 17129.68 31716.00 Income 18221.14 -17129.68 1091.46 36852.72 -31716.OQ 5136.OQ Payments Net of Receipts (Payments) + Cash Funds 0110112023 28413.94 29505.4Q Cash Funds as at 3110112023 29505.40 34642.00,
THE FRIENDS OF KEERING ART GALLERY AND MUSEUM ANNUAL REPORT2tr23 UNRESTRICTED CASH FUNDS Community Current Deposit Designated Pots Co-op AccountArt W0S Pettycash Total Cash Funds 10315.65 15443.71 8835.00 50.00 34644.36 RESTRICTED AND DESIGNATED FUNDS FUND Gallery Development Fund Museum Development Fund Maurice Bayes Fund Paul Johnson Fund Conservation Fund June Steele Fund Friends Generdl Robinson Fund 01101123 CHANGE+ CHANGE- 1202.57 31112123 1202.57 967.63 1839. 967.63 1839. 2452.00 1452. 5(Kl.00 1919.45 115.(Ll 1919.45 115.(K) 794.72 397.77 1431.00 1431.00 1931.00 8290.37 10324.42 31112123 8190.00 FUND 10112022 CHANGE+ CHANGE- 6965.00 16493.00 15268.0 HIGH STREET ACTION ZONE THE FRIENDS OF KEThERING ART GALLERY AND MUSEUM Charity No. 216048 Trustee Report for the year ended 31 st December 2023 This represents the Frlends of Kettering Art Gallery and Museum accounts forthe perlod Istjanuary to31st Decembw 2023. The acc¢wnts have been Independently verwled to conflrm that proper records have been kept. Agaln, another challenglng year. We have continued to malntain Inte¥estthrough ARTworks wFth thewlder hcal communFty durln£ the renovatlons of the Alfred East Gallery whlch hopeful wlll reopen durlng 2024. Unfortunatety, the renovatlon of the Museum. Is a much longerterm project. Declslons he been tsken In accordance wlth the Charltles Commlsslon guldellnes. Trustees are elerted annuallyfrom amongst the members taklng account of the varlous skllls that are requId to run the charlty. They ensurethat the accounts are drawn up on an accrual's basls conslstsnt wlth the prevlous year, and accepted accountlng standards. Thetrustees have also (onsldered the rlsks attached to the charity and believe that sufficient procedures are In place to mltlgate those rlsks. General funds for running the society remain under pressure. However, addltional means of ralsing Income are now in place. The consolidation of our current membership and the recruTrtment of new members and volunteers wlll afso be a keyfactor golng forward to ensurethe good flnanclal health of the organlsatlon. TheTru5tees conflrm that the CharFty complles wlth Sectlon 4 of the Charitles Art 2011 wlth regard to publlc benefft. lan Lucl Treasurer Davld Brown, Chalr
THE FRIENDS OF KEThERING ART GALLERY AND MUSEUMANNUAL REPORT2023 SOCIAL MEDIA REPORT FROM MAURA BRIGHT AGM 17TH APRIL The Friends, social media networking sites have been busy over the past year providing news and images of our many innovative, dynamic and forward-facing art, culture and heritage events to members and groups all over Northamptonshire. We like to stay in touch. We're meme-free, don't get trolled or hacked, are easy to find and navigate. And no fake news! Facebook: . @FriendsKetteringArtGalleryandMuseum - ARTworks at Newlands Instagram: Friends KAGAM Twitter: @FKagam Website www.friendskagam.org THE ROLE OF NORTHANTS COUNTRY HOUSES DURING WORLD WAR11 The Ilnmen'% I,and Arm). of the I, ir5t 11 urld Mar I,'Rlb:N. l)S BOUGFITON pic.NJi'. Y VITATIoN Y Wodnesdg$ 15th TbXIR5DAY 267HJWJATh7J F Kl F'N I)S I.'RIF.NIX AJOrdGL1LL ?rnnd-thrinas Parry , L LLLTUII INNIPQ Sairtts, Siviiers, Slurs & S¢urtdul& ,. litb 7.30 WrdnrIY iith nrtpl)rT- 6.30prn Rll,'.NllS Friends Talks/Events 2023
| Friends of kettering art gallery and museum | Friends of kettering art gallery and museum | Friends of kettering art gallery and museum | Friends of kettering art gallery and museum | Friends of kettering art gallery and museum | No (if any) | No (if any) | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
216048 |
|||||||||
| Receipts and payments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 01/01/2023 | 31/12/2023 | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Communityenterprises | 11,796 | - | - | 11,796 | 6,871 | ||||
| talks | 636 | - | - | 636 | |||||
| visitors | - | - | - | - | - | ||||
| donations | 3,145 | - | - | 3,145 | 501 | ||||
| events | 2,360 | - | - | 2,360 | 1,168 | ||||
| sales | 880 | - | - | 880 | 429 | ||||
| subscriptions | 1,222 | 1,222 | 1,329 | ||||||
| grants consortium | 16,493 | 16,493 | 7,000 | ||||||
| Grants | - | 500 | |||||||
| bank interest | 141 | - | - | 141 | 8 | ||||
| income 2021 banked 20232 | 15 | ||||||||
| income22 banked in 23 | |||||||||
| gift aid | 179 | - | - | 179 | 400 | ||||
| Sub total(Gross income for AR) | 36,852 | - | - | 36,852 | 18,221 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | ||||
| Total receipts | 36,852 | - | - | 36,852 | 18,221 | ||||
| A3 Payments | |||||||||
Communityenterprises |
10,708 | - | - | 10,708 | 10,234 | ||||
| talks | - | - | - | - | 197 | ||||
| events | 1,421 | - | - | 1,421 | 658 | ||||
| purchases | 1,184 | - | - | 1,184 | 718 | ||||
| sale items | 777 | - | - | 777 | 100 | ||||
| website | 115 | - | - | 115 | - | ||||
| secretarial | 401 | 401 | 274 | ||||||
| subscriptions /insurance | 454 | - | - | 454 | 474 | ||||
| advertising | 807 | - | - | 807 | 400 | ||||
| bank charges | |||||||||
| expenses 2023paid in 2024 | - 853 | - 853 | |||||||
| expenses 2022paid in 2023 | |||||||||
| grants consortium | 15,268 | - | - | 15,268 | 3,451 | ||||
| stationery | 348 | - | - | 348 | 288 | ||||
| room hire | 436 | - | - | 436 | 120 | ||||
| kidsactivities | 650 | - | - | 650 | 200 | ||||
| unpaid subscription | - | - | - | 15 | |||||
| **Sub total ** | 31,716 | - | - | 31,716 | 17,129 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| **Sub total ** | - | - | - | - | - | ||||
| Totalpayments | 31,716 | - | - | 31,716 | 17,129 | ||||
| Net of receipts/(payments) | 5,136 | - | - | 5,136 | 1,092 | ||||
| A5 Transfers between funds | - | - | - | - | - | ||||
| A6 Cash funds lastyear end | 29,506 | - | - | 29,506 | 28,414 | ||||
| Cash funds thisyear end | 34,642 | - | - | 34,642 | 29,506 | ||||
CCXX R1 accounts (SS)
28/09/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |||||
|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
|||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Community current | 10,316 | - | - | |||||
| Deposit designated pots | 15443.71 | - | - | ||||||
| co op art works | 8,835 | ||||||||
| pettycash | 50 | - | - | ||||||
| Total cash funds | 34,645 | - | - | ||||||
| (agree balances with receipts and payments account(s)) |
Agreement Error | OK | |||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
- | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
||||||
| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalfofallthe trustees |
Signature | Print Name | Date of approval | ||||||
CCXX R2 accounts (SS)
28/09/2024
2