2020-12-31-accounts - St Mary Magdalen And St John The Baptist Hospitals Charity

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St Mary Magdalen and St John The Baptist Hospitals' Charity Final Accounts Year Ended 31 Dec 2020

Registered Practice 12885 KEMBookkeeping

St Mary Magdalen and St John The Baptists Hospitals Charity Statement of Assets and Liabilities as at 31 Dec 2020

ASSETS

Non Monetary Assets

Permanent Endowment Freehold Property

Ten Almshouses known as "St Mary's" No's 29, 31, 33, 35, 42, 44, 46, 48, 50 & 52 Magdalen Road Ripon Six Almshouses known as "St John's" No's 94, 95, 96, 97, 98 & 99 Bondgate Ripon

31 Dec 20	At Cost 72,500.00 45,000 34,900.13 138,000.00	31 Dec 19 At Cost 110,115 72,500.00 49,903 45,000 160,018 49,496 34,900.13 165,758 113,000.00 383 57,318 394 58,095 433,367 50 50 (2,820) - 29,641 26,821 12,633 39,454 39,504 39,504 472,871 472,871 107,591 15,221 124,686 (2,820) 212,671 349,758 457,349 15,522 472,871	31 Dec 19 At Cost 110,115 72,500.00 49,903 45,000 160,018 49,496 34,900.13 165,758 113,000.00 383 57,318 394 58,095 433,367 50 50 (2,820) - 29,641 26,821 12,633 39,454 39,504 39,504 472,871 472,871 107,591 15,221 124,686 (2,820) 212,671 349,758 457,349 15,522 472,871
117,157 47,385
164,542 52,608 204,861 355 53,037 365
53,756
475,768 50
50 10,529 606 51,143
62,279 13,859
76,138
76,188 76,188
551,956 106,364 25,221 153,642 10,529 194,515
	551,956

383,907		349,758
490,272 61,684		457,349 15,522
	551,956		472,871

St Mary Magdalen and St John The Baptists Hospitals Charity Income and Expenditure January through December 2020

Ordinary Income/Expense Income Chapels Contribution Donations St Mary's East project Ecclesiastical Insurance claim Investment Income Maintenance Payments Total Income Gross Profit Expense Administrator Expenses Bookkeeping fees Christmas Gifts/cards CNG Ltd Gas Cyclical Maintenance Dues and Subscriptions Electricity Extraordinary Repairs Insurance Expense Miscellaneous Expense Office Expense Payroll Expenses Postage and Delivery Rent and Rates Repairs and Maintenance SMM North Wall repairs Travel and Meetings Resident Emergency Accommodation Yorkshire Water Total Expense Net Ordinary Income Excess of income over Expenditure	Jan - Dec 20 764 1,650 2,960 15,503 76,494 97,372 97,372 412 690 428 8,444 - 426 1,101 1,044 2,919 261 30 6,465 - - 9,528 292 - - 3,648 35,688 61,684 61,684	Jan - Dec 19
		761 - 14,834 69,642
		85,237
		85,237 634 877 449 7,765 15,277 - 1,165 4,081 2,784 225 94 6,159 11 565 24,784 - 294 1,080 3,470
		69,715
		15,522
		15,522

St Mary Magdalen and St John The Baptists Hospitals Charity

Extraordinary Repairs January through December 2020

Date Name Memo Extraordinary Repairs 30/12/2020 Simmonsherriff Modification of existing WC and Vestry and almshouses buildings.Architectural fees & expenses Total Extraordinary Repairs TOTAL	Paid Amount
	1,043.65
	1,043.65
	1,043.65

Independent examiner's report to the trustees of st Mar>, Mxgdalen and St John The Baptist Hospitals Trust I report on the accounts of the Trust for the year ended 31 st December 2020 Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) ofthe Charities Act 2011 (the 2011 Act) and that an ind¢p¢nd¢nt examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 201 l Act to state whether particular matters have come to my attention Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the next statement. Independent examiner's statement In connection with my examination, no matter has come to my attention: ( l) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 201 l Act

have not been met or (2) to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached Name." Mrs G Flintoft Relevant professional qualification or body.. MICB Address: North Lees Grange , North Lees , Ripon, HG4 3HW Date: ILI.ILI

The St Mary Magdalen and St John The Baptist Hospitals’ Charity, Ripon

Annual Report for the Year Ended 31 December 2020

The Charity is registered with the Charity Commission (registration number 215990) and is governed by, and administered in accordance with, a Scheme dated 11 September 2006 (‘the Scheme’).

The Charity’s address is: c/o Ripon Cathedral Office, Liberty Courthouse. Minster Road, Ripon HG4 1QS

The Charity is administered by a Management Committee comprising:

Chairman: The Very Revd John Dobson, DL – The Dean of Ripon and Master Vice Chairman: Revd Malcolm Hanson Clerk: (Name withheld) Treasurer: Mr W Richardson Appointing Body Other Members: Mrs J Harrison ) The Dean & Chapter Mr D Wells ) Revd M Hanson ) Ripon City Council Mr M Stanley ) Dr Sylvia Hargreaves* ) North Yorkshire Magistrates Mr M Jefferies ) Mrs PA Kealy, MBE ) Co-opted Mr W Richardson )

Dr Sylvia Hargreaves was coopted from 8 December 2020 on her retirement as a magistrate.

The Scheme provides that ‘The income of the charity shall be applied by the trustees to the following objects and in the following order of priority’: the provision of housing accommodation for local, older persons in need, hardship or distress; to relieve persons in need in the area; the support of overseas organisations working for the relief of those suffering from leprosy. Accordingly, the annual income of the Charity is applied by the Trustees towards the cost of maintenance, repair and improvement of its properties, insurance, and expenses involved in the management of the Charity.

Investment Policy

The charity has adopted the following policy:

In general, investments should be held in funds managed within the charity sector, with a significant proportion held in funds of a broadly ethical nature.
Investments should be in low risk funds which balance the need for steady income with the need to preserve the value of the investments.
The capital reserves of the Hospitals’ Trust should include a significant proportion of free (i.e. unrestricted) reserves and be maintained at a minimum figure of around £200,000; this represents around three to four times the annual running costs. Income from these funds may be used to support the work of the Charity. Within these funds are designated reserves in an Extraordinary Repair Fund, a Cyclical Maintenance Fund and a Routine Maintenance Provision; these are set aside and expended as required each year.

The overall financial position of the charity is satisfactory.

The accounts set out on page 1 for the financial year to 31 December 2020, and the statement of assets and liabilities at that date set out on page 2 are as approved by the Trustees.

Trustees believe that these accounts and the Annual Report fulfil the Charity Commission’s Statement of Recommended Practice (SORP)

Signed: ………………………………………………. For and on behalf of the Management Committee

Date: 2 March 2021

ST MARY MAGDALEN AND ST JOHN THE BAPTIST. RIPON HOSPITALS AND CHAPELS CHARITIES ANNUAL REPORT FOR 2020 Registerod Charity numbars.. Hospitals. 215990.. ChaA8. 227085 The Trusts are governed by Charity Commisslon Schemes. both dated 11 September 2006, and jointly managed by nlne trustees. Trustees appointed under the Hospitals Scheme also serve the Chapels Charity. The D&an of Ripon is an ex-officio trustee and is Master of the Chapels and Hospita15. Nominated trustees ar8 appointed on the following basis: two appointed by the Cathedral Chapter. two by the Council of the City of Ripon, and two by the most local body of the Justices of the Peace. A fijrther two trustees have be8n co-OPt8d, one of whom is the Honorary Treasurer. Dean John has continued to be active in his role as Master. working closely with the Vice-chairman and irustees on a re ular basls. The Hospltals, Charfty has three main objectives - (1) the provision of housing for needy. older people in Ripon. (2) the relief of hardship affecting people in the area,. (3) the relief of leprosy overseas. The first of these is the main work of the Trust and Is carried out through the maintenance of sixteen almshouse properties, one of which is a double. These are located on thr88 s8parate sites. The second objective is only occasionally fulfilled, though any requests for help ar8 considered sympathetically. The third arises from the original purpose of the Leper Chapel (the medieval Hospital chapel also known as the Chapel of St Mary Magdalenl but is not now fulfilled, though the congregation of St Mary Magdalen continue their interest In and support for the work of the Leprosy Mission. The Hospitals, Charity is in membership of The Almshouse Association. The Chapels. Charfty is respsIble for the upkeep of the chapels of St Mary Magdalen and St John the Baptist, Bondgate. and the maintenance of their services of worship. Thv3 is done from the very limited funds held by the Trust. together with support from the two congregations. Worship is led by the chaplains With support from local clergy and lay leadership. The Ilfe of the congr8gations comes under the jurisdiction of the Dean of Ripon as Master, and forms part of the Ilfe of the Cathedral parish. The Revd Cliff Bowman has continued as Chaplain at St Mary Magdalen, and Revd Dan Sladden has continued in his role as Chaplain at St John's. Trustees are appreci8tive of their dedicated support to the chapels, congregations and almshouse residents. Both chaplains have indicated to the Dean th8ir intention to resign at the end of the year. Their support will be missed. There have been no changes to the membership of th8 TTusts' l)oards in the course of the year, although Dr Sylvia Hargreaves retired as a magistrate in December and has been copted as a continuing trustee. A replacement magistrate is being sought. The Trusts are well seNed by the ClerklAdministrator. whose notional monthly hours r main at 32, though the demands of the role vary considerably from Month to month as well as year to year. The need to review core hours Is carried out annually to tak8 into account the flexible nature of the role.

The Trusls ale in good financi81 order. A significanl proportion of income is spent on mair taining the variou5 properties. The Chapels. Tnjst has quite limited resources and no inF mediate source of income. Chapels. funds al 31st December 2020 are valued at £280,072, of which some £23,000 is committed to current projects. Investment income amounted to £7.718 which is available for expenditure on the Iwo chapels. The Hospltals, Trust Is showing a healthy balance of reser4e funds. available for expen ing on improvements to the almshouses over coming years. Hospitals. funds at 31 st De- ember are valued at £551,956, of which some £50,000 Is committed to current projects. Investments produced an income of £15.503 in 2020. Apart from Investment income, irF come to Ihis Trust is mostly from the Weekly Maintenance Contributions of almshouse res- id8nts. These Contributions are now maintsined 81 a realistic and steady level, increasing annually in line with r81evant inflation indices. The elemont calculated for heating and other utilities Is reviewed annually, and has remalned the same for several years. Trustees continue to WO with their architect on various proiects to ensure that all work is carried out sympathetlcally and using appropriate materials. Quinquennial inspections were due in Autumn 2019. The chapels inspections were carried out earfy in 2020. How- ever. the r8POrts from the arcknstect are Still awaited. The inspections on the almshouses have still to be completed. The archltect has been reminded regularly of the need for progress on these reports. Trustees are grateful for the valuable support of Mike Porter. a friend of the Trusts and cal chartered surveyor. with much experience of managing prestigious building projects. He continues in his role as Buildings ManagerlAdvisor. advising on and overseeing buil ing work on the chapels and almshouses, working in liaison with th8 archltect. He heads a Project Working Group whose aim is to discuss and progress work at St Mary Magdalen's Chapel. During this year, major repairs to north vrfall stonework have finally been complet- ed, and the project to upgrade the WC facilities, vestry, storage and kitchen, wtthin the outhouses of St Mary's East, has been broughl to the contract stage after several years of discusslons. The group works successfully In keeping the congregation apprised of devek opments and help foster effective wthing relations. Trustees have m8int8ined an awareness of the implications of the sale ol The Beeches and the development of the adjacent fami buildings into residential dwellings. including concems for the common driveway, which is owned by the Hospitals Trust, and the stone wall to the roadside front of the ancient Grade I listed Chapel. The various parties co cemed continue to work together to achieve an outcome agreeable to all arKI in the best interests of the ancient site of the Leper Chap81. The almshouses continue at full occupancy. though there was one vacancy towards the end of the year. Under nomial circumstances all residents are visited regularly. However, due to Covid-19. contact was of necessty more limited than usual, comprising weekly phone calls by th8 Clerk and one of the trustees. Residents appreciated this contsct and enjoy the benefits of living in this sheftered arKI maintained acoJnmodatSon. PAT testbng was completed where neGessary and thts year's annual leglonella checks, carried out on all properties, 8nsured full compliance with relevant health and safety regulatK)ns. Risk assessments, which run in a 0-year cycle. were carried out on all properties In 2019. Previous EPC inspections reports are still being considered in relation to realistic ways of increasing levels of Insulatlon In all SIdential properties to Improve their environmental statu5.

Improv8ments to the car parklrKJ faciltties at St John's, serving both almshouses and chapel, continue to be explored by Trustees in consultallon with the cA)ngregation. Trustees contlnue to review the Trusts. varlous poliaes as and when necessary and keep abreast of changes to legislation. As reqUId by the Charity Commission, the Trusts can report that written policies are in place for Complaints procedure Conflict of interest Financial controls Investment Risk Management Volunteers. Management Vulnerable adults Further policies a also in place, including the Privacy Pollcy and the recently revlsed Data Protection Policy (meeting statutory requirements) as well as policies covering a range of other signifrant areas. A review of relationships wilh employees and exlernal stakeholders has laken place and review will continue on a rolling basis. A Disaster Recovery Plan is in pla, and trustees have received training (due for renewal in 2021) on how to respond to an emergency situ- ation. All Trustees hold current D8S certificates and have signed the relevant declaration relating to th8 Charity Commission's new disqualification rules. No expenditure is inCUrd outside England and Wales. Apart from legitimate expenses. trustees re1ve no pay- ments or other benefits. During 2020 the Twsts held three ordinary meetings. trwo of which were held in person. The first of these was before severe Covid-19 lockdovm r8striclions, the second withln govemm8nl guidelines on social distancing. and the third by email and with email re- sponses. There no extraordinary meetings. The attendance rate of trustee5 at all ordinary meetings equat8d to 81.5%. The Standing Cornmittee, which meets as neces- sary between Trust meetings. and OSe decisions must be ratified at a subsequent Trust meeting, met on four occasions, enabling projects to be moved forward as quickly as Popr sible. The Project Working Group. referre(f to previously, which comprises representatives from the trustees and congregation, meets as and when required. mainly to discuss mat- ters concerning St Mary Magdalen's Chapel. Any report for 2020 has to r8flect on the impact of Covi¢J-19. Both chapels have respon ed positively to the various restrictions, sometimes by carefully limiting the numbers able to attend worship, sometimes by providlng two identical and consecutive servic8s, and som times by encouraging members to make use of streamed seTvices from the cathedral or elsewhere. Almshouse residents have been contacted on at least a weekly basls to e sure their well-being. and they have received advice about the restrictions. A protocol has been established for dealing wilh any properties that become vacant, and thi8 is being fok lowed. Me8tings of the Trusts have clearly been impacted. as indicated above. Overall. while trustees and residents have been affected both directly and indireclly, the effect of the pandemic, whllst devastating nationally and globalty, has thankfully been more a ma ter of inconv8nience and the need for vigilance and care, than It could potentially have been.

In all their decisions, trustees have been awafe of and had due regard to the Charity Commission's public benefit guidance when exercising their powers and fuFfilling their dLP ties. Public benefit in relation to the Hospitals arises from the housing of up to seventeen older and needy residents and the maintenance of three sets of atlractive buildings, hvo of which are Grade 11 listed, and which have a significant place in the community. With r& gard to the Chapels, both are andent foundations, one being Grade I listed and the other Grade11 listed., both are open or accessible to the public for their heritage value: both have key historic positions within the city. both are used for public events as V11 as regular ser- vices of worship. There have been no serious incidents durino the past year. SKJned'. for and on b9hf of the Twstees 2 Marth 2021