(HARIIY COMM15510N FOR ENGLAND AND IYAIE5 Receipts and payments accounts CC16a For th? perlod from Section A Receipts and payments UtFrestricted funds to the nearè9t Restricted fund$ Endowment funds Total funds L881 y•8r toth• nearest£ to the noar09t E totho now88t £ tothe np8r?st£ Al Recelpts Renl ICotta9el Refunds Interest Grants and Donabons Room Hire EveTrls 3.307 3,307 6,492 479 289 17,313 479 289 17.313 9,116 573 1S,445 10,403 Sub total(Gross income for ARJ A2 Asset and Investrnent sales. (see tablel. 30,604 20,104 34,373 total Totsl receipts 30,504 34,373 A3Pa ments Adminrtration El&￿triCIty1GaS Water Rates Repairs and M81rtenance Cleaning and Caret3kino AudiVIE Events 429 3,306 1.475 3S,527 8.990 2S2 7,15 17.701 I,S31 18,242 10.400 288 4,932 1T,701 1,631 16,242 10,400 288 4,932 Sub total 51,542 51,542 57,138 A4 Asset and investment Pvfchases, Isee table) Sub total 51,542 51,542 57.138 Net of receipts/(paymgntsJ A5 Transfers betsyeen fund$ A6 ¢a$h funds last year end Cash funds this year ond 21.Q38 21,038 22,765 48,057 27,019 48,057 27.019 70,822 48.057 CCXX R1 account8 ISSI 2410212026 Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds to no8roSt e Re8trlctsd fLFnd5 to nearest £ Endowment fund$ to noaros¢£ Catpgoiies L>el3iIs B1 Cash funds ComTnunity Oirecl Plus Busine55 sel￿tA¢CoUn1 29,806 Total ¢ash funds 27,019 a¢COurtllSII Unrestrlcted funds to nearest£ Restricted funds Endowment funds to neare8t£ Fundtowhich $8et bslon Co*t (op￿O￿all eurrentvalue ion81 Fundtowhl¢h asset belon Curr•ntvalue onal 505.000 C05t loptionall B4 Assets retsined for the charity's own usa Cottage 225.000 Equi￿nt Z6.307 Boilers 2,WO Fund to whlch r•late5 ount due Qn81 When due onal BS Llablllties Signed by one or truslee5 on behalf of all the Iruslees Signature Print Name Oate of roval CCXX R2 accounts ISSI 2410212026 CHARITY COMMISSION FOR ENGLAND AND WALES Silverter Horne Institue Trustees, Annual Report 1"April 2024 to 31" March 2025 Charity name: Silvester Horne Institute and Holt Endowment Fund Charity registration number: 215846 and 215846-1 1. Objectives and Activities Purposes The Council las sole Trustee) shall permit the property known as the Silvester Horne Institute to be used as an institute and club for the use of residents in the Urban district of Church Stretton and its neighbourhood. Main Activlties Management of Silvester Horne Institute 2nd Institute Cottage. Provision of buildings and facilities for: Community groups providing activities to residents. SHI events group to arrange performances and entertainment. Local theatre groups to provide public entertainment Church Stretton Council for meetings. Private hire to residents Statement on Public Beneflt The public benefits are: lal the provision of increased opportunities to eng8ge in new 8Ctivities that bring people together, leading to greater social cohesion and fulfilment., Ibl an enhanced qu8lity of life and sense of well-being through engagement with and participation in activities and events that bring people together, le£ding to improvements in physical and emotional well-beinE, quality of life and a more stable and cohesive community- Icl enhanced active citizenship and involvement in community life. 2. Achlevements and Performanee The Silvestor Horne Institute provld88 residents with a valued place to meet. be entertained and attend groups. The 8vailabillty of the institute promdes residents with opportunitl8S to: Reduce social Iso18tion Improve knowledge and shai¢ expertise Improva mental well being Improve physi¢81 well being The institute is 8 valued Ioc81 historical building. 2.1 Events The SHI Events group staged th8foUowng events duringthe year: January- Much Ado Aboutjazz February- Dlrty Rod(In Scourbdrels March-john Kirkpatrick April- Holder & Smith October- 309s October- Fleetwood Mac November- Little Rumba De￿mber-FeVer49 The total profit for the events. organised bythevolunteers were £4,184. These 8ra donatod to the instttlrte for repairs 8nd improvements. Room Hlre The incom8 from room hire sorvlces the building covering running costs. Th8re was an Increase in private and commercial hire. Incom8trom room hirewas £868 higherthlsyearshowinga 5% increasefrom 202312024 Room hire rates were reviewed in 2022 and increases averaging 6% agreed. Flnancial Review Recolpts and Payment¥ Account Yeai End Statement of Accounts and Bank ReMn¢iliaton Silver8ter Horne Instiwte 31st March 2024 31st Mar¢h 2025 6,492 Rent Icottage) 460 Refunds 573 Irrterest Grants and Donatlons 16.445 Room Hire 10.403 Events 3,307 479 289 17,313 9,116 34,373 30J14 429 Administration Expense3 3,306 Electricity l Gas 1,475 Water Rates 3S,527 Repairs & Maintenance 8.990 Cleaning and Caretaking 252 Audit I IE 7.158 Events 17,701 1.531 16.242 10.400 288 4.932 57,138 51,542 70,822 OpeningBalance 34,373 Plus Receipts 57,138 Less Payments 48,057 48,058 30,504 51,542 27,019 sh 18,730 Community Direct Plus Account 29,327 Business Select Inst8nt Acce&s 48,057 1.213 25,806 27.019 3.2 Accountlng statements a. Therewere no loans outstanding to tho Charity b. Th88e was one tenancy in operation in resp8Ct of Institute Cott8ge but vacated the property in November2024 c. Therewere no188ses in operation d. There were no creditors e. There were no amounts pald to the charty in advance f. There aré no funds in defl¢it g. There ara no ident*ti8d uncertainties in the fLrture of the ch8rty. Re58Tves Total unrestrlcted reserves at the 8nd otyearw88 £27.019 Assetg The Charity held the following as56ts as of 31" March 2025. Bulldings Instituto HBII Instltute Cott8ge Building Contents Boilers 305,000 225,000 26.307 2.000 A review of these assets will be held in the next financialyear. 3. Structure. Governance and Management Church Stretton Town Council is sole Trustee of the Silvester Horne Institute Charity incorporating the Holt Endowment Fund as t)8queathed in the Indernture dated 17th April 1917. The Council consists of 13 democraiically elected members who aro all 8ppointed as Trustees of the Charity on their acGept8nce of office. The aims and oblectives of the Chority ara set in the Indenture. Tre Board of Trustees meets at least Mce a year in public session, for the Board to be quor8te it rnust have at least 5 Councillors present. The Chair of the Council is also the Chair of the Board of TrustB8s. All notices of meetings, agendas, mlnutes and reports ro18tingto the Charityare published on the Council's website and members of the publi are invited to speak at meetings. Decisions relatingto the dayto day running and financial management of th8 Charity are m8n8ged bytheTownClerkl RFO In linewith the Council's Stsnding Orders. Council staff cover the aTrangement8 for the running of th8 Sllvester Horne In81itutg, including booking, arranging Council led events, C8retaking and cl88nlng 8rr8ng8ments and health and matters reL8ting to he81th and safety. A team of volunteers organise regular events and perfomiances in thè institute and manage the events website. All proceeds from this activty 8re donated to the Chartty for repairs and improvements to the building. All volunteers are recrutted and inducted in line with the Council's volunteer guidellnos, which requires 8ti volunteers lo work within the terms of the role 8gr8ed wff(h the organlsation and notto exceed any 8Uthorty conferred bythat role. Reference and Admlnlstratlve detalls Charity nam8 Silvester Horne Institute Holt Endowment Fund NA 215846 215846-1 lo Church Stretton Town Council 60 Hi8fr Street Church Stretton Shropshire SY6 6BY Other namethecharity uses Registered charity number Charltys prlncipal address Declarations The trustg9s declaY8 thatthey hav8 approvod the truste88' report abovg. Slgned on behalf of the cha s t￿Stee5 Slgnoture(s) Fullname{s Posltlon (eg So¢ret8ry1 Chair, etc) Date Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the tru5teesl members of The Silvester Home Institute On accounts for the perlod ended 31" March, 2025 Charity no {if any) 215846 Set out on pages CC16A accounts 2 pages, Trustees, Annual Report 5 pages Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 {the Charities Acl} and that an independent examination is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in Ihe general Directions given by the Charity Commission (under seclion 145{5){bl of the Charities Act, and to stale whether particular matters have come to my attentiori. Basis of independent My examination was carried out in accordance with general directions given examiner's statement by the Charity Commission. An examinalion includes a review of the accounting records kept by the charity and a comparison of the accounls presented with those records. 11 also includes consideration of any unusual items or disclosures in the accoLJnts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited lo those matters sel out in the statement below. Independent In connection with my examination, no matter has come lo my attention examinerfs statement other than that disclosed in Section B below= which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been mel., or 2. to which, in my opinion, attention should be drawn in order lo enable proper understanding of the accounts lo be reached. Date.. 2410212026 Signed: Name: John Henry Relevant professional ICAEW quallflcationlg) or body (if any): Address." Carreg Cefn Bychan Road Pantymwyn, Flintshire, CH75EW Section B Disclosure Aged debtors ledger NB this issue relates to Income and Expenditurelaccruals accounts, rather than the receipts and payments accounts of the Gharty as filed with the Charity Commission. Review of the aged debt anatysis arKI I￿ager identified that there was eviden￿ of duplicate tran￿tK)n8 in the l.&E. accounts a5 income from payment of invoices was b￿ng posted to current year income in the l.&E. accounts, rather than being posted against the corresponding debtor in the Balance Sheet. An exerase has been carried out by finan￿ Offi￿r$ and we are informed the total journal that Yiill be posted to the I&E ￿COUnt$1deblOrs ledger for removing duplTrcated enlries is £10,909. Therefore, although the 2024125 a¢￿Unts reffect the correct cash and bank balances in the Balance Sheet. the aged debtor ￿ger used to monitor ouislanding debls was Significantly overstated. The council should ensure new bcrfjkings software and improved internal controL8 for the maintaining of accounts are in place as soon as practicable. When the adjustments have been posted lo the debtors account, the remaining outstanding debtors should be followed up with customers. Analytical review procedures Although a p2rtkql explanation was provKled for the substantial changes in energy costs from 2023124 to 2024125, which was the payment of 2023124 estimated bills in 2024125, a detailed explanath)n with quantrficalion of financial variances was not provvjed. We have recommended that Comprehensive financial analysis and explanations should be provided ftx all material variances between financial years for all income and expendrture categortes.