## **Trustees’ Annual Report for the period** **From** 1[st] April 2022 to 31[st] March 2023 **Charity name:** Silvester Horne Institute and Holt Endowment Fund **Charity registration number:** 215846 and 215846-1 ## **1. Objectives and Activities** ## **1.1 Purposes** The Council (as sole Trustee) shall permit the property known as the Silvester Horne Institute to be used as an institute and club for the use of residents in the Urban district of Church Stretton and its neighbourhood. ## **1.2 Main Activities** Management of Silvester Horne Institute and Institute Cottage. Provision of buildings and facilities for: - Community groups providing activities to residents. - SHI events group to arrange performances and entertainment. - Local theatre groups to provide public entertainment - Church Stretton Council for meetings. - Private hire to residents ## **1.3 Statement on Public Benefit** The public benefits are: - a) the provision of increased opportunities to engage in new activities that bring people together, leading to greater social cohesion and fulfilment; - (b) an enhanced quality of life and sense of well-being through engagement with and participation in activities and events that bring people together, leading to improvements in physical and emotional well-being, quality of life and a more stable and cohesive community; - (c) enhanced active citizenship and involvement in community life. ## **2. Achievements and Performance** The Silvester Horne Institute provides residents with a valued place to meet, be entertained and attend groups. The availability of the institute provides residents with opportunities to: - Reduce social isolation - Improve knowledge and share expertise - Improve mental well being - Improve physical well being The institute is a valued local historical building. 1 ## **2.1 Events** The SHI Events group staged the following events during the year. - Merry Hell - Summer Concert - Simon and Garfunkel - All About Jazz - Ranagri - Little Rumba - The 309’s The total profit for the events, organised by the volunteers were £4,624.72. These are donated to the institute for repairs and improvements. ## **2.2 Room Hire** The income from room hire services the building covering running costs. There was an increase in private and commercial hire. Income from room hire was £8,784 higher than the previous year. Room hire rates were reviewed in 2022 and increases averaging 6% agreed. ## **3. Financial Review** ## **3.1 Receipts and Payments Account** |31st March|2022||**Receipts**|31st March 2023| |---|---|---|---|---| |||11.70|Interest|23.80| |||7,846.46|Events|9,655.01| |||6,492.00|Rent|6,492.00| |||||17,320.4| |||8,536.00|Hire|5| ||||Refund|653.12| |||8,000.00|Grants and Donations|54.00| |||**30,886.16**||**34,198.38**| ||||**Payments**|| ||||Administration|180.00| |||7,892.00|Cleaning and Caretaking|8,670.00| |||3,973.31|Heating and Lighting|2,760.64| ||||Water|770.21| |||2,109.52|Repairs and Renewals|4,640.06| |||403.20|Independent Examination|240.00| |||202.84|Purchase Equipment|1,181.50| |||4,533.07|Events|5,030.29| |||**19,113.94**||**23,472.70**| |||48,323.91|Opening Balance|60,096.45| |||30,886.16|Plus Receipts|34,198.38| |-||19,113.94|Less Payments|-23,472.70| |||**60,096.13**||**70,822.13**| ||||**Represented By**|| |||50,657.33|Community Direct Plus
Account|11,359.21| |||753.17|Business Select Instant
Access|50,754.14| |||8,685.95|Virgin Deposit Account|8,708.78| |||**60,096.45**||**70,822.13**| 2 ## **3.2 Accounting Statements** - a. There were no loans outstanding to the Charity - b. These was one tenancy in operation in respect of Institute Cottage - c. There were no leases in operation - d. There were no creditors - e. There were no amounts paid to the charity in advance - f. There are no funds in deficit - g. There are no identified uncertainties in the future of the charity. ## **3.3 Reserves** There are no restricted reserves. The Council as trustees have reviewed the budget and earmarked funds for the next financial year. ## **3.4 Assets** The Charity held the following assets as of 31[st] March 2023. Buildings Institute Hall 305,000 Institute Cottage 225,000 Building Contents 26,307 Boilers 2,000 ## **4. Structure, Governance and Management** Church Stretton Town Council is sole Trustee of the Silvester Horne Institute Charity incorporating the Holt Endowment Fund as bequeathed in the Indenture dated 17[th] April 1917. The Council consists of 13 democratically elected members who are all appointed as Trustees of the Charity on their acceptance of office. The aims and objectives of the Charity are set in the Indenture. The Board of Trustees meets at least twice a year in public session, for the Board to be quorate it must have at least 5 Councillors present. The Chair of the Council is also the Chair of the Board of Trustees. All notices of meetings, agendas, minutes and reports relating to the Charity are published on the Council’s website and members of the public are invited to speak at meetings. Decisions relating to the day to day running of the Charity are managed by the Town Clerk and in the case of financial management, the RFO in line with the Council’s Standing Orders. Council staff cover the arrangements for the running of the Silvester Horne Institute, including booking, arranging Council led events, caretaking and cleaning arrangements and health and matters relating to health and safety. A team of volunteers organise regular events and performances in the institute and manage the events website. All proceeds from this activity are donated to the Charity for repairs and improvements to the building. All volunteers are recruited and inducted in line with the Council’s volunteer guidelines, which requires all volunteers to work within the terms of the role agreed with the organisation and not to exceed any authority conferred by that role. 3 ## **5. Reference and Administrative details** |Charity name|Silvester Horne Institute
Holt Endowment Fund| |---|---| |Other name the charity uses|NA| |Registered charity number|215846
215846-1| |Charity’s principal address|c/o Church Stretton Town Council
60 High Street
Church Stretton
Shropshire
SY6 6BY| ## **6. Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** 4 CHARITY COMMISSION FOR ENGiAND AND WALES Receipts and rnents accounts CC16a For the period frnm To Section A Receipts and payments Unrestrlctèd fLtnds Restrlcted fund8 Endowment funds Totsl funds Last yeBr tothe to th• ng•wt£ A1 R8cel ts Interg81 Evenr8 R8nl (Cotta Rwm Hir8 Relund8 Grants and 12 7,846 8,492 9,668 6,492 9,655 92 17.320 . 853 Sub total(Gross incom8 for AR) 34.198 34,199 A2 Assot and Inwlrn•nl •ale•. 1880 tsblo). Sub totsl 34,198 34,108 30,886 A3Pa ments and Carelokln And Llghlln 8,670 2.761 770 8.870 2.741 TTO 4,640 T,892 3,973 Heali Walgr Ropa118 and Renewals ndenl Examiniiion 2,110 403 Even16 Adm1ni8iral￿n B,030 Sub total 21291 22,291 IB,911 A4 A88et and Investment urcha8e8 99• table 2D3 Sub total 1,101 23,472 23,472 19,114 Net of recelpts/(payments) AS Transfers b8tween funds A6 Cash fund# last year end Cash funds th18 year ond 10,7 10,726 11,772 00.096 60.096 48,324 70.822 70,822 60,096 CXX R1 accounts ISS} 04107120fd Section B Statement of assets and liabilities at the end of the period Unrestricted fund8 to ne•mi£ Restrlcted funds to nèarg6t£ Endowment fund8 to ￿e&r￿1 £ ategori¢s Detaols B1 Cash fund¥ 11,359 B￿SIneS8 Irstart. 50.754 virg￿ De￿￿[￿nI 8.709 Total cash funds 70.822 ¥}} Unre6trlcted funds to b*arn•t£ R&•trf¢t•d fund¥ to rtk*rg%t£ Endowment nds to £ D•tall$ Fund tg whlch Curr•rtt vthly• onal Dètsllg Ca•tltsptlonall B3 Invo8tmont ￿•0￿ Fund towhlch Cvrr•nt v•lu• onal Detsil• Co•tlopllonall 84 A880ts r•tainod for th• charlty'8 own u•9 Ro$tr￿•d 305,000 Restr C*d 225.oorl Couipts 26.307 801kn5 iooo Ftsrwj ttswhlch ount duo Whon dw• Detsll¥ BS Llabilitie8 Signed by one or trvslees on behalf of all the truste85 Dale of roval Print Name MuNJ¢o 20/&[21 CCXX R2 accounts ISSI 0410712023 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the**
**period ended**
**Set out on pages**
**Respective**
**responsibilities of**
**trustees and examiner**
**Basis of independent**
**examiner’s statement**
**Independent**
**examiner's statement**|The Silvester Horne Institute|The Silvester Horne Institute|The Silvester Horne Institute| |---|---|---|---| ||||| ||31stMarch, 2023|**Charity no**
**(if any)**|215846| ||||| ||1-6||| ||The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year
under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibility to:
•
examine the accounts under section 145 of the Charities Act,
•
to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 145(5)(b) of the Charities Act, and
•
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general directions given
by the Charity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a ‘true
and fair’ view and the report is limited to those matters set out in the
statement below.
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect,
the requirements:
•
to keep accounting records in accordance with section 130 of the
Charities Act; and
•
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.||| |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**||July 20th, 2023| |---|---|---| |||| ||John Henry|| |||| ||ICAEW|| 1 **(if any):** **Address:** Carreg lwyd Cefn Bychan Road Pantymwyn, Flintshire, CH75EW 2