**Trustees' Annual Report for the period** Period start date Period end date 01 01 2021 31 12 2021 **From To** **Section A Reference and administration details** **Charity name** The William Buckwell Memorial Almshouses **Other names charity is known by** **Registered charity number (if any)** 215570 **Charity's principal address** Burstow Lodge Cottage Rookery Hill Outwood, Surrey **Postcode** RH1 5QZ ## **Names of the charity trustees who manage the charity** **Trustee name** **Name of person (or Office (if Dates acted if not for whole body) entitled to any) year appoint trustee (if any)** - 1 Alan Till (Chairman) - 2 Jackie Addison 3 Joy Segun 4 Stuart Hellier - 5 Leslie Quie 6 Cath Hearnden 7 8 9 10 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 TAR March 2012 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document The charity was established under the Will of William Buckwell and was first regulated by a Scheme of the High Court of Justice (eg. trust deed, constitution) (Chancery Division) of 19 December 1905 as amended by an Order of the said Court of 7 December 1907, and a further Order of the Charity Commissioners dated 7 September 2006, and as varied or affected by further schemes of the Charity Commissioners of 16 December 1921, 9 April 1963, 28 April 1971, 2 June 1971, 11 April 1983, 18 December 1984, 3 April 1996 and 6 October 2007. How the charity is The charity is an unincorporated association. constituted (eg. trust, association, company) Trustee selection methods The body of trustees should comprise a maximum of 8 trustees, (eg. appointed by, elected by) 4 of whom should be persons resident or carrying on business in or near Lingfield and the other 4 should be persons residing or carrying on business in or near the London Borough of Lewisham. Were there to be a need for new trustees these would be identified and appointed by the remaining trustees. The Chairman of the trustees, assisted by the Clerk, would be responsible for the induction of any new trustee which would involve awareness of the trustee's responsibilities, the governing documents, administrative procedures, the history and the philosophical approach of the charity. Any new trustee would receive a copy of the previous year's annual report and accounts and a copy of the Charity Commission leaflet: "The essential trustee: What you need to know". ## **Additional governance issues (Optional information)** - You **may choose** to include The trustees have assessed the major risks to which the charity additional information, where is exposed, in particular those related to the operations and relevant, about: finances of the charity, and are satisfied that systems and  policies and procedures procedures are in place to mitigate our exposure to the major adopted for the induction and risks. training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 3 The main object of the charity is the provision of accommodation for the benefit of elderly people of limited means. There were no changes to these objects during the year, and these objects represent the charity's plans for the future. **Summary of the objects of the charity set out in its governing document** The only activity undertaken during the year in relation to the charity's objects was the maintenance and upkeep of the Almshouses and their grounds, as well as taking note of, and where appropriate, responding to particular requests from residents. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **Review of Activities** Overall, the main income (from residents’ maintenance contributions) and direct costs, excluding Improvements, were similar to those in 2020. John Head, a previous Clerk for William Buckwell, kindly left £5,000 in his will as a legacy. This money went towards the resurfacing of the communal path at the front of the building which came to £7,200 in total. The annual Residents Luncheon which is usually held every year in June was postponed due to Covid 19. This was the same of the annual Christmas drinks in December which were also postponed. There continues to be an ongoing legal dispute regarding a Costs Order made against us regarding the Resident X court case back in 2017. Our Solicitor is in negotiations and we hope to settle this in the near future. March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** It is the policy of the trustees to maintain a level of free reserves sufficient to cover 9 months' expenditure. At the year end the free reserves were at a level which exceeds the target range. It is also the policy of the trustees to review, on an annual basis, the nature and level of the funds set aside, and to ensure that strategies are in place to enable such funds to be able to meet their purpose on an ongoing basis. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Laura Jackson **Position (eg Secretary, Chair, etc) TAR** March **2012** 6 Clerk to the Trustees **Date** 01/09/2022 March **2012** **TAR** 7 CHARITY COMMISSION FOR ENGLAND ANLI WALES Tr•llTrlll•m ￿￿01111 AhMh£*rn 215S70 Receipts and payments accounts CC16a Forth• p•rfod from 01101r2021 To 31ff12fdo21 Section A Receipts and payments Unr••trl¢t•d nd¥ Re8trfct•d lundl Endowment fvr Ttstal fynd$ L4st yvr toth• n•arntÉ A1 R•cel ts Ira*Trsha Dihioend5frornpwThiaDtyI sr eank In￿rEst Ililc Irhctyne •T5 12.171 ga 12.171 Sub total(Gmss income forAR) A2 A•s•t •rA Im•Atrn•DI {••• labl•l. Sub tot•1 88.628 63.977 use#Aw&* Cth otherfEe5 * Ye4dy Fee 5.191 2,fA11 2.tr)1 Eiethuty Gwuener 2.133 2.131 ITLYLNemen Ir*e￿ent evxflres fE¢ 2J77 lJ10 Leg¥ f*s )04 27S 125 Reyaentsham¢*s 12 Sub tot•1 21112 22.612 A4knot arKI In¥Mknont Iseo toblel 12.171 lJ.g)4 40.9D4 53.07$ Sub totsi ,075 19, 75,687 75.617 41,472 N8tolrncelpW(p•ym•ntsJ . ASTransfern betmen fund• A6 Clih futJd* ts¥tye•r•nd C•sh ffunds th18 ￿•T•￿d 7,U59 55,S48 48.489 33,043 55,54 48.189 CCXX Rl •X￿nts ISS) Scanned with Camscanner Sectlon B Statement of assets and liabilities at the end of the period Unrn•trlct•d A•strfcted nd• funds En¢J¢)wm•nt Catsgorl•• D•tsll• ton•4rrJJiÉ 81 C••h fvnd• Tolal c•sh fvn(ts Unrn•trf¢tsd R•S￿¢t•d lund• ElldO￿n0nt funds D•tsl lo D•tsl C¥rf•ntTAb 24.171 D•tsl Cwr•fttVAIu* B4 A•Mts r•taln•d for th• charlt own &filtyf lJ5# D•t•l Fund Amouhtth VI1￿ d B5 U•blllU Syned tyoro on l*h•fiol ShJn8lu Dgle of roval 11 CCXX F12 acojunts (SS) Scanned with Camscanner CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts ectlon A nd•p•nd•nt Ex•mln•V• R•port Report to tho trusteesl m•mbern of The William Buckwell Memorial Almshouses On accounts forthe ye•r ended 31 December 2021 Charity no Ilf any) 215570 S•t out on pag IPi7Trerrei i- i-C'LCQ Ine p.se p- ¢,. a: I report to the trustees on my examination ofthe accounts of the above charity ftr* Trusn for the year ended 31 D•¢ember 2020. As the charitys trustees. are responsi1￿e for the weparation of the arthunts in a￿91￿8nC* *ith the requiremènts of the Charities Act 2011 A(Y). R•spon8lbllStl•s and bas1• ol Mport I report in respect of my examinatr'on of the Trusvs a(uunts carried out under section 145 ol the 2011 Ad arKI in carrying out my examination, I have follothed all the apFIiCa￿e Diredions given by the Chanty Commission der sedion 145(5)Ib) of the A( Independent I have Comp￿2¢d my examinati￿. I confimi that m material matteTr hwrfe •xamlnarf8 statement come to my attention in connection Mith the examination