## **Trustees' Annual Report for the period** Period start date Period end date 01 01 2020 31 12 2020 **From To** **Section A Reference and administration details Charity name** The William Buckwell Memorial Almshouses **Other names charity is known by Registered charity number (if any)** 215570 **Charity's principal address** 46 Saxbys Lane Lingfield Surrey **Postcode** RH7 6DN ## **Names of the charity trustees who manage the charity** ## **Trustee name** **Office (if Dates acted if not for whole any) year** **Name of person (or body) entitled to appoint trustee (if any)** - 1 Alan Till (Chairman) 2 Jackie Addison 3 Joy Segun 4 Stuart Hellier - 5 Leslie Quie 6 Cath Hearnden 7 8 9 10 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 TAR March 2012 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document The charity was established under the Will of William Buckwell and was first regulated by a Scheme of the High Court of Justice (eg. trust deed, constitution) (Chancery Division) of 19 December 1905 as amended by an Order of the said Court of 7 December 1907, and a further Order of the Charity Commissioners dated 7 September 2006, and as varied or affected by further schemes of the Charity Commissioners of 16 December 1921, 9 April 1963, 28 April 1971, 2 June 1971, 11 April 1983, 18 December 1984, 3 April 1996 and 6 October 2007. How the charity is The charity is an unincorporated association. constituted (eg. trust, association, company) Trustee selection methods The body of trustees should comprise a maximum of 8 trustees, (eg. appointed by, elected by) 4 of whom should be persons resident or carrying on business in or near Lingfield and the other 4 should be persons residing or carrying on business in or near the London Borough of Lewisham. Were there to be a need for new trustees these would be identified and appointed by the remaining trustees. The Chairman of the trustees, assisted by the Clerk, would be responsible for the induction of any new trustee which would involve awareness of the trustee's responsibilities, the governing documents, administrative procedures, the history and the philosophical approach of the charity. Any new trustee would receive a copy of the previous year's annual report and accounts and a copy of the Charity Commission leaflet: "The essential trustee: What you need to know". ## **Additional governance issues (Optional information)** - You **may choose** to include The trustees have assessed the major risks to which the charity additional information, where is exposed, in particular those related to the operations and relevant, about: finances of the charity, and are satisfied that systems and  policies and procedures procedures are in place to mitigate our exposure to the major adopted for the induction and risks. training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 3 The main object of the charity is the provision of accommodation for the benefit of elderly people of limited means. There were no changes to these objects during the year, and these objects represent the charity's plans for the future. **Summary of the objects of the charity set out in its governing document** The only activity undertaken during the year in relation to the charity's objects was the maintenance and upkeep of the Almshouses and their grounds, as well as taking note of, and where appropriate, responding to particular requests from residents. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **Review of Activities** Overall, the main income (from residents’ maintenance contributions) and direct costs, excluding Improvements, were similar to those in 2019. The annual Residents Luncheon which is usually held every year in June was postponed due to Covid 19. This was the same of the annual Christmas drinks in December which were also postponed. There continues to be an ongoing legal dispute regarding a Costs Order made against us regarding the Resident X court case back in 2017. Our Solicitor is in negotiations and we hope to settle this in the near future. March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** It is the policy of the trustees to maintain a level of free reserves sufficient to cover 9 months' expenditure. At the year end the free reserves were at a level which exceeds the target range. It is also the policy of the trustees to review, on an annual basis, the nature and level of the funds set aside, and to ensure that strategies are in place to enable such funds to be able to meet their purpose on an ongoing basis. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Laura Jackson **Position (eg Secretary, Chair, etc) TAR** March **2012** 6 Clerk to the Trustees **Date** 30/09/2021 March **2012** **TAR** 7 No111 anyl (HARITY COMMISSION | FOR ￿N(￿AND 14ND WIiES Rocol ts and payments accounts CC16a Por th• wlod T• 0ln112tr10 31112r2020 ection A Receipts and payments Unr••trl¢t•d fund• Tol•l lund• lund• fund• 13 Sub totalfG￿$S wKYyne trA A2 A•MI •nd In¥wtm•nt Ml••. (#• bl•). Sub to 63,662 1.416 5,191 Yo8rfy F•e s.1 8,191 203 2.zrs 132 2.3to 2,247 fee5 125 125 R•W"dentsh￿F•3 TNstses & ￿d￿fits lurd 12 12 Sub tot•1 17fvJS A4 A•••t and Inmtm•nl pur¢ha•M. table) 13.904 NwkaJmul&ton share8 13. Sub totsl i•,WA N•t orr•ulp￿fp•yrn•ntsJ Tr•n•l•T• b•l¥rn•n lund• C••h lund* Imt y••r •nd C•sh fiinds thls y••r •nd 22, 33.043 315,542 33.043 Scanned with Camscanner Section B Statement of assets and liabilities at the end of the period Unr••lrfct•d fund• Rwtrfct•d fund• Endo¥mi•nt fund• C••h fvv4d• nd• nd• to TrJ•rn*i£ fund• Cun•rtval OMI D•tsl 22,174 FLthB#& fftb Futhd to ¥thkh D•t•l BS Ll•bllltl•• by om ortth¢ Iru•*•• w b•h*ifof•l 8llln•turn D•t• of Ig/1121 CCXX R2 •rJJ>uni• ISSI 1 IKM021 Scanned with Camscanner (HARITY COMMISSION I H)R EIKJLAND ANO WALES Indepondent examlnerfs report on the accounts sec.tion A Independent Examiner's Report Th• William Bu(knpll Memorlal Almsh(￿8 31 D•cémber 2020 Charlty no Ilf any) 215570 S•t out on pag•• l rnpjrt to the trustees on my examination of the accounts of the above charity Tru8f) for the year ended 31 Doc•fflb•r 2020. As the charitys trustees, you are responsible for the preparation of the •xa)unts in •c￿rdanCe wtth the requiffjments of the Charities Act 2011 rthe A￿). l rnwt in resped of my examinatson cl the Trusfs acuunts carried out under sec*on 145 of the 2011 Acl and in carrwng out my examination, I follo**d all the aOicable Dire(*'ons gr¥en by the Charty Commission under seth'on 145(51{b) of the Art. R•spon8ibilitiM and Inde￿ndent I have completed rny examination. I Confi￿ that no material matters have •x•minrf8 statemènt ￿me to my attenlion in conne(*on *ryth the examination di8d0￿￿￿) gi￿ me cause to bolieve that in, any material the accountr'rvJ records Thwe not kept in ac(x)rdance 4*ith section 130 of the Charities Ad,. or the accounts did not acc*rd wth the a¢￿Unting records., or the accourrts did not cunpty the applicable requirements ¢onceming the form and content of accounts set out in the Chariknes (Accounts and Reptyts) Regulkn"ons 2008 other than any requirement that the ac¢ounts give a true and fairf Nryew ¥*thi¢h is not a matter considered as part of an independent examinatron. I ha%* no conc*ms and have ￿rne across no other matters in ￿nn8￿10ft ryth the examinakn'on to ¥ythich attention should be drawn in this report in order to enable a wornr understandiry ot the accounts to ￿ reached. ' Please de18te Ihe in the brackéts rfthey not 8ppIy. Sign•d: Dat•: 11109r2021 Nam•: nna un5￿￿rth Relevant profosslonal qu•llfi¢•llon(s) or body Ilf any): FCCA Addr•s•: 39 stock¥￿11 Road 11ER Oct 2018 Scanned with Camscanner Ea•t Grln•t••d W••t Su•Mx. RH19 480 SÈ¢tion B Disclostsre Only comty•t• M the •ximinor needs to hyhligm material matters of concem (*• CC32, Ir￿￿Pendent eXamInth(￿ of tharrty ¥C￿nIS. dire(*on3 ond gUK1•n￿ lor •x•mln•r•). h•rn br￿ any It•m• th•t th• •x•mln•r v*l•h• to dhcl¢> 21ER Oct 2018 Scanned with Camscanner