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2021-12-31-accounts

KENILWORTH UNITED CHARITIES

Registered Charity Number: 215376

ACCOUNTS

FOR THE YEAR ENDED

31 DECEMBER 2021

KENILWORTH UNITED CHARITIES RECEIPTS AND (PAYMENTS) ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021

KENILWORTH UNITED CHARITIES TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2021

The trustees present their report and the unaudited receipts and payments accounts of the charity for the year ended 31 December 2021.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name

Kenilworth United Charities

Charity number

Trustees

215376 Mrs H P Bolton Mrs M Hamper Mr P Griffiths Mr M Trewick Mr G Illingworth Mr C Nelson Rev A Attwood Rev S Bailey Cllr T Drew Cllr P Austin

Accountants

Varney Barfield and Co Accountants 6 Corunna Court Corunna Road Warwick CV34 5HQ

Clerk

Business address

Mr D J Plant 29B Warwick Road Kenilworth Warwickshire CV8 1HN

STRUCTURE

The Kenilworth United Charities are formed from the following Charities in the Ancient Parish of Kenilworth in the County of Warwick. The United Charity was registered on 11 February 1963 under the Scheme of the Charity Commissioners dated 5 February 1960. The Charities are governed by the trustees in accordance with the trust scheme.

Constituent Charities

The Charity of William Brooks The Charity of Thomas Earl of Clarendon The Charity of Thomas Cook The Charity of Thomas Councell The Charity of George Denton The Charity of Mary Dolphin The Charity consisting of the Share of Alicia Duchess Dudley's Charity applicable in the said ancient parish The Charity of Thomas Johnson The Charity of Francis Power The Charity of Edward Simpson The Charity of Thomas Sutton The Charity consisting of the Share of the Charity of Mary Turner applicable in the said ancient parish The Charity of Joseph Tyrer The Charity consisting of the Share of the Coat and Gown Charity of William Edwards applicable in the said ancient parish, regulated by a scheme of the Charity Commissioners of 15 June 1909 (varied 15 December 1953) The Charity of Stephen Waite as regulated by the Scheme of the Charity Commissioners of 19 June 1914 The Charity of Miss Ethie Gilbert Dennison as regulated by the Scheme of the Charity Commissioners of 18 July 1963

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KENILWORTH UNITED CHARITIES TRUSTEES ANNUAL REPORT cont FOR THE YEAR ENDED 31 DECEMBER 2021

GOVERNANCE AND MANAGEMENT

Normally the trustees meet quarterly with a formal agenda and minutes at the Town Council Chambers, however during 2021, due to the Corona Virus Pandemic, some meetings continued to be conducted via Zoom with a gradual return to formal meetings at the Council Chambers. All meetings in the year were quorate. Between the scheduled meetings there continues to be frequent contact by email and telephone to keep all trustees up to date and also to deal with any urgent requests for assistance which cannot wait until the next full meeting.

Nomination of the nine trustees is as stated in the charity scheme documents. These shall be the vicars of the Parish of St. Nicholas and the Parish of St. John the Evangelist, two trustees nominated by Kenilworth Town Council, and one from Warwick District Council and two or more co-opted trustees. Kenilworth no longer has Justices of the Peace. The vicar at St Johns Parish has nominated another person to represent him at our meetings which is now in place.

The two parishes may send representatives in place of the vicar. St Nicholas Parish has opted to do so, and Mr Malcolm Trewick represents St Nicholas Church, along with the newly appointed vicar of St Nicholas, the Rev. Andrew Attwood of St John's Church. They attend meetings, and contributed to the management of the charity. The newly appointed St Johns representative attends meetings in place of Andrew Attwood.

Mrs Helga Bolton continues to be the chair of the Charity, with the full approval of the other Trustees.

OBJECTIVES AND ACTIVITIES

The United Charities is one of a large group of charities formed 'for the relief of poverty' and our aim is to continue this role with relevance to the circumstances of the 21st century. Eligibility for assistance is restricted to people living within the old parish boundaries of the town but the town has grown enormously since the charity was formed and we are conscious there are many people who are struggling in the present economic climate who may need help. The Trustees were hoping to amend items in the Governing Document in 2020 with the approval of the Charity Commission. We recognise that we need to change existing wording in the document in order to expand the geographical area and also use the term ‘Ladies in Need.’ However, due to restricted opportunities for discussion the Trustees decided to leave the document as it currently exists, as it doesn’t detract from our main business objectives.

We are aiming to be available to the town as a whole and to provide assistance to a wide a range of people in accordance with the need to be of genuine public benefit. For example, in the past there has perhaps been an - erroneous - impression that the Kenilworth United Charities existed mainly to help older people. This is not true and we have been successful in refocusing our attention more towards the needs of young people and families with children. The partnership with the Citizens' Advice is of course the chief way in which we reach out to offer help to all members of the community, and continued to do so during 2021

Historically in 2015, the United Charities was approached to assist with funding for introducing a youth counselling service, which was successfully agreed with the Trustees approval. This arrangement continued to be successful during 2021. The Trustees receive an annual report regarding the progress and uptake for each of the services.

During the Pandemic a Covid 19 support group was set up in the town to assist people with genuine needs, and we were approached to provide some financial support if it was required. The Trustees unanimously agreed to support this request. In 2021, the Trustees were approached with a request to contribute to funding a Project Manager of a new Charity called “Compassionate Kenilworth”. Again it was unanimously agreed that Kenilworth United Charities would totally fund this very worthy new role for 12 months. This has now been fulfilled with the view that we hope to continue funding the role during the next year as the charity reaches out to all residents of the Kenilworth Community when needed.

The Trustees have compiled with their duty to have a due regard to the guidance on public benefit, published by the Charity Commission in exercising their powers or duties.

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KENILWORTH UNITED CHARITIES TRUSTEES ANNUAL REPORT cont FOR THE YEAR ENDED 31 DECEMBER 2021

ACHIEVEMENTS AND PERFORMANCE

Almshouses

The Almshouses in High Street are maintained and managed by the charity. During 2021 all four of the Almshouse flats became fully occupied and remain so.The Trustees firmly believe that there is a place for the Almshouses in the 21st century but that they must be well managed and responsive to the needs of local people and not necessarily with practices that may have been followed in the past. The programme of improvements to the building continued during 2021 along with the general upkeep of the building.

Trustees continue to meet with the Beneficiaries annually in order to provide a platform for discussion of any concerns or issues the Beneficiaries may have. This exercise has proved to be invaluable for ensuring good communication channels, relationships and Almshouse improvements. Expenditure for maintaining the Almshouse is considerable in contrast to the other causes we support.

Citizens Advice Bureau

The service provided by the Citizens' Advice Bureau, now known as Citizens Advice in CV8', is funded indirectly by the grants we receive from the Alice Duchess of Dudley Trust which we appreciate very much. The charity has been able to increase the funding of CA hours from four hours per week to six hours, with a full uptake of available appointments and this continues to be the case. An analysis of appointments shows a range of problems, the most numerous being related to benefits and debt. The sessions are held in the Library, in the private interview room, with a staff member of the CA team, with the bookings being made by the library staff. Appointment vacancies are made available each week for last minute drop in requests. The availability of this service has brought forth a previously unmet level of demand, in that new clients are coming to it because it is accessible and local. We are very proud of initiating this project. Citizens Advice keep us updated with an annual report regarding the uptake of the service. During the Pandemic Lockdowns, the Library was closed to the public, however the invaluable service was able to continue via phone links to Citizens Advice helpline which brought forth many requests for support from many avenues of need.

Youth Counselling Service

Kenilworth United Charities agreed to fund a youth counselling service for one day per week, which provides a trained counsellor to deliver a counselling surgery for young people of the town, mainly school age teenagers who are experiencing problems, and have no one they feel they can approach or discuss the problems with. The uptake for the service during 2021 has been continual and extensive and has provided an essential support mechanism for the young people of Kenilworth. Many of the issues are cyber or domestic related.

Assistance to Individuals

Some grants were made during 2021, but not as many as in previous years and much the same as 2019. The trend is to receive requests for a client from care professionals, such as Family Support workers, Health Visitors, or CA workers. The Trustees have agreed that an upper limit for individual financial support should be secured, and it was agreed to be no more than £2000, however it is rare to grant more than £1,000 at a time.

FINANCIAL REVIEW

It is pleasing to note that our income from investments continues to increase. This places the Charity in a good position to be able to maintain our commitments and to respond to requests from people and local groups in need of financial assistance.

The investment policy is a conservative one, to maintain an income adequate to support the activities described in this report without depleting the reserve funds.

Expenditure on the Almshouses building has been necessary. Redecoration and restoration of the rear windows is planned for 2022. The Trustees have a policy of using local tradesmen and small businesses for the on-going upkeep and repairs of the building. Its age and its status as a listed building does not make the task easy.

The weekly maintenance contribution for each flat in the Almshouses has not been increased for 4 years, which has meant that the ordinary running costs for the Almshouse such as heating, communal electric, laundry appliances and gardening are mainly covered by the charity income.

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KENILWORTH UNITED CHARITIES TRUSTEES ANNUAL REPORT cont FOR THE YEAR ENDED 31 DECEMBER 2021

The grant from the Alice Duchess of Dudley Charity has increased slightly, together with the grant from the Edwards Charity. We are grateful for this show of confidence in The United Charities.

The charity is retaining its reserves to fund future charitable activities in line with the governing documents.

The Trustees, as always, wish to record their immense gratitude to the Clerk, who has supported them cheerfully, relentlessly and efficiently throughout the year, and works tirelessly on behalf of the Charity. A huge Thank You must go to our Clerk who, during a difficult year has kept the charity business on track as always.

PLANS FOR FUTURE PERIODS

We shall continue with our programme of improvements to the Almshouses, to be funded from the Designated Building

Objectives have been set for 2022.

We will also look to extend financial support to other community causes within the Town.

The Trustees also agree that the Almshouse building should be more secure than it currently is and are seeking planning approval to erect a secure inner door within the building. The applications continued through 2021 This will take time as the building is listed and will require approval from a number of organisations.

We continue to review the roles and responsibilities of our trustees, and also ensure that we meet the needs and requests of the local community as and when the need arises, providing that existing funds are available to do so.

Signed on behalf of the trustees

Mrs H P Bolton Trustee

....................................................

Date:………………………………

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KENILWORTH UNITED CHARITIES INDEPENDENT EXAMINERS REPORT

FOR THE YEAR ENDED 31 DECEMBER 2021

I report to the trustees on my examination of the accounts of Kenilworth United Charities for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr K C Varney ACMA Varney Barfield and Co

6 Corunna Court

Corunna Road Warwick CV34 5HQ

6 January 2023

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KENILWORTH UNITED CHARITIES RECEIPTS AND (PAYMENTS) ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2021

RECEIPTS
Almshouse maintenance contributions
Donations
Investment income
Total receipts
PAYMENTS
Almshouse expenditure
Grants and support
Governance costs
Sub-total
Investment income reinvested
Total payments
NET RECEIPTS / (PAYMENTS)
FUND TRANSFERS
General to almshouses
Endowment to general
CASH (DEFICIT) FOR THE YEAR
CASH FUNDS AT 1 JANUARY
Bank current accounts b/fwd
Bank deposit accounts b/fwd
CASH FUNDS AT 31 DECEMBER		 Unrestricted
Restricted
Endowment
Funds
Funds
Funds
2021
2021
2021
15,120
14,500
7
7,162
14,507
15,120
7,162
14,626)
(
11,406)
(
1,920)
(
13,326)
(
14,626)
(
-
7)
(
13,333)
(
14,626)
(
-
1,174
494
7,162
494
494)
(
7,162
7,162)
(
8,830
-
-
20,398
11,522
34
29,262
-
11,522		 TOTAL
2021
15,120
14,500
7,169
36,789
14,626)
(
11,406)
(
1,920)
(
27,952)
(
7)
(
27,959)
(
8,830
-
-
8,830
31,920
34
40,784		 TOTAL
2020
8,800
14,131
7,212
30,143
13,202)
(
10,000)
(
2,700)
(
25,902)
(
157)
(
26,059)
(
4,084
-
-
4,084
27,836
34
31,954

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KENILWORTH UNITED CHARITIES STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2021

Cash Funds
Bank current accounts
Bank deposit accounts
Total cash funds
Investment assets
COIF deposit accounts
M&G - National Association of
Almshouses Common Investments
COIF Charities investment
Fund - income units
COIF Charities investment
Accumulation units
Total investment assets		 Unrestricted
Unrestricted
Restricted
Restricted
Other
Denton
General
Designated
Almshouse
Repairs
Endowment
Endowment
Funds
Building fund
Fund
Fund
Funds
Funds
2021
2021
2021
2021
2021
2021
29,227
10,116
35
1,406
29,262
-
-
-
11,522
-
56,890
14,523
1,154
36,546
252,996
12,566
448,913
337,778
12,566
505,803
-
337,778
52,223
252,996		 TOTAL
2021
39,343
1,441
40,784
71,413
1,154
289,542
799,257
1,161,366		 TOTAL
2020
30,513
1,441
31,954
71,406
1,059
253,572
680,880
1,006,917

Assets retained for charity's own use

Almshouses at High St, Kenilworth 252,466 252,466 252,466

Liabilities

Unpaid bills
Total liabilities		 -
-
-
-
-
-		 -
-
-
-

Total liabilities

Approved by the Trustees and signed on their behalf by: Mrs H P Bolton……………………………………………………………………….

Date:………………………………

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