Chairman’s Report for Year Ending 31st March 2023
Overview
Financially a successful year with further progress made on the fabric of the Hall.
The continuing closure of Great Glen Village Hall has resulted in good regular use by the U3A who provide a solid financial contribution. We understand that there are no immediate plans for reopening.
Finance
Full details are in the Treasurer’s report.
Reserves as at 31st March 2023 stand at £41447 compared to £21601 last year. The annual surplus was £19845 of which £16000 came from grants so our trading surplus was almost £4000. £3000 of this came from the Christmas Tree Festival.
Our underlying situation without the Christmas Tree Festival would be about break- even.
Sundry Lettings for the year were £7800 against £6800 last year so the limitation of general bookings is likely to leave us at about break even.
The 100 Club continues to raise approx. £1200 pa and this year the Harborough Lottery contribution amounted to £384 v £485 last year without impacting on the 100 Club.
We are committed to using half of our reserves to refurbish the kitchen during this financial year.
A financial report is required to be forwarded to the Charities Commission.
Review of the Year
Steady bookings from regular users pushed lettings up to over £11000. U3A are an easy to manage customer spending £7800 during the year which has enabled us to curtail the more disruptive large non-village parties.
The hall is looking good now that the toilets are finished and the kitchen will complete our schedule of major works which should see the Hall through the next 20 years with hopefully only decoration of the interior and
exterior required.
Events
The Hall continues to pay a significant contribution to our village life although we do wish that some of the enthusiasm for Quizzes, Summer Balls and the Village Show could be repeated for events such as the Cinema nights which have lost us £90 this year through lack of interest.
Officers of the Committee
The team continues to work very well together and we welcome Hayley Warrilow and Sally Green as new Committee members from this year.
We are sorry to accept the resignations of John Pollard and Jane Chandler who have both served on the Committee for many years and their efforts are so much appreciated by colleagues and the village. Many thanks.
An unscheduled deterioration in my health late last year prompted some changes to the structure of the team with Nick and Jo Jones taking over the bookings diary from me and Tim Ramsey helping with invoicing and some of the administration.
Tim is not on the Committee but will provide a very useful help particularly with the Bookings role which was too big a job for one person.
Katrina has settled in really well to the Treasurer’s role and we have finally decided to move into the 20th Century and computerise the book-keeping from this year.
I feel able to continue as secretary to the Committee and have proposed that the Chair should be held on a rota basis with each chair having a deputy who will take over at the end of the year and appoint their own deputy.
I will be on hand to provide full support for whoever volunteers as Chair and Deputy from now for this coming year.
Conclusion
As always I offer my sincere thanks to all members of the team and particularly to everyone for their support during the weeks after my operation
I see this period as one where a new generation is starting the process of taking over the running of the Hall and wish the team well. It is in good condition and in good hands.
Arthur Buckley May 2023
| Sheet1 | ||||
|---|---|---|---|---|
| p | p | |||
| Burton Overy | 2022 | to March | ||
| Village Hall | 2023 | |||
| Cash Opening Balance | 21601.53 | |||
| Receipts | ||||
| Lettings | ||||
| B O D | ||||
| U3A | ||||
| Sundry Lettings | ||||
| Sub total | ||||
| Fund Raising | Village Show | |||
| Balls | ||||
| Film Nights | ||||
| Quizzes | ||||
| Christmas Lunch | ||||
| Christmas Tree Festival | ||||
| 100 Club | ||||
| Harborough Lottery | ||||
| Grants | ||||
| Donations inc Gift Aid | ||||
| Interest | ||||
| Amazon Smile Donation | ||||
| Sub total | ||||
| Total Receipts |
Page 1
Sheet1 Payments Water Gas Electricity Insurance One off exp Prof Services Maintenance Cleaning Fire Check Music Licence Toilet Refurb/Roof Misc Total Payments Movement in the year Cash closing balance
Cash Lloyds Bank Actuals Current Acc MHBS Total
Notes to 20223 Accounts
Arnold Clark £1000, Lottery Fund £10,000 and Bernard Note 1 Sunley £5000 towards kitchen Note 2 Amazon Smile donations discontinuing during 2023
Page 2
Sheet1
| Note | 3 | Including Grant prep work |
|---|---|---|
| Note | 4 | Decoration, guttering |
| Note | 5 | Less cleaning last year (Covid) |
| This year final costs for toilet/last year £9700 for the | ||
| Note | 6 | roof and £19000 for toilets |
| Incl mugs (£315), Defib contribution (£250), Bookings | ||
| Note | 7 | Chromebook (£120) |
Page 3
Sheet1
| 2022-3 | 2021-2 | Var | % var | Note | ||
|---|---|---|---|---|---|---|
| 1125.25 | 320 | 805.25 | 252.00% | |||
| 2344 | 1360 | 984 | 72.00% | |||
| 7820 | 6820 | 1000 | 15.00% | |||
| 11289.25 | 8500 | 2789.25 | 33.00% | |||
| 350 | 400 | -50 | -13.00% | |||
| 478.29 | 0 | 478.29 | ||||
| -91.15 | 56.25 | -147.4 | -262.00% | |||
| 199.83 | 188.55 | 11.28 | 6.00% | |||
| 201.9 | 54.5 | 147.4 | 270.00% | |||
| 2960.54 | 0 | 2960.54 | ||||
| 1150 | 1200 | -50 | -4.00% | |||
| 384 | 485.5 | -101.5 | -21.00% | |||
| 16000 | 18000 | -2000 | -11.00% | Note | 1 | |
| 300 | 1024.33 | -724.33 | -71.00% | |||
| 83.88 | 0 | 83.88 | ||||
| 16.74 | 14.16 | 2.58 | 18.00% | Note | 2 | |
| 22034.03 | 21423.29 | 610.74 | 3.00% | |||
| 33323.28 | 29923.29 | 3399.99 | 36.00% |
Page 4
| Sheet1 | |||||
|---|---|---|---|---|---|
| 454.39 | 624.59 | 170.2 | 27.00% | ||
| 1545.12 | 861.93 | -683.19 | -79.00% | ||
| 651.93 | 447.24 | -204.69 | -46.00% | ||
| 1092.41 | 1017.34 | -75.07 | -7.00% | ||
| 207.12 | 462.12 | 255 | 55.00% | ||
| 3200 | 2000 | -1200 | -60.00% | Note | 3 |
| 455.67 | 426.54 | -29.13 | -7.00% | Note | 4 |
| 1646.35 | 875 | -771.35 | -88.00% | Note | 5 |
| 0 | 177.3 | 177.3 | 100.00% | ||
| 177.05 | 154.54 | -22.51 | -15.00% | ||
| 2523.6 | 28944.7 | 26421.1 | 91.00% | Note | 6 |
| 1523.92 | 0 | -1523.92 | Note | 7 | |
| 13477.56 | 35991.3 | 22513.74 | 62.55% | ||
| 19845.72 | 5607.74 | ||||
| 41447.25 | 21601.53 | 19845.72 | 92.00% | ||
| 0 | 0 | 0 | |||
| 25834.26 | 18072.42 | 7761.84 | 43.00% | ||
| 15612.99 | 3529.11 | 12083.88 | 342.00% | ||
| 41447.25 | 21601.53 | 19845.72 | 48.00% |
Page 5
Chairman’s Report for Year Ending 31st March 2023
Overview
Financially a successful year with further progress made on the fabric of the Hall.
The continuing closure of Great Glen Village Hall has resulted in good regular use by the U3A who provide a solid financial contribution. We understand that there are no immediate plans for reopening.
Finance
Full details are in the Treasurer’s report.
Reserves as at 31st March 2023 stand at £41447 compared to £21601 last year. The annual surplus was £19845 of which £16000 came from grants so our trading surplus was almost £4000. £3000 of this came from the Christmas Tree Festival.
Our underlying situation without the Christmas Tree Festival would be about break- even.
Sundry Lettings for the year were £7800 against £6800 last year so the limitation of general bookings is likely to leave us at about break even.
The 100 Club continues to raise approx. £1200 pa and this year the Harborough Lottery contribution amounted to £384 v £485 last year without impacting on the 100 Club.
We are committed to using half of our reserves to refurbish the kitchen during this financial year.
A financial report is required to be forwarded to the Charities Commission.
Review of the Year
Steady bookings from regular users pushed lettings up to over £11000. U3A are an easy to manage customer spending £7800 during the year which has enabled us to curtail the more disruptive large non-village parties.
The hall is looking good now that the toilets are finished and the kitchen will complete our schedule of major works which should see the Hall through the next 20 years with hopefully only decoration of the interior and
exterior required.
Events
The Hall continues to pay a significant contribution to our village life although we do wish that some of the enthusiasm for Quizzes, Summer Balls and the Village Show could be repeated for events such as the Cinema nights which have lost us £90 this year through lack of interest.
Officers of the Committee
The team continues to work very well together and we welcome Hayley Warrilow and Sally Green as new Committee members from this year.
We are sorry to accept the resignations of John Pollard and Jane Chandler who have both served on the Committee for many years and their efforts are so much appreciated by colleagues and the village. Many thanks.
An unscheduled deterioration in my health late last year prompted some changes to the structure of the team with Nick and Jo Jones taking over the bookings diary from me and Tim Ramsey helping with invoicing and some of the administration.
Tim is not on the Committee but will provide a very useful help particularly with the Bookings role which was too big a job for one person.
Katrina has settled in really well to the Treasurer’s role and we have finally decided to move into the 20th Century and computerise the book-keeping from this year.
I feel able to continue as secretary to the Committee and have proposed that the Chair should be held on a rota basis with each chair having a deputy who will take over at the end of the year and appoint their own deputy.
I will be on hand to provide full support for whoever volunteers as Chair and Deputy from now for this coming year.
Conclusion
As always I offer my sincere thanks to all members of the team and particularly to everyone for their support during the weeks after my operation
I see this period as one where a new generation is starting the process of taking over the running of the Hall and wish the team well. It is in good condition and in good hands.
Arthur Buckley May 2023