BURTON OVERY VILLAGE HALL
Chairman’s Report for Year Ending 31st March 2021
Overview
This has been a difficult year for everyone but thanks to generous donations from villagers and government support for enterprises affected by Covid. Once again many thanks for all the dedication and hard work over the past year from all members of the Committee and their support teams with their various responsibilities.
Finance
Full details are in the Treasurer’s report below. Reserves as at 31st March 2021 stand at £27669.54. This is an increase in funds during the year and takes into account a replacement flat roof and a full refurbishment of the cottage roof.
This is an excellent result with an annual surplus of £11566.
Covid support grants for the year amounted to £21003 and our current reserves will be essential to see us through the next 18 months. This is our projection as to how long it will be before use of the Hall returns to normal.
Should that not be the case then we anticipate that further funding should be available.
Sundry Lettings had no receipts whatsoever and we actually refunded £350 of deposits.
The 100 Club continues to raise £1200 pa and this year the Harborough Lottery contribution amounted to £269.50 v £317 last year without impacting on the 100 Club. We really need more supporters to join the Harborough Lottery. We have
also started with amazon Smile but uptake has been disappointingly low with only £6.50 of which over £5 was from my purchases!
We also lost £2000 owing to the cancellation of the Christmas Tree Festival and appears unlikely at the time of writing that one will be held in 2021. A financial report is required to be forwarded to the Charities Commission.
Review of the Year
There is nothing to report regarding events but we are expecting to start operating again this summer and some bookings are also in place.
The significant works with the roof have ensured that we should have no issues for the foreseeable future.
A Lottery Fund award will contribute to the refurbishment of the toilets and the work should be completed in early summer. This work will enable us to market the Hall with a view to attracting a number of weddings each year which should prove lucrative. In order to get the grant from the lottery Commission we explained that we expect to help to alleviate the demand for reception venues.
Great Glen Village Hall is being refurbished this year which should help bookings.
We have provisionally agreed to liaise with Mowsley Village Hall not to duplicate films for our cinema nights so that we can support each other’s events.
Officers of the Committee
Katrina Inchley and Lilian Bent are now established in their roles as Treasurer and Bookings Secretary and the slow year has given them the opportunity to get to grips with the roles.
Conclusion
We may look back on this year as a successful one as the external support we were granted to replace normal earnings has enabled us to make significant progress. This was a totally unexpected situation and the effect of the cost of the pandemic will be with us all for a long time.
Arthur Buckley April 2021
Burton Overy Village Hall
Treasurer's Report April 2020 to March 2021
| 2020-21 | 2019-20 | Var | % var | |||||
|---|---|---|---|---|---|---|---|---|
| Cash Opening Balance |
16102.95 | |||||||
| Receipts | ||||||||
| Lettings | ||||||||
| B O D | 46.00 | 860.50 | -814.50 | -95% | ||||
| Ladies Badminton | 0.00 | 30.00 | -30.00 | -100% | ||||
| W.I. | 0.00 | 63.00 | -63.00 | -100% | ||||
| Sundry Lettings | -350.00 | 4004.75 | -4354.75 | -109% | Note 1 | |||
| Sub total | -304.00 | 4958.25 | -5262.25 | -106% | ||||
| Fund Raising | Village Show | 0.00 | 400.00 | -400.00 | -100% | |||
| Balls | 0.00 | 828.64 | -828.64 | -100% | ||||
| Film Nights | -99.90 | 245.26 | -345.16 | -141% | ||||
| Quizzes | 193.58 | 250.00 | -56.42 | -23% | Note 2 | |||
| Christmas Lunch | 0.00 | 253.21 | -253.21 | -100% | ||||
| Christmas Tree Festival |
0.00 | 2000.00 | -2000.00 | -100% | ||||
| 100 Club | 1200.00 | 1300.00 | -100.00 | -8% | ||||
| Harborough Lottery | 269.50 | 317.00 | -47.50 | -15% | ||||
| Grants | 21003.00 | 8225.00 | 12778.00 | 155% | Note 3 | |||
| Donations inc Gift Aid |
5036.69 | 0.00 | 5036.69 | Note 4 | ||||
| Fundraising event | 0.00 | 716.40 | -716.40 | -100% | ||||
| Amazon Smile Donation |
6.50 | 0.00 | 6.50 | |||||
| Sub total | 27609.37 | 14535.51 | 13073.86 | 90% | ||||
| Total Receipts | 27305.37 | 19493.76 | 7811.61 | 40% | ||||
| Payments | Water | 241.52 | 688.84 | -447.32 | -65% | Note 5 | ||
| Gas | 306.56 | 741.44 | -434.88 | -59% | Note 6 | |||
| Electricity | 206.82 | 545.08 | -338.26 | -62% | Note 7 | |||
| Insurance | 870.06 | 853.94 | 16.12 | 2% | ||||
| Misc | 108.47 | 196.87 | -88.40 | -45% | ||||
| Maintenance | 195.00 | 198.50 | -3.50 | -2% | ||||
| Cleaning | 531.00 | 1688.53 | -1157.53 | -69% | Note 8 | |||
| Fire Check | 163.20 | 79.50 | 83.70 | 105% | Note 9 | |||
| Music Licence | 0.00 | 154.19 | -154.19 | -100% | Note 10 | |||
| Cinema System | 0.00 | 8739.13 | -8739.13 | |||||
| Roof repairs | 13116.15 | 0.00 | 13116.15 | Note 11 | ||||
| Total Payments | 15738.78 | 13886.02 | 1852.76 | 13% | ||||
| Movement in the year |
11566.59 | 5607.74 | 5958.85 | |||||
| Cash closing balance |
27669.54 | 16102.95 | 11566.59 | 72% | ||||
| Bank | Cash | 0.00 | 0.00 | 0.00 | 0% | |||
| Actuals | Lloyds Current Acc | 24140.43 | 12573.84 | 11566.59 | 92% | |||
| MHBS | 3529.11 | 3529.11 | 0.00 | 0% | ||||
| Total | 27669.54 | 16102.95 | 11566.59 | 72% |
Notes to 2020-21 Accounts
| Note 1 | Refunds of 4 deposits | for cancelled events due to Covid restrictions | for cancelled events due to Covid restrictions | for cancelled events due to Covid restrictions | for cancelled events due to Covid restrictions | |||
|---|---|---|---|---|---|---|---|---|
| Note 2 | Anagrams quiz sheet | |||||||
| Note 3 | A number of government Covid support grants to enable enterprises to remain solvent | |||||||
| Note 4 | Kind donations from villagers to support the costs of the roof refurbishment | |||||||
| Note 5 | Mainly standing charges and refund for overcharges of £208.74 from last | year | ||||||
| Note 6 | Standing charges and frost stat interventions | |||||||
| Note 7 | Standing charges, emergency lighting and defribulator heating | |||||||
| Note 8 | Periodic cleaning and | specific deep cleaning | ||||||
| Note 9 | Replacement extinguisher | and fire blanket | ||||||
| Note 10 | Appealed and charge | rescinded as we were not open | ||||||
| Note 11 | Flat roof replacement. Cottage roof repair in next year |
Burton Overy Village Hall
Treasurer's Report April 2020 to March 2021
| 2020-21 | 2019-20 | Var | % var | |||||
|---|---|---|---|---|---|---|---|---|
| Cash Opening Balance |
16102.95 | |||||||
| Receipts | ||||||||
| Lettings | ||||||||
| B O D | 46.00 | 860.50 | -814.50 | -95% | ||||
| Ladies Badminton | 0.00 | 30.00 | -30.00 | -100% | ||||
| W.I. | 0.00 | 63.00 | -63.00 | -100% | ||||
| Sundry Lettings | -350.00 | 4004.75 | -4354.75 | -109% | Note 1 | |||
| Sub total | -304.00 | 4958.25 | -5262.25 | -106% | ||||
| Fund Raising | Village Show | 0.00 | 400.00 | -400.00 | -100% | |||
| Balls | 0.00 | 828.64 | -828.64 | -100% | ||||
| Film Nights | -99.90 | 245.26 | -345.16 | -141% | ||||
| Quizzes | 193.58 | 250.00 | -56.42 | -23% | Note 2 | |||
| Christmas Lunch | 0.00 | 253.21 | -253.21 | -100% | ||||
| Christmas Tree Festival |
0.00 | 2000.00 | -2000.00 | -100% | ||||
| 100 Club | 1200.00 | 1300.00 | -100.00 | -8% | ||||
| Harborough Lottery | 269.50 | 317.00 | -47.50 | -15% | ||||
| Grants | 21003.00 | 8225.00 | 12778.00 | 155% | Note 3 | |||
| Donations inc Gift Aid |
5036.69 | 0.00 | 5036.69 | Note 4 | ||||
| Fundraising event | 0.00 | 716.40 | -716.40 | -100% | ||||
| Amazon Smile Donation |
6.50 | 0.00 | 6.50 | |||||
| Sub total | 27609.37 | 14535.51 | 13073.86 | 90% | ||||
| Total Receipts | 27305.37 | 19493.76 | 7811.61 | 40% | ||||
| Payments | Water | 241.52 | 688.84 | -447.32 | -65% | Note 5 | ||
| Gas | 306.56 | 741.44 | -434.88 | -59% | Note 6 | |||
| Electricity | 206.82 | 545.08 | -338.26 | -62% | Note 7 | |||
| Insurance | 870.06 | 853.94 | 16.12 | 2% | ||||
| Misc | 108.47 | 196.87 | -88.40 | -45% | ||||
| Maintenance | 195.00 | 198.50 | -3.50 | -2% | ||||
| Cleaning | 531.00 | 1688.53 | -1157.53 | -69% | Note 8 | |||
| Fire Check | 163.20 | 79.50 | 83.70 | 105% | Note 9 | |||
| Music Licence | 0.00 | 154.19 | -154.19 | -100% | Note 10 | |||
| Cinema System | 0.00 | 8739.13 | -8739.13 | |||||
| Roof repairs | 13116.15 | 0.00 | 13116.15 | Note 11 | ||||
| Total Payments | 15738.78 | 13886.02 | 1852.76 | 13% | ||||
| Movement in the year |
11566.59 | 5607.74 | 5958.85 | |||||
| Cash closing balance |
27669.54 | 16102.95 | 11566.59 | 72% | ||||
| Bank | Cash | 0.00 | 0.00 | 0.00 | 0% | |||
| Actuals | Lloyds Current Acc | 24140.43 | 12573.84 | 11566.59 | 92% | |||
| MHBS | 3529.11 | 3529.11 | 0.00 | 0% | ||||
| Total | 27669.54 | 16102.95 | 11566.59 | 72% |
Notes to 2020-21 Accounts
| Note 1 | Refunds of 4 deposits | for cancelled events due to Covid restrictions | for cancelled events due to Covid restrictions | for cancelled events due to Covid restrictions | for cancelled events due to Covid restrictions | |||
|---|---|---|---|---|---|---|---|---|
| Note 2 | Anagrams quiz sheet | |||||||
| Note 3 | A number of government Covid support grants to enable enterprises to remain solvent | |||||||
| Note 4 | Kind donations from villagers to support the costs of the roof refurbishment | |||||||
| Note 5 | Mainly standing charges and refund for overcharges of £208.74 from last | year | ||||||
| Note 6 | Standing charges and frost stat interventions | |||||||
| Note 7 | Standing charges, emergency lighting and defribulator heating | |||||||
| Note 8 | Periodic cleaning and | specific deep cleaning | ||||||
| Note 9 | Replacement extinguisher | and fire blanket | ||||||
| Note 10 | Appealed and charge | rescinded as we were not open | ||||||
| Note 11 | Flat roof replacement. Cottage roof repair in next year |