## **Trustees' Annual Report for the period** **From** Period start date **To** Period end date Day 01 Month April Year 2020 Day 31 Month March Year 2021 Section A Reference and administration details ABERSOCH VILLAGE HALL **Charity name** **Other names charity is known by** NEUADD ABERSOCH **Registered charity number (if any)** 215072 ## **Charity's principal address** c/o The Secretary, Mr Gwynfor Williams Brynafon Abersoch, Pwllheli, Gwynedd **Postcode LL53 7HR** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** 1 ] Elected 2 Gwilym Thomas - ] annually 3 Gwyn Williams ] at Annual 4 5 ] General Gwynfor Williams Secretary - ] Meeting 6 ] or Appointed later 7 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **Names and addresses of advisers (Optional information) Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Indentures dated 16 June 1915; 14 July 1920 and 5 February 1924 How the charity is constituted (eg. trust, association, company) Trust Trustee selection methods (eg. appointed by, elected by) Elected annually at the Annual General Meeting or appointed during the financial year ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** Promotion of the moral, social and intellectual well-being and the rational recreation of and generally for the benefit of the public and particularly the inhabitants of Abersoch and its neighbourhood without regard to their religious or political opinions. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Trustee support and help promote all bookings for the Hall’s facilities for regular and new users. We also encourage fresh activities to improve and broaden the community’s leisure and educational choices. Regular activities continue – snooker, indoor bowling, card playing, bridge, whist drive, yoga, flow dancing, camera club, computer tuition, arts and crafts fairs, cultural concerts, meetings, Welsh classes for learners, local school uses the hall for PE and school concerts, WI meetings, craft, art and quilting classes, Merched Y Wawr, Heritage Society exhibition and storage facilities, circuit training, Junior fitness club, monthly meeting place for tea/coffee,Local eisteddfodau, Christmas celebrations, polling station at election times and MP/Local Councillor surgeries. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The Trustees continue to contribute time, effort and skills on a purely voluntary basis and actively promote the use of the Hall by residents of the community and those further afield. Section D Achievements and performance Section D Achievements and performance On upkeep, we are very conscious of the need to maintain and **Summary of the main** improve this ageing, historic building so it can continue to be of **achievements of the** on-going benefit to the community as was intended. **charity during the year** ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Sums of money belonging to the charity and not required for immediate use are placed on deposit to earn interest. We aim to hold an amount of money in reserve at the financial year end for any major repairs which could occur to an ageing building. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The charity’s principal source of funds is the car parking fees raised seasonally between April and September. There is no fundraising and no charges are made for the use of the facilities for local events unless the hirer intends to profit from it. The hall hire fees shown in the accounts are voluntary donations by various societies and users. We are pleased to report that once again the Hall ends this year in a sound financial position although there were no charges for car parking during the covid pandemic and no use was made of the building. - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** ## **Full name(s)** Gwynfor Williams **Position (eg Secretary, Chair, etc)** Secretary Date 06 June 2021 NEUADD ABERSOCH HALL ----- 2020/2021 Elusen Gofrestredig Rhif 215072 Charity Registration Number Cyfrif Incwm a Gwariant 01/04/2020 - 31/03/2021 Income and Expenditure Account |INCWM/INCOME:
Llogi/Hall Hire
Byrddau Snwcer/Snooker Tables
Maes Parcio/Car Park
Vodafone
Llog Banc/Bank Interest
Wayleave - Scottish Power
Cyngor Gwynedd - Grant - Covid-19
noson hunaniaith
MANTOLEN/BALANCE SHEET
Ymlaen o 2019/20 Capital Account
Colled am y flwyddyn/Deficit
CYFANSWM/ TOTAL
Cynyrchiolwyd gan/Represented by:
Cyfrif Cyffredin/General Account
Siec heb ei thalu/Unpresented chq
Cyfrif Busnes/Capital Reserve Account
Bond 2 flynedd Banc Hodge/
2 year Bond Hodge Bank - 07/2022|2019-20
2020-21
GWARIANT/EXPENDITURE:
2019-20
2020-21
1735
340
Trydan/Electricity
£3,345
3,072
112
15
Olew/Oil
£1,633
1,891
41058
750
Band Llydan/Broadband
£546
480
4000
4,000
Treth Dwr/Water Rates
£366
240
2716
1,902
Glanhan/Cleaning
£4,240
4,105
Yswiriant/Insurance
£1,661
1,680
15
0
Newidiadau allanol/outdoor renewals
£8,693
8,687
Archwiliadau/adnewyddu/trwsio/Repairs g
£892
441
0
23,000
Garddio,offer glanhau/Gardening,cleaning
£309
165
Cymorth Ariannol/Community support
£3,499
0
275
0
Cydnabyddiaeth Ysg/Trys - Hon Sec/Treas
£7,225
7,250
Costau Ysg/Trys ayyb - Sec/Treas Exps etc
£289
390
Costau Cyf Blynyddol/AGM costs
£38
0
Argraffu
£2,916
1,786
49911
30,007
35651
£35,651
30,187
Colled am y flwyddyn/Deficit
£14,260
-180
£49,911
30,007
£241,499
255,759
£14,260
-180
£255,759
255,579
_______________________________________________
Margaret Roberts Trysorydd/Treasurer
Mai/May 2021
£1,750
13,691
-200
£104,419
90,635
_______________________________________________
£149,590
151,453
Gwyn Williams Archwiliwr/Auditor
£255,759
255,579| |---|---| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name ABERSOCH HALL **members of On accounts for the year** 31 MARCH 2021 **Charity no** 215072 **ended (if any) Set out on pages** XXXXXXXXXXXXXXX (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31/03/2021 . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with XXXXXXXXXXXXXXXXXXXXX the examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 21 AUGUST 2021 **Name:** GWYN WILLIAMS **Relevant professional qualification(s) or body (if any): Address:** DOLFRYN, ABERSOCH, GWYNEDD **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**