Registered Charity Number: 214935
FRIENDS OF ORPINGTON HOSPITAL
ANNUAL TRUSTEES REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2025
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 2-3 |
| Annual Report of The Trustees | 4-8 |
| Independent Examiner's Report to The Trustees | 9 |
| Statement of All Financial Activities | 10 |
| Balance Sheet - All Financial Activities | 11 |
| Notes to the Accounts - All Financial Activities | 12-16 |
Office and contact c/o Shop and Refreshment Bar At Orpington Hospital Sevenoaks Road Orpington Kent
Page | 1
FRIENDS OF ORPINGTON HOSPITAL
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2025
Name and Nature of Charity
The full name of the charity is The Friends of Orpington Hospital. It is a charity governed by a constitution agreed by members at a general meeting and is registered with the Charity Commissioners for England and Wales. The charity registration number is 214935.
Charity Trustees and Other Officers
The Trustees of the charity are members elected to a committee at an annual general meeting. One third of the members retire annually but are eligible for re-election. Officers are elected by the committee members. In 2024/25 the officers were:
Trustees
| Mr K Evans | - | Chairman and Treasurer of the Shop |
|---|---|---|
| Mr R S M Baird | - | Treasurer |
| Mr C Nash | - | Hospital Grants |
| Mrs K Fisk | - | Responsible for the Shop |
| Mrs J Mander | - | Refreshment Bar |
| Mr Z Yusuf | - | Hospital Events |
| Mrs C Millard | - | Refreshment Bar |
Member of the Committee Mrs J Sturgess - Committee Secretary
Mr Nick Bartle and Mr Peter Bartle are responsible for purchasing and stocking of the Refreshment Bar and the Shop.
The Chairman, through the Committee, is responsible for the overall running of the Charity. The other Trustees or Committee members are responsible for the day to day running of their respective activity.
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FRIENDS OF ORPINGTON HOSPITAL
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2025
(Continued)
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The trustees have adopted provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS102) in preparing the annual report and financial statements of the charity.
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2015 (FRS102);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Advisers
Bankers. Lloyds Bank Plc.,177 High Street, Orpington, BR6 0LJ
Accountants Affinia (previously known as Baxter & Co.) Lynwood House, Crofton Road, Orpington, Kent BR6 8QE
Insurers Royal and Sun Alliance, Chart Way , Horsham, West Sussex RH12 1XL
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FRIENDS OF ORPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
1. Objects and Policies
1.1
Objectives for the public benefit
The principal objects and purpose of the Friends, as set out in the constitution, are:
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(i) to mobilise, encourage, foster and maintain the interest of the public in the patients and staff, and the support of the work of the Hospital, by means of voluntary service;
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(ii) to provide funds for the purpose of supplementing, for the public benefit, the resources of the Hospital Service;
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(iii) to recruit and assist in the recruitment of voluntary workers in and for the Hospital;
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(iv) to provide a link between the Hospital and the community which it serves.
The trustees confirm that they have referred to the guidance contained in the charity commission’s general guidance on public benefit when reviewing the charity’s aims and objectives.
1.2 Policies
The policies adopted to achieve the objects comprise:
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(i) the operation of a Shop and Refreshment Bar within the hospital for the public benefit of patients, visitors and staff;
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(ii) presentations to community groups about the work undertaken by the Friends;
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(iii) the raising of funds through subscriptions, donations, legacies and fundraising events and also through the trading activities of the Shop and Refreshment Bar.
1.3
Risk
The trustees annually review the risks that the charity faces. The financial assets of the Friends are held in current and deposit accounts with reputable banks and other such institutions. There are also minor areas of risk relating to our volunteers working in the Refreshment Bar and Shop which have been covered by procedures and insurance. During the year, insurance was provided by the Royal and Sun Alliance arranged through Attend (formerly the National Association of Hospital and Community Friends).
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FRIENDS OF ORPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
(Continued)
2. Organisation
There are two parts to the organisation. The first is the Main Charitable Activity managed by the elected committee who are concerned mainly with the charitable activities and links with the community. The second is the trading activities of the Shop and the Refreshment Bar. Because our suppliers cannot split their invoices between the two services, we have therefore had to combine the trading results although we will continue to show the sales of each activity separately. All the Trustees and Committee members concerned with running the Shop, Refreshment Bar and Main Charitable Activity are volunteers.
3. Review of 2024/25
3.1
The future
The Shop and Refreshment Bar traded very successfully for the year and play a much appreciated part in Hospital life for patients, staff and visitors. The Friends have considerable funds and are pressing the Hospital management for proposals to improve the facilities. The Trustees are confident that the Friends will continue to play an important role for the benefit of patients, staff and visitors.
3.2
Trustees and Committee
I would like to thank the Trustees and Committee members for their hard work and dedication over the past year. Those members running the Shop and Refreshment Bar deserve great praise for continuing to provide this valuable resource to staff, patients and visitors. During the year, they and their band of hard working volunteers made a surplus of £40,136 which will be used for projects to benefit the Hospital.
We continue to develop excellent relationships with the Hospital in general, and with all wards.
In conclusion I feel the future of the Friends is sound and our volunteers continue to rise to every challenge thrown at them. I reiterate my sincere thanks to all for all their hard work.
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FRIENDS OF ORPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
(Continued)
3.3 Charitable Activities
Procedures, agreed with the Hospital, provide for the submission of sufficient details of proposals for financial assistance for projects to enable the Trustees, when considering the proposals, to fulfil their obligations to act prudently and lawfully, in accordance with the constitution.
In this year we have funded a total of £59,119 mainly on refurbishing and providing new chairs for the waiting areas for Bloods, Out-patients and X-Ray.
In discussion with Ward Managers and other staff, it became clear that there was a need for a simple procedure for staff to request small non-medical items, for example in the Rehabilitation Wards they need games to stimulate the patients. We have therefore introduced a Discretionary Fund where small items can be purchased or grants made without going through the more rigorous procedures necessary for larger proposals. This Discretionary Fund has proved to be very popular with the Staff allowing them to provide a kinder service to the patients for example by arranging small parties to celebrate events such as Christmas and Easter.
3.4
Trading Activities
Both the Shop and the Refreshment Bar had very successful trading years. The Shop made sales of £49,518, considerably more than the previous year. The Refreshment Bar achieved sales of £60,385 also considerably more than last year. Both are manned by our hard working volunteers who turn up day after day to provide this much appreciated service to the Hospital community, whether patients, staff or visitors. Our volunteers deserve a great deal of praise and thanks.
The trading surplus made by both the Shop and the Refreshment Bar amounted to £40,136 all of which will go into the Friends’ funds for the benefit of patients, staff and visitors.
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FRIENDS OF ORPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
(Continued)
3.5 Services of Unpaid Volunteers
The charity is dependent entirely on the services of unpaid volunteers for all its services. The many appreciative comments attest to the value placed on these services by our customers.
Payment is made for some services provided to the Friends mainly insurance cover and the independent examination of our accounts by Affinia (previously known as Baxter & Co.) The Trustees are grateful to Affinia for the substantial concessions made in the calculation of their fee.
The only payments made to the Trustees are for any out of pocket expenses. Details of administrative costs are provided in Note 7 to the consolidated accounts (page 14).
3.6 Donations
We are fortunate each year to receive donations and legacies from local organisations and individuals and feel it reflects an appreciation of the efforts of our Volunteers. We are pleased not only to receive the funds but also to know that these individuals felt the Hospital and the Friends were worthy of these gifts.
4. Financial Position
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4.1 Details of the charity's funds and how they have been applied are set out in the Accounts on pages 10 to 18. All balances are held for either charitable or for trading activities. The balances are adequate to meet all outstanding commitments. There have been no changes to the accounting policies of the charity since the previous year.
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4.2 There have been no important events affecting the charity which have occurred between the date of the balance sheet namely 31 March 2025 and the date on which the Report has been signed.
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4.3 The Trustees are able to confirm that the charity's assets are available and adequate to fulfil all the obligations of the charity, particularly in relation to delays or shortfalls in realising the assets into cash.
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FRIENDS OF ORPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
(Continued)
5. Relationship with any other Charities
The only other charity with which the Friends of Orpington hospital has a direct relationship is Attend. During the year, a membership subscription was payable to Attend.
Mr K Evans (Chairman) On behalf of all the Trustees
16 June 2025
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FRIENDS OF ORPINGTON HOSPITAL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 March 2025 which are set out on pages 10 to 19.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 and that an independent examination is needed.
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Report) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not considered as part of any independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew M Meredith BA (Hons), FCCA Affinia Chartered Accountants Lynwood House, Crofton Road, Orpington, Kent, BR6 8QE
Date: 16 June 2025
Page | 9
FRIENDS OF ORPINGTON HOSPITAL
STATEMENT OF ALL FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025
| Totals | Totals | ||
|---|---|---|---|
| 2025 | 2024 | ||
| Note | £ | £ | |
| Incoming Resources | |||
| Voluntary Income | |||
| Donations and gifts | 96,227 | 34,877 | |
| Membership subscriptions | 135 | 160 | |
| Activities for generating funds | |||
| Refreshment bar sales | 60,385 | 48,098 | |
| Shop | 49,518 | 43,402 | |
| Investment income | 10,172 | 6,364 | |
| _____ | _____ | ||
| Total Incoming Resources | 216,437 | 132,901 | |
| ===== | ===== | ||
| Charitable Activities | |||
| Committee and hospital projects | 2 | 59,119 | 12,608 |
| Fund raising activities | |||
| Shop and Refreshment Bar supplies | 67,860 | 53,202 | |
| Governance Activity | |||
| Shop & Refreshment Bar administration | expenses 3 | 1,907 | 888 |
| Management and Administration | 3 | 2,720 | 2,537 |
| ______ | ______ | ||
| Total Resources Expended | 131,606 | 69,235 | |
| ===== | ====== | ||
| Movement in Funds | |||
| Net movements in funds for the year | 84,831 | 63,666 | |
| Total Funds at 1 April 2024 | 457,927 | 394,261 | |
| ______ | ______ | ||
| Total Funds at 31 March 2025 | £542,758 | £457,927 | |
| ====== | ====== |
Page | 10
FRIENDS OF ORPINGTON HOSPITAL
BALANCE SHEET – ALL FINANCIAL ACTIVITIES AS AT 31 MARCH 2025
| 2025 | 2024 | ||
|---|---|---|---|
| Note | £ | £ | |
| Fixed Assets | |||
| Tangible assets | 4 | 709 | 499 |
| _____ | _____ | ||
| Current Assets | |||
| Stocks | 3,176 | 2,880 | |
| Debtors | 5,385 | 4,089 | |
| Cash at bank and in hand | 5 | 537,234 | 453,152 |
| _ | _ | ||
| 545,795 | 460,121 | ||
| Creditors: amounts falling due within one year | 6 | (3,746) | (2,693) |
| _ | _ | ||
| Net Current Assets | 542,049 | 457,428 | |
| _ | _ | ||
| Net Assets | £542,758 | £457,927 | |
| ====== | ====== | ||
| Funds: | |||
| Unrestricted | 542,758 | 457,927 | |
| _ | __ | ||
| Total Funds | 7 | £542,758 | £457,927 |
| ====== | ====== |
Approved by the Trustees on 16 June 2025 and signed on their behalf by
K Evans (Chairman) R S M Baird (Treasurer)
Page | 11
FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2025
1. Accounting Policies
The Charity constitutes a public benefit entity as defined by FRS102. The Charities (Accounts and Reports) Regulations made under the Charities Act 2011 require the preparation of an account consolidating the results of all activities undertaken by a charity. Separate books of account are maintained, however, for each of the Friends' activities.
a) Accounting Convention
The financial statements have been prepared in accordance with relevant guidance issued by the Accounting Standards Board and the requirements of the Statement of Recommended Practice (SORP) 2015 Accounting by Charities . Income from members' subscriptions, all donations, legacies and interest is included as and when it is received. Approvals of expenditure on charitable projects are treated as outstanding commitments, and not as actual expenditure, until invoices are received.
The precise date on which the books for the trading activities are closed each year depends on the date on which stocktaking can be undertaken. There can therefore be small differences in the length of the periods for which the results of those activities are reflected in the accounts from one year to the next. The effect of this on the accounts is not material.
b) Stocks
Stock consists of purchased goods for resale. Stocks are stated at the lower of cost and net realisable value.
c) Fixed Assets
All assets fall into the classification of Fixtures Fittings and Other Equipment and are depreciated on a 25% straight line basis over 4 years.
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FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11
YEAR ENDED 31 MARCH 2025
(Continued)
| 2025 | 2024 | ||
|---|---|---|---|
| £ | £ | ||
| 2. | Committee and Hospital Projects | ||
| Chairs for Out Patients | 8,082 | - | |
| Refurbishment of Bloods waiting area | 16,851 | - | |
| Refurbishment of X-Ray Department | 10,557 | - | |
| Refurbishment of Out Patients waiting area | 14,536 | - | |
| Chairs for | 2,505 | - | |
| Christmas tree, lights etc. for Hospital | 2,340 | ||
| Refurb Quebec Ward Day Room | - | 7,882 | |
| PRUH Stroke Unit | - | 1,689 | |
| Staff – Christmas treats | 650 | 500 | |
| Patients – Christmas gifts and parties | 923 | 523 | |
| Coronation parties for Patients | - | 914 | |
| Sundry | 2,675 | 1,101 | |
| _ | ______ | ||
| 59,119 | 12,609 | ||
| ====== | ====== | ||
| 2025 | 2024 | ||
| £ | £ | ||
| 3. | Governance Activity | ||
| Shop and Refreshment Bar | 1,907 | 888 | |
| Management and Administration | |||
| Main Charitable Activities | 1,729 | 1,676 | |
| AGM and Volunteers Gathering | 303 | 579 | |
| Christmas gifts and party for Volunteers | 688 | 282 | |
| _____ | _____ | ||
| 4,627 | 3,425 | ||
| ==== | ==== |
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FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2025
(Continued)
4. Tangible Fixed Assets
Fixtures and Equipment
| Fixtures and Equipment | |
|---|---|
| Refreshment | |
| Bar/Shop | |
| £ | |
| Cost | |
| Balance brought forward | 2,945 |
| Additions | 500 |
| Disposals | - |
| _ | |
| Balance carried forward | 3,445 |
| _ | |
| Depreciation | |
| Balance brought forward | 2,446 |
| Charge for the Year | 290 |
| Disposals | - |
| _ | |
| Balance carried forward | 2,736 |
| _ | |
| Net Book Value | |
| At 31 March 2025 | 709 |
| === | |
| At 31 March 2024 | 499 |
| ==== |
Page | 14
FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2025
(Continued)
| 2025 | 2024 | ||
|---|---|---|---|
| £ | £ | ||
| 5. | Cash at Bank and In Hand | ||
| Main Account | 523,646 | 412,247 | |
| Refreshment Bar and Shop | 13,588 | 40,905 | |
| ______ | ______ | ||
| 537,234 | 453,152 | ||
| ===== | ===== | ||
| 6. | Creditors | ||
| Main Charitable Activities - accruals | 900 | 900 | |
| Refreshment Bar and Shop | 2,846 | 1,793 | |
| _____ | _____ | ||
| 3,746 | 2,693 | ||
| ==== | ==== |
7. Movement in Funds and analysis of net assets between funds
| At 1 April | Incoming | Outgoing | At | 31 March | |
|---|---|---|---|---|---|
| 2024 | Resources | Resources | Transfers | 2025 | |
| £ | £ | £ | £ | £ | |
| Unrestricted Funds | |||||
| Main Charitable Activities | 413,020 | 106,534 | (61,839) | 68,000 | 525,715 |
| Refreshment Bar and Shop | 44,907 | 109,903 | (69,767) | (68,000) | 17,043 |
| _ | _ | _ | _ | _ | |
| Total Funds | 457,927 | 216,437 | (131,606) | - | 542,758 |
| ====== | ====== | ====== | ====== | ====== |
- Unrestricted Funds comprise those funds which the Trustees are free to use in accordance with the charitable objects.
8. Trustees’ remuneration
The trustees neither received nor waived any emoluments during the year (2024: Nil)
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FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2025
(Continued)
9. Commitments
The Friends have pledged their support in respect of the following requests for financial support from the charity on the basis of the following budgeted costs as at 31 March 2025:
£ Replacement windows for Hospital 100,000 Overbed tables for Frank Cooksey Ward 6,400 Wheelchairs for Rehab Unit 3,360 Dementia Clocks 5,602 Happiness Programme 10,800 Discretionary Fund for 4,280 _ Total Commitments £130,442
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FRIENDS OF ORPINGTON HOSPITAL
Refreshment Bar and Shop Accounts For the Year Ended 31 March 2025
Page | 1
FRIENDS OF ORPINGTON HOSPITAL
REFRESHMENT BAR AND SHOP
Income and Expenditure Account for year to 31 March 2025
| Year to | ||||
|---|---|---|---|---|
| 31.3.24 | ||||
| £ | £ | £ | ||
| 48,098 | Refreshment Bar Sales | 60,385 | ||
| 43,402 | Shop Sales | 49,518 | ||
| 53,202 | Less: Purchases | 67,860 | ||
| 888 | Sundry expenditure | 1,907 | ||
| (54,090) | ______ | (69,767) | ______ | |
| __ | ____ | |||
| £37,410 | Net surplus for year | £40,136 | ||
| ====== | ====== | |||
| Balance Sheet as at 31 March 2025 | ||||
| As at | ||||
| 31.3.24 | ||||
| £ | £ | £ | ||
| Assets | ||||
| 40,905 | Bank and cash | 13,588 | ||
| 499 | Fixed Assets | 709 | ||
| 2,880 | Stocks | 3,176 | ||
| - | Debtors | - | ||
| 2,416 | Inter charity items | 2,416 | ||
| ---------- | --------- | |||
| 46,700 | 19,889 | |||
| 1,793 | Less: Creditors – Amounts due within one year | 2,846 | ||
| _____ | _____ | |||
| ------------- | -------------- | |||
| £44,907 | £17,043 | |||
| ===== | ===== | |||
| Represented by: | ||||
| 57,497 | General account at 1 April 2024 | 44,907 | ||
| 37,410 | Add: Net surplus for year | 40,136 | ||
| (50,000) | Less: Transferred to Main Charitable Account | (68,000) | ||
| _ | ______ | |||
| £44,907 | General account at 31 March 2025 | £17,043 | ||
| ======= | ===== |
Authorised on behalf of the Committee
R S M Baird Treasurer
We have examined the books and records of the Friends of Orpington Hospital Refreshment Bar and Shop Accounts for the year ended 31 March 2025 and confirm that the income and expenditure account is in accordance therewith.
Lynwood House Crofton Road Orpington Kent BR6 8QE
Affinia Chartered Accountants
16 June 2025
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