Registered Charity Number: 214935 

## FRIENDS OF ORPINGTON HOSPITAL 

ANNUAL TRUSTEES REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2023 

## Contents 


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|||||||||
|---|---|---|---|---|---|---|---|
|Page|
|Legal|and Administrative|Information|2-3|
|Annual Report ofThe Trustees|4-8|
|Independent Examiner's Report to The Trustees|9|
|Statement|of|All Financial|Activities|10|
|Balance|Sheet|- All Financial|Activities|11|
|Notes|to|the Accounts|-|All|Financial|Activities|12-18|
|Summary of results by|activity|19|

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## Office and contact 

c/o Shop and Refreshment Bar At Orpington Hospital Sevenoaks Road Orpington Kent 

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FRIENDS OF ORPINGTON HOSPITAL 

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## LEGAL AND ADMINISTRATIVE INFORMATION 

## YEAR ENDED 31 MARCH 2023 

## Name and Nature of Charity 

The full name of the charity is The Friends of Orpington Hospital. It is a charity governed by a constitution agreed by members at a general mecting and is registered with the Charity Commissioners for England and Wales. The charity registration number is 214935. 

## Charity Trustees and Other Officers 

The Trustees of the charity are members elected to a committee at an annual general meeting. One third of the members retire annually but are eligible for re-election. Officers are elected by the committee members. In 2022/23 the officers were: 

## Trustees 


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|||||||
|---|---|---|---|---|---|
|Mr K Evans|-|Chairman and Treasurer of|the|Shop|
|Mr R S M|Baird|-|Treasurer|
|Mr C Nash|-|Membership|and Grants|
|Mrs K|Fisk|-|Responsible for the Shop|
|Mrs|B|Zissell|-|Deceased|12.9.22|
|Mrs|J Mander|-|Refreshment|Bar|
|Mr Z Yusuf|-|Refreshment|Bar|

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## Member of the Committee 

## Mrs J Parker Jones - Refreshment Bar 

Mr Nick Bartle and Mr Peter Bartle are responsible for purchasing and stocking ofthe Refreshment Bar and the Shop. Mrs Stella Round has taken on responsibility for the garden. 

The Chairman, through the Committee, is responsible for the overall running of the Charity. The other Trustees or Committee members are responsible for the day to day running oftheir respective activity. 

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## FRIENDS OF ORPINGTON HOSPITAL 

## LEGAL AND ADMINISTRATIVE INFORMATION 

## YEAR ENDED 31 MARCH 2023 

(Continued) 

## Statement of Trustees' Responsibilities 

The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The trustees have adopted provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS102) in preparing the annual report and financial statements ofthe charity. 

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: 

- _ select suitable accounting policies and then apply them consistently; 

- ° observe the methods and principles in the Charities SORP 2015 (FRS102); e make judgements and estimates that are reasonable and prudent; e state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; 

- e prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. 

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## Advisers 


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Bankers Accountants Insurers<br>Lloyds TSB Bank Plc Baxter & Co Royal and Sun Alliance<br>177 High Street Lynwood House Chart Way<br>Orpington Crofton Road Horsham<br>Kent Orpington W Sussex RH12 1XL<br>BR6 OLJ Kent BR6 8QE<br>**----- End of picture text -----**<br>


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BY 

## FRIENDS OF ORPINGTON HOSPITAL 

## ANNUAL REPORT OF THE TRUSTEES 

1. Objects and Policies 

## 1.1 Objectives for the public benefit 

The principal objects and purpose of the Friends, as set out in the constitution, are: 

- (i) to mobilise, encourage, foster and maintain the interest of the public in the patients and staff, and the support of the work of the Hospital, by means of voluntary service; 

- (ii) | to provide funds for the purpose of supplementing, for the public benefit, the resources of the Hospital Service; 

- (iii) to recruit and assist in the recruitment of voluntary workers in and for the Hospital; 

- (iv) to provide a link between the Hospital and the community which it serves. 

The trustees confirm that they have referred to the guidance contained in the charity commission’s general guidance on public benefit when reviewing the charity’s aims and objectives. 

## 1.2 ‘Policies 

The policies adopted to achieve the objects comprise: 

- (i) the operation of a Shop and Refreshment Bar within the hospital for the public benefit of patients, visitors and staff; 

- (ii) presentations to community groups about the work undertaken by the Friends; 

- (iii) the raising of funds through subscriptions, donations, legacies and fundraising events and also through the trading activities of the shop and trolley service and refreshment bar. 

## 13 ~=Risk 

The trustees annually review the risks that the charity faces. The financial assets of the Friends are held in current and deposit accounts with reputable banks and other such institutions. During the Covid 19 Pandemic specific risk assessments were made whenever the Regulations allowed and we felt able to open the Shop. The Shop has been open for the whole of the current year but we only felt that the Regulations and circumstances were right to re-open The Refreshment Bar in July 2022. There are also minor areas of risk relating to our volunteers working in the Refreshment Bar and Shop which have been covered by procedures and insurance. During the year, insurance was provided by the Royal and Sun Alliance arranged through Attend (formerly the National Association of Hospital and Community Friends). 

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## FRIENDS OF ORPINGTON HOSPITAL 

ANNUAL REPORT OF THE TRUSTEES (Continued) 

2. 

## Organisation 

There are two parts to the organisation. The first is the Main Charitable Activity managed by elected committee who are concerned mainly with the charitable activities and links with the community. The second is the trading activities of the Shop and the Refreshment Bar. Because our suppliers cannot split their invoices between the two services, we have therefore had to combine the trading results although we will continue to show the sales of each activity separately. All the Trustees and Committee members concerned with running the Shop, Refreshment Bar and Main Charitable Activity are volunteers. 

3. Review of 2022-23 3.1 The future 

The Trustees are confident that the Friends have now almost fully recovered from the effects of the Covid-19 Pandemic. In March 2020 we closed the Shop and the Refreshment Bar in line with Government guidelines and our duty of care to our Volunteers, many of whom are in the demographic deemed to be vulnerable. The Shop had opened periodically but at the end of March 2021 it re-opened and has remained open since that time. The Refreshment Bar re-opened in July 2022. We are fortunate that many of our volunteers were able to come back after lockdown and we have been able to attract some new ones. 

## 3.2 Trustees and committee 

It was with great sadness that we heard of the death of Barbara Zissell, Barbara had been very involved with running the Link Stroke Club and had represented them on the Trustee Board for many years. When the Link Stroke Club closed she remained a Trustee where her great experience and calm presence was of great value. 

I would like to thank the Trustees and Committee for the way they have coped in the last three years. They have had to deal with circumstances and situations never before experienced but still to continue to provide support to patients and staff at a time when the Hospital was under particular pressure. 

The Trustees and Committee members running the Shop and Refreshment Bar deserve great praise for continuing to provide these facilities to staff, patients and visitors and bringing a much welcomed degree of normality back to the Hospital. 

We continue to develop excellent relationships with the Hospital in general, and with all wards. In conclusion I feel the future of the Friends is sound and our volunteers continue to rise to every challenge thrown at them. I reiterate my sincere thanks to all for all their hard work. 

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## FRIENDS OF ORPINGTON HOSPITAL 

## ANNUAL REPORT OF THE TRUSTEES 

## (Continued) 

## 3.3 Charitable Activities 

Procedures, agreed with the Hospital, provide for the submission of sufficient details of proposals for financial assistance for projects to enable the Trustees, when considering the proposals, to fulfil their obligations to act prudently and lawfully, in accordance with the constitution. 

During lockdown, the Refreshment Bar was taken over as a hub where staff could have some private space and recharge their batteries. This was so successful that the Hospital provided a new hub and The Friends donated £21,777 for furniture and equipment. 

When the Link Stroke Club closed in 2022 it had funds totalling £24,119. These were restricted so could only be used for the benefit of Stroke patients. The Link Stroke Club committee requested that these funds be distributed one-third each to stroke patients at Orpington Hospital, the Stroke Unit at the PRUH and to Dovetail Two, a social club for physically disabled also attended by many Link Stroke Club patients. The Trustees agreed with this request. Dovetail Two have already received £8,040 and during this year the Stroke Unit at the PRUH have received £6,090 for specialist chairs and The Ontario Ward Day Room has been refurbished costing £9,624. 

We have also refurbished the Frank Cooksey Ward Day Room at a cost of £9,625. 

## 3.4 Trading Activities 

Both the Shop and the Refreshment Bar had very successful trading years. The Shop made sales of £33,657 which is the level achieved in pre-pandemic days, A marvellous recovery after three almost impossibly hard years. 

The Refreshment Bar achieved sales of £22,385 during its 9 months of trading, again another marvellous recovery for all our volunteers involved. 

The trading surplus made by both the Shop and the Refreshment Bar amounted to £22,599 all of which will go into the Friends funds for the benefit of patients, staff and visitors. 

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## FRIENDS OF ORPINGTON HOSPITAL 

## ANNUAL REPORT OF THE TRUSTEES 

(Continued) 

## 3.5 Services of Unpaid Volunteers 

The charity is dependent entirely on the services of unpaid volunteers for all its services. The many appreciative comments attest to the value placed on these services by our customers. 

Payment is made for some services provided to the Friends mainly insurance cover and the independent examination of our accounts by Baxter & Co. The Trustees are grateful to Baxters for the substantial concessions made in the calculation of their fee. 

The only payments made to the Trustees are for any out of pocket expenses. Details of administrative costs are provided in Note 7 to the consolidated accounts (page 14). 

## 3.6 Donations 

We are fortunate each year to receive donations and legacies from local organisations and individuals and feel it reflects an appreciation of the efforts of our Volunteers. We are pleased not only to receive the funds but also to know that these individuals felt the Hospital and the Friends were worthy of these gifts. 

## 4. Financial Position 

- 4.1 Details of the charity's funds and how they have been applied are set out in the Accounts on pages 10 to 18. All balances are held for either charitable or for trading activities. Part of the balance in the former category is for a restricted purpose (Note 11, page 17). The balances are adequate to meet all outstanding commitments. There have been no changes to the accounting policies of the charity since the previous year. 

- 4.2 There have been no important events affecting the charity which have occurred between the date of the balance sheet namely 31 March 2023 and the date on which the Report has been signed. 

- 4.3. The Trustees are able to confirm that the charity's assets are available and adequate to fulfil all the obligations of the charity, particularly in relation to delays or shortfalls in realising the assets into cash. 

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# FRIENDS OF ORPINGTON HOSPITAL 

# ANNUAL REPORT OF THE TRUSTEES 

(Continued) 

## 5. Relationship with any other Charities 

The only other charity with which the Friends of Orpington hospital has a direct relationship is Attend. During the year, a membership subscription was payable to Attend. The Friends of the Princess Royal University Hospital raise funds for all hospitals within the Bromley Hospitals NHS Trust and have in the past allocated a share of proceeds to the Friends of Orpington Hospital. However we have agreed with them that, until further notice they will not allocate any funds to the Friends of Orpington Hospital. 

Mr K Evans ( rman) On behalf of all the Trustees 

we* uly 2023 

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## FRIENDS OF ORPINGTON HOSPITAL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES 

I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 March 2022 which are set out on pages 10 to 19. 

## Responsibilities and basis of report 

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 and that an independent examination is needed. 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act. 

## Independent Examiner's Statement 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Report) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not considered as part of any independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe accounts to be reached. 

Andrew M Meredith BA (Hons), FCCA 

BAXTER & CO Chartered Certified Accountants Lynwood House, Crofton Road, Orpington, Kent, BR6 8QE 

## Date: ) 9 July 2023 

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## FRIENDS OF ORPINGTON HOSPITAL 

## STATEMENT OF ALL FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 


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|||||||||
|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|Totals|Totals|
|Funds|Funds|2023|2022|
|Note|£|£|£|£|
|Incoming Resources|
|Voluntary Income|
|Donations and gifts|2|2,989|-|2,989|58,457|
|Membership|subscriptions|3|160|-|160|456|
|Activities|for generating|funds|
|Refreshment bar sales|4|22,385|-|22,385|
|Shop|sales|4|33,657|-|33,657|26,402|
|Investment income|5|752|752|32|
|Total Incoming Resources|59,943|59,943|85,347|
|Charitable|Activities|
|Committee and hospital projects|6|33,423|15,714|49,137|57,280|
|Fund|raising|activities|
|Shop and Refreshment Bar supplies|31,703|-|31,703|15,832|
|Fund|raising|costs|-|-|-|-|
|Governance Activity|
|Shop & Refreshment Bar administration expenses|7|1,740|-|1,740|589|
|Management and Administration|7|23,15|-|2,373|1,894|
|Total Resources Expended|69,241|15,714|84,955|75,595|
|Movement|in|Funds|
|Net movements|in funds|for the year|(9,298)|(15,714)|(25,012)|9,752|
|Total Funds|at|1|April 2022|403,193|16,079|419,272|409,520|
|Total Funds at 31 March|2023|£393,895|£365|£394,260|£419,272|

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## FRIENDS OF ORPINGTON HOSPITAL 

BALANCE SHEET — ALL FINANCIAL ACTIVITIES AS AT 31 MARCH 2023 


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||||||||
|---|---|---|---|---|---|---|
|2023|2022|
|Note|£|£|
|Fixed|Assets|
|Tangible|assets|8|5|5|
|Current Assets|
|Stocks|3,143|1,728|
|Debtors|464|-|
|Cash at bank and|in hand|9|393,110|418,439|
|396,717|420,167|
|Creditors:|amounts|falling|due within one year|10|(2,462)|(900)|
|Net Current Assets|394,255|419,267|
|Net Assets|£394,260|£419,272|
|Funds:|
|Unrestricted|393,895|403,193|
|Restricted|365|16,079|
|Total Funds|11|£394,260|£419,272|
|Approved|by|the Trustees on 29 July 2023|igned|op-their behalfby|
|||Da|
|K Evans|piitein)|RS M Baird (Treasurer)|

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## FRIENDS OF ORPINGTON HOSPITAL 

## NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2023 

## 1. Accounting Policies 

The Charity constitutes a public benefit entity as defined by FRS102. The Charities (Accounts and Reports) Regulations made under the Charities Act 2011 require the preparation of an account consolidating the results of all activities undertaken by a charity. Separate books of account are maintained, however, for each of the Friends’ activities. 

## a) Accounting Convention 

The financial statements have been prepared in accordance with relevant guidance issued by the Accounting Standards Board and the requirements of the Statement of Recommended Practice (SORP) 2015 Accounting by Charities. Income from members’ subscriptions, all donations, legacies and interest is included as and when it is received. Approvals of expenditure on charitable projects are treated as outstanding commitments, and not as actual expenditure, until invoices are received. 

The precise date on which the books for the trading activities are closed each year depends on the date on which stocktaking can be undertaken. There can therefore be small differences in the length of the periods for which the results of those activities are reflected in the accounts from one year to the next. The effect of this on the accounts is not material. 

## b) Stocks 

Stock consists of purchased goods for resale. Stocks are stated at the lower of cost and net realisable value. 

## c) Fixed Assets 

All assets fall into the classification of Fixtures Fittings and Other Equipment and are depreciated on a 25% straight line basis over 4 years. 

|||2023|2022|
|---|---|---|---|
|||£|£|
|2.|Donations and Gifts|||
||MainCharitable Activities|2,989|58,457|
||RefreshmentBar and Shop|-|-|
|||2,989|58,457|



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## FRIENDS OF ORPINGTON HOSPITAL 

## NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2023 

(Continued) 

||||2023|2022|
|---|---|---|---|---|
||||£|£|
|3.|Membership Subscriptions||||
||MainCharitableActivities||160|456|
||||160|456|
|4.|ShopandRefreshmentBarSales||||
||Shop Sales<br>RefreshmentBar Sales|,|33,657<br>22,385|26,402<br>-|
||||56,042|26,402|
|5.|InvestmentIncome||||
||MainCharitableActivity Interest<br>StrokeClub Interest||752<br>-|31<br>]|
||||752|32|



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## FRIENDS OF ORPINGTON HOSPITAL 

## NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2023 

(Continued) 

|||2023|2022|
|---|---|---|---|
|||£|£|
|6.|Committeeand HospitalProjects<br>Furniture for StaffHub|21717||
||RefurbOntario andFrankCookseyDayRooms|19,249||
||Chairs forStrokeUnit atthePRUH|6,090||
||Christmas decorations forWards|Sat||
||Christmas treats forPatientsand Staff|786||
||Sundry|698||
||Automaticdoors forwards||32,201|
||AmbulatoryUnit<br>DovetailTwoforphysically disabled||14,923<br>8,040|
||Suppliesofequipment, snacks, drinks, handand face<br>creams tostaffand patientsduringlockdowns||2,116|
|||49,137|57,280|
|||2023|2022|
||||£|
|||£||
|7.|Governance Activity|||
||ShopandRefreshmentBar|1,740|589|
||ManagementandAdministration<br>MainCharitableActivities|1,884|1,757|
||Volunteers Gathering|49}|137|
|||4,115|2,483|



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## FRIENDS OF ORPINGTON HOSPITAL 

## NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2023 

(Continued) 

## 8. Tangible Fixed Assets 

|FixturesandEquipment||
|---|---|
||Refreshment|
||Bar/Shop|
||=|
|Cost||
|Balance brought forward|2,793|
|Additions|-|
|Disposals|-|
|Balance carriedforward|2,793|
|Depreciation||
|Balancebrought forward|2,788|
|Charge fortheYear|-|
|Disposals|=|
|Balance carried forward|2,788|
|NetBookValue||
|At 31 March2023|5|
|At31March2022|5|



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## FRIENDS OF ORPINGTON HOSPITAL 

## NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2023 

(Continued) 

|||2023|2022|
|---|---|---|---|
|||£|£|
|9.|Cash atBankand InHand|||
||MainAccount|339,480|387,626|
||RefreshmentBarandShop|53,630|30,813|
|||393,110|418,439|
|10.|Creditors|||
||MainCharitable Activities -accruals|900|900|
||RefreshmentBarandShop|1,562|-|
|||2,462|900|



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## FRIENDS OF ORPINGTON HOSPITAL 

## NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2022 

## (Continued) 

## 11. Movement in Funds and analysis of net assets between funds 


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|||||||||
|---|---|---|---|---|---|---|---|
|At1|April|Incoming|Outgoing|At 31|March|
|2022|Resources|Resources|Transfers|2023|
|£|3|3|£|£|
|Restricted|Funds|
|Main Charitable Activities|16,079|-|(15,714)|-|365|
|Unrestricted|Funds|
|Main|Charitable|Activities|368,295|3,901|(35,798)|-|336,398|
|Refreshment Bar and Shop|34,898|56,042|(33,443)|-|57,497|
|Total|Unrestricted Funds|403,193|59,943|(69,241)|-|393,895|
|Total Funds|419,272|59,943|(84,955)|394,260|

**----- End of picture text -----**<br>


## Analysis of net assets between funds 

The restricted fund balance of £365 is represented by bank, cash and amounts due to the charity, all other fund balances are unrestricted. 

- Unrestricted Funds comprise those funds which the Trustees are free to use in accordance with the charitable objects. 

- ** Restricted Funds comprise the funds which have been given for particular purposes and projects and these all relate to the Stroke Club. 

## 12. Trustees’ remuneration 

The trustees neither received nor waived any emoluments during the year (2022: Nil) 

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## FRIENDS OF ORPINGTON HOSPITAL 

## NOTES TO THE ACCOUNTS ON PAGES 10 AND 1i1 YEAR ENDED 31 MARCH 2023 

(Continued) 

## 13. Commitments 

The Friends have pledged their support in respect of the following requests for financial support from the charity on the basis ofthe following budgeted costs as at 31 March 2023: 


**----- Start of picture text -----**<br>
||||
|---|---|---|
|=|
|Equipment for Stroke Unit in the PRUH|1,689|
|Discretionary Fund|for Wards|4,665|
|Total Commitments|£6,354|

**----- End of picture text -----**<br>


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