2022-03-31-accounts

Registered Charity Number:

214935

FRIENDS OF ORPINGTON HOSPITAL

ANNUAL TRUSTEES REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2022

Contents

		Page
	Legal and Administrative Information	2-
3
	Annual Report of The Trustees	4-
8
	Independent Examiner's Report to The Trustees	9
	Statement of All Financial Activities	10
	Balance Sheet - All Financial Activities	11
	Notes to the Accounts - All Financial Activities	12-18
	Summary of results by activity	19
	Ofice and contact
	c/o Shop and Refreshment Bar
	At Orpington Hospital
	Sevenoaks Road
	Orpington
	Kent

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Page 2

FRIENDS OF ORPINGTON HOSPITAL

LEGAL AND ADMINISTRATIVE INFORMATION

YEAR ENDED 31 MARCH 2022

Name and Nature of Charity

The full name of the charity is The Friends of Orpington Hospital. It is a charity governed by a constitution agreed by members at a general meeting and is registered with the Charity Commissioners for England and Wales. The charity registration number is 214935.

Charity Trustees and Other Officers

The Trustees of the charity are members elected to a committee at an annual general meeting. One third of the members retire annually but are eligible for re-election. Officers are elected by the committee members. In 2021/22 the officers were:

Trustees

Mr K Evans	-	Chairman and Treasurer of the Shop
Mr J A Davies	-	Vice-Chairman – resigned 26.10.21
Mr R S M Baird	-	Treasurer
Mr C Nash	-	Membership and Grants
Mrs K Fisk	-	Responsible for the Shop – appointed
26.10.21
Mr R Pemberton	-	Responsible for the garden – resigned
5.5.22
Mrs B Zissell	-
Mrs J Mander	-	Refreshment Bar
Mr Z Yusuf	-	Refreshment Bar

Member of the Committee

• Mrs J Parker Jones Responsible for Refreshment Bar

Mr Nick Bartle, ably assisted by Mr Peter Bartle, is responsible for purchasing and stocking of the Tea Bar and the Shop. Mrs Stella Round has taken on responsibility for the garden.

The Chairman, through the Committee, is responsible for the overall running of the Charity. The other Trustees or Committee members are responsible for the day to day running of their respective activity.

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FRIENDS OF ORPINGTON HOSPITAL

LEGAL AND ADMINISTRATIVE INFORMATION

YEAR ENDED 31 MARCH 2022

(Continued)

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The trustees have adopted provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS102) in preparing the annual report and financial statements of the charity.

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charities SORP 2015 (FRS102);

• make judgements and estimates that are reasonable and prudent;

• state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Advisers

ers
Bankers	Accountants	Insurers
Lloyds TSB Bank	PlcBaxter & Co	Royal and Sun Alliance
177 High Street	Lynwood House	Chart Way
Orpington	Crofton Road	Horsham
Kent	Orpington	W Sussex RH12 1XL
BR6 OLJ	Kent BR6 8QE

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FRIENDS OF ORPINGTON HOSPITAL

ANNUAL REPORT OF THE TRUSTEES

1. Objects and Policies

1.1 Objectives for the public benefit

The principal objects and purpose of the Friends, as set out in the constitution, are:

• (i) to mobilise, encourage, foster and maintain the interest of the public in the patients and staff, and the support of the work of the Hospital, by means of voluntary service;

• (ii) to provide funds for the purpose of supplementing, for the public benefit, the resources of the Hospital Service;

• (iii) to recruit and assist in the recruitment of voluntary workers in and for the Hospital;

• (iv) to provide a link between the Hospital and the community which it serves.

The trustees confirm that they have referred to the guidance contained in the charity commission’s general guidance on public benefit when reviewing the charity’s aims and objectives.

1.2 Policies

The policies adopted to achieve the objects comprise:

• (i) the operation of a Shop and Refreshment Bar within the hospital for the public benefit of patients, visitors and staff;

• (ii) presentations to community groups about the work undertaken by the Friends;

• (iii) the raising of funds through subscriptions, donations, legacies and fund-raising events and also through the trading activities of the shop and trolley service and refreshment bar.

1.3 Risk

The trustees annually review the risks that the charity faces. The financial assets of the Friends are held in current and deposit accounts with reputable banks and other such institutions. In the last two years during the Covid 19 Pandemic specific risk assessments were made whenever the Regulations allowed and we felt able to open the Shop. The Refreshment Bar did not open during this period. There are also minor areas of risk relating to our volunteers working in the Refreshment Bar and Shop which have been covered by procedures and insurance. During the year, insurance was provided by the Royal and Sun Alliance arranged through

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Attend (formerly the National Association of Hospital and Community Friends).

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FRIENDS OF ORPINGTON HOSPITAL

ANNUAL REPORT OF THE TRUSTEES

(Continued)

2. Organisation

There are two parts to the organisation. The first is the Main Charitable Activity managed by elected committee who are concerned mainly with the charitable activities and links with the community. The second is the trading activities of the Shop and the Refreshment Bar. Because our suppliers cannot split their invoices between the two services, we have therefore had to combine the trading results although we will continue to show the sales of each activity separately. All the Trustees and Committee members concerned with running the Shop and Refreshment Bar are volunteers. Each of the second and third strands operate independently with separate Treasurers who maintain separate accounting books from those relating to the charitable activities.

3. Review of 2021-2022

3.1 The future

With the onset of the Covid-19 Pandemic, the Friends closed the Refreshment Bar and Shop on 20 March 2020 in line with Government guidelines and our duty of care to our Volunteers, many of whom are in the demographic deemed to be vulnerable. Orpington Hospital played its full part in the Kings College Hospital NHS Foundation Trust’s response to the emergency.

The Shop had opened periodically during the past year and at the end of March 2021 it re-opened and remained open since that time. The Refreshment Bar was taken over by the Hospital as the Staff Hub. However a new Hub is being built and the Friends will have access to the Refreshment Bar and we expect to re-open in the Summer of 2022. We expect therefore to then be able to provide our usual services to patients, staff and visitors.

3.2 Trustees and committee

With great we regret we announce the resignation of Aldwyn Davies. He has served as a Trustee for almost 40 years in various capacities including Chairman, Vice-Chairman and Treasurer. He has spent countless hours on the Friends’ activities and has provided wise guidance to the Trustees and committee. He will be sorely missed.

We also have to announce the resignation of Roger Pemberton. Some 10 years ago, Roger and his wife Jean, took over responsibility for the garden outside the Refreshment Bar. This has provided great pleasure to patients, staff and visitors over the years and we are grateful for all their hard work and for the legacy

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they leave. Mrs Stella Round and her friends are now looking after the garden

The Trustees and committee have done whatever possible during the Pandemic to help staff and patients. Mr Chris Nash, one of the Trustees, liaised with the Hospital and arranged for the Friends to supply whatever was needed to improve the work of the staff and the plight of the patients.

FRIENDS OF ORPINGTON HOSPITAL

ANNUAL REPORT OF THE TRUSTEES

(Continued)

Mrs Kate Fisk who manages the Shop and her volunteers, opened the Shop in March 2021 and it has remained open throughout the year. This was a marvellous effort and was much appreciated by the staff and patients. We have prepared Risk Assessments as and when appropriate in order to keep our volunteers and Hospital staff and patients safe.

We continue to develop excellent relationships with the Hospital in general, and with all wards. The past year has been a year like no other and our help to the Hospital has changed to meet the circumstances. We hope that over the next few months things will get back to some degree of normality.

In conclusion I feel the future of the Friends is sound and our volunteers continue to rise to every challenge thrown at us. I reiterate my sincere thanks to all for all their hard work.

3.3 Charitable Activities

Procedures, agreed with the Hospital, provide for the submission of sufficient details of proposals for financial assistance for projects to enable the Trustees, when considering the proposals, to fulfil their obligations to act prudently and lawfully, in accordance with the constitution. During the current year we were able to fund the installation of automatic doors for the wards costing £32,201 and the Ambulatory Unit in Churchill Ward for £14,923. In addition we have donated further lockdown supplies totalling £2,116 to staff and patients in the form of hand and face cream, equipment, snacks and drinks.

When the Link Stroke Club closed it had funds totalling £24,118. These were restricted so could only be used for the benefit of Stroke patients. The Link Stroke Club committee requested that these funds be distributed one-third each to stroke patients at Orpington Hospital, the Stroke Unit at the PRUH and to Dovetail

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Two, a social club for physically disabled also attended by many Link Stroke Club patients. The Trustees agreed with this request. Dovetail Two have already received £8,040 and arrangements are underway for the Stroke Unit at the PRUH to receive equipment costing £8,412.

In addition we have committed to spend £960 on a Sara Stedy and £9,600 for new furniture in the restaurant in the Hospital.

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FRIENDS OF ORPINGTON HOSPITAL

ANNUAL REPORT OF THE TRUSTEES

(Continued)

3.4 Trading Activities

As referred to above the Shop has been open throughout the year but the Refreshment Bar could not open. The Shop operated with strict Risk controls and in accordance with Government requirements. Thanks to a marvellous effort by Kate Fisk and her band of volunteers the Shop made sales of £26,402 and a surplus of £9,981.

The staff, patients and visitors were most appreciative of having the Shop open and many asked when the Refreshment Bar would re-open. This shows how much our volunteers’ efforts are valued. We hope to have the Refreshment Bar open in the Summer so we will be back to providing our pre-pandemic services.

3.5 Services of Unpaid Volunteers

The charity is dependent almost entirely on the services of unpaid volunteers for all its services. Payment is made for services provided by our independent examiners, Baxter & Co, and the Trustees are grateful to them for the substantial concessions made in the calculation of their fee. The only payments made to the Trustees are for any out of pocket

expenses. Details of administrative costs are provided in Note 7 to the consolidated accounts (page 14).

3.7 Donations

We are fortunate each year to receive donations and legacies from local organisations and individuals and feel it reflects an appreciation of the efforts of our Volunteers. We are pleased not only to receive the funds but also to know that these individuals felt the Hospital and the Friends were worthy of these gifts. One such example is from a former patient who was so pleased with her treatment that she raised the funds from which the Hospital is able to purchase the Sara Stedy. We were also very fortunate to receive two large legacies so that the total donations received amounted to £58,457.

4. Financial Position

• 4.1 Details of the charity's funds and how they have been applied are set out in the Accounts on pages 10 to 18. All balances are held for either charitable or for trading activities. Part of the balance in the former category is for a restricted purpose (Note 11, page 17). The balances are adequate to meet all outstanding commitments. There

Page 10

have been no changes to the accounting policies of the charity since the previous year.

FRIENDS OF ORPINGTON HOSPITAL

ANNUAL REPORT OF THE TRUSTEES

(Continued)

• 4.2 There have been no important events affecting the charity which have occurred between the date of the balance sheet namely 31 March 2022 and the date on which the Report has been signed.

• 4.3 The Trustees are able to confirm that the charity's assets are available and adequate to fulfil all the obligations of the charity, particularly in relation to delays or shortfalls in realising the assets into cash.

5. Relationship with any other Charities

The only other charity with which the Friends of Orpington hospital has a direct relationship is Attend. During the year, a membership subscription was payable to Attend. The Friends of the Princess Royal University Hospital raise funds for all hospitals within the Bromley Hospitals NHS Trust and have in the past allocated a share of proceeds to the Friends of Orpington Hospital. However we have agreed with them that, until further notice they will not allocate any funds to the Friends of Orpington Hospital.

Mr K Evans (Chairman) On behalf of all the Trustees

2 August 2022

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FRIENDS OF ORPINGTON HOSPITAL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 March 2022 which are set out on pages 10 to 19.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 and that an independent examination is needed.

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Report) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not considered as part of any independent examination.

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I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Andrew M Meredith BA (Hons), FCCA BAXTER & CO Chartered Certified Accountants Lynwood House, Crofton Road, Orpington, Kent, BR6 8QE

Date: 2 August 2022

FRIENDS OF ORPINGTON HOSPITAL

STATEMENT OF ALL FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2022

	UnrestrictedRestrictedTotals	UnrestrictedRestrictedTotals	UnrestrictedRestrictedTotals	UnrestrictedRestrictedTotals	UnrestrictedRestrictedTotals
		Totals
		Funds	Funds	2022	2021
	Note	£	£	£	£
Incoming Resources
Voluntary Income
Donations and gifts	2	58,457	-	58,457	1,096
Membership subscriptions	3	456	-	456	522
Activities for generating funds
Refreshment bar sales	4	-	-	-
-
Shop sales			4 26,402		-
26,402 7,690
Investment income	5	31	1	32	1,608
		_____	_____	_____	_____
Total Incoming Resources		85,346	1	85,347	10,916
		=====	=====	===== =====
Charitable Activities
Committee and hospital projects	6	49,240	8,040	57,280	9,703
Fund raising activities
Shop and Refreshment Bar supplies		15,832	-	15,832	4,022
Fund raising costs		-	-	-	-

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Governance Activity

Governance Activity	Governance Activity	Governance Activity
Shop & Refreshment Bar administration expenses			7	589	-
589		792
Management and Administration		7 1,894			-
1,894	2,021
		______	______	______	______
Total Resources Expended		67,555	8,040	75,595	16,538
		=====	===== =====
======
Movement in Funds
Net movements in funds for the year		17,791	(8,039)	9,752	(5,622)
Total Funds at 1 April 2021		385,402	24,118 409,520		415,142
		_	______	______	______
Total Funds at 31 March 2022		£403,193	£16,079 £419,272
£409,520
		======	===== ======
======

FRIENDS OF ORPINGTON HOSPITAL

BALANCE SHEET – ALL FINANCIAL ACTIVITIES AS AT 31 MARCH 2022

		2022	2021
	Note	£	£
Fixed Assets
Tangible assets	8	5	5
		_____	_____
Current Assets
Stocks		1,728	1,582
Cash at bank and in hand	9	418,439	408,833
		_	_
		420,167	410,415
Creditors: amounts falling due within one year 10			(900)
	(900)
		_	_
Net Current Assets		419,267	409,515
		_	_
Net Assets		£419,272	£409,520
		======	======

Funds:

Page 14

Unrestricted		403,193	385,402
Restricted		16,079	24,118
		_	__
Total Funds	11	£419,272	£409,520
		======	======

Approved by the Trustees on 2 August 2022 and signed on their behalf by

K Evans (Chairman) R S M Baird (Treasurer)

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FRIENDS OF ORPINGTON HOSPITAL

NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2022

1. Accounting Policies

The Charity constitutes a public benefit entity as defined by FRS102. The Charities (Accounts and Reports) Regulations made under the Charities Act 2011 require the preparation of an account consolidating the results of all activities undertaken by a charity. Separate books of account are maintained, however, for each of the Friends' activities.

a) Accounting Convention

The financial statements have been prepared in accordance with relevant guidance issued by the Accounting Standards Board and the requirements of the Statement of Recommended Practice (SORP) 2015 Accounting by Charities . Income from members' subscriptions, all donations, legacies and interest is included as and when it is received. Approvals of expenditure on charitable projects are treated as outstanding commitments, and not as actual expenditure, until invoices are received.

The precise date on which the books for the trading activities are closed each year depends on the date on which stocktaking can be undertaken. There can therefore be small differences in the length of the periods for which the results of those activities are reflected in the accounts from one year to the next. The effect of this on the accounts is not material.

b) Stocks

Stock consists of purchased goods for resale. Stocks are stated at the lower of cost and net realisable value.

c) Fixed Assets

All assets fall into the classification of Fixtures Fittings and Other Equipment and are depreciated on a 25% straight line basis over 4 years.

		2022	2021
		£	£
**2. **	Donations and Gifts
	Main Charitable Activities	58,457	1,069
	Refreshment Bar and Shop	-	27
		_____	_____
		58,457	1,096
		====	====

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FRIENDS OF ORPINGTON HOSPITAL

NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2022

(Continued)

		2022	2021
		£	£
**3. **	Membership Subscriptions
	Main Charitable Activities	456	522
		_____	_____
		456	522
		====	====
**4. **	Shop and Refreshment Bar Sales
	Shop Sales	26,402	7,690
	Refreshment Bar Sales	-	-
		______	______
		26,402	7,690
		=====	=====
**5. **	Investment Income
	Main Charitable Activity Interest	31	1,597
	Stroke Club Interest	1	11
			_____
	_____
		32	1,608
		====	====

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FRIENDS OF ORPINGTON HOSPITAL

NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2022

(Continued)

		2022		2021
		£		£
**6. **	Committee and Hospital Projects
	Automatic doors for wards			32,201
			-
	Ambulatory Unit			14,923
	-
	Dovetail Two for physically disabled			8,040
	-
	Glasdon Waste bin			-
				998
	Supplies of equipment, snacks, drinks, hand and	face
	creams to staf and patients during lockdowns	2,116		8,705
		_		______
		57,280		9,703
	======			======
		2022		2021
				£
		£
**7. **	Governance Activity
	Shop and Refreshment Bar	589		792
	Management and Administration
	Main Charitable Activities	1,757		1,848
	Stroke Club	-		121
	Volunteers Gathering	137		52
		_____		_____
		2,483		2,813
		====		====

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FRIENDS OF ORPINGTON HOSPITAL

NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2022

(Continued)

8. Tangible Fixed Assets

Fixtures and Equipment

Refreshment Bar/Shop

	£
Cost
Balance brought forward	2,793
Additions	-
Disposals	-
	_
Balance carried forward	2,793
	_
Depreciation
Balance brought forward	2,788
Charge for the Year	-
Disposals	-
	_
Balance carried forward	2,788
	_
Net Book Value
At 31 March 2022	5
	===
At 31 March 2021	5
	====

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FRIENDS OF ORPINGTON HOSPITAL

NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2022

(Continued)

		2022	2021
		£	£
**9. **	Cash at Bank and In Hand
	Main Account	387,627	363,437
	Refreshment Bar and Shop	30,813	21,278
	Stroke Club	-	24,118
		______	______
		418,440	408,833
		=====	=====
10. Creditors
	Main Charitable Activities - accruals	900	900
	Refreshment Bar and Shop			-
-
		_____	_____
		900	900
		====	====

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FRIENDS OF ORPINGTON HOSPITAL

NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2022

(Continued)

11.Movement in Funds and analysis of net assets between funds

At 1 AprilIncomingOutgoing At 31 March 2021 ResourcesResourcesTransfers 2022 £ £ £ £ £ Restricted Funds Stroke Club 24,118 1 - (24,119) - Main Charitable Activities - - (8,040) 24,119 16,079 _ _ _ _ _

Unrestricted Funds

Main Charitable Activities360,485	58,944	(51,134)	-	368,295
Refreshment Bar and Shop24,917	26,402	(16,421)	-	34,898
_	_	_	_	_
Total Unrestricted Funds385,40285,346		(67,554)	-	403,193
_	_	_	_	_
Total Funds 409,520	85,347	(75,594)		419,272
====== ======		======	======	======

Analysis of net assets between funds

The restricted fund balance of £16,079 is represented by bank, cash and amounts due to the charity, all other fund balances are unrestricted.

• Unrestricted Funds comprise those funds which the Trustees are free

• to use in accordance with the charitable objects.

• Restricted Funds** comprise the funds which have been given for particular purposes and projects and these all relate to the Stroke Club.

12. Trustees’ remuneration

The trustees neither received nor waived any emoluments during the year (2021: Nil)

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FRIENDS OF ORPINGTON HOSPITAL

NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2022

(Continued)

13. Commitments

The Friends have pledged their support in respect of the following requests for financial support from the charity on the basis of the following budgeted costs as at 31 March 2022:

	£
Sara Stedy	960
Equipment for Stroke Unit in the PRUH	8,412
Furniture for Staf restaurant	9,600
	_
Total Commitments	£18,972
	======

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