2022-12-31-accounts

THE AZELIA HALL CHARITY ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022

THE AZELIA HALL CHARIT Charity No. 214872

CONTENTS

	Pages
Reference and Administrative Information	1
Report of the Trustees	2 - 5
Independent Examiner’s Report	6
Statement of Financial Activities	7

THE AZELIA HALL CHARITY Balance Sheet

8

Notes to the Financial Statements

9 - 15

THE AZELIA HALL CHARITY

REFERENCE AND ADMINISTRATIVE INFORMATION

REGISTERED NAME:	The Azelia Hall Charity
CHARITY REGISTRATION NUMBER:	214872
TRUSTEES:	Mr N S J Kanaar (Chairman)
	Mrs D M Belfourd (Treasurer)
	Mr V Hope
	Mr P Finch
	Mr J Young
KEY MANAGEMENT PERSONNEL:	Mrs M Spears – Hall Manager
	Trustees
PRINCIPAL AND OPERATING ADDRESS:	258 Croydon Road
	Beckenham
	Kent
	BR3 4DA
INDEPENDENT EXAMINER:	M Wilkes FCA
	Azets Audit Services
	Greytown House
	221-227 High Street
	Orpington
	BR6 0NZ
BANKERS:	HSBC Bank plc
INVESTMENT MANAGER:	CCLA Investment Management Ltd
	One Angel Lane
	London
	EC4R 3AB

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THE AZELIA HALL CHARITY

REPORT OF THE TRUSTEES

The Trustees of The Azelia Hall Charity are pleased to present their report and the financial statements of The Azelia Hall Charity for the year ended 31 December 2022. The Reference and Administrative Information on page 1 also forms part of this report.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s Trust Deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 and updated by Bulletin 1.

The Trustees who served during the year and up to the date of signing are listed on page 1.

OBJECTIVES AND ACTIVITIES

The late Mr. Alfred Parker created the Charity in 1953. The objects of the Charity were and still are the provision and maintenance of a hall for use by the inhabitants of the former Borough of Beckenham and the surrounding district, in particular for the use of persons who are sick, convalescent, disabled, elderly or infirm, with the objects of improving their condition of life.

PUBLIC BENEFIT STATEMENT

The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning future activities.

ACHIEVEMENTS AND PERFORMANCE

The hall continued to be hired a large proportion of the time to local charities for the elderly, the sick and for social events. The increase in hall hire income in 2022 was due to the hall being open for a full year after being closed for COVID-19 virus for part of the year.

FINANCIAL REVIEW

Total income of £ 109,753 (2021: £91,705) was received in the year. This includes £55,109 (2021: £53,579) dividends and interest. The charity received a large donation during the year from one of the charities using the hall it was gratefully received (£10,000).

Expenditure totalled £ 68,148 (2021: £51,226), the increase reflected the increase in running costs with the hall open a full year.

The investment value decreased during the year by £ 251,450 (2021: increased £263,024).

Total funds decreased over the year by £209,845 (2021: increased £303,503). Total funds carried forward of £1,996,125 compared with £2,205,970 at 31 December 2021.

This includes general funds of £ 68,410 (2021: £26,805) and designated reserves of £ 1,906,280 (2021: £2,157,730). The designated funds are set out in note 8 of the accounts and include the value of the investment portfolio which generates income for the charity.

The Charity has a small permanent endowment but apart from the limited sums raised from lettings its investments provide its main source of income. It was the founder’s intention that the capital be invested to bring in sufficient funds to ensure the long-term future of the hall that he endowed in

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THE AZELIA HALL CHARITY

memory of his wife Azelia. The Trustees continue to provide the facilities unhampered by financial restraints. In the Trustees’ opinion the market value of the Hall is considerably in excess of historic cost.

REPORT OF THE TRUSTEES

_______________

Reserves policy

The Trustees consider it essential to maintain reserves sufficient to provide, in an ever-changing economic environment, adequate income to ensure the Charity's continuing activities, and to provide the resources necessary to maintain and improve the Azelia Hall.

The Trustees consider the general funds of the Charity to be adequate to generate sufficient returns to maintain the Charity’s activities. The unrestricted funds at 31 December 2022 total £68,410 (2021: £26,805). This is an increase due to the hall reopening for a full year and no major repairs being undertaken.

As detailed in note 8 of the accounts the Trustees have set aside £ 60,000 (2021: £60,000) as a working reserve for major repairs and building improvements. At present no contracts or estimates have been sought or received for this work. The Trustees have also designated the investments funds as designated funds, £ 1,846,280 (2021: £2,097,730) (see note 8).

Investment policy and performance

Under the Trust deed, the Trustees may invest surplus funds in any investment they consider appropriate. To this end the Trustees have invested surplus funds in COIF Investment Funds as they consider the flexibility and returns of this investment suitable for the Charity. The COIF investment is split between two funds with different asset allocations.

These investments will continue to fund current and future activities of the Charity, and to provide resources to ensure that a hall is available for use by the inhabitants of the former Borough of Beckenham for the foreseeable future.

The Trustees receive market updates monthly and valuations (including income projections) quarterly.

Risk

The Trustees have examined the principal areas of the Charity's operations and considered what major risks may arise in each of these areas. In the opinion of the Trustees the Charity has established resources and systems which, under normal conditions, should allow the risks identified by the Trustees to be mitigated to an acceptable level in its day-to-day operations.

GOING CONCERN REVIEW

The value of the investments at 31 March 2023 has increased since 31 December 2022 by £62,757 (3.4%) and income continues to be received from these funds.

Based on the above the Trustees consider the Charity to be a thriving asset to the community for both charity use and good causes and consider the hall a going concern for the foreseeable future

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THE AZELIA HALL CHARITY

.

REPORT OF THE TRUSTEES

______________

FUTURE PLANS

The Trustees feel the garden of the hall is in need of some new ideas and are considering at present what to do either have it as a garden or open it to the local community as a Community Project.

The Hall itself has been well maintained over the past few years however we have decided the gents’ toilets need replacing and this is being done this year.

The Hall charity usage has declined over the past years and the Trustees held an open day inviting the public to view the hall and other charities to have a table promoting their charity. This was a good event and we hope to do it again in the future.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is governed by the Scheme of the Charity Commissioners dated 30 March 1998. The Trustees who served during the period and up to the date of signing this report are listed on page 1.

The existing Trustees select new Trustees on the basis of their knowledge and expertise, taking into account the knowledge and experience they can bring to The Azelia Hall Charity and their willingness to give time to the Charity.

The current Trustees include a practising solicitor, a retired logistics programmer, a retired trade union official and a retired finance manager of a national Charity. Under the Trust Deed, Trustees are appointed for life.

The day to day running of the hall is delegated to the Hall Manager who reports to the Chairman. In addition to face-to-face meetings report is by phone and email. The Hall Manager has sole responsibility for the letting of the hall on a commercial basis when it is not used by charities and clubs. This brings in income that is used to pay the salary of the Manager and in part covers the dayto-day expenses.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charities SORP 2015 (FRS 102);

• make judgments and estimates that are reasonable and prudent;

• state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue to operate.

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THE AZELIA HALL CHARITY

REPORT OF THE TRUSTEES

______________

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This Report was approved by the Board of Trustees and signed on their behalf by:

Nick Kanaar Chairman

Date: 26 April 2023

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THE AZELIA HALL CHARITY

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

I report to the Trustees on my examination of the financial statements of The Azelia Hall Charity for the year ended 31 December 2022.

Respective responsibilities of Trustees and Examiner

As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

M Wilkes FCA

Azets Audit Services Greytown House 221 – 227 High Street Orpington Kent BR6 0NZ

Date : 2 May 2023

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THE AZELIA HALL CHARITY

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2022

Notes INCOME FROM: Hire of Hall Hire of new meeting rooms Contribution to heating costs Dividends and interest Donations Local Authority - Business support grant Job Retention Scheme income TOTAL INCOME EXPENDITURE ON: Charitable activities: Maintenance and upkeep of the Hall TOTAL EXPENDITURE 2 NET SURPLUS BEFORE ADJUSTMENT FOR INVESTMENTS Net unrealised loss/gain on investments in the year 5 NET MOVEMENT IN FUNDS TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD	Unrestricted Funds 30,900 6,019 7,725 55,109 10,000 - - _____ 109,753 68,148 68,148 41,605 (251,450) (209,845) 2,184,535 1,974,690	Endowment Fund - - - - - - - _______ - - - - - 21,435 21,435 ~~-~~		Total 2022 £ 30,900 6,019 7,725 55,109 10,000 - - ______ 109,753 68,148 68,148 41,605 (251,450) (209,845) 2,205,970 1,996,125	Total 2021 £ 14,625 1,508 4,033 53,587 - 9,959 7,993 ______ 91,705
					51,226
					51,226
					40,479 263,024
					303,503 1,902,467 2,205,970

All income and expenditure derive from continuing activities.

All income and expenditure in 2021 related to unrestricted funds

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THE AZELIA HALL CHARITY

22

The notes on pages 9 to 15 form part of these financial statements.

BALANCE SHEET YEAR ENDED 31 DECEMBER 20

Notes FIXED ASSETS Tangible assets 4 Investments 5 CURRENT ASSETS Debtors 6 Short term deposits Cash at bank and at hand CURRENT LIABILITIES Creditors: amounts falling due within one year 7 NET CURRENT ASSETS NET ASSETS FUNDS OF THE CHARITY Endowment funds Permanent Endowment 8 Unrestricted Funds General fund 8 Designated funds 8 TOTAL CHARITY FUNDS 10	Total Funds 2022 £ 21,435 1,846,280 1,867,715 1,020 332 140,697 142,049 13,639 128,410 1,996,125 21,435 68,410 1,906,280 1,996,125	Total Funds 2021 £ 21,435 2,097,730 2,119,165 815 332 94,735
		95,882
		9,077
		86,805
		2,205,970 21,435 26,805 2,157,730
		2,205,970

The financial statements were approved and authorised for issue by the Trustees on 26 April 2023 and signed on their behalf by:

Nick Kanaar

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THE AZELIA HALL CHARITY

Chairman

,

The notes on pages 9 to 15 form part of these financial statements. NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

a) General information and basis of preparation

The Azelia Hall Charity is constituted by virtue of its Trust Deed supplemented by a scheme of the Charity Commissioners dated 30 March 1998. The nature of its operations is described in the Report of the Trustees.

The Azelia Hall Charity is a public benefit entity as defined by FRS 102.

The financial statements have been prepared in accordance with Financial Reporting Standard 102, applicable in the UK and Republic of Ireland, the Statement of

Recommended Practice; “Accounting and Reporting by Charities” (the FRS 102 Charities SORP, effective 2015), updated for Bulletins 1 & 2 and the Charities Act 2011.The Charity has taken advantage of the concession for small charities to prepare their financial statements using “natural classification”.

After making enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its activities for the foreseeable future. Accordingly, they continue to adopt the going concern basis under the historical cost convention, modified to include certain items at fair value, in preparing the financial statements.

The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the presentation of these financial statements are set out below. These policies have been consistently applied in all years presented unless otherwise stated.

b) Income

Income is recognised when the criteria of entitlement and measurement have been met, and it is probable (more likely than not) that the income will be received. Hire of Hall relates to income received from completed bookings in the year. Deposits received for future Hall hire are deferred. Dividends and bank interest are recognised during the year in which they are received.

No amount is included in the Financial Statements for volunteers’ time in line with the SORP (FRS 102).

c) Expenditure

All expenditure is accounted for on the accruals basis and has been classified under headings that aggregate all costs related to the category.

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THE AZELIA HALL CHARITY

22

Expenditure on repairs and maintenance is charged as expenditure in the year in which

the work is carried out. Expenditure on furniture is capitalised when it meets the definition of a tangible fixed asset and it is over the capitalisation threshold of £500.

Governance costs are those associated with compliance with constitutional and statutory requirements, and are allocated, along with other support costs, to charitable expenditure. The Charity incurs no fundraising costs.

The CCLA investment management service is run for churches and charities and no annual fee is payable.

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THE AZELIA HALL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (Continued) 22 YEAR ENDED 31 DECEMBER 20

d) Irrecoverable VAT

The charity is not VAT registered and all VAT is irrecoverable. VAT is included in the costs to which it relates.

e) Freehold property

Freehold property comprises the Hall and is stated at the 1953 cost of £21,435. The balance sheet value of £21,435 as at 31 December 2022 is not considered by the Trustees to be impaired due to ongoing maintenance and upkeep during the year. Depreciation is not charged. No value has been attributed to the land.

f) Investments

Investments included in fixed assets are stated at fair value at the year-end which is determined by reference to the midmarket value at the balance sheet date. Any change from the previous year is included in the Statement of Financial Activities prior to arriving at net income/net movement in funds for the year.

g) Debtors receivable/ creditors payable due within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

h) Funds structure

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds which have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Endowment funds represent those assets which must be held permanently by the charity and comprise the freehold property (the Hall).

i) Taxation

The charity is able to take advantage of applicable charity tax exemptions on income applied for charitable purposes.

j) Going Concern

• The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

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NOTES TO THE FINANCIAL STATEMENTS (Continued) 22

YEAR ENDED 31 DECEMBER 20

k) Financial Instruments

• The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

l) Employee benefits

• When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

m) Judgements and key sources of estimation uncertainty

• There are no material judgements or key sources of estimation uncertainty that are considered to have a significant risk of causing a material adjustment to the carrying amounts of the assets and liabilities in this financial year, or within the next financial year.

2. TOTAL EXPENDITURE

TOTAL EXPENDITURE Maintenance and upkeep of the Hall: Major repairs General repairs Maintenance of premises and equipment: Rates and Council Tax Insurance Heat and light Cleaning Materials and laundry Postage, telephone and stationery Sundries Performing Rights Society, Music licence Staff and Pension Gardening and general work Cleaning costs Computer costs Governance costs: Independent Examination: current year Ex gratia payment - Treasurer Bank charges	2022 £ 6,854 6,560 3,862 3,138 8,581 2,487 1,120 159 152 16,972 9,991 2,703 207 2,500 2,800 62 ~~13,41~~ 4 ~~49,37~~ 2	2021 £ 3,840 4,826 3,840 2,600 4,952 1,880 954 260 600 14,123 9,554 792 755 ~~8,66~~ 6 ~~4031~~
		2,250 - - ~~,~~ 0

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THE AZELIA HALL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (Continued) 22

Total charitable expenditure	~~5,36~~ 2 68,14 8	~~2,25~~ 0 51,22 6

THE AZELIA HALL CHARITY YEAR ENDED 31 DECEMBER 20

3. STAFF NUMBERS AND COSTS The number of employees during the year was: Full time staff – Hall Manager The total staff costs and employee benefits was as follows; Gross Salaries Pension	2022 1 2022 16,672 300 ______ 16,972		2021 1
			2021 13,881 242
			______ 14,123

Key management personnel comprise the Hall Manager and Trustees. The remuneration of this group totalled £ 16,972 ( 2021: £14,123 ).

As shown above, there are no members of staff who were paid more than £60,000 a year.

4. FIXED ASSETS Freehold Property Cost at 1 January 2022 and 31 December 2022	£ 21,435	£ 21,435

The Hall is used for the purpose of the Charity and no depreciation is provided (see Note 1 (e)).

5.	FIXED ASSET INVESTMENTS
		2022	2021
		£	£
	Market value at 1 January 2022	2,097,730	1,834,706
	Purchased at cost during year	-	-

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NOTES TO THE FINANCIAL STATEMENTS (Continued) 22 Unrealised loss/ gain on revaluation	(251,450)	263,024
Market value at 31 December 2022 Historical cost 31 December 2022 Market value of investments comprises: COIF Charities Investment Fund COIF Global Equity Fund	1,846,280	2,097,730
	898,565 1,677,410 168,870 1,846,280	898,565
		1,900,805 196,925
		2,097,730

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THE AZELIA HALL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (Continued) YEAR ENDED 31 DECEMBER 2022

6. DEBTORS Prepayments and accrued income 7. CREDITORS: Amounts falling due within one year Hire deposits Hire in advance PAYE & NI Accruals	2022 2021 £ £ 1,020 815 2022 2021 £ £ 400 500 2,185 11 2,295 - 11,043 6,282 1,02 0 81 5 1 3 ,63 9 9,07 7	2021 £ 815
		81
		9,07
		7

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THE AZELIA HALL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (Continued) YEAR ENDED 31 DECEMBER 2022

8. FUNDS

Current year

Permanent Endowment–_Hall Unrestricted funds: General funds Designated: Repair fund Investment fund Prior year Permanent Endowment-Hall Unrestricted funds:_ General fund Designated: Repair fund Investment fund	Balance 1 Jan 2022 Income £ £ 21,435 - 26,805 109,753 60,000 - 2,097,730 - 2,205,970 109,753 Balance 1 Jan 2021 Income £ £ 21,435 - 1,326 91,705 45,000 - 1,834,706 -	Expenditure £ - (61,294) (6,854) - (68,148) Expenditure £ - (51,226) - -	Net investment movement £ - - - (251,450) (251,450 Net investment gains £ - - - 263,024	New designations/ Designations released Balance 31 Dec 2022 £ £ - 21,435 (6,854) 68,410 6,854 60,000 - 1,846,280 1,996,125 New designations/ designations Balance released 31 Dec 2021 £ £ - 21,435 (15,000) 26,805 15,000 60,000 - 2,097,730 -	Balance 31 Dec 2022 £ 21,435 68,410 60,000 1,846,280
					1,996,125

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1,902,467 91,705 (51,226) 263,024 - 2,205,97 0

Designated funds

Repair fund is in respect of major repairs costs to the building. During the year a transfer was made from the designated building fund to the unrestricted fund to cover costs. Balance of £60,000 is considered appropriate to cover major building/repair works.

Investment fund – these funds are invested to maximise total return and generate income.

Permanent Endowment Fund

This fund comprises the Hall.

THE AZELIA HALL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (Continued) YEAR ENDED 31 DECEMBER 2022

9. RELATED PARTY TRANSACTIONS

No other remuneration or expenses were paid to the Trustees in either year. No financial donations were made to the charity by the Trustees in either year. An ex gratia payment was paid to Denise Belfourd of £2,800 in recognition of her finance work over the past 3 years following approval by the other members of the Board of Trustees (2021 : nil)

The Hall Manager’s son was contracted during the year as a part time help doing general maintenance & gardening at the hall and received £ 9,991 (2021: £9,554).

There were no other related party transactions during the year.

10. ANALYSIS OF NET ASSETS BY FUND

Current year Fixed assets Current assets Current liabilities Total Prior year Fixed assets	Unrestricted funds £ 1,846,281 142,048 (13,639) 1,,974,690 Unrestricted funds £ 2,097,730	Endowment funds £ 21,435 - - 21,435 Endowment funds £ 21,435	Total £ 1,867,716 142,048 (13,639)
			1,996,125
			Total £ 2,119,165

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Current assets Current liabilities Total	95,882 (9,077) 2,184,535	- - 21,435	95,882 (9,077)
			2,205,970

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