Annual Report & Financial Statements Year Ended 31[st] December 2025
Registered Charity No 214816
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ANNUAL REPORT & FINANCIAL STATEMENTS For the Year Ended 31[st] December 2025
A: Administrative Information
Name of Charity: Areley Kings Village Hall
Registered Charity Number: 214816
Address: Areley Common, Stourport on Severn, Worcestershire, DY13 0NB Bank: Unity Trust Bank, Brindley Place, Birmingham
B: Structure, governance and management
1. Management of the charity
Areley Kings Village Hall is managed in accordance with its charitable document. Under the terms of this document, the Board of Trustees comprises of a maximum of twelve trustees, two of which are members of Stourport on Severn’s Town Council and excludes any co-opted trustees, the maximum number at any point is three. The appointment of the Chairman and Treasurer takes place at the first meeting after the AGM.
2. Names of Trustees
At 31 December 2025 the names of the charity’s trustees were as follows;
John Thomas Chairman Phil Clasper Treasurer Rob Lloyd Representative of Stourport Town Council Brian Jones Representative of Stourport Town Council Rose West Robert Fowler Luke Clasper The secretary to the trustees is Ann Rogers
3. Village Hall Committee
The Board of Trustees meets every two months and uses digital communication to manage the hall. Representatives of user groups are welcome to submit concerns, information, and questions about the running of the hall to Trustees at any time and attend meetings if necessary.
C: Summary of the charity’s objectives and activities
As stated in the trust’s charitable deed, the main activities of the charity continue to be the provision and maintenance of facilities for the community of Areley Kings in Worcestershire. This specifically includes the care of the community’s village hall building and the provision of services in that building.
The trustees are committed to enabling as many people as possible to access the facilities provided by the village hall. We have considered the Charity Commission’s guidance on public benefit and in line with the Charities Act 2006 (Section 4) have reviewed the charity’s objects and activities for the year to ensure compliance with this guidance. The charity carries out these objects by;
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A commitment to open the hall every day of the week at affordable rates, with specific subsidised charges to smaller and local community groups.
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Maintenance of the building’s facilities to a proper standard, ensuring compliance with relevant legislation
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Proper management of the organisation’s finances, with budgeting and detailed analysis and review, thus ensuring long term stability for the hall’s activities
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Support and initiatives to help new and existing activities in the hall, including funding applications and partnership agreements where appropriate.
D: Financial review
Accounts for the year ended 31st December 2024 appear on pages 4 and 5 of this Annual Report and accurately reflect the hall’s financial position.
| Income for the year totalled £28035 | |
|---|---|
| This income comprised as follows. | |
| Income from community groups and users | £12775 |
| Income from commercial users | £9829 |
| Solar panel income | £3036 |
| Donatons & other income | £2415 |
This represents a increase of £3479 from total income received in the year ended 31 December 2025. Trustees are pleased that income from users continues to increase. Interest received from bank accounts is noticeably higher than recent years and the Easy Fundraising website scheme also produces a small but useful income. A donation was received from Barrett/Miller Homes to upgrading Audio/Visual equipment.
Operating expenditure totals £29123, an increase of £1828 compared to 2024. Most recurring costs relate to electricity, insurance, wages for the hall’s cleaners, and repairs and maintenance. Trustees continue to monitor the dramatic increases in energy and other costs and look for ways to mitigate them whenever possible.
The major expenditure project costs for the year are as follows:
| nditure project costs for the year are as follows: | |
|---|---|
| Replacement front gates |
£439 |
| Upgrading Audio/Visual equipment | £1627 |
| Update and new hostng for Hall Website | £1440 |
Reserves - At 31st December 2025, the cash at bank held by Areley Kings Village Hall was £41,408. After taking into account amounts owed by and due to the hall at this date, the net asset balance was £40667. Within this amount, the Trustees have set aside a General Reserve of £20,000. This leaves an unrestricted cash asset balance of £20667 at 31st December 202.
E: Employees
Areley Kings Village Hall continues to be maintained mainly by members of the Board of Trustees and volunteers from the community. The part time but regular employees are Tracey Calder, the hall’s cleaner who works on a part time basis and Ann Rogers who acts as clerk to the trustee board and now administers the hall’s booking system. The trustees would like to acknowledge the continued invaluable contribution of Robert Keal who provides maintenance for the hall on a self-employed basis.
F: Volunteers
The trustees are very grateful to all the volunteers who have helped them in the maintenance and management of the village hall during the year.
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G: Achievements & Performance
The trustees are satisfied with the hall’s position at the end of 2025. Running costs continue to be met and the cash reserve allows the Board of Trustees to continue to maintain and improve the facilities to a proper standard.
The Trustees introduced the ‘ Hallmaster ’ online system to manage bookings and invoicing in 2023. The adoption of the ‘ Hallmaster ’ system has continued to be beneficial for everyone. The hall’s website has also been rebuilt to accommodate Hallmaster and make booking simpler for guests.
Trustees reviewed the hall’s hire tariff again in 2025. With costs of running the hall having increased considerably, they have revised as small revision and simplification of the tariff structure was implemented during the year. The trustees are most grateful to all users for their generous acceptance of these necessary changes
H: Looking Ahead
Trustees and volunteers have continued to maintain the fabric of the building and improve its facilities. Private bookings for parties remain popular and the diary is busy throughout the year.
Therefore, the Board of Trustees are confident that the hall’s financial position will remain secure and the programme of improving the hall’s facilities for the benefit of the community will continue without interruption. The continued support of the community is most appreciated.
This report was prepared by John Thomas and Philip Clasper Trustees of Areley Kings Village Hall
John Thomas
John Thomas
Signed on behalf of the charity’s trustees:
Date: 18[th] MAY 2026
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Areley Kings Village Hall
INCOME & EXPENDITURE ACCOUNT Year ended 31 December 2025
| YE 31 December | 2025 | YE 31 December | 2024 | |
|---|---|---|---|---|
| INCOME | ||||
| Community Users | 12,775 | 11,305 | ||
| Commercial Users | 9,829 | 10,374 | ||
| Solar energy receipts | 3,036 | 2,492 | ||
| Donatons & other receipts | 2,415 | 405 | ||
| 28,055 | 24,576 | |||
| LESS: EXPENDITURE | ||||
| Wages | 8,141 | 9,048 | ||
| Licences | 1,203 | 824 | ||
| Rent & lease costs | 500 | 500 | ||
| Electricity | 6,143 | 5,681 | ||
| Insurance | 1,470 | 1,434 | ||
| Fire protecton | 144 | 377 | ||
| Repairs / Maintenance | 3,539 | 2,984 | ||
| Refuse / Sanitary | 1,230 | 1,167 | ||
| Admin expenses | 726 | 605 | ||
| WFDC Council Tax | 963 | 303 | ||
| Water | 321 | 335 | ||
| TV Telephone & Broadband | 1,008 | 800 | ||
| Other | 186 | 0 | ||
| 25,574 | 24,058 | |||
| Major expenditure projects in year | 3,549 | 3,237 | ||
| (29,123) | (27,295) | |||
| Add: Interest received | 1,555 | 1,368 | ||
| Operatng Proft / (Loss) | 487 | (1,351) | ||
| Less: Depreciaton | (12,281) | (12,281) | ||
| Surplus / (defcit) transferred to reserves | (11,794) | (13,632) |
BALANCE SHEET At 31 December 2025
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At 31 December 2025
At 31 December 2024
| Fixed Assets | ||||
|---|---|---|---|---|
| Building costs | 614,023 | 614,023 | ||
| Bfwd depreciaton | (255,856) | (243,575) | ||
| Depreciaton in year | (12,281) | (12,281) | ||
| 345,886 | 358,167 | |||
| Debtors | ||||
| Commercial | 845 | 315 | ||
| Community | 3,127 | 2,880 | ||
| 3,972 | 3,195 | |||
| Cash at Unity Trust Bank | 41,408 | 41,500 | ||
| Creditors | (741) | (543) | ||
| Net Assets | 390,525 | 402,319 | ||
| Represented by Reserves | ||||
| Beginning of year | 402,319 | 415,951 | ||
| Surplus / (defcit) for year | (11,794) | (13,632) | ||
| 390,525 | 402,319 |
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