## **Annual Report & Financial Statements Year Ended 31[st] December 2024** **Registered Charity No 214816** 0 ## **ANNUAL REPORT & FINANCIAL STATEMENTS For the Year Ended 31[st] December 2024** ## **A: Administrative Information** Name of Charity: **Areley Kings Village Hall** Registered Charity Number: **214816** Address: **Areley Common, Stourport on Severn, Worcestershire, DY13 0NB** Bank: **Unity Trust Bank, Brindley Place, Birmingham** ## **B: Structure, governance and management** ## **1. Management of the charity** Areley Kings Village Hall is managed in accordance with its charitable document. Under the terms of this document, the Board of Trustees comprises of a maximum of twelve trustees, two of which are members of Stourport on Severn’s Town Council and excludes any co-opted trustees, the maximum number at any point is three. The appointment of the Chairman and Treasurer takes place at the first meeting after the AGM. ## **2. Names of Trustees** At 31 December 2024 the names of the charity’s trustees were as follows; John Thomas Chairman Phil Clasper Treasurer Rob Lloyd Representative of Stourport Town Council Brian Jones Representative of Stourport Town Council Rose West Robert Fowler Luke Clasper The secretary to the trustees is Ann Rogers ## **3. Village Hall Committee** The Board of Trustees meets every two months and uses digital communication to manage the hall. Representatives of user groups are welcome to submit concerns, information, and questions about the running of the hall to Trustees at any time and attend meetings if necessary. ## **C: Summary of the charity’s objectives and activities** As stated in the trust’s charitable deed, the main activities of the charity continue to be the provision and maintenance of facilities for the community of Areley Kings in Worcestershire. This specifically includes the care of the community’s village hall building and the provision of services in that building. The trustees are committed to enabling as many people as possible to access the facilities provided by the village hall. We have considered the Charity Commission’s guidance on public benefit and in line with the Charities Act 2006 (Section 4) have reviewed the charity’s objects and activities for the year to ensure compliance with this guidance. The charity carries out these objects by; - A commitment to open the hall every day of the week at affordable rates, with specific subsidised charges to smaller and local community groups. - Maintenance of the building’s facilities to a proper standard, ensuring compliance with relevant legislation 1 - Proper management of the organisation’s finances, with budgeting and detailed analysis and review, thus ensuring long term stability for the hall’s activities - Support and initiatives to help new and existing activities in the hall, including funding applications and partnership agreements where appropriate. ## **D: Financial review** Accounts for the year ended 31st December 2024 appear on pages 4 and 5 of this Annual Report and accurately reflect the hall’s financial position. |Income for the year totalled £24576|| |---|---| |This income comprised as follows.|| |Income from community groups and users|£11,1305| |Income from commercial users|£10,374| |Solar panel income|£2,492| |Donations & other income|£405| This represents a slight increase of £626 from total income received in the year ended 31 December 2023. Trustees are pleased that income from users continues to increase post-Covid. Interest received from bank accounts is noticeably higher than recent years and the _Easy Fundraising_ website scheme also produces a small but useful income. Operating expenditure totals £24,058, an increase of £3,050 compared to 2023. Most recurring costs relate to electricity, insurance, wages for the hall’s cleaners, and repairs and maintenance. Trustees continue to monitor the dramatic increases in energy and other costs and look for ways to mitigate them whenever possible. The major expenditure project costs for the year are as follows: |nditure project costs for the year are as follows:|| |---|---| |Replacement fire door for side of building
|£1689| |CCTV and Entry System|£1356| |Replacement Round Tabel|£192| **Reserves** - At 31st December 2024, the cash at bank held by Areley Kings Village Hall was £41,500. After taking into account amounts owed by and due to the hall at this date, the net asset balance was £44,152. Within this amount, the Trustees have set aside a General Reserve of £20,000. This leaves an unrestricted cash asset balance of £24,152 at 31st December 2024. ## **E: Employees** Areley Kings Village Hall continues to be maintained mainly by members of the Board of Trustees and volunteers from the community. The part time but regular employees are Tracey Mold, the hall’s cleaner who works on a part time basis and Ann Rogers who acts as clerk to the trustee board and now administers the hall’s booking system. The trustees would like to acknowledge the continued invaluable contribution of Robert Keal who provides maintenance for the hall on a self-employed basis. ## **F: Volunteers** The trustees are very grateful to all the volunteers who have helped them in the maintenance and management of the village hall during the year. 2 ## **G: Achievements & Performance** The trustees are satisfied with the hall’s position at the end of 2024. Running costs continue to be met and the cash reserve allows the Board of Trustees to continue to maintain and improve the facilities to a proper standard. The Trustees introduced the ‘ _Hallmaster_ ’ online system to manage bookings and invoicing in 2023. The adoption of the ‘ _Hallmaster_ ’ system has continued to be beneficial for everyone. The hall’s website has also been rebuilt to accommodate _Hallmaster_ and make booking simpler for guests. Trustees reviewed the hall’s hire tariff again in 2024. With costs of running the hall having increased considerably, they have revised as small revision and simplification of the tariff structure was implemented during the year. The trustees are most grateful to all users for their generous acceptance of these necessary changes ## **H: Looking Ahead** Trustees and volunteers have continued to maintain the fabric of the building and improve its facilities. Private bookings for parties remain popular and the diary is busy throughout the year. Therefore, the Board of Trustees are confident that the hall’s financial position will remain secure and the programme of improving the hall’s facilities for the benefit of the community will continue without interruption. The continued support of the community is most appreciated. **This report was prepared by John Thomas and Philip Clasper Trustees of Areley Kings Village Hall** ## _John Thomas_ ## **John Thomas** **Signed on behalf of the charity’s trustees:** ## **Date: 30 March 2024** 3 ## **INCOME & EXPENDITURE ACCOUNT** ## **Year ended 31 December 2024** |**INCOME**
Community Users
Commercial Users
Solar energy receipts
Donations & other receipts
**LESS: EXPENDITURE**
Wages
Licences
Rent & lease costs
Electricity
Insurance
Fire protection
Repairs / Maintenance
Refuse / Sanitary
Admin expenses
WFDC Council Tax
Water
TV Telephone & Broadband
Other
Major expenditure projects in year
Add: Interest received
**OPERATING LOSS**
Less: Depreciation
Surplus / (deficit) transferred to reserves|**YE 31 December 2024**|**YE 31 December 2024**||**YE 31 December 2023**|**YE 31 December 2023**| |---|---|---|---|---|---| ||11,305
10,374
2,492
405|



24,576














**27,295**
1,368||10,814
8,578
2,928
1,630|



**23,950**













**32,454**
858| ||9,048
824
500
5,681
1,434
377
2,984
1,167
605
303
335
800
0|||7,307
739
500
5,098
1,440
157
2,021
1,114
656
278
273
1,024
401|| ||24,058
3,237|||21,008
11,446|| ||||||| |||**(1,351)**
(12,281)|||**(7,646)**
(12,281)| |||(13,632)|||(19,927)| ||||||| 4 ## **BALANCE SHEET At 31 December 2024** |**Fixed Assets**
Building costs
Bfwd depreciation
Depreciation in year
**Debtors**
Commercial
Community
**Cash at Unity Trust Bank**
Creditors
**Net Assets**
**Represented by**
**Reserves**
Beginning of year
Surplus / (deficit) for year|**At 31 December 2024**|**At 31 December 2024**||**At 31 December**
**2023**|**At 31 December**
**2023**| |---|---|---|---|---|---| ||614,023
(243,575)
(12,281)|

358,167


3,195
**41,500**
(543)||614,023
(231,294)
(12,281)|

370,448


2,942
42,806
(245)| ||315
2,880|||381
2,561|| ||415,951
(13,632)|||435,878
(19,927)|| |||**402,319**|||**415,951**| ||||||| ||||||| |||**402,319**|||**415,951**| ||||||| 5