WOODFORD PAIUSH CHURCH MEMORIAL HALL Annual Report and Accounts 2023 Objectives and Activities of the Trust The primary purpose of th8 charity is the provision of the Memorial Hall for purposes connected with the Church of England in its area, notably as a church hall and for similar uses in the parish of St Mary with St Philip and St James, Woodford. The Trustees, chief ass8t for achieving this is the Memorial Hall building and its facilities, which comprise two major halls lone with a stage) each accommodating up to 150 people, and two meeting spaces for 40 to 50 people, together with associated kitchen and toilet facilrties. Further details and pictures are available on the Hall's website htt stm When not in use by the church, the Trusteès hire out th8 Hall lo other organisations and to private individuals, generally aiming to charge economic ratès. The general policy is to encourage use by local community groups, such as playgroups, dance and sports groups and keep-fit classes. It is also usod for private functions, particularly wedding and birthday parties. Actlvlty levels were not obviously affected by the pandemic In 2023 compared with 2020 and 2021, and to a lesser extent 2022. We had 8 Saturday evening parties and wedding receptions in the Roberts Hall. There were 31 children's parties in the Pankhurst Hall on Saturday and occasionally Sunday afternoons. Betweèn Mondays and Saturdays there are regular booking by approximately 22 different groupslorganisations for classes, clubs and meetings. Between Monday to Saturday thère were only 9 days in 2023 when no part of the Hall was used {including 1 day over Easter and 4 days over Christmas). On Sundays bookings have included afternoon concerts, rehearsals, meetings and children's parties on 24 Sundays, plus Church usag8 including lunches once ortwice a month. St Mary's Church usually used the Hall on som8 Sundays for its children's groups lup to summer 2023 when usage transferred to the church building primarily) and special occasions such as Parish Lunches. St Mary's also uses the hall for other celebrations and events including two Craft Markets. a Rac8 Night fundraising event, Food & Fun Day, Christmas Charity Bazaar. Soul Music fundraising night, a fundraising Bingo evening and two Repair Cafes. From 2022 and throughout 2023 St Mary's has b88n njnning free English for Speakers of Other Languages classes at the Memorial Hall, attended primarily by people newly arrived from Ukraine. Structure, Governance and Management The Woodford Parish Church Memorial Hall is registered with the Charity Commission as no. 214670. It is constituted as a charitabla association not registered under the Companies Act, and is governed by a committee Gonsisting of all the Trust6as. The Trust Deed requires the Trustees to meet at least twice a year. As the committee is small, it can work effectively by consensus to sat policy and priorities. The Hall is administered by a Hall Manager, who has responsibility for the day-to-day running of the Hall, for relationships with hirers and for
supervision of the Hall's three other part-time employees. Four meetings of Trustees were held during 2023 with the Hall Manag8r in attendance at all of them. The Trust D8ed requirès that nine Trustees manage the Trust, and that representative and co-opted trustees shall be on the Electoral Roll of St Mary's Church, Woodford. Of thès8 nine.. Three are ex-officio Trustees, namely the Rector and two Churchwardens of St Mary's Church Woodford, of whom the Rector acts as Chair of Trustees. Four are Represèntative Trustees, appointed for a four-year term by the Parochial Church Council of St Mary's Church. Two are Co-opted Trustees, appointed for a five-year term by the Trustees. The Trustees who were in post when this report was approved were.. Elizabeth Lowson Viveca Dutt Philip Petchey Martin Fr8eston {ex-officlo as Rector from 02.02.2021) lex-officio as Churchwarden from 06.07.211 lex-officio as Churchwarden from 23.04.22) Ire-61ected 07.11.19 for four years; retired November 20231 {Representative Trustee) (Representative Trustee from 02.07.21 for four years) (Co-opted Trustee from 14.03.22 for five years) (Representative Trust88 from 16.11.23 for four years) (Representative Trustee from 16.11.23 for four years) Sarah Reynolds lan Layzell-smith lan Strachan Dean Musk Trustees in office during the year of this report, but no longer in office.. Kate Adu-Baah {R8presentalive Trustee from 03.03.22 for four years. request8d to finish March 20231 Tamsen Mann continued in post as the Hall Manager, assisted by thre8 Oth8r part-time staff. The TrLfSt's bankers are CAF Bank Ltd. 25 Kings Hill Avenue, Kings Hill W8St Malling, Kent ME19 Q. The Trust. and its Truste85, do not act as custodian trustees. Achievements and perfomiance Th8 building (or part of it} was in use for 342 days during the year 2023 for purposes which included use by St Mary's Church and by other public and private hirers, mainly from within the parish. The Church has exclusive use of the Hall on Sunday mornings. The ongoing programme of more minor malnt8nance, redecoration and upgrad6 by the Hall's staff also continued. Financial Review The Hall is a large property that is over 100 years old. so the cost of malntaining it is considerable. Nèvertheless, the Trustees aim to improve the facilities of the Hall to keep in line with current standards and expoctations. In 2023 Funds came from: Rental of a nearby residential property which is owned by the Trust {4 Chelmsford Road) Hire Fees paid by non-church organisations A contribution from St Mary's Church in recognition of th8 benefit it obtains from assèts héld by the Trust
The Trust88s seek to use the56 funds to maintain and update the Hall so that it is safe. fit for Pljrpose for its users and an attractlvo venuè for pot8ntlal hlrers. There was an overall deficit of £5,841 for the year which was met from reserv6s. Hire feas and rent has been Increased with total incoming resources almost £10,000 higher than in 2022. However there was considerable expenditure on repairs and maintenance (especially £8,832 on roofing works at the Hall and £3,600 on roofing works at the rental propety the hall owns at 4 Ghelmsford Road. in addition to driveway resurfacing at a special rat8 of £1,991. remedial elactrical works following electrical inspection at £1,140 and replacement ceiling fans in the front hall at £1,692) and while utilities costs are lower than in 2022 they remain high. Staff costs have also increased to meet hall hire and maintenance needs. In the attached accounts, transactlons relatlng to broader refurbishment and th6 ongoing appeal have been shown separately, under the 'Appeal' heading, distinct from routine financ8S. At the end of 2023, liquid res8Nes (represented by the General Fund cash balance at the bank) stood at £95,625 lover 9 months worth of outgoingsl. The Trustees, policy is to maintain a level of liquid reseNes that will provide a stable base for tts continuing activities while at the same time ensuring excessive funds are not accumulatod. Plans for future p8rlods The Trustees will endeavour to ensure that th8 Hall continues to benefit a wide range 01 users from the Parish. They will continue to actively pursue ways of broadening its user base and range of activitl8s for the benefit of the local Community, while still ensuring that sufficient funds arè generated from letting the Hall's rooms to support the essential maintenance and upgrade programme. The lettings fees are continually monitored to remain in line with local market rates. so they reach at least the level required to keep the Hall as a safe. viable and attractive venue for local use. suitable for the needs of the 21 st century. The Trustees consider that the efficient running of the Hall's affairs by the Hall Manager, assisted by her staff, and the programme of refurbishmènt goés a long way towards achieving this. The Trust&8s are actively reviewing all aspects of the Hall's maintenance. have recruit8d new Trustegs who are due to be appointed soon and are exploring strategic plannlng including widening engagement and participation across the local community. Tribute, Acknowledgements and Thanks The Trustees would lik8 to record their gratitud6 to the dedicated service of the Hall staff. Signed by the Chair on bahalf of all the Trustees
WOODFORD PARISH CHURCH MEMORIAL HALL ststement of Flnanclal Actlvltles.. Year ended 318t December 2023 Restate£l 2022 TotBI 2023 2023 Gfrneral Fund Appgal Fund 2023 Total Roberts Hall IFront Hall) Pankhurst Hall (Rear Hall) BirchTrall H811 (Upper H8151 Churchill Rootn IM•eting Room) Pèrfomiin9 Rights St Mary's general usage contributlon Renl- 4 Chelm$lord Road Bank interest Appeal Miscellaneous income 29.642 30,879 11,780 4.329 215 6,000 28,950 1,323 29,642 30,879 11,780 4,329 215 6.000 28.950 1.323 2,093 570 24,312 29,088 11,492 3.170 214 5,880 23,468 2C 1,695 2.093 570 Total Incomlng reBourc 113.688 2,093 116.781 99.518 ReSoUe9 Ex end8d Dil charitable expenditure Staff costs Lighlinglhèglinglw8ter TelephonelBroadband Repairslmaintenance Insurance Firelburglary precautions Rates & Waste co1¢110n Cleaning B8nk Chargas PrintinglStationerylPoslag8 Licence 4 Ch81mslord Road insurance 4 Ch8lmsford Road expenses Appeal Miscellaneou5 expenditure Independent Exatnin8tion Fee 60.394 19,615 1,860 20,437 3.432 1,193 1,870 1,498 60 408 601 1,148 7,761 80.394 19.615 1.660 20,437 3.432 1.193 1,870 1,498 60 408 601 1,148 7,761 55,616 26,346 1,851 6,518 3, 147 1,244 1,93Q 1,465 83 244 601 1.068 436 129 1.416 129 1,416 14 Total 8XP8nditur• 121.622 121.622 10Q,616 Not movement In resoue$ {7.9341 2,093 {6,8411 (1,098) Fair Value movement on Inv8Stm•nt Property 30.000 30,000 686,875 Net movement In fund$ 22,066 2,093 24,159 685,777 Total funds brought forward.Teststgd 824.149 3,993 828,142 142,365 Total funds carrlod foTh¥ard 848.215 6,086 852,301 828,142
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WOODFORD PARISH CHURCH MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 l Ac¢ountlng pollcles a Ba$1$ of preparing the financial statoménts The financial slalemenls of the charity, which is a publlc benefrt enllty under FRS 102, have been prepared in accordance with he Ch8rilies SORP IFRS 1021 'Accounling and Reporting by Chari(ies'. Slalemenl of Recommended Practice applicable to chari1Ses preparing their accounts in accordance w(th the Financial Reporting Standard applicable in thè UK and Republic of Ireland IFRS 1021 (effective 1 January 2019>.. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Charities Act 2011. The financial statements have been prepared under the historical cost convention except that the property at 4 Chelmsford Road is slated al a fair valve as agreed by the Trustees. b Fund accounting General funds are unreslricled funds which are available for use al the discr8lion of the Trustee5 n furtherance of the general objectives of the charity and which have not been de5ign8led for other purposes. Funds are designated only when they are rai8ed for a specifi¢ purpose. Appeal funds can only be used for particular projects within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes. c Income All income is recognised in the Slalemenl of Financial Aclivilie5 once the chaity has enlrtlement lo the funds. il Is probable that the income will be received and the amount can be measured reliably. d Expondlture Liabilities are recognised as expenditure as soon as there is a leg81 or constructive obligation ¢ommitting the ¢hArity to that expenditure, il is probably that a transfer of economic benefrts will be required in settlement and tho amount of the obligation Can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate 811 costs related lo the category. Creditors Creditors are amounts owed by the charity. They are measured al the amount that the charlty expects to have lo pay to settle the debt. f Dgbtors Debtors are amounts owed by the charity. They are measuled at the cash or other consideration expected to be recgived. g Taxatlon The charity is exempl from lax on 118 chaiilable activilles.
WOODFORD PARISH CHURCH MEMORIAL HALL NOTES TO THE FINAhtClAL STATEMENTS YEAR ENDEO 31 DECEMBER 2023 l Ae¢ounUng pollcle8 Icontlnu8dl h Flxed AM•ts Tanglblè ftxod a888t8 for UB8 by th¢ ¢harlty These a ¢apilalised if Ihey c8n be used for than one year, and cost 8t lea$t £1.500. They are valued at cost or else, for gifls- In-klnd, at a reasonable estimate of Ihelr open markel value on receipt. DepreciatSon Is calwlaled to wrrt8 off Ihe capilallsed co$1 of fixed 85set$ le$s their ¢urrenly 8nticlpaled residual fair value over IheSr e$lim81ed useful lives as follows.. Fixtures, Fittings and Equipment- 4 years straight line Th8 Memorial Hall ilself 1$ not included as. b8lng a Llsted BulldSw. tt 18 noi re8dlty ¢apBble of valu8tlon whlch would. In any case, $etYe no u$ehJl purpo88. Inveskn8nt property Inveslment property al 4 Chelmsford Road Is carrfEd at falr value deteInerf by the TwsleÈs. In detertTNning the value. the TnJ8l&es consider current mark81 rents and inv8Stfflenl properly yields for comparable real estate along with Gonsullallon Ioc81 estate agents with 5peclfic knowledge of Ihe cal rnarkel. No depreclation 13 provided and change$ in th? falr value a COgniSed In the Slalemenl of Finandal Activmles. The Trustee8 f881 Ihat a revlew of Ihe market value of Ihe Inve51ment pr¢pertles on a 3 year basis. to be adequate unless circumstances exist suggetlno a mateFr81 ch8ng& v81ue. 2 Flxed A88ets- InvoBtm8nt PropBTty Investment Prop8rty Total ValuB 011 January 2023- r881al& Additions Disposa15 Rev8lualion$ 720,000 720,000 30.000 30,0(K) Value 81 31 D8c8mber2023 Value at 31 De¢ember 2023 750,000 760,000 Value at 31 D8cember 2022 Irestatedl 720.000 720,000 The charrty ha5 changed ils ae¢ounts"ng policy for the valuation ol Ihe invesbnent properb85 at 4 Chelmsford Road. Previousty, these investment propertS&s were held al hlstorical cost. The new ac¢ounUng poll¢y Is lo aSUre Snveslment prop8rtI88 81 falr value, retleGting cutrenl mathel conditions. In Ihe oplnlon of the Trustees, Ihe new policy provides a more 8¢curate representstion of the chariV6 net assets and is rnoTe relevant to users of lh& finanrial slaternen15. The thange ha& been applied relr05pe¢tively. The effed of the change 15 10 increase Ihe ¢arrySno value ol Investm•nt properties by £686.875, feÈulting In a corresponding incrèaso in the openlng balance of retained general fund for the prior PBriod. The propErtie8 al 4 Chelrnsford Road have bepn further r8V81u8d In 2023 and now have a (arying valua of £750.000, wilh the uplift of £30,000 being reflected in Ihe staten*nt of Fi8nancial Activities.
WOODFORD PARISH CHURCH MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 3 Dobtorn and Prepaym•nts 2023 2022 Fire and Security General Rates Refuse Collection Insurance Licence 4 Chelmsford Road Letting5 Receivable Mainlenan¢e 418 438 160 242 262 439 555 6,656 158 314 288 483 593 5,260 3CKI 4 Credltors and Accruals 2023 2022 HM Revenue & Customs- PAYE G8S ElerICity Lettings Prepaid Independent Examination Fee 2.401 2,587 321 425 1,416 1,597 1, 741 472 200 S Funds The greater part of the charity's funds are iepresenled by fixed assets and are therefore not available for expendilure. 6 Staff costs 2023 2022 Gross Salary Employers pension contributions 59.579 815 54,914 762 Number of employees in the year No employees feceived remuneration amounting lo more that £60,000 in either year No Trustees or any persons conneded with them re¢eived any remuneration during the year.
WOODFORD PARISH CHURCH MEMORIAL HALL REGISTERED CHARITY NUMBER 214670 INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 I report lo the PCC on my examination of the aGGounls of the charity for the year ended 31 December 2023 which are sel out on the following pages. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acl 2011 I'lhe Acl'l. I report in respect of my examination of the ehariws accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent examlner's statement Since the charws gross income exceeded £250,000 your examiner musl be a member of a body listed in section 145 of the Act. I confirm that l am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accounlanls which is one of the listed bodies. I have completed my examination. I confirm that no material mallers have corne lo my attention in connection with the examination giving me cause lo believe that in any materlal respect., accounting records were not kept in respe of Ihe charity as required by section 130 of Ihe Act- or the accounts do not accord with those records., or the accounts do not comply with the applicable requirements concerning the form and content of aoUNtS sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair view, which is not a maller considered as part of an independenl examination. I have no concerns and have come a¢ross no other mallers in connection wth the examination to which attention should be drawn in this report in order lo enable 8 proper understanding of the accounts to be reached. Lorraine Catherine Purdy FCCA @kwi (ttfrF Clay Ratnage Strevens & Hills Suite D, The Business Centre Faringdon Avenue Romford Essex RM3 8EN Dale- q jLrfL Ls