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2020-12-31-accounts

Jllonumental 1Sragg £)orietp 2020 REPORT AND ACCOUNTS

Monumental Brass Society

1

Trustees and advisers

Trustees: H.M. Stuchfield, M.B.E., J.P., D.L., F.S.A., F.R.Hist.S. (President) P.D. Cockerham, M.A., Ph.D., Vet.M.B., F.S.A., M.R.C.V.S. (Vice-President) Prof. N.E. Saul, M.A., D.Phil., F.S.A. (Vice-President) N.J. Rogers, M.A., M.Litt., F.S.A. (Vice-President) Ven. D.G. Meara, M.A., F.S.A. (Vice-President) S.G.H. Freeth, B.A., Dip.Arch.Admin., F.S.A. (Vice-President) Miss P. Williams, B.A.(Hons.) (Hon. Secretary) R.C. Kinsey, M.A., Ph.D. (Hon. Treasurer) D.N. Lepine, B.A., Ph.D., F.S.A., F.R.Hist.S. (Hon. Editor) J.S. Lee, B.A.(Hons.), M.A., Ph.D.[1] Mrs. L.S. Voice[1 ] J.C. Bayliss, B.A., F.S.A.[2 ] Mrs. C.A. Metcalfe, M.A.[2 ] D.A. Chivers, B.A.(Hons.), F.S.A.[3 ] Mrs. C. Hudson, B.A.(Hons.), M.A.[3] Registered address: c/o Society of Antiquaries of London Burlington House Piccadilly London W1J 0BE Charity number: 214336 Independent examiner: P.C. Larsen, F.C.I.I. 4 Abbots Walk Lechlade Gloucestershire GL7 3DB Bankers: Barclays Bank PLC Barclays Business Centre Holborn and Chancery Lane Branch 147 Holborn London EC1N 2NU Santander UK plc Bridle Road Bootle Merseyside GIR 0AA[1] Elected to retire in 2021[2] Elected to retire in 2022[3] Elected to retire in 2023

Monumental Brass Society

2

Notice of meeting

NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Society will be held via Zoom video conferencing platform on Saturday, 10th July 2021 at 2.00p.m.

A G E N D A

11th June 2021

By Order of the Executive Council Penny Williams Hon. Secretary

Monumental Brass Society

3

Note 1

The Executive Council propose the following names for office during the coming year:

President: H.M. Stuchfield, M.B.E., J.P., D.L., F.S.A., F.R.Hist.S. Vice-Presidents: P.D. Cockerham, M.A., Ph.D., Vet.M.B., F.S.A., M.R.C.V.S. Prof. N.E. Saul, M.A., D.Phil., F.S.A. N.J. Rogers, M.A., M.Litt., F.S.A. Ven. D.G. Meara, M.A., F.S.A. S.G.H. Freeth, B.A., Dip.Arch.Admin., F.S.A. Hon. Secretary: Miss P. Williams, B.A.(Hons.) Hon. Treasurer: R.C. Kinsey, M.A., Ph.D. Hon. Editor: D.N. Lepine, B.A., Ph.D., F.S.A., F.R.Hist.S.

Note 2

The members of the Executive Council retiring by rotation this year are J.S. Lee, B.A.(Hons.), M.A., Ph.D. and Mrs. L.S. Voice. Two nominations have been received for the two vacancies for election to the Executive Council:

Dr. R.J. Fitchett, B.Mus., M.Mus.(Ethnomusicology), Ed.D., proposed by Mrs. C.A. Metcalfe, M.A. and seconded by H.M. Stuchfield, M.B.E., J.P., D.L., F.S.A., F.R.Hist.S. Rosemary is a retired Teacher. She has been a member of the Society since 2019. As a school pupil Rosemary developed an interest in history and through brass rubbing a desire to know more about monumental brasses. Rosemary retired from her primary school headship in 2012 enabling her to pursue a variety of interests by working as a volunteer for different organisations, including the National Trust.

J.E. Titterton, B.Sc.(Eng.), M.A., F.S.A., A.C.G.I., proposed by H.M. Stuchfield, M.B.E., J.P., D.L., F.S.A., F.R.Hist.S. and seconded by Prof. N.E. Saul, M.A., D.Phil., F.S.A. John is a retired Electrical Power Engineer. He has been a member of the Society since 1991 and has contributed to the Society’s Transactions . He has a lifelong interest in heraldry and founded the Oxford Heraldry Group in 1991. He was elected to the Council of the Heraldry Society in 1993 and has published widely in The Coat of Arms , The Genealogist’s Magazine , The Local Historian and the Transactions of the Staffordshire Historical and Archaeological Society. Most importantly, he first started to assist with the ten volume Hatchments in Britain series in 1981 becoming co-editor.

Monumental Brass Society

4

Trustees’ report 2020/21

The Trustees present their report and accounts for the year ended 31st December 2020. The Trustees who served during the year and up to the date of this report are set out on page 1.

Structure, governance and management

The Society was founded in 1887 as the Cambridge University Association of Brass Collectors and renamed as the Monumental Brass Society on 1st January 1894. The Society went into abeyance from 1st December 1914 until its revival on 6th February 1934. It is governed by a Trust Deed dated 1st April 1967 and was registered with the Charity Commission on 27th November 1967. H.M. Revenue & Customs has accepted the Society as a Charity within the definition of section 506(1) of the Income and Corporation Taxes Act 1988, as a result of which the Society’s income and gains are not taxable to the extent that they are applicable and applied to charitable purposes.

The affairs of the Society are managed by an Executive Council (“the Trustees”) of which all the officers (President, Vice-Presidents, Hon. Secretary, Hon. Treasurer, Hon. Editor) are members in addition to six ordinary members. The latter serve for a period of three years with two such members retiring by rotation each year. No person retiring is eligible for re-election at the same meeting. Nominations to fill vacancies on the Executive Council, duly proposed and seconded by two members of the Society and indicating the willingness of the nominee to stand must reach the Hon. Secretary by not later than 7th June each year. The officers of the Society and members of the Executive Council are elected at the Annual General Meeting. The Trustees have the power to fill vacancies occurring amongst the officers till the next Annual General Meeting and to co-opt such additional members as in their judgement are necessary.

The Trustees normally meet three times each year to consider grant applications and to conduct the business of the Charity.

The Trustees have assessed the major risks to which the Society is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

Objectives and activities

The Society’s objects are:

The Trustees have paid due regard to the guidance issued by the Charity Commission in deciding what activities the Society should undertake.

General Data Protection Regulations

The General Data Protection Regulations (GDPR) took effect from 25th May 2018. GDPR applies to ‘personal data’ meaning any information relating to an identifiable person. It places specific legal obligations on processors of personal data. There must be a valid lawful basis in order to process personal data. The Society’s lawful basis is ‘legitimate interests’. This basis is most appropriate where people’s data is used in ways they would reasonably expect and which have a minimal privacy impact. The Society’s Privacy Notice explains ‘legitimate interests’ and confirms that personal information will be used only to provide members with our publications, and any other information relating to our services.

Monumental Brass Society

5

Trustees’ report 2020/21

Achievements and performance

Members

During the period under review 10 (2019/20: 5) new members were elected and, after taking into account deaths, resignations and lapsed members, the membership stood, as at the date of this report, at 369 (2019/20: 378). The total comprised 5 (2019/20: 5) Honorary members; 317 (2018/19: 338) Ordinary members; 11 (2019/20: 12) Family members; 14 (2019/20: 13) Associate members; and 22 (2019/20: 25) Institutional members.

Personalia

The period under review saw the passing of four members:

Roland A.E. Op de Beeck (1929-2020) of Antwerp, who was elected an Honorary Member of the Society in 1964 and passed away on 6th November 2020. Dr. Op de Beeck provided considerable assistance to Frank A. Greenhill (President 1961-4) searching for incised slabs in Belgium. He was duly acknowledged in Incised Effigial Slabs , Greenhill’s two volume magnum opu s published in 1976. Dr. Op de Beeck also published two important papers in the Society’s Transactions , namely Flemish Monumental Brasses in Portugal (X, pt.3 (1965), pp.151-66), and The Votive Plaque of Michel de Beckere (1488) formerly in the Steenpoorte Prison at Brussels (XI, pt.3 (1971), pp.136-46).

The other members who have passed away are: Sandra Guilford (2012), Trevor Palfreeman (1973) and Ken Surman (1974).

The Society is most grateful for the following bequests that have been received:

David Barrick (1946-2018): £1,508 for the Conservation Fund;[1] and

Brian Kemp (1940-2019): £1,000 for the General Fund.

Meetings

It was with deep regret that it became necessary to cancel the following events due to the Covid-19 pandemic:

Saturday, 18th July 2020 – Annual General Meeting at Saffron Walden, Essex;

Saturday, 17th October 2020 – General Meeting at Trotton, Sussex.

The delayed Annual General Meeting was held via Google Meet’s video-conferencing on the afternoon of 17th October 2020. Following the formal business our members, David Lepine, Caroline Metcalfe and Challe Hudson spoke on ‘Spiritual Gentlemen’? Rank and status among the late medieval clergy: the evidence of monumental brasses; The monument to Dame Kateryne Gray (d.1505) in St. Swithun’s church, East Grinstead ; and Interpreting the layers in the lines: Studying early Tudor women’s costume on monumental brasses and effigies respectively. The Society is most grateful to our member, Challe Hudson for kindly taking responsibility for the technical arrangements.

Monumental Brass Society

6

Trustees’ report 2020/21

Achievements and performance (continued)

Meetings (continued)

A General Meeting was also held via Google Meet’s video-conferencing on 20th March 2021. The speakers for the afternoon were our members, John Lee who spoke on Medieval clothiers and their brasses followed by our Vice-Presidents, Stephen Freeth and Nigel Saul, who spoke on The Recent Discovery of a Flemish Indent at Leatherhead . Both presentations were copiously illustrated with Challe Hudson once again taking responsibility for computer management. This event was hugely successful with more than sixty members participating.

Publications

The period under review produced one further issue of the Transactions for 2020 (Volume XXI) under the editorship of David Lepine.

The President was responsible for three issues of the Bulletin (144, 145 and 146).

Website

The Society’s website can be accessed at www.mbs-brasses.co.uk. The Society is enormously indebted to our member Jon Bayliss, who continues to contribute articles and populate the Portfolio of Brasses section by migrating over the historic contents of Brass of the Month from the old website.

Conservation

In the matter of conservation of brasses the Society awarded the following grants:

For the financial period from 12th May to 31st December 2020:

Oxfordshire, Dorchester: £150 towards the conservation of three monumental brasses (M.S.V, VI and 1850).

For the financial period from 1st January to 15th May 2021:

Oxfordshire, Nuffield: £500 towards the conservation of the monumental brass commemorating Beneit Engliss, engraved c.1360 (M.S.I).

Monumental Brass Society

7

Trustees’ report 2020/21

Financial review

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2005. It is the policy of the Society that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six months’ expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Society’s current activities while consideration is given to ways in which additional funds may be raised.

This level of reserves has been maintained throughout the year.

15th May 2021

On behalf of the Executive Council Penny Williams Hon. Secretary

Monumental Brass Society

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Trustees’ responsibilities statement

The Trustees are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Society and of the incoming resources and application of resources of the Society for that year.

In preparing these accounts, the Trustees are required to:

The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the Society and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Monumental Brass Society

9

Independent examiner’s report

To the Trustees of the Monumental Brass Society

I report on the accounts of the Society for the year ended 31st December 2020 which are set out on pages 10 to 17.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

10th June 2021

Paul C. Larsen, F.C.I.I. Independent Examiner

Monumental Brass Society

10

Statement of financial activities

for the year ended 31st December 2020

Unrestricted Unrestricted Restricted Total Total
funds funds 2020 2019
Notes £ £ £ £
Incoming resources
Incoming resources from generated funds:
Subscription and voluntary income 2 14,189 25,973 40,162 12,778
Investment income 3 49 537 586 375
111 111 111 111
14,238 26,510 40,748 13,153
Incoming resources from charitable activities 4 983 — 983 1,135
111 111 111 111
Total incoming resources 15,221 26,510 41,731 14,288
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Resources expended 5
Costs of generating funds:
Publications 6,956 — 6,956 5,694
Net incoming resources available 8,265 26,510 34,775 8,594
Charitable activities
Governance costs
Church donations
Grants
Total resources expended
Net incoming resources
Other recognised gains and losses
Gain/(reduction) on investment assets
Net movement in funds
Fund balances at 1st January 2020
Fund balances at 31st December 2020		 5
5
6





 797
—
—
111
7,753
111
7,468
(864)
111
6,604
40,713
111
47,317
aaa		 —
—
1,250
111
1,250
111
25,260
1,357
111
26,617
29,998
111
56,615
aaa		 797
—
1,250
111
9,003
111
32,728
493
111
33,221
70,711
111
103,932
aaa		 7,894
450
590
111
14,628
111
(340)
710
111
370
70,341
111
70,711
aaa

Monumental Brass Society

11

Balance sheet

as at 31st December 2020

2020 2019
Notes£ £ £ £
Current assets
Investments 920,475 4,982
Cash at bank and in hand 84,909 67,111
111 111
105,384 72,093
Creditors: amounts falling due
within one year 10(1,586) (1,382)
Debtors 10134 —
111 111
(1,452) (1,382)
111 111
Total assets less current liabilities 103,932 70,711
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Income funds
Restricted funds:
Restricted income funds 1155,258 —
Revaluation reserve 111,357 —
111 111
56,615 29,998
Unrestricted funds:
Unrestricted income funds 44,097 36,629
Revaluation reserve 123,220 4,084
111 111
47,317 40,713
111 111
103,932 70,711
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Note: No value has been placed on the Society’s archives, library and publications stock.

These accounts were approved by the Trustees on 15th May 2021

Signed on their behalf by:

Martin Stuchfield Robert Kinsey President Hon. Treasurer

Monumental Brass Society

12

Notes to the accounts

for the year ended 31st December 2020

1. Accounting policies

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention modified to include the revaluation of certain fixed assets.

The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2005 and the Charities Act 2011.

1.2 Incoming resources

Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.

Grants are recognised as incoming resources when receivable.

Membership subscriptions are recognised as incoming resources when received.

1.3 Resources expended

These are recognised in the period in which they are incurred. Resources expended include V.A.T. which cannot be recovered. Governance comprises costs for the running of the charity itself as an organisation.

1.4 Investments

Current asset investments are stated at market value.

1.5 Foreign currency translation

Transactions denominated in foreign currencies are recorded at the rate ruling at the date of the transaction.

Monetary assets and liabilities denominated in foreign currencies are translated into sterling at the rates of exchange ruling at the balance sheet date. All differences are included in net outgoing resources.

Monumental Brass Society

13

Notes to the accounts

for the year ended 31st December 2020

2. Subscription and voluntary income

2. Subscription and voluntary income Subscription and voluntary income
Unrestricted Restricted Total Total
funds funds 2020 2019
£ £ £ £
Membership subscriptions 8,598 — 8,598 10,447
Income Tax refund (2017-19) 4,314 — 4,314 —
Donations 1,277 25,973 27,250 2,331
111 111 111 111
14,189 25,973 40,162 12,778
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3. Investment income
Unrestricted Restricted Total Total
funds funds 2020 2019
£ £ £ £
Income from U.K. listed investments — 537 537 249
Interest receivable 49 — 49 126
111 111 111 111
49 537 586 375
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4. Incoming resources from charitable activities
Unrestricted Restricted Total Total
funds funds 2020 2019
£ £ £ £
Book sales 183 — 183 83
Royalties — — — 52
Grants receivable (Transactions) 800 — 800 1,000
111 111 111 111
983 — 983 1,135
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Monumental Brass Society

14

Notes to the accounts

for the year ended 31st December 2020

5. Total resources expended

5. Total resources expended
Unrestricted Restricted Total Total
funds funds 2020 2019
£ £ £ £
Costs of generating funds:
Publications
Bulletins (3 issues) 1,350 — 1,350 1,275
Transactions 2019 — — — 3,302
Transactions 2020 4,076 — 4,076 —
Postage 1,530 — 1,530 1,117
111 111 111 111
6,956 — 6,956 5,694
Charitable activities:
Donations to churches for hosting meetings— — — 450
Grant funding of activities — 1,250 1,250 590
111 111 111 111
— 1,250 1,250 1,040
Governance costs
Independent Examiners’ fees (2019) — — — 2,000
Insurance 75 — 75 75
Meetings 182 — 182 834
Postage and stationery 23 — 23 252
Subscription (Council for British Archaeology)67 — 67 64
Travel costs 125 — 125 539
Website fees 325 — 325 4,130
111 111 111 111
797 — 797 7,894
111 111 111 111
Total resources expended 7,753 1,250 9,003 14,628
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Monumental Brass Society

15

Notes to the accounts

for the year ended 31st December 2020

6. Grants payable

6. Grants payable 6. Grants payable
TotalTotal
20202019
££
Grants1,250590
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aaa
Reconciliation of grants payable:
Commitments made in the year1,250590
Grants paid during the year(1,010)(1,045)
Commitments at 1st January 20201,2601,715
111
111
Commitments at 31st December 20201,5001,260
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aaa

Unpaid at
1st
January Made in
2020 2020
Applicant parish £ £
Middlesex, Monken Hadley (16) 300.00
Buckinghamshire, Chesham Bois (18) 120.00
Cambridge, St. Bene’t (18) 100.00
Suffolk, Assington (18) 150.00
Essex, Great Bromley (19) 250.00
Kent, Tudeley (19) 200.00
Norfolk, Woodrising (19) 140.00
Hertfordshire, South Mimms (20) 450.00
Norfolk, Cantley (20) 250.00
Norfolk, Reedham (20) 250.00
Oxfordshire, Dorchester (20) 150.00
Suffolk, Badwell Ash (20) 150.00
111
111
1,260.00 1,250.00
aaaa
aaaa		 Unpaid at
31st
Paid in NotDecember
2020 required2020
£ ££
300.00—
120.00—
100.00—
150.00—
250.00
200.00—
140.00—
450.00
250.00
250.00
150.00
150.00
111
111
111
1,010.00— 1,500.00
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Monumental Brass Society

16

Notes to the accounts

for the year ended 31st December 2020

7. Trustees

None of the Trustees (or any persons connected with them) received any remuneration during the year. Trustees are re-imbursed for travel costs incurred and claimed when attending meetings of the Charity.

8. Employees

There were no employees during the year.

9. Analysis of investments

Unrestricted *Restricted
funds funds Total
£ £ £
Value as at 1st January 2020 4,982 — 4,982
Additions to investments — 15,000 15,000
Investment income 201 336 537
Unrealised investment gains/(reduction) in year (864) 1,357 493
Less dividend distributions (201) (336) (537)
111 111 111
Value as at 31st December 2020 4,118 16,357 20,475
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Unrealised gains at 31st December 2020 included above 3,220
aaa		 1,357
aaa		 4,577
aaa

* Conservation Fund.

10. Creditors: amounts falling due within one year

Total Total
2020 2019
£ £
Grants payable1,500 1,260
Accruals86 122
111 111
1,586 1,382
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Debtors134 —
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Monumental Brass Society

17

Notes to the accounts

for the year ended 31st December 2020

11. Restricted funds

The income funds of the Charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds
Unrealised
gain/
(reduction) Balance at
1st on 31st
January Incoming Resources investment December
2019 resources expended assets 2020
£ £ £ £ £
Conservation Fund 29,998 17,877 (1,250) 1,357 47,982
111 111 111 111 111
Jonathan Ali Essay Prize Fund — 8,633 — — 8,633
111 111 111 111 111
29,998
aaa		 26,510
aaa		 (1,250)
aaa		 1,357
aaa		 56,615
aaa

12. Analysis of net assets between funds

Unrestricted Restricted
funds funds Total
£ £ £
Fund balances at 31st December 2020
are represented by:
Current assets 47,343 58,041 105,384
Creditors: amounts falling due within one year (86) (1,500) (1,586)
Debtors 60 74 134
111 111 111
47,317 56,615 103,932
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Unrealised gains included above:
Investments 3,220 1,357 4,577
111 111 111
3,220 1,357 4,577
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Reconciliation of movements in unrealised gains:
Unrealised gains at 1st January 2020 4,084 — 4,084
Net gains/(reduction) on revaluations in year (864) 1,357 493
111 111 111
Unrealised gains at 31st December 2020 3,220 1,357 4,577
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Cover:

Monumental brass commemorating Elizabeth, daughter of Osbert Mundeford, esq., wife of John Berney, esq., engraved c.1480, Reedham, Norfolk (LSW.I). This smoke damaged female effigy was removed from its slab following a disastrous fire that took place on 19th March 1981. The brass and slab are currently undergoing conservation partly grant funded by the Society. Photo: ©Martin Stuchfield