THE R B OWNE AN D WING R AVE AL M SHOUSE CHA R ITIES FINANCIAL STATE M ENTS AN D R EPO R TS FO R THE YEA R EN D E D 31ST M A R CH 2021
R egiste r e d Cha r ity No . 214152
THE R B OWNE AN D WING R AVE AL M SHOUSE CHA R ITIES
Contents
| Page | |||
|---|---|---|---|
| d d r Legal an A minist ative |
r Info mation |
1 | |
| r R r T ustees’ epo t |
2 - 4 | ||
| d d In epen ent Examine |
r ’s |
R r epo t |
5 |
| Statement of Financial Activities | 6 | ||
| Balance sheet | 7 | ||
| Notes to the Financial | Statements | 8-10 |
THE B R OWNE AN D WING R AVE AL M HOUSE CHA R ITIES
LEGAL AN D A DM INIST R ATIVE INFO RM ATION
Constitution
The Almshouses were ro iginally established by the will of Sir Anthony rB owne in 1567.
Sir Anthony rB owne’s Charity r– egulated by a Scheme of the Charity Commissioners of 27 May 1938, as efected by an Order of the Commissioners of 23 September 1955, and a Scheme of the Commissioners of 1 April 1964.
The Charity of William Wingrave – founded by the Will p roved on 9 October 1909.
Under a Scheme of the Charity Commissioners of 25 March 1968 the rB owne and Wingrave Almshouse Charities was formed rf om the two aforementioned charities and the registered charity number is 214152. It is a member of the Almshouse Association, number 463. The 1968 Scheme has been amended by resolutions by the T rustees dated 29[th] January 2009, 15[th] January 2015 and 11[th] April 2016 the latter to amend the qualifcation c riteria for eligibility for Almshouse selection.
A d minist r ation
The Charities a re a dministered by a body of t rustees, consisting of up to nine persons residing, o r carrying on business, in o r near the ancient parish of South Weald. Seven of the rt ustees ra e appointed for a term of seven years and a further two can be coopted on a year by year basis. No t rustees were remunerated r ro eimbursed expenses during the year ended 31[st] March 2021.
At their meeting held in January 2021 the rt ustees re-appointed Mrs Jennifer Everitt as Chairman and Mrs Wendy Beach as Vice-Chairman.
Trustees: Mrs J Everitt Rev J B radbury Mrs A Burge ( resigned January 2021) Mr M H Harries ( resigned April 2020) Mr J Blunden Mrs W Beach Mr P Stroud Mrs D Swallow
Cle r k & r P incipal Ofce: Mr K Harris 9 Bannister Drive Shenfeld, Essex MC 13 1YX In d epen d ent examine r Mr R rB own ACA, FCCA Tifn G reen Limited 11 Queens Road Brentwood, Essex. CM14 4HE Banke r s CAF Bank 25 Kings Hill Avenue West Malling, Kent. ME19 4JQ
Page 1
THE R B OWNE & WING R AVE AL M SHOUSE CHA R ITIES
ANNUAL R EPO R T FO R THE YEA R EN D E D 31 M A R CH 2021
The rt ustees rp esent their annual report together with the fnancial statements for the year ended 31[st] March 2021. The legal and da ministrative information as set out on page 1 forms part of this report.
Accounting convention
In rp eparing the annual report the rt ustees have da opted the rp ovisions of the Charities Statement of Recommended rP actice RF S 102 (published in July 2014 and efective for accounting periods beginning on o r after 1[st] January 2015).
Charities Statement of Recommended Practice FRS 102 requires that component accounting should be da opted unless impractical r o involving undue cost r o efort. After due consideration the rt ustees decided that the cost of undertaking a valuation of the properties is not warranted bearing in mind our charitable activities and long term commitment to the p rovision of almshouse accommodation.
Objects of the Cha r ities
The purpose of the Charities is to rp ovide accommodation for qualifying persons, as set out in the Scheme. Under the Scheme, almshouses a re p rovided for the residence of poor people who satisfy the qualifcations and conditions set out therein. In setting these objectives, the rt ustees have given careful consideration to the Charities Commission’s general guidance on public beneft in deciding what activities the Charities undertake.
O r ganisation
The Charities a re o rganised as an independent association of t rustees comprising of up to nine rt ustees who ra e appointed at the discretion of the board, and who ra e responsible for all decision making related to the Charities. New rT ustees ra e rb iefed by the clerk on the history and activities of the Charities and ra e given a copy of the Charity Commission publication “The Essential T rustee” detailing their responsibilities and rp oviding guidance on being a T rustee.
The Charities set aside reserves in accordance with the Scheme and the recommendations of the Almshouse Association. The rt ustees ra e required to maintain an Extraordinary Repair Fund and shall pay an annual sum of not less than £25 into this fund out of the income of the Charities. The net income is applied for the beneft of the almspeople. Funds ra e invested in suitable charitable investments, which ra e reviewed annually.
Activities
Throughout the year the rt ustees have continued to p rovide homes for the elderly poor of the ra ea in 12 one bedroom bungalows. The rt ustees have devoted considerable time during the year to discussing the needs of the residents and to consider what measures can be taken to ensure their safety and comfort and the impact it has on the rB owne & Wingrave Almshouse community. The rt ustees ra e pleased to announce there were no vacancies during the year.
The clerk carries out the day to day running of the Charities under the guidance and supervision of the rt ustees who normally meet four times a year, r o more rf equently when there is business to be t ransacted. Their focus is on the following activities;
-
the welfare of the residents;
-
the upkeep of the p roperties;
-
the fnancial stability of the Charities.
Page 2
THE R B OWNE & WING R AVE AL M SHOUSE CHA R ITIES
ANNUAL R EPO R T FO R THE YEA R EN D E D 31 M A R CH 2021
Contd/……………
Key activities associated with the welfare and community needs of the residents have included
-
arranging for an annual contract for the maintenance/servicing of the alarm system, the smoke and carbon monoxide detectors and a safety inspection of the gas boilers. Landlord’s Safety Certifcates were obtained as required;
-
a monthly service at the Chapel, although this was suspended during 2020/21 due to the Coronaviris pandemic, as was the annual Summer and Christmas parties;
-
regular visits and telephone calls during the pandemic to check on the residents health and requirements;
-
appropriately supporting individual residents’ specifc needs as they became known.
-
The upkeep of the p roperties has centred on:
-
redecorating and carrying out minor repairs to the p roperties as part of the cyclical maintenance p rogram and painting the f ront of the p roperties;
-
ensuring all Health and Safety hazards were di entifed and where possible made safe for the residents;
-
the continuing general maintenance of the almshouses and overall site;
-
actioning items i dentifed in the last quinquennial building survey.
-
The fnancial stability of the Charities has been ensured by: maintaining a dequate reserves (see below);
-
actively monitoring the Charities’ investments (see below);
-
raising the weekly maintenance charge in line with infation.
R ese r ves policy
The Charities have two reserve funds, the Cyclical Maintenance Fund (‘CMF’), used for the internal and external redecoration works and the Extraordinary Repair Fund (‘ERF’) used for major repairs and renovation work. Contributions rf om the revenue account to both funds a re made in accordance with the Almshouse Association recommendations. The Charities continue to beneft rf om the Christopher Tower Bequest Fund. There ra e no restrictions on the use of this fund and the interest that is earned is allocated, as far as is possible, to the two reserve funds.
The revenue reserves are required to meet the day to day running costs of the Almshouses and to ensure that the Charities can continue to operate on a going concern basis.
Investment powe r s, policy an d pe r fo r mance
The rT ustees note that the fnancial position of the Charities remains good with a reasonable level of reserves. Under the terms of the t rust document, the t rustees a re able to invest sums of cash not needed for immediate working purposes ‘in the name of the Ofcial Custodian for Charities unless the Charity Commissioners otherwise d ri ect’. The trustees have interpreted this statement to mean that investments ra e restricted to
recognised charity funds (COIF, M&G, CAF etc ). r o ‘safe’ investments such as National Savings.
Page 3
THE R B OWNE & WING R AVE AL M SHOUSE CHA R ITIES
ANNUAL R EPO R T FO R THE YEA R EN D E D 31 M A R CH 2021
Contd/……………
investment objectives for the Charities’ reserves a re to:
-
maximise return on capital;
-
select investments which comply with the restrictions of the t rust scheme;
-
select investments which a re compatible with the charitable sector;
-
maintain a mixed portfolio of equities and fxed interest stocks; and
-
maintain a dequate funds in cash to cover anticipated medium term needs.
During the year the rt ustees invested in the Charity Multi Asset Fund and the Charibond Charities Fixed Interest Fund – a mixed portfolio of equities and fxed interest stocks managed by M&G. Funds ra e also held on deposit with the CCLA and on the CAF Bank/Flagstone Platform, with the remainder of the cash held in a current account to cover day to day running costs.
The rT ustees review the Investment Policy regularly during the year and make decisions based on risk and the current global fnancial situation. The majority of the Charities fnancial reserves a re held in cash, but this is reviewed at each t rustee meeting.
R isk management
The rt ustees perform an ongoing review of the major strategic, business and operational risks which the Charities face and have maintained appropriate systems and controls to enable regular reports to be rp oduced and to ensure that necessary steps ra e taken to mitigate the risks. During the course of the year the T rustees have continued to review all the Charities’ policies, procedures, application forms and documents and where necessary updated them to comply with guidance provided by the Almshouse Association.
T r ustees’ r esponsibilities in r elation to the fnancial statements
The rt ustees ra e responsible for rp eparing the rT ustees’ Report and fnancial statements in accordance with applicable law and the Charities SORP (FRS102).
The law applicable to charities in England and Wales requires the rt ustees to rp epare fnancial statements which give ra t ue and fair view of the state of afairs of the charities and of the income and expenditure of the Charities for that year. In rp eparing these fnancial statements the t rustees a re required to:
-
select suitable accounting policies and apply them consistently;
-
observe the methods and rp inciples in the Charities SORP (FRS 102). make judgements and estimates that a re reasonable and rp udent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the fnancial statements; and
-
prepare the fnancial statements on the going concern basis unless it is inappropriate to p resume that the charities will continue in operation.
The rt ustees ra e responsible for keeping sufcient accounting records that disclose with reasonable accuracy at any time the fnancial position of the Charities and enable them to ensure that the fnancial statements comply with the Charities Act 2011 and the
Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the Charities and hence for taking reasonable steps for the prevention and detection of f raud and other rri egularities.
Approved by the T rustees on ………………………………..…… and signed on their behalf by:
………………………….. J Everitt, Chairman of the T rustees
………………………….. W Beach, Vice Chairman of the T rustees
Page 4
THE R B OWNE AN D WING R AVE AL M SHOUSE CHA R ITIES
In d epen d ent Examine r ’s R epo r t to the r t ustees of the B r owne an d Wing r ave Almshouse Cha r ities
I report on the fnancial statements of The rB owne and Wingrave Almshouse Charities for the year ended 31[st] March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the Charities’ rt ustees, as a body, in accordance with the section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the Charities’ rt ustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, dI o not accept ro assume responsibility to anyone other than the Charities and the Charities’ t rustees, as a body, for my work, for this report, o r for the opinions I have formed.
R esponsibilities an d basis of r epo r t
As the rt ustees of the Charities you ra e responsible for the rp eparation of fnancial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charities’ fnancial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable d ri ections given by the Charity Commission under section 145 (5) (b) of theAct
An independent examination does not involve gathering all the evidence that would rb required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the fnancial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the fnancial statements present ra ‘t ue and faif’ view and my report is limited to those specifc matters set out in the independent examiner’s statement.
In d epen d ent examine r ’s r epo r t
I have completed my examination and can confrm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charities as required by section 130 of the Act; o r
-
the fnancial statements do not accord with those records; o r
-
the fnancial statements do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give ra ‘t ue and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper
understanding of the fnancial statements to be reached.
Robin B rown ACA, FCCA Tifn G reen Ltd 11 Queens Road Brentwood, Essex CM14 4HE
Date:……………………………………..
Page 5
THE R B OWNE AN D WING R AVE AL M SHOUSE CHA R ITIES
STATE M ENT OF FINANCIAL ACTIVITIES
Fo r the yea r en d e d 31st M a r ch 2021
| NOT E M R M INCO E F O : D d onations an legacies Donations r Cha itable activities R d esi ents' maintenance r cont ibutions 3 Investments 4 Total income D R EXPEN ITU E ON: r Cha itable activities R r epai s & maintenance 5a r Se vices & utilities 5b r Othe 6 d r Net income/(expen itu e) Net gains/(losses) on investments 7 d r Net income/(expen itu e) r r d T ansfe s between fun s d Net movement in fun s R d econciliation of fun s: d r r rd Total fun s b ought fo wa |
2021 2021 2021 R R UN EST ICTE D DESIGNATE D TOTAL D FUN S D FUN S D FUN S £ £ £ 300 - 300 68,400 - 68,400 132 - 132 68,832 - 68,832 11,936 11,637 23,573 10,821 - 10,821 12,995 - 12,995 35,752 11,637 47,389 33,080 (11,637) 21,443 2,304 - 2,304 35,384 (11,637) 23,747 (34,880) 34,880 - 504 23,243 23,747 232,444 70,113 302,557 |
2020 2020 2020 R R UN EST ICTE D DESIGNATE D TOTAL D FUN S D FUN S D FUN S £ 5,415 - 5,415 67,248 - 67,248 578 - 578 |
|---|---|---|
| 73,241 - 73,241 |
||
| 12,436 30,240 42,676 10,101 - 10,101 12,386 - 12,386 |
||
| 34,923 30,240 65,163 |
||
| 38,318 (30,240) 8,078 (42,138) - (42,138) |
||
| (3,820) (30,240) (34,060) (37,956) 37,956 - |
||
| (41,776) 7,716 (34,060) 274,220 62,397 336,617 |
Total fun d s ca rr ie d fo r wa rd 232,948 93,356 326,304 232,444 70,113 302,557
Page 6
THE B R OWNE AN D WING R AVE AL M SHOUSE CHA R ITIES
BALANCE SHEET
As at 31ST M A R CH 2021
| NOT E rr Cu ent assets Investments 7 D r ebto s 8 d Cash at bank-COIF eposit d r -CAF/Flagstone eposit platfo m rr -CAF bank cu ent account d -CAF eposit account d Cash in han rr Cu ent liabilities r d r d r C e ito s-amounts falling ue within one yea 9 Net assets d Fun s r r d d Un est icte fun s 10 D d d esignate fun s 11 d Total fun s |
2021 £ 38,581 - 83,733 179,77 2 6,025 18,746 58 326,91 5 611 326,30 4 232,94 8 93,356 326,30 4 |
2020 £ 36,277 467 83,655 - 98,303 84,692 119 |
|---|---|---|
| 303,513 956 |
||
| 302,557 | ||
| 232,444 70,113 |
||
| 302,557 |
Approved by the t rustees on and signed on their behalf by:
………………………………… J Everitt
………………………………… W Beach
Page 7
THE B R OWNE AN D WING R AVE AL M SHOUSE CHA R ITIES
Notes to the fnancial statements
Fo r the yea r en d e d 31st M a r ch 2021
1 . Statement of compliance
These fnancial statements have been rp epared in compliance with RF S 102, “The Financial Reporting Standard applicable in the UK and Republic of rI eland”, the Statement of Recommended rP actice applicable to charities rp eparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of rI eland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
2 . Accounting policies
The fnancial statements have been prepared under the historical cost convention, as modifed by the inclusion of investments measured at fair value through income or expenditure.
The fnancial statements ra e rp epared in sterling, which is the functional currency of the Charities, and rounded to the nearest £ .
Tu r nove r
Turnover represents maintenance contributions receivable f rom the residents.
Investment Income
Income rf om investments is accounted for in the period in which the Charities ra e entitled to receipt.
R esou r ces expen d e d
Expenditure is included on an accruals basis. Expenditure includes any rri ecoverable VAT and is reported as part of the expenditure to which it relates.
Housing r p ope r ties
As stated in the t rustees report, the t rustees consider that the cost of undertaking a valuation of the p roperties is not warranted. Furthermore, the Charities d d i not have sufcient accounting records to determine the historical cost of the original Almshouses and consequently the current value of the properties is not refected in the fnancial statements.
The buildings a re currently insured for some £1 9m. .
Investments
Listed investments a re stated at market value at the balance sheet date. Realised gains and losses on investments ra e calculated as the diference between sale proceeds and their market value at the start of the year, r o their subsequent cost, and ra e charged r ro c edited to the Statement of Financial Activities in the year of disposal. Unrealised gains and losses represent the movement in market value during the year and ra e included in the Statement of Financial Activities.
Fun d accounting
Unrestricted funds ra e available to use to further any of the purposes of the Charities. Designated funds ra e unrestricted funds of the Charities which have been set aside to fund particular future activities of the Charities.
. TU R NOVE R
All turnover and operating costs relate to the p rovision of almshouse accommodation.
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
£ |
£ | ||||
| R | esi | d r ents cont ibutions |
r eceivable |
68,400 | 67,248 |
3
Page 8
THE B R OWNE AN D WING R AVE AL M SHOUSE CHA R ITIES
NOTES TO THE FINANCIAL STATE M ENTS
FO R THE YEA R EN D E D 31ST M A R CH 2021
| M M 4 INVEST ENT INCO E d r Bank eposit inte est D R R 5 EXPEN ITU E ON CHA ITABLE ACTIVITIES R r d a: epai s an maintenance rd d Ga en & han yman expenses R r r outine epai s & maintenance r Health & safety maintenance cont acts r rd r r r Ext ao ina y epai s r r Cyclical epai s r d b: Se vices an utilities Heating Chapel heating Communual lighting Septic tank emptying R r efuse bin ental r Insu ance R D R 6 OTHE EXPEN ITU E r r Cle k's sala y r Cle k's expenses r d dr Postage, statione y an sun y expenses r Subsc iption d d r In epen ent examine 's fees D M 7 LISTE INVEST ENTS r At 1st Ap il 2020 dd A itions r d Sale P ocee s R d d r d ealise an un ealise (losses)/gains M r At 31st a ch 2021 D R 8 EBTO S r rr r Weekly maintenance cont ibution a ea s r r d Inte est not eceive At 31stM r a ch 2021 |
R GENE AL D D ESIGNATE D FUN S D FUN S 2021 2021 £ £ 132 - 1,982 - 7,478 - 2,476 - - 8,884 - 2,753 11,936 11,637 6,520 - 612 - 936 - 550 - 228 - 1,975 - 10,821 - 10,500 - 525 - 703 - 277 - 990 12,995 - £ £ 36,277 - - - - - 2,304 - 38,581 - - - - - - - |
R GENE AL DESIGNATE D D FUN S D FUN S 2020 2020 £ £ |
|---|---|---|
| 578 - |
||
| 3,362 - 6,535 - 2,539 - - 28,793 - 1,447 |
||
| 12,436 30,240 |
||
| 6,042 - 486 - 907 - 598 - 152 - 1,916 - |
||
| 10,101 - |
||
| 10,300 - 459 - 357 - 310 - 960 - |
||
| 12,386 - |
||
| £ £ 221,314 - 25,000 - (167,899) - . (42 138) - |
||
| 36,277 - |
||
| 467 - - - |
||
| 467 - |
Page 9
THE B R OWNE AN D WING R AVE AL M SHOUSE CHA R ITIES
NOTES TO THE FINANCIAL STATE M ENTS
FO R THE YEA R EN D E D 31ST M A R CH 2021
9 R C E D ITO R S
| R D R 9 C E ITO S |
|
|---|---|
| r d r Expense C e ito s R R D D 10 UN EST ICTE FUN S r At 1st Ap il 2020 r r T ansfe to SOFA r Notional loan cha ges r r r Inte nal t ansfe r d d r Almshouse Association ecommen e cont ibution r Allocation of othe income M r At 31st a ch 2021 D D D 11 ESIGNATE FUN S r At 1st Ap il 2020 r Notional loan cha ges r r r Inte nal t ansfe r d d r Almshouse Association ecommen e cont ibution d r Expen itu e At 31stM r a ch 2021 12 WAGES r r G oss sala y r r The ave age weekly numbe of employees was: r Cle k r d r No employees we e pai in excess of £60,000 pe annum 13 |
R GENE AL D D ESIGNATE R GENE AL DESIGNATE D D FUN S D FUN S D FUN S D FUN S 2021 2021 2020 2020 £ £ £ £ 611 - 956 - |
| R CH ISTOPHE R R GENE AL R TOWE TOTAL D FUN S BEQUEST D FUN S 2021 2021 2021 £ £ £ 182,444 50,000 232,444 35,084 - 35,084 |
|
| 217,528 50,000 267,528 - - - (17,000) - (17,000) (17,880) - (17,880) 300 - 300 |
|
| 182,948 50,000 232,948 |
|
| R RD EXT AO INA RY MAINTENANC E TOTAL R R D EPAI FUN D FUN D FUN S 2021 2021 2021 £ £ £ 27,138 42,975 70,113 - - - 17,000 - 17,000 6,576 11,304 17,880 (8,884) (2,753) (11,637) |
|
| 41,830 51,526 93,356 |
|
| 2021 2020 £ £ 10,500 10,300 1 1 |
T R USTEES' R E M UNE R ATION AN D EXPENSES No t rustees received any remuneration o r expenses during the year.
Page 10