Shoscombe Village Hall
Charity number: 213997
Annual Report
1 April 2021 to 31 March 2022
Governance
Shoscombe Social Welfare Centre and Recreation Ground is registered with the Charity Commission under a Scheme approved by the Commission on 30 August 1973. This document states that the Trustees of the Charity shall be Shoscombe Parish Council and the Chair and Vice-Chair of the Parish Council are listed as the Trustees on the Charity Commission website. The Village Hall and Recreation Ground are managed by the Village Hall Committee which is a sub-committee of the Parish Council.
Charitable Objects
The object of the Charity is the ‘ provision and maintenance of the Village Hall and Recreation Ground for the benefit of the inhabitants of the Parish of Shoscombe and the neighbourhood thereof …. without distinction of sex or of political, religious or other opinions, and in particular for use for meetings, lectures, classes, physical exercise and other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. ’
Activities
The village hall is available to hire at very reasonable rates and hosts exercise classes, music rehearsals, live music events, dog training classes and table tennis sessions on a regular basis. In addition the hall is used for a wide range of private social events including weddings, children’s parties and business meetings. The recreation ground is open to the public during daylight hours and is used for informal games of football, cricket and boules as well as kite flying and dog walking. There is a children’s play area which is maintained by the Parish Council.
Fund Raising
The Village Hall Committee has a licence to run a lottery knows as ‘The 100 Club’. Members make a monthly payment, normally of £5, and all the names are entered into a monthly draw. Each month prizes of £100, £50 and £40 are awarded. The committee also organises a number of annual events including a flower sale, a village day, and table-top sales which bring in additional income.
Licences
The hall has a local authority licence for the sale of alcohol and a PPL PRS licence for live and recorded music.
Insurance
The Parish Council maintains an insurance policy with respect to the village hall which provides £10,000,000 of public liability cover.
VAT
In order to reclaim the VAT on major items of expenditure, the Parish Council pays these bills having received the full amount, including VAT, from the Village Hall Committee. The PC then reclaims the VAT and makes a donation to the VHC equal to the cost of the VAT. During the period of this report the VHC has received a donation on £4,519.14p from the PC with respect to VAT payments.
COVID-19
The village hall has been out of action for part of the year because of government lockdown restrictions. This has curtailed our income through hall lettings and events, although not as seriously as in 2020-21. During the year we received £10,667 in government funded grants that have been distributed by BANES to cover losses due to the disruption.
Events
As in the previous year, the annual plant sale went ahead in May and June using tables and honesty boxes outside committee members’ houses. This event was brought in an income of £693.17. After lockdown eased two table-top sales were held in the village hall and these raised £211.92
Repairs & Maintenance
Following on from the major building works that took place between 2019 and 2021, some additional works were required to the village hall interior. The largest of these included £2,900 to repair and re-varnish the floor to the main hall and £2,000 for strengthening and re-carpeting the stage.
Financial Summary
| Assets at 31st March 2022 | |
|---|---|
| NatWest Main Account | 32,966.90 |
| NatWest 100 Club Account | 1,421.33 |
| Event Float | 250.00 |
| Cash | 36.00 |
| Owed to the Cricket Club | -2,748.69 |
| TOTAL | 31,925.54 |
| Annual Income | |
| 100 Club subscriptions | 4,135.00 |
| Hall lettings | 6,923.00 |
| Donations (mainly VAT from the PC) | 4,519.14 |
| Events | 920.59 |
| Sundries | 80.00 |
| BANES Covid Grants | 10,667.00 |
| TOTAL | 27,244.73 |
| Annual Expenditure | |
| 100 Club prizes | 2,320.00 |
| Administration | 78.76 |
| Cleaning | 1582.69 |
| Cleaning materials | 120.32 |
| Events | 164.82 |
| Licencing fees | 287.88 |
| Miscellaneous | 1,120.01 |
| Repairs & maintenance | 5,295.71 |
| Utilities - electricity | 690.90 |
| Utilities-water | 30.00 |
| TOTAL | 11,691.09 |
| Report to thetrustees/ | iiI lr: |
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|---|---|---|
| membersof | -+-rrJu,\, S,.o,artJeurl,(e4ro{ec{€,Fttt* &€ctxtb |
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| onaccountsfor,n:JffJ | 3l''" M.+tcr"{.lclt "iiH,i,i |
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| Setoutonpages | ||
| Ireport tothe trustees onmy examination ofthe accountsoftheabove | ||
| charity("theTrust")for theyearended | ||
| Responsibilitiesand basisofreport |
Asthecharity'strustees, you areresponsible forthe preparationofthe accountsin accordancewith therequirements ofthecharitiesAct20,11 |
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| ("the Act"). | ||
| Ireport in respectofmyexaminationoftheTrust's accounts carriedout | ||
| undersection145of the2011Actandincarrying outmyexamination,I | ||
| havefollowedallthe applicableDirectionsgivenbythecharitycommission | ||
| undersection145(5Xb) oftheAct. | ||
| lndependent examiner's statement |
[Thecharity's grossincomeexceededf250,000andIamqualifiedto undertakethe examinationby being aqualifiedmemberof [insertnameof applicablelistedbodyll. Deletellif not appticabte. |
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| Ihavecompletedmyexamination.Iconfirmthat no material mattershave | ||
| cometomyattentionin connectionwith the examination(otherrhan{hat | ||
| dlselesed-belot*.)whichgivesme causetobelievethatin,anymaterial | ||
| respect: | ||
| .the accountingrecordswerenotkeptinaccordance with section130 | ||
| ofthe Charities Act; or | ||
| .the accounts didnot accord withthe accountingrecords;or | ||
| .the accounts didnot complywith the applicablerequirements | ||
| concerningtheformandcontentofaccounts set outintheCharities | ||
| (Accounts and Reports)Regulations 2008other than anyrequirement | ||
| thattheaccountsgive a'true andfair'viewwhichisnota matter | ||
| considered aspartofan independent examination. | ||
| Ihave noconcernsand have comeacrossnoother mattersin connection | ||
| with theexamination towhich attention shouldbedrawninthis reportin | ||
| ordertoenableaproper understanding ofthe accounts to bereached. | ||
| *P/easedelete thewordsinthe brackets if they donotapply. | ||
| Signed: | ..Lu' Date: {'h.h-co.".!q-2t2. |
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| Name: | e'.Jtlr-/nvt{rLr.<.q-{O.5 | |
| Relevantprofessional qualification(s) orbody |
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| Oct2018 |