Shoscombe Village Hall
Charity number: 213997
Annual Report
1 April 2020 to 31 March 2021
Governance
Shoscombe Social Welfare Centre and Recreation Ground is registered with the Charity Commission under a Scheme approved by the Commission on 30 August 1973. This document states that the Trustees of the Charity shall be Shoscombe Parish Council and the Chair and Vice-Chair of the Parish Council are listed as the Trustees on the Charity Commission website. The Village Hall and Recreation Ground are managed by the Village Hall Committee which is a sub-committee of the Parish Council.
Charitable Objects
The object of the Charity is the ‘ provision and maintenance of the Village Hall and Recreation Ground for the benefit of the inhabitants of the Parish of Shoscombe and the neighbourhood thereof …. without distinction of sex or of political, religious or other opinions, and in particular for use for meetings, lectures, classes, physical exercise and other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. ’
Activities
The village hall is available to hire at very reasonable rates and hosts exercise classes, music rehearsals, live music events, dog training classes and table tennis sessions on a regular basis. In addition the hall is used for a wide range of private social events including weddings, children’s parties and business meetings. The recreation ground is open to the public during daylight hours and is used for informal games of football, cricket and boules as well as kite flying and dog walking. There is a children’s play area which is maintained by the Parish Council.
Fund Raising
The Village Hall Committee has a licence to run a lottery knows as ‘The 100 Club’. Members make a monthly payment, normally of £5, and all the names are entered into a monthly draw. Each month prizes of £100, £50 and £40 are awarded. The committee also organises a number of annual events including a flower sale, a village day, and a cider day which bring in additional income.
Licences
The hall has a local authority licence for the sale of alcohol and a PPL PRS licence for live and recorded music.
Insurance
The Parish Council maintains an insurance policy with respect to the village hall which provides £10,000,000 of public liability cover.
VAT
In order to reclaim the VAT on major items of expenditure, the Parish Council pays these bills having received the full amount, including VAT, from the Village Hall Committee. The PC then reclaims the VAT and makes a donation to the VHC equal to the cost of the VAT. As of 1 April 2021 the VHC has paid £25,540.80p to the PC for building works and is therefore expecting to receive a donation on £4,256.80p in due course.
COVID-19
The village hall has been out of action for most of the year because of government lockdown restrictions. This has severely curtailed our income through hall lettings and events, resulting in loss of around £7,500. However, over the year we have received £20,636 in government funded grants that have been distributed by BANES to cover losses due to the disruption.
Donations
Over the past year we have received a donation of £1,000 from the Parish Council to help with the building works. The Boules Club has also made a donation of £190.
Events
Although it was not possible to run any events in the village hall during the year, the plant sale went ahead in May and June using tables and honesty boxes outside committee members’ houses. This event was very successful and brought in an income of some £750.
Building Works
The roof was re-clad in 2019-20 and in the current year this treatment was extended to include the re-cladding and insulation of all the external walls. While this work was being undertaken it was discovered that the dwarf walls supporting the south elevation were in a poor state and these were rebuilt and rotten joist ends to the main hall floor replaced. The collapsed floor in the storage area was also replaced and a new floor was installed in the entrance hall. The wall recladding cost some £12.5k excluding VAT and the other works £8.5k excluding VAT.
Financial Summary
| Assets at 31st March 2021 | |
|---|---|
| NatWest Main Account | 12,923.26 |
| NatWest 100 Club Account | 5,907.33 |
| Event Float | 250.00 |
| Cash | 0.00 |
| Owed to the Cricket Club | -2,748.69 |
| TOTAL | 16,331.90 |
| Annual Income | |
| Hall lettings | 2,447.00 |
| 100 Club subscriptions | 3,800.00 |
| Donations | 1,205.97 |
| Events | 799.62 |
| BANES Covid Grants | 20,636.00 |
| TOTAL | 28,888.59 |
| Annual Expenditure | |
| 100 Club prizes | 2,040.00 |
| Building works | 25,540.80 |
| Cleaning | 1,050.00 |
| Cleaning materials | 18.98 |
| Licencing fees | 90.00 |
| Miscellaneous | 128.82 |
| Repairs & maintenance | 241.05 |
| Utilities - electricity | 669.86 |
| Utilities-water | 71.82 |
| TOTAL | 29,851.33 |