REGISTERED CHARrrY NUMBER.. 213910 REPORT OF THE TRUSTEES AND UNAUDrrED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023 FOR BARCOMBE VILLAGE HALL
BARCOMBE VILLAGE HALL CONTENTS OF THE FINANCIAL STATEMEI FOR THE YEAR ENDED 31ST DECEMBER 2023 Report of the Tntstees SL*emerrt of Financial Activibes Balance Sh8et Notes to the Financial Statements 6 trj 10 Delalled Ststemgnt of Financlal Actlvi 11 to 12 23tN3J24
BARCOMBE VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2023 The trustees &ent Ihar reFth with the slatements of the charity for the year ended 31st t)ecembw 2023. The truslees have adopbj the w0V)S of Accnti3 and Reporting by Charities.. Stslement of Recommended Practi applitxble lo tharibes preparing their accour)ts in accordance with the Finanoal Rep(Kb"ng Stsnd¥d aFfdic in the UK and Repubhc crf Irela1 (FRS 1021 {effe(ve l January 2019). OBJECTIVES AND ACTivmES Objectiv&s and aims The charrty's objects a to provide a venue lo house viHage athvilies. The premises are let to other groups to prov(de income lo covw the costs of wnnifKJ the K41. Significant activities The village hall provides a verKte ts aclivities suth as we sdth nuw. grrNJps. dramatic SOcty, Women's Instiluie. ya arKI pilates. weddirgs. The trustees have paid due rega(d to gUKjaft issued by the Charity cM)n in dwding what actiVe$ Charity sh(MJd urKlertake. Public benefrt The Trustees have gNen carefijl considerakn.on to Charity Commrssk)n's guhlare to ensure that there ig clear evidence of how the aims of the ch8trty a carried out Ihrough the aclivities undertaken for public benefft. ACHIEVEMENT AND PERFORPAANCE Charitable activities The main event for the hall over 2023 vrds of (rse the TrQng's coronatK)n k"onS on May the 6th. A day to remember when the sun shone arKI everyone had a W time with bls of attracbons. espeaally the children's games. Perhaps a repeat village fair every so often be wekome. A Icw b.me to wait another coronation, we pe. A lot of wcwk g)es into the Organing crf such events and l am sure we are all grateful fc¢ those who arraw th. Looking back over the year the hall has been wdl used by a number of wular vil sooetias and organisalions. The ptaygroup though Ès a gre asset to the Village aThJ lsUreS the hall ts kept occupied during most of Ihe day. We had an air condOnirWj unrt installed serving the stage aTxI playgroup area in September. Just too late of the heat wave eadier on, Ixrt should prove a great asset thi% coming summer as it can become unbearably hot here at b"mes. sthern FI Ajamis instslled a Fire Aarm lrrterfa Relay in the July. This is a telephong monitoring System vknith automalic8lty call a designated number shoukl a fire oCr when the hall is UnlP1ed. Earfy in the year the hairs bank account wrds had(ed. WhKth seems inuedibte that anyone Wk1 choose a village halys meagre accoun l urKlefStarKI (( is all reg)heA rw)w bul it caused a lot of aggravation arKI work for Chris ts tr&qsurer. We dKI rN)t kkse outffirtarMiJty tknU. The yeaffs IrMe has held up well arKI the hall is t(Ktsl up for the allotted ThJmLv of wdIrS th summer which wll brirwj in valuable inccrfne entiTrJ Ihe daty hirirwJ charges. Our Ihanks to Emity Cheal for dealing wrth YV1r3$ aThY hiring as bcM)king secelary. Sadty Ix)th OLtr treasurer, Chris Arbenz and our secretsry, Aex MacGifvery are re*"ring from their wsitions which they have held from the opening of the hall in 2011. On behaff of the committee, and the village as a whole. we woul¢J like lo express cwr thanks tr) b)th for yr c¢Jnmttinent and yow vduabte inwt to the smwlh running of Ihe hall. Both F#)sthns are ng actwdy advertise(I within the ¥lage and hcpe to have both [b%OnS filled for the coming year. Look forward to a swcessfvl ffjnirbJ year. P&3e 1
BARCOMBE VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2023 FINANCIAL REVIEW Financial position With the easing of Covid restsicbons we are back to pre-paTrYemic ve1$ of rentsl irLome. The charities finance5 8re in gcoj shape, we have the tmfOrt of available reserves of just over £87,000 12022." £90.0001. Net income is up from £4.869 to £8.165.Total Funds a up frDm £821.441 to £827,495. When the hall was lIt part of the ftjnding was frcm the Parish Council. They approathed us in 2019 to pay the interest element of a loan they look lo fund this. We ha agr8ed to pay this and il is shown on p.11 under govemance costs. Reserves policy The Charifund Investrnenl wresemts our reserves £87.76612022 £89.877k We have invested £70.000 in the M&G Charitund. valued at £87.766 al the accnting dat&. This represents surplus funds held by the tharity to cover Urrfe$een fijture expendrture. STRUCTURE. GOVERNANCE AND MANAGEMEKr Govemlng document The charity was established by a tharitsble tr1 deed on 3 Decentsr 12 as aThIed by the goveming document dated 26th April 2004. Recruitment and appointment of new trustees Trustees are recrurted lil when an exisbng twslee festgns and frixn the same LW group as the leaving trustee. If 8 new user group is created a trustee pLa will be offered to them. {ii} three tntslees are eleGted al the AGM. [111) up to three members may be ca>opted at a Speoal Meeth"ng. OrganlLional structurè Management Committee of Cadar year 2023 oJnsi5ts of members aptK)inted * 2022 AGM {for administrative year 2022r23) arKI 2023 AGM (tor administratrve year 202W241 and as o)-OPted during the year. 2022 AGM Elected.. Edward All, Palncia Gurnn, Maurice Heather Hall user representstives: Mim AS"n {Playgmupl, Lane (Garden Club). Jubette PpS IScoLtsI. Dilys Skan (Wll cOpled'. Jane Evans (Apnl 20221," Nwl Archard (September 2022} Officers: Chairman . Edward As1., Secretary - Alex MacGilfvray. Treasurer - Chris Arbenz" Bookings Secretary- Emity Cheal. 2023 AGM Elected". Edward Aice. Jane Evans. Patrla Gurman Hall user representatives". Mim Austin (Playgroupl. Jultte "pp$ (SLMyJts). Ditys Skan (Wl) CIFopted.. Neil Archard (April 20231, Emily EaslwcKNJ {septr 2023) Offirs.. Chaimian . Edward AJ2" Secretary . Aex MacGillivray. TreasuFEr . Ctrris Athnz.. Bwkings Secretary- Emity Cheal. REFERENCE AND ADMINISTrATIVE DEfAILS Registered Charity number 213910 Principal address Slepney F8m) H(xJse High Street Barcombe Lewe5 BN8 588
BARCOMBE VILLAGE HALL REPORT OF THE TRUSTEES FOR ThE YEAR ENDED 31ST DECEMBER 2023 Trnstees ETRAte Mrs D Skan Mrs M E KAustin Mrs J Evar M Heather Mrs P Gurman S Lane Mrs J 7pp$ Approved by order of the ty)ard of tsustees on .... .... ..... . and sYJned on its behalf by.. E T R - Trustee Page 3 -'W.J2024
BARCOMBE VILLAGE HALL STATEMENT OF FINANCIAL ACTIVMES FOR THE YEAR ENDED 31ST DECEMBER 2023 2022 Total funds Total funds fund INCOME AND ENDOWMENTS FROAI Donations and legacies 130 CharlEab19 acllvitie$ Willage hall Maintenan a5 managerrEnt 31205 32205 37,142 Investment irKoff 5.752 5.752 5,D76 Total 37.957 37.957 42.348 EXPENDITURE ON Charitable activities Village hall rna1ntenan arKI management 29.792 37.479 Nel gainsl(lossesl on inveslments {1111} R1111 {5.2821 NET INCOMEI(EXPENDITURE) 054 054 1413) RECONCILIATION OF FUNDS Totsl brovght foTh¥ard 131.355 690.086 821.441 821.854 TOTAL FUNDS CARRIED FORWARD 137,409 827,495 821,441 Page 4
BARCOMBE VILLAGE HALL BALANCE SHEEr 31ST DECEMBER 2023 2023 2022 FIXED ASSETS Tangible assets 701938 700,277 CURRENT ASSErs Debtors Investments Cash in hand 2.190 87,766 38,383 3,678 89.877 31.289 128.339 124,844 CREDITORS AmounL% falliry due vnthin one y 10 11782) (3.6801 NET CURRENT ASSETS 124.557 121,164 TOTAL ASSEfs LESS CURRENT LIABILITIES 827.495 821,441 NET ASSETS 827.495 821,441 FUNDS Unrestricted furth Restricted ftjnds 12 137,409 690.086 131,355 6.086 TOTAL FUNDS 827.495 821.441 The finanual statements aprVed by the Board Trustees aThJ aut11 for issue on and were sigwj on its behalf ty. 2L <5 20
BARCOMBE VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023 ACCOUNTING POLICIES Basis of preparing the financial statements The finanoal statements of the chartty. whth is a public twefft entity under FRS 102. have been prepared in accordance with the CharTties SORP {FRS 102) 'Acy>)untsng and ReportiTrg by CharFties.' Statement of Recommer)ded Pracb"ee apt4icable to charilies preparing their accounts in accordance with the FinancAal Reporbng Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191.. Finanaal Reporb"ng StaThJard 102 Tr Finanaal Reporti'ng Slandaré applicable in the LIK and RePU1C of Ireland. and the Charrties Act 2011. The finanual statements have been prepar&1 under Ihe htoral cost tijnveth. The charity meets the definition of a F1C Benefit Enbty urbjar FRS 102. The financial ststements are prepared on a concem basis. There are no material uncertainkn.es in respect of the Chari$ abilty to n0"nue as a 9Jng ¢(M for the fOreable fvlure. based on latest strategic pl8ns and financial budgets. The finaneial ststements are pr4red under histori1 c051 convention. This is the first year that financial stat•mts are prepared in COMonCe FRS 102 and the Charitses Statement of Recommended Pracbce IFRS102}. wrth year fvJures and disdosuffjs amended where necessary lo ensure Compliar FRS 102. The Charity is a trust. Its principal of business listed on the Repcfft of the Trustees {page 2). The charity has tsken advantsge of the fdlowing di9Josu exemptions in preparing these finanual statements. as pemrttJ by FRS 102 Tr Financkgl Rewting Standard apICable in the UK and Republic of Ireland.: the requiremerrts of Stttion 7 Ststem8nt of Cash Fk)ws' the requirement of paragraph 3.17ld). Incorne All in1me is recconised in the Statemnt of FinancHI Athryt On the tharity has entitiement to the fijnds, rt is probable that the fticome will t r1ved th& anmwnt can be measured reliatjy. Expendiiur• Liabilities are rec(KJnised as expenditu as sc¥)n as there is a legal or constTucb"ve obligation ommrtb.ro the charTty to that expendthre. it is probable that a transfer of economic benefits will be required in setttemenl and the an1n1 of the ot4iJatron can measurgj llabty. Expenditure is accounted for an (aarS basrs and has been classified urxler heajings that aggregate all cost related to the category. Where costs cannot be diredy altribut&l lo partipJar headings they have been allocated to activth.es on a basis Consist wilh the use of resources. Tangible fixed assets During the year the charty thanged rts accounting Fdicy for dqyeciation on freehtjd PrOty. The freehold prryety was previousty deprKiated by 2% on (x)st. Ixrt is not deprecRted on the basis that the propty i8 mwntained trj a gc4xl Standa and its oJrrenl value ks o)nswJered to be in eXS of its cost Depreuation is WOVKled at the 1thrI annual rate5 in order to 7Mite off eath asset over its estimated useful lrfe: Fixkures arKI fittings- 15% ffi r*Jucing baL8e Taxation Th8 tharity is exempt from tax on lis charitstAe Fund accounting UnreslriLled ftIrS can used in with tr£ ¢thariiatAe obpctwes at the discretion of the tnJstees. ccffltinued... 231W2021
BARCOMBE VILLAGE HALL NOTES TO THE FINANCIAL sTATEmEs - contlnued FOR THE YEAR ENDED 31ST DECEMBER 2023 ACCOUNTING POUCIES- contlnued Fund accounting Restrcted furxis can onty be used for pati(lar re5trthd purposes within the owts of the charity. Restn"cts arise when Spea by the dor¥Jr when fvThJs are rais&l parC# resth.cted purposes. Further expianatKJn of the nature aTrJ puw c< each Iuded in the Trjtes to th& finanaal sfatements. Hlre purchase and tusing commlthients Rentals paid under opwating teases are tharged lo the Statent of Financial ktivities C a straight line baS over the l1 of the lease. Current assets and liabilities Current asset investments Current asset investrnents a listed inve5trnents. measured at matltet rate. Cash at bank and in hand Cash at bank and in haFKI iJL1es ll)terest ncThrterest Wrir¥J acsxmts held at can wth banks, and cash in hand. Creditors and provFsions Provisions for future liabil"eS are reco3nised when the charity has a lega or constructive finanaal obligatton that can be relia esb"mated aThJ for lch Ihere is an expertati th8t payment will be Basic financial instrnmonts A finanaal instrument is a ntra that gives rise to a financial asset of one entity and a financial liability or equity instrument of anottr enty. The tharFty onty basic financial instruments as defined by sectTon 11 of FRS 102. DONATIONS AND LEGACIES 2023 2022 Events 130 YVESTMENT INCOME 2023 2022 In(Thie fro liste(l investments Interest and divK1ends 5,076 523 5.752 5,076 Paje 7 continued...
BARCOMBE VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS- ¢ontlnued FOR THE YEAR ENDED 31ST DECEMBER 2023 INCOME FROM CHARITABLE ACTIWllES 2023 2022 Village hall mairrtenarKe aThJ Rental ineLyne 32,205 37.142 TRUSTEES. REMUNERATION AND BENEFrrs There were no trustees, remuneration or olher bènefts for the year 31st DeCber 2023 nor for the year erKled 31st Dewiber 2022 There were no trustees. expenses pakj ts Ihe year eTKled 31st December 2023 nor for the year ended 31st December 2022. STAFF COSTS The average thty numbwof empbyees duriTrJ year was as fdkTh4&" 2023 2022 General No empbyees received emoluments in excess of£60.tKK). TANGIBLE FIXED ASSETS Ftxhjres and fiitings Freehold Totals COST At 1st January 2023 Addit•Jns 822.163 23N93 4,930 845.656 4,930 At 31st Decemter 2023 822.163 28A23 850,586 DEPRECIATION At 1st January 2023 Charge for year 132.077 13.302 145,379 2.269 At 31st De¢ber 2023 132.077 15,$71 147.648 NET BOOK VALUE At 31st December 2023 12,852 702.938 At 31st Decembef 2022 10.191 7CQ.2TT )tinued... 2&1W2024
BARCOM8E VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS. continugd FOR THE YEAR ENDED 31ST DECEMBER 2023 DEBTORS: AMOUNTS FALUNG DUE w¥rtHIN ONE YEAR 2022 Other debtcKs 2.190 3.878 CURRENT ASSEf INVESTMENTS 2023 2022 Listed invostments 87.766 89,877 10. CREDITORS: AMouKfs FALUNG DUE MTHIN ONE YEAR 2023 Trade creditors Other creditors 1,593 2,189 1.230 2,450 3.782 3.680 11. ANALYSIS OF NEf ASSETS BETWEEN FUNDS 2023 Total funds 2022 Total funds Ullrestricl Restricted fijnd fiJn¢J Fixed assets Current assets Current liabilities 12.852 128.339 13.7821 702,938 128,339 {3.782) 700,277 124.844 13.680} 137.409 690,086 827.495 821.441 12. MOVEMENT IN FUNDS Net movement in fijnds At 31112r23 Al 111r23 Unrestricted funds General fijnd 131,355 6.054 137,409 Rgstrtcted funds New Village Hall 690.086 690,086 TOTAL FUNDS 821.441 6.054 827.495 Net movement in fiJnd5, induded in the atrfjve are as follows.. IT)mIng Res(MJrces eXpeIed Gains and losses Movement in fvnds Unrestricted funds General fund 37,957 {29.7921 P.111} TOTAL FUNDS 37.957 129.792) 12.111) 054 conbnued...
BARCOMBE VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS . ¢onlinu•d FOR THE YEAR ENDED 31ST DECEMBER 2023 12. PAOVEMEKf IN FUNDS - continued Comparatives for mOVnt In fvn(ts Net movement in funds At 31112122 At 111r22 Unrestricted funds General fttrnd 131.768 1413} 131,355 Restricted funds New Village Hall 6).086 TOTAL FUNDS 821.854 (4131 821.441 CoMrate net nK)vemenl in fur)ds. included in the atove are as folkx¥s: IrKoming Resour Gains and Movement in funds Unrestricted funds General fvnd 42.348 (37.479} (5.2821 {4131 TOTAL FUNDS 42,348 137.479) 15,2821 (4131 It is a requirement of the Charilie5 SORP to the cxmwarative figures in this note. 13. RELATED PARTY DISCLOSURES There were Iatl paty transacti(M for th8 year ended 31st Deeember 2023. Page 10 2{724
BARCOMBE VILLAGE HALL DETAILED STATEMENT OF FINANCIAL AcnvmES FOR THE YEAR ENDED 31ST DECEMBER 2023 2023 2022 INCOME AND ENDOWMENTS Donatlons and legacigs Events 130 Investment income Income fror¥T listed investrnents Interest ar divKlends &229 523 5.076 5.752 5,076 Charllable actlvities Rental income 32,205 37,142 Total incoming resour$ 37.957 42,348 EXPENDrruRE Charitable activities Wages Cense Cleaning Insurance Electrt¢ity Repairs and renewals Subsuiptions Water and sewerage Administration Cornpuler costs Depwialion oftangble ftxed assets 9,474 6.882 215 4,206 2,545 1561) 11.687 1.253 3,366 4.590 4.152 75 1.061 702 8.298 2.269 1.801 27,610 36,021 Support Costs Managemènt Sundfft5 812 135 Finance Bank charges 43 Govemance Costs Accountancy and legal fees Bank loan irrterest 817 1280 Total resources expended 29.792 37.479 Net incom8 boforg galns and losses 4165 This page does not fomi part ofthe stslutw firwwl ststements Page 11 22¢W2024
BARCOM8E VILLAGE HALL DETAILED STATEMENT OF FINANCIAL ACnWnES FOR THE YEAR ENDED 31ST DECEMBER 2023 2023 2022 Realised recognised gains and losses Realised gaingjllossesl on fixe(l asset investments 12,111> {5.282) Net incomellgxpenditure) 6,054 {4131 Page 12
The Independent Examiner's Report The Independent examinerf5 reportto the Trvslees ol Bar¢ombe Willage HaN Charlty Number 213910 I report on accwftts ofthe trust for year ended 31 December 2023. which are attached. Re5pertv4e respon5ibilitiesof the trustees and the examiner As trustees you are responsible for the preparalion of the accounts- you considerthat an audit is flot reqUId under settion 144121 ofthe charit Art 2011 (the ZOII Arf) and that an independent eKamination is needed. 5t is my responsibiltty to: Examine the accounts tsndef sectlon 145 ofthe 2011 Art- To follow the pr(tedurÈs laid down in the general directtms of the Charity Commis5ron under sectlon 14515llbl of the 2011 Act,. and To State whether particular matters hwe cometo my attention. 8a51s of th15 report My examination was carried out in ¥cordance with General DirecEion5 8iven by the Charity Commission. That exarrination includes 3 review of the accounting records kept try the tfustees ènd a comparison of the account5 Wlth those records. It also in£ldeS considerin8 any UnUSiJal items or discltssures in the accounts and seeking explanations from you a5 trustee5 ctsncemin8 any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audii, and consequently opinion 1$ 8iven as to whether the accounrs sxe5ent a ~true and fair Vie and the report is limtted to those matters set out in the statement below. Indèpendent examinees Staiement In connertion with my examinat40n, no matter has come to my attention.. which gives me reasonab se to believe that ift any material respect the requirements to keep accountin8 recorits in accordance with section 130 of the 2011 Act,. and to prepare accovnts which accord with the accOuntTr records and comply with the rVIrements of the Art and the Regul&tions have not been met.. or to which. in my opinion. attentbon should be drawn in orderlo enable a propel understanding of the accounts to be reached. Stgned........ Alasdair Smith FCA. 4 Bridgelands. 8arCoM. East &JsseL BN8 5BW.