REGISTERED CHARITY NUMBER: 213910
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
FOR
BARCOMBE VILLAGE HALL
BARCOMBE VILLAGE HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
| Page | |||
|---|---|---|---|
| Report ofthe Trustees | 1 | to | 3 |
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| DetailedStatementofFinancialActivities | 11 |
BARCOMBE VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2022
The trustees present their report with the financial statements of the charity for the year ended 31st December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's objects are to provide a venue to house village activities. The premises are let to other groups to provide income to cover the costs of running the hall.
Significant activities
The village hall provides a venue for activities such as pre school nursery, youth groups, dramatic society, Women's Institute, clubs, yoga and pilates, functions and weddings.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Public benefit
The Trustees have given careful consideration to the Charity Commission’s guidance to ensure that there is clear evidence of how the aims of the charity are carried out through the activities undertaken for public benefit.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
This year's turnover is back to pre pandemic levels as we have been able to host our agreed number of weddings. The coming summer is fully booked with functions and, of course, the Coronation celebrations on 7th May.
There have been two staff changes. First we welcomed Emily Cheal as booking secretary and latterly Simon Oakman as cleaner.
During the summer we had the external wooden columns re stained and did some re pointing of the brickwork. There still remains the problem with the timber clad roof which needs to be addressed at some point, but is not urgent or unsafe.
;
Over the Christmas shutdown the wood floors in the main hall and the stage were sanded down and treated with several coats of special hard varnish, which all looks splendid now and should last another 10 years.
The lawns and grass dried out during the summer drought and hardly needed mowing. They have recovered now and we look forward to the spring flowers and the wild flower lawn which now has a Queens Jubilee memorial crab apple tree planted there courtesy of the WI.
The car park is a great asset to the running of the hall and gets a lot of use. The stone surface tends to move around so we had this repaired with a digger and roller recently. The hall does seem to generate quite a lot of general maintenance with all manner of the usual small things breaking which are easily fixed.
The film club had a new projector and wide automatic screen installed in the Autumn. Our thanks to the club members for organising and running this successful venture.
| would like to thank the committee for their continued support throughout the year.
Page 1
BARCOMBE VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2022
FINANCIAL REVIEW
Financial position
With the easing of Covid restrictions we are now back to pre-pandemic levels of rental income.
The charities finances are in good shape, we have the comfort of available reserves of just under £90,000. Net income is down from £11,189 to £4,869. Total Funds are down from £821,854 to £821,441.
When the hall was built part of the funding was from the Parish Council. They approached us in 2019 to pay the interest element of a loan they took out to fund this. We have agreed to pay this and it is shown on p.11 under governance costs.
Reserves policy
The Charifund Investment represents our reserves £89,877 (2021 £95,159).
We have invested £70,000 in the M&G Charifund, valued at £89,877 at the accounting date. This represents surplus funds held by the charity to cover unforeseen future expenditure.
- STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity was established by a charitable trust deed on 3 December 1962 as amended by the governing document dated 26th April 2004.
Recruitment and appointment of new trustees
Trustees are recruited (i) when an existing trustee resigns and from the same user group as the leaving trustee. If a new user group is created a trustee place will be offered to them. (ii) three trustees are elected at the AGM. (iii) up to three members may be co-opted at a Special Meeting.
Organizational structure
Management Committee 2021-22. Members as in 2021-22 (see Report of Trustees; page 1)
Hall Users representatives: Mim Austin (Playgroup), Sylvia Lane (Garden Club); Juliette Scripps (Scouts); Dilys Skan (WI)
Elected by 2022 AGM: Edward Alce; Patricia Gurman; Maurice Heather
Officers; Chairman - Edward Alce; Secretary - Alex MacGillivray; Treasurer - Chris Arbenz; Bookings Secretary - Emily Hawes
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 213910
Principal address
Stepney Farm House High Street Barcombe Lewes BN8 5BB
Trustees
ET RAlce Mrs D Skan Mrs ME K Austin Mrs J Evans M Heather Mrs P Gurman S Lane Mrs J Scripps
Page 2
BARCOMBE VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2022
Approved by order of the board of trustees on PaelAoa 2... and signed on its behalf by:
ET RAlce - Trustee
Page 3
an
RDS EEE IEEEEI OEEOEE EO oe
BARCOMBE VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|2022|2021|
|Unrestricted|Restricted|Total|Total|
|fund|||fund|funds|funds|
|INCOME|AND|ENDOWMENTS|FROM|Notes|£|£|£|£|
|Donations|and|legacies|2|130|-|130|604|
|Charitable|activities|4|
|Village|hall|maintenance and|management|37,142|-|37,142|26,357|
|Investment|income|3|5,076|-|5,076|4,526|
|Total|42,348|-|42,348|31,487|
|EXPENDITURE|ON|
|Charitable|activities|
|Village|hall|maintenance and|management|37,479|-|37,479|20,298|
|Net gains/(losses) on|investments|(5,282)|-|(5,282)|11,212|
|NET INCOME/(EXPENDITURE)|(413)|-|(413)|22,401|
|RECONCILIATION|OF|FUNDS|
|Total funds|brought forward|131,768|690,086|821,854|799,453|
|TOTAL FUNDS CARRIED FORWARD|131,355|690,086|821,441|821,854|
----- End of picture text -----
The notes form part of these financial statements
Page 4
=
BARCOMBE VILLAGE HALL
BALANCE SHEET 31ST DECEMBER 2022
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||||||||
|---|---|---|---|---|---|---|
|2022|2021|
|Notes|£|£|
|FIXED ASSETS|
|Tangible|assets|7|oO|700,277|697,592|
|CURRENT ASSETS|
|Debtors|8|3,678|1,373|
|Investments|9|89,877|95,159|
|Cash|in|hand|31,289|30,391|
|124,844|126,923|
|CREDITORS|
|Amounts|falling due within|one|year|10|(3,680)|(2,661)|
|NET CURRENT ASSETS|~*|121,164|124,262|
|TOTAL ASSETS|LESS|CURRENT|
|LIABILITIES|821,441|821,854|
|NET ASSETS|821,441|821,854|
|FUNDS|12|
|Unrestricted|funds|131,355|131,768|
|Restricted funds|690,086|690,086|
|TOTAL FUNDS|821,441|821,854|
----- End of picture text -----
The financial statements were approved by the Board of Trustees and authorised for issue on hE[4y][fe:][|][Qe] XB[ and][ were][ signed][ on][its][ behalf][ by:] Libilice.....4 E T R Alce - Trustee
The notes form part of these financial statements
Page 5
SEES ST ST TS ST SS SSESSE SESE SE SSS SST a ge TRS SE SR STD
E E ees E
|
BARCOMBE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
- ACCOUNTING POLICIES
Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The charity meets the definition of a Public Benefit Entity under FRS 102. The financial statements are prepared on a going concern basis. There are no material uncertainties in respect of the charity’s ability to continue as a going concern for the foreseeable future, based on latest strategic plans and financial budgets. The financial statements are prepared under the historical cost convention.
This is the first year that financial statements are prepared in compliance with FRS 102 and the Charities Statement of Recommended Practice (FRS102), with prior year figures and disclosures amended where necessary to ensure compliance with FRS 102.
The charity is a trust. Its principal place of business is listed on the Report of the Trustees (page 2).
The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 ‘The Financial Reporting Standard applicable in the UK and Republic of ireland’:
-
the requirements of Section 7 Statement of Cash Flows;
-
« the requirement of paragraph 3.17(q).
Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
_
Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets During the year the charity changed its accounting policy for depreciation on freehold property. The freehold property was previously depreciated by 2% on cost, but is now not depreciated on the basis that the property is maintained to a good standard and its current value is considered to be in excess of its cost. Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Fixtures and fittings - 15% on reducing balance
Taxation The charity is exempt from tax on its charitable activities.
Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Page 6
continued...
- ACCOUNTING POLICIES - continued
BARCOMBE VILLAGE HALL
NOTESFOR TO THE THE YEARFINANCIAL ENDED STATEMENTS31ST DECEMBER- continued2022
Fund accounting
;
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Current assets and liabilities
Current asset investments Current asset investments are listed investments, measured at market rate.
Cash at bank and in hand
Cash at bank and in hand includes interest and non-interest bearing accounts held at call with banks, and cash in hand.
Creditors and provisions
Provisions for future liabilities are recognised when the charity has a legal or constructive financial obligation that can be reliably estimated and for which there is an expectation that payment will be made.
Basic financial instruments
A financial instrument is a contract that gives rise to a financial asset of one entity and a financial liability or equity instrument of another entity. The charity only hold basic financial instruments as defined by section 11 of FRS 102.
- DONATIONS AND LEGACIES
| 2. | DONATIONS ANDAND LEGACIES | ||
|---|---|---|---|
| 2022 | 2021 | ||
| Events | £ 130 |
£ 604 |
|
| 3. | INVESTMENT INCOME | ||
| 2022 | 2021 | ||
| Incomefromlistedinvestments | £ 5,076 |
£ 4,526 |
Page 7
continued...
BARCOMBE VILLAGE HALL
,
~
NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31ST DECEMBER 2022
INCOME FROM CHARITABLE ACTIVITIES
| 2022 | 2021 | |||
|---|---|---|---|---|
| Activity | £ | £ | ||
| Village hall maintenanceand‘ | ||||
| Rental | income | management | 37,142 | 26,357 |
- TRUSTEES’ REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 31st December 2022 nor for the year ended 31st December 2021.
Trustees' expenses
There were no trustees’ expenses paid for the year ended 31st December 2022 nor for the year ended 31st December 2021.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 2022 | 2021 | |||
|---|---|---|---|---|
| General | 1 | 1 | ||
| No employees received emoluments in excess of£60,000. | ||||
| 7. | TANGIBLE FIXED ASSETS | |||
| Fixtures | ||||
| Freehold property |
and fittings |
Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1st January2022 | 822,163 | 19,007 | 841,170 | |
| Additions | - | 4,486 | 4,486 | |
| At 31st December2022 | 822,163 | 23,493 | 845,656 | |
| DEPRECIATION | ||||
| At 1stJanuary 2022 | 132,077 | 11,501 | 143,578 | |
| Charge foryear | - | 1,801 | 1,801 | |
| At 31st December2022 | 132,077 | 13,302 | 145,379 | |
| NETBOOKVALUE | ||||
| At 31st December2022 | 690,086 | 10,191 | 700,277 | |
| At31stDecember2021 | 690,086 | 7,506 | 697,592 |
Page 8
continued...
a
=
BARCOMBE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31ST DECEMBER 2022
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|---|---|---|---|
| 2022 | 2021 | |||||
| £ | £ | |||||
| Otherdebtors | ‘ | 3,678 | 1,373 | |||
| 9. | CURRENTASSETINVESTMENTS | |||||
| 2022 | 2021 | |||||
| £ | £ | |||||
| Listed investments | 89,877 | 95,159 | ||||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONEYEAR | |||||
| 2022 | 2021 | |||||
| £ | £ | |||||
| Trade creditors | 1,230 | 1,180 | ||||
| Othercreditors | 2,450 | 1,481 | ||||
| 3,680 | 2,661 | |||||
| 11. | ANALYSIS OF NETASSETS BETWEEN FUNDS | |||||
| 2022 | 2021 | |||||
| Unrestricted | Restricted | Total | Total | |||
| fund | fund | funds | funds | |||
| £ | £ | £ | £ | |||
| Fixed assets | 10,191 | 690,086 | 700,277 | 697,592 | ||
| Currentassets | 124,844 | - | 124,844 | 126,923 | ||
| Current liabilities | (3,680) | - | (3,680) | (2,661) | ||
| 131,355 | 690,086 | 821,441 | 821,854 | |||
| 12. | MOVEMENT IN FUNDS | |||||
| Net | ||||||
| movement | At | |||||
| At 1/1/22 | in funds | 31/12/22 | ||||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 131,768 | (413) | 131,355 | |||
| Restricted funds | ||||||
| NewVillage Hall | 690,086 | - | 690,086 | |||
| TOTALFUNDS | 821,854 | (413) | 821,441 | |||
| Net movement in funds, included in the above are | as follows: | |||||
| Incoming | Resources | Gains and | Movement | |||
| resources | expended | losses | in funds | |||
| £ | £ | £ | £ | |||
| Unrestricted funds | ||||||
| General fund | 42,348 | (37,479) | (5,282) | (413) | ||
| TOTAL FUNDS | 42,348 | (37,479) | (5,282) | (413) | ||
| Page9 | continued... |
BARCOMBE VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31ST DECEMBER 2022
12. MOVEMENT IN FUNDS- continued
Comparatives for movement in funds
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||||||
|---|---|---|---|---|
|Net|
|At|1/1/21|movementin|funds|31/12/21At|
|Unrestricted|funds|£|£|£|
|General fund|109,367|22,401|131,768|
|Restricted|funds|
|New Village|Hall|690,086|-|690,086|
|TOTAL|FUNDS|
|-|799,453|22,401|821,854|
----- End of picture text -----
Comparative net movement in funds, included in the above are as follows:
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|Incoming|Resources|Gains|and|Movement|
|resources|expended|losses|in|funds|
|Unrestricted|funds|£|£|£|£|
|General|fund|31,487|(20,298)|11,212|22,401|
|TOTAL FUNDS|31,487|(20,298)|11,212|22,401|
----- End of picture text -----
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st December 2022.
Page 10
:
BARCOMBE VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2022|2021|
|£|£|
|INCOME AND|ENDOWMENTS|
|Donations|and|legacies|
|Events|130|604|
|Investment|income|
|Income|from|listed|investments|5,076|4,526|
|Charitable|activities|
|Rental|income|37,142|26,357|
|Total|incoming|resources|42,348|31,487|
|EXPENDITURE|
|Charitable|activities|
|Wages|6,882|4,410|
|License|215|180|
|Cleaning|4,206|4,562|
|Insurance|2,545|2,478|
|Electricity|(561)|951|
|Repairs|and|renewals|11,687|3,311|
|Subscriptions|184|184|
|Water and|sewerage|8,298|238|
|Administration|-|113|
|Computer|costs|764|1,096|
|Depreciation|of tangible|fixed|assets|1,801|1,325|
|36,021|18,848|
|Support|costs|
|Management|
|Sundries|135|37|
|Finance|
|Bank|charges|43|28|
|Governance|costs|
|Accountancy|and|legal|fees|817|905|
|Bank|loan|interest|463|480|
|1,280|1,385|
|Total|resources|expended|37,479|20,298|
|Net income|before gains|and|losses|4,869|11,189|
|Realised|recognised|gains|and|losses|
|Realised|gains/(losses)|on|fixed|asset|
|investments|(5,282)|11,212|
|Net (expenditure)/income|(413)|22,401|
----- End of picture text -----
This page does not form part of the statutory financial statements
Page 11
The Independent Examiner’sH 3 Report
The Independent examiner’s report to the Trustees of Barcombe Village Hall Charity Number 213910
| report on the accounts of the trust for the year ended 31 December 2022, which are attached.
Respective responsibilities of the trustees and the examiner
.
As trustees you are responsible for the preparation of the accounts; you consider that an audit is not required under section 144(2) of the Charities Act 2011 (‘the 2011 Act’) and that an independent examination is needed.
It is my responsibility to:
-
¢ Examine the accounts under section 145 of the 2011 Act;
-
¢ To follow the procedures laid down in the general directions of the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
¢ To state whether particular matters have come to my attention.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the trustees and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
in connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements e to keep accounting records in accordance with section 130 of the 2011 Act; and
-
e to prepare accounts which accord with the accounting records and comply with the requirements of the Act and the Regulations
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
----- Start of picture text -----
y, A
Signed ene’ orn MAA cco
Dates ea theeeereeel i BciaSerbeecssene
----- End of picture text -----
Signed ene’ orn MAA
Alasdair Smith FCA , 4 Bridgelands, Barcombe , East Sussex, BN8 S5BW.