THE CUFFLEY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] DECEMBER 2021
The Trustees present their report with the financial statements of the charity for the year ended 31[st] December 2021. The trustees have adopted the provisions of FRS102 Statement of Recommended Practice and Reporting by Charities issued in January 2015.
SECTION A: REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 213603
Principal Address
The Cuffley Hall , Maynard Place, Cuffley Potter Bar Hertfordshire EN6 4JA
Trustees
The management committee consists of up to ten elected members plus a representative from each of the groups which regularly use the Hall. Those who served during the year under review were:
Elected Members
Representatives
P Roberts (Chairman) M Jarvis – died 15 December 2021 N Crook R Knight (Treasurer) G Harvey P Lovatt R Papworth D Collett – resigned 8 July 2021 J Bell S Roberts – resigned 8 July 2021 K Shingles – resigned 11 October 2021 B Cheetham
L Baynham L Newcombe – resigned 8 July 2021 V Abrahams
Independent Examiner
Michael West FCCA ACIS 6 Woodside Place Wildhill Road, Woodside Hatfield AL9 6DN
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THE CUFFLEY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] DECEMBER 2021
SECTION B: STRUCTURE, GOVERNANCE AND MANAGEMENT
Type of Governing document
The Cuffley Hall was constituted by trust deed dated 21[st ] March 1946 by Northaw Parish Council.
How the Charity is Constituted
It is a registered unincorporated charity.
Trustees
Trustees are either appointed by the societies who regularly use the hall to represent them on the management committee or are recruited from local people who can offer relevant expertise in the running of the hall. The Charity is organised on the basis of a Management Committee that includes elected members and a representative for each of the regular user club and society. An honorary treasurer is elected from within the Management Committee. The Management Committee meets four to six times per year. There are three part time staff who carry out the duties involved in running the Hall on a day to day basis. To provide guidance to the staff the Management Committee has empowered an Executive Committee to expedite matters which do not require approval or involvement of the full Management Committee. The authority level has been agreed for the Executive Committee.
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
SECTION C: OBJECTIVES AND ACTIVITIES
The Cuffley Hall Charity is established to enhance the community life for the inhabitants of the Parish by providing communal facilities to a standard required by its users on a cost-effective basis.
Cuffley Hall is available for hire by individuals or organisation from within or outside the parish in accordance with the policies laid down by the Hall Management Committee and in accordance with the standard hiring agreement adopted in 2020.
The scale of charges(reviewed annually) together with income derived from the bar are set with the aim of providing sufficient funds to meet all expenditure incurred in maintaining the Hall and its facilities at as high a standard as possible. An additional financial aim is, if at all possible, to add to reserve funds each year so that adequate provision is made for significant improvement projects and/or unforeseen major internal maintenance expenditure in future years.
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THE CUFFLEY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] DECEMBER 2021
The Trustees confirm that, in making decisions about public benefit relating to the charity, they have had due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant
SECTION D: ACHIEVEMENTS AND PERFORMANCE
The Hall showed a surplus of £16,095 during the year, details of which are explained later in this report.
The Management Committee has continued its efforts on attracting more use of the hall at weekends in particular and at other times generally by introducing a simplified and competitive form of charging for the use of the hall. We continue to monitor costs closely. The results have been adversely affected by the closure of the hall for three months in accordance with government imposed restrictions due to Covid19.
People
The Hall currently operates with part time staff and volunteers. Part time staff consist of one supervisor, one administrator and one cleaner. We are very grateful to those volunteers who looked after the hall while it was closed and to all the present and former employees for their efforts in keeping the hall running in difficult times.
The Management Committee and Executive Committee have met or communicated regularly throughout the year to cover numerous items including maintenance and various matters of policy and administration. Our sincere thanks go to all concerned.
SECTION E: FINANCIAL REVIEW
In the year under review, Hall lettings showed an increase of £5,520 over 2020. However lettings were affected due to the closure of the hall referred to above and approximately £5,000 was lost in revenue during that period..
Over the years, money has been put aside and the availability of these funds plus grants during the year from Welwyn Hatfield District Council (£16,906), the Job Retention Scheme (£2,275) and a donation from Cuffley Operatic Society (£1,500) have helped to sustain the hall and as a result it is in a stable financial position as restrictions are removed and we are able to accept bookings again. The Management Committee expresses its thanks to the above organisations that have provided valuable financial support.
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FINANCIAL REVIEW (continued)
THE CUFFLEY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] DECEMBER 2021
The computerised booking and invoicing system called Hallmaster has been a success and the bookings are being handled very efficiently. As reported last year, we adjusted our hire charges to be more in line with other venues in the area and this has resulted in continued support from our regular hirers and it has attracted new hirers.
The trustees are looking to use the hall’s funds to make improvements to the front of the hall and reception area in the short term and to the bar area and toilets in the longer term. Preliminary work on the short term plans are under way.
The Hall showed a surplus of £16,095 for the year and as a result the designated fund at the year end was £42,326.
The designated fund has been established from surpluses over many years to finance future major internal repairs and improvements. It is intended to build this fund over the next few years as and when a surplus on the general fund permits. The designated fund’s resources are held primarily in a 7 day notice account with the Scottish Widows Bank. The Parish Council, as Custodians Trustee, are also designated signatories on this account.
The Northaw and Cuffley Parish Council has granted a 15 year lease to the Trustees for an annual rent of £1. The terms of the lease include the transfer of the responsibility for the maintenance of the external fabric of the building and consequently the buildings insurance. This has removed a substantial potential liability from the Trustees.
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THE CUFFLEY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] DECEMBER 2021
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the Trustee’s Annual Report and the financial statements in accordance with applicable law and the United Kingdom Accounting standards (United Kingdom Generally Accepted Accounting Practice).
The Law applicable to Charities in England and Wales requires the trustees to prepare financial statements for each financial year which gives a true and fair view. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently.
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observe the methods and principals in the Charities SORP.
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
ON BEHALF OF THE TRUSTEES:
………………………………..
Peter Roberts – Chairman
Date : 10 March 2022
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REGISTERED CHARITY NUMBER: 213603
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 FOR THE CUFFLEY HALL
THE CUFFLEY HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 5 |
| Report of the Independent Examiner | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 12 |
| Detailed Statement of Financial Activities | 13 |
THE CUFFLEY HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2021
| Notes INCOMING RESOURCES Incoming resources from generated funds Activities for generating funds 2 Investment income 3 Total incoming resources RESOURCES EXPENDED Costs of generating funds Fundraising trading: costs of goods sold and other costs 4 Governance costs 5 Total resources expended NET (OUTGOING)/INCOMING RESOURCES Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2021 Unrestricted funds £ 40,327 27 40,354 23,909 350 24,259 16,095 26,231 42,326 |
2020 Unrestricted funds £ 31,243 11 |
|---|---|---|
| 31,254 37,354 650 |
||
| 38,004 | ||
| ( 6,750) 32,981 |
||
| 26,231 |
The notes form part of these financial statements
Page 7
THE CUFFLEY HALL
BALANCE SHEET AS AT 31ST DECEMBER 2021
| Notes CURRENT ASSETS Stocks 9 Debtors 10 Cash at bank and in hand CREDITORS Amounts falling due within one year 11 TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS Unrestricted funds 12 TOTAL FUNDS |
2021 Unrestricted funds £ 1,581 3,821 43,529 48,931 ( 6,605) 42,326 42,326 42,326 42,326 |
2020 Unrestricted funds £ 1,492 1,674 26,028 |
|---|---|---|
| 29,194 ( 2,963) |
||
| 26,231 | ||
| 26,231 | ||
| 26,231 | ||
| 26,231 |
The financial statements were approved by the Board of Trustees on 10 March 2022 and were signed on its behalf by:
…………………………………… P Roberts Trustee
The notes form part of these financial statements
Page 8
THE CUFFLEY HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
1 ACCOUNTING POLICIES
The principal accounting policies are set out below. The accounting policies have been adopted consistently throughout the year.
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) issued on 1st January 2015 and with the Charities Act 2011.
Incoming Resources
All incoming resources are included in the Statement of Financial Activity when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving stocks.
Taxation
The charity is exempt from tax on its charitable activities.
Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Repairs and replacements
Repairs and replacements expenditure, whether of an income or capital nature, is charged to the income and expenditure account as it is incurred.
2 ACTIVITIES FOR GENERATING FUNDS
| Trading income/ (deficit) Hall hire Grants |
2021 £ 468 21,805 18,054 40,327 |
2020 £ ( 410) 16,285 15,368 |
|---|---|---|
| 31,243 |
Page 9
THE CUFFLEY HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
(continued)
| 3 INVESTMENT INCOME Deposit account interest 4 COSTS OF RUNNING THE HALL Staff costs Insurance Light and heat Cleaning Sundry expenses Maintenance and capital expenditure Rates and water Professional fees and licences Postage, stationery and telephone 5 GOVERNANCE COSTS Independent review |
2021 £ 27 12,948 952 3,738 1,168 154 2,451 1,323 384 791 23,909 350 350 |
2020 £ 11 |
|---|---|---|
| 19,543 1,128 4,093 2,805 184 6,161 891 1,710 839 |
||
| 37,354 | ||
| 650 | ||
| 650 |
6 TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st December 2021 nor for the year ended 31st December 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31st December 2021 nor for the year ended 31st December 2020.
Page 10
THE CUFFLEY HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021 (continued)
7 STAFF COSTS
The 2020 & 2021 salaries costs are the net amounts paid after receipt of the Government Job Retention Scheme payments.
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Wages and salaries | 12,948 | 19,543 |
8 TRADING INCOME
Trading income reflects bar sales less the cost of drinks, snacks and other items supplied for the bar and the expenses of manning the bar for functions held within the Hall.
| Sales Lettings Cost of sales Gross profit Expenses Net trading income/(deficit) Included as an item in The Cuffley Hall Accounts 9 STOCKS Bar Stocks |
2021 £ 2,632 872 3,504 (1,498) 2,006 (1,538) 468 (468) - 2021 £ 1,581 |
2020 £ 484 - |
|---|---|---|
| 484 (591) |
||
| ( 107) (303) |
||
| ( 410) 410 |
||
| - | ||
| 2020 £ 1,492 |
Page 11
THE CUFFLEY HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
(continued)
10 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 2021 £ Other debtors 3,821 11 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Other creditors 6,605 12 MOVEMENT IN FUNDS Net Transfers between At 01.01.21 funds funds £ £ £ Unrestricted funds General fund 26,231 16,068 27 Designated funds - 27 ( 27) TOTAL FUNDS 26,231 16,095 Movement in |
2020 £ 1,674 |
|---|---|
| 2020 £ 2,963 |
|
| At 31.12.21 £ 42,326 - |
|
| 42,326 |
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Designated funds |
Incoming Resources £ 40,327 27 40,354 |
Resources expended £ ( 24,259) - ( 24,259) |
Movement in funds £ 16,068 27 |
|---|---|---|---|
| 16,095 |
Page 12
THE CUFFLEY HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2021
| Activities for generating funds Trading income (deficit) Hall hire Grants Investment income Deposit account interest Total incoming resources RESOURCES EXPENDED Costs of running the Hall Salaries Insurance Light and heat Cleaning Sundry expenses Maintenance and capital expenditure Rates and water Postage, stationery and telephone Professional fees and licences Governance costs Independent Review Total resources expended Net surplus/(deficit) |
2021 £ 468 21,805 18,054 40,327 27 40,354 12,948 952 3,738 1,168 154 2,451 1,323 791 384 23,909 350 24,259 16,095 |
2020 £ ( 410) 16,285 15,368 |
|---|---|---|
| 31,243 11 |
||
| 31,254 19,543 1,128 4,093 2,805 184 6,161 891 839 1,710 |
||
| 37,354 650 |
||
| 38,004 | ||
| ( 6,750) |
This page does not form part of the statutory financial statements
Page 13
Independent examiner's report to the trustees of The Cuffley Hall (Charity No. 213603 )
I report on the accounts of the company for the year ended 31 December 2021, which are set out in the attached document.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income has not exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Certified Chartered Accountants.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
6 Woodside Place, Wildhill Road, Woodside Nr. Hatfield, Hertfordshire, AL9 6DN
3[rd] March 2022
Michael West FCCA Michael West Ltd
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