2023-12-31-accounts

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Tomoi 4L HISTO THE BRITISH ENfoMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31" DECEMBER 2023

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Charity information	2
Trustees’ Annual Report	3
Independent Examiner’s Report	4
Statement of Financial Activities	5
Summary Income and Expenditure Account	6
Balance Sheet	6
Notes to the Accounts	7

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Charity Information

President R J Barnett Vice President S Judd Vice President Z Simmons Secretary Vacant Treasurer J P Flynn Editor J S Badmin Sales Secretary Vacant Curator P J Chandler Librarian I R Sims Lanternist S Lings Building Manager M V Albertini Webmaster L J Evans-Hill

Other officers and Members of Council

J F H Cole G M Orledge A Spalding M S Taylor A J Halstead C M Watts R D Hawkins R P Knill-Jones S P Clancy L Crowley S Taylor I D Masters G Hedges A L Whiffin G King

Custodian Trustees Charity Number

D Stimpson D J L Agassiz

213149

Registered Address

The Pelham Clinton Building Dinton Pastures Country Park Davis Street Hurst Reading Berkshire RG10 0TH

Independent Examiner

A L Phillips

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Trustees’ Annual Report

The principal activities of the Society are to hold meetings at the Society's Rooms for the reading of original papers, discussions, and lectures, to hold an annual exhibition and field meetings; to issue publications and to form typical collections and a library. These activities are carried on with the object of promoting and advancing research in biological science and its diffusion.

The Society was able to revive its field and indoor Meetings. The annual exhibition was successfully held as both an on-line event and a live event.

Activities and Public Benefit

The Society’s exhibition, meetings and workshops are open to the public. There is normally a program of regional meetings enabling the Society’s objects to be pursued nationally. The Society actively supports the Amateur Entomologists Society’s ‘Bug Club’ initiative aimed at children between the ages of 5 & 15.

Administration and Management

The charity is governed by its Byelaws. The Council meets regularly throughout the year. Officers of the Society are elected at the Annual General Meeting held in February/March. Terms begin from the date of the AGM. The Officers and Council Members listed on page 1 were in place on 31[st] December 2023. M.D. Darby, P.T. Harding and P. Waring also served during the financial year.

Membership

Total membership is now 1,045, comprising 771 ordinary, 4 corporate, 134 student, 55 life, 9 honorary and 72 special life members.

Donations and Legacies

Donations and legacies are very important in sustaining our charitable activities. We are grateful to all donors who have supported us during the year. In particular, we received generous bequests from the late Bernard Nau and Barry Goater totalling £87,000.

Financial Review

During the financial year the Society received income amounting to £133,290 (2022 £135,786). This included subscriptions £24,162 (2022 £21,422), donations £87,993 (2022 £94,288), investment income £12,016 (2022 £10,121), and trading income £5,974 (2022 £8,587). Total resources expended amounted to £75,827 (2022 £62,972) giving a surplus for the financial year of £57,463 (2022 £72,814). Together with the devaluation of our investments, the Society’s fund balances increased by £49,899 (2022 increase of £51,868).

Investment Policy

The Society’s investment policy is to enhance the value of both capital and income on a long-term basis with prudent investments offering no more than moderate risk. The Society appoints professional agents to manage the Society’s investments and to regularly review their performance.

Reserves Policy

The society’s reserves policy is to maintain the General Fund at a level to cover the day-to-day charitable activities for two years. Restricted funds are allocated to particular projects. Endowment funds are legacies and donations given on the condition that they are invested, and the income received from them is used in a specified manner.

Grants, Donations and Sponsorships

Donations of £1,000 were made to The Amateur Entomologists’ Society Bug Club, £250 to Moth Dissection UK and £500 for the development of the National Agromyzidae Recording Scheme website. Grants totalling £800 were awarded from the Hering Fund for research on ants on Macaranga trees in Borneo and a study of damselflies in the Peruvian Amazon. £1,600 was awarded from the Maitland Emmet Research Fund for two projects: monitoring underwater soundscapes for insects and the effect of streetlight brightness on nocturnal spiders. The Society sponsored The Biological Recording Company’s “entoLIVE” programme of online presentations.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Independent Examiners' Report

I report to the trustees on my examination of the accounts of the British Entomological and Natural History Society (the Society) for the year ended 31 December 2023 which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the Society’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act: or
the accounts do not accord to those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I do not have any concerns and have not come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A L Phillips

25[th] February 2024

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Statement of Financial Activities for the year ended 31st December 2023

Incoming Resources Subscriptions Bequests and donations Gift Aid Government Discretionary Grant Investment Income Trading Income Sundry Income Total Incoming Resources Resources Expended Direct Charitable Expenditure: Cost of Journal & Distribution Cost of Facility at Dinton Pastures Members Meetings and Services Library and Curation Grants & Donations Depreciation Other Expenditure Investment Management costs Disposal of Fixed Assets Management Costs Trading Costs Total Resources Expended Net Resources Before Transfers Net Incoming/Outgoing Resources Gains & (Losses) on Investments: Realised Unrealised Net Movement in Funds Fund Balances Brought Forward At 1stJanuary 2022 Transfers Fund Balances Carried Forward At 31st December 2023	Unrestricted Funds Restricted Funds Endowment Funds Total Funds 31.12.23 Total Funds 31.12.22 £ £ £ £ £ 24,162 24,162 21,422 87,993 87,993 94,288 392 6,267 4,948 801 12,016 10,121 5,974 5,974 8,587 3,145 3,145 977
	121,567 10,922 801 133,290 135,786
	22,784 22,784 24,430 8,820 8,820 7,964 4,315 4,315 6,388 494 494 277 5,674 800 6,474 3,788 5,215 3,182 8,397 7,774
	47,302 3,182 800 51,284 50,620
	1,015 1,015 4,760 4,760 14,451 14,451 8,851 4,318 4,318 3,501
	20,226 4,318 24,544 12,352
	67,527 7,500 800 75,827 62,972
	54,040 3,422 1 57,463 72,814
	54,040 3,422 1 57,463 72,814
	(25,824) (3,945) (3,115) (504) (7,564) 4,878
	50,094 307 (503) 49,899 51,868
	£280,950 £262,123 £35,916 £578,988 £331,044 £262,430 £35,412 £628,887

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Summary Income and Expenditure Account

Summary Income and Expenditure	Account
Gross income from continuing operations Total expenditure of continuing operations Net income (outgoings) for the year	2023 £ 133,290 75,827 £57,463	2022 £ 135,786 62,972
		72,814

Balance Sheet as at 3lst December 2023

2023 £ 20,295 7,205 190,857	2023 £ 140,395 281,728	2022 £ 22,949 6,435 248,112	2022 £ 141,606 167,217
	422,123 206,763		308,823 270,165
218,358 11,595 220,448 41,982		277,496 7,331 221,979 40,326
	£628,887		£578,988
	35,412 262,430 331,044		35,916 262,123 280,950
71,560 259,484		72,560 208,389

	£628,887		£578,988

The accounts were approved by the Trustees on 5[th] March 2024 and signed on their behalf by,

J.P. Flynn Treasurer

The notes on pages 7 to 10 form part of these accounts.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Notes to the accounts,

for the year ended 3lst December 2023

1. Accounting Policies

The Accounts of the Charity are prepared in accordance with the Charities (Accounts and Reports) Regulations, the statement of recommended practice, Accounting by Charities, and with applicable accounting standards. They are drawn up on the historical accounting basis except those investments held as fixed assets are carried at market value.

1.1 Income

Donations and legacies are accounted for as soon as their amount and receipt are certain. In the case of donations this is usually when they are received. All other income is accounted for under the accruals concept. Gifts in kind are valued at their estimated value to the Charity.

1.2 Expenditure

Expenditure is accounted for under the accruals concept. The irrecoverable element of V.A.T. is included with the item of expense to which it relates. Depreciation is allocated over the expenditure headings based on the use of the assets concerned.

1.3 Tangible Fixed Assets

Tangible fixed assets are stated at cost or trustees’ valuation less depreciation, which is calculated at rates to write off the excess of cost over estimated residual values of individual assets, over their estimated useful lives as follows.

Leasehold Buildings at Dinton Pastures 1/70th of cost

Fixtures and Equipment 10% to 33% straight line or of written down value.

1.4 Investments

Fixed asset investments are stated in the balance sheet at mid-market value at the balance sheet date.

1.5 Stock

Stock is valued at the lower of cost, including irrecoverable V.A.T., and market value and consists of publications and sundries held for resale.

1.6 Restricted Funds

Restricted funds are subject to specific conditions laid down by the donors as to how they may be used.

2. Trading Income and Expenditure

Trading income is derived from the sale of the Society's publications and products, costs are those of producing, storing and distributing these items.

3. Sundry Income

Sundry income has been derived from the sale of surplus books, cabinets and specimens, and photocopying.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Notes to the accounts, for the year ended 3lst December 2023

4. Tangible fixed assets

Cost At 1 January 2023 Additions Disposals At 31 December 2023 Depreciation. At 1 January 2023 Charge for year On disposals At 31 December 2023 Net book values At 31 December 2022 At 31 December 2023	Leasehold Property Fixtures & Equipment Total £ £ £ 188,736 129,502 318,238 11,946 11,946 (20,477) (20,477)
	£188,736 £120,971 £309,707
	73,472 103,161 173,633 3,182 5,215 8,397 (15,717) (15,717)
	£76,654 £92,659 £169,313
	£115,264 £23,641 £141,605 £112,082 £28,312 £140,394

‘Leasehold property’ represents the cost of building and equipping the headquarters at Dinton Pastures Country Park. The total cost of these premises, which were completed during the year to 31st December 1993, are being amortised over the seventy-year term of the lease.

Fixtures and equipment include a value for computers, microscopes, and other ancillary equipment.

5. Investments

In accordance with accounting requirements investments are shown in the balance sheet at market value.

Market Value At 1 January 2023 Additions Revaluations At 31 December 2023 Net Book Value At 31 December 2023 At 1 January 2023	£ 167,217 119,616 (5,105)
	£281,728 £281,728 £167,217

Gains and losses arising in the year are shown in the Statement of Financial Activities.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Notes to the accounts, for the year ended 3lst December 2023

6. Debtors

Due within one year Trade debtors Recoverable Taxation Prepayments and accrued income 7. Cash at Bank and in Hand National Westminster Bank Virgin Charity Account PayPal 8. Creditors: amounts falling due within one year Trade Creditors Accruals 9. Funds Analysis of net assets between funds Tangible Fixed Assets £ Endowment Funds: Hering Fund Restricted Funds: Housing Fund 112,083 Special Publications Fund Unrestricted Funds: Maitland Emmet BENHS Research Fund General Fund 28,312 £140,395	2023 £ 1,124 0 6,082 7,206 2023 £ 104,770 85,505 583 £190,857 2023 £ - 11,595 £11,595 Current Investments Net Current Assets £ £ 21,309 14,104 65,207 43,158 13,050 28,932 43,060 28,500 139,103 92,068	2022 £ 686 0 5,719
		6,435
		2022 £ 162,594 85,025 493
		£248,112
		2022 £ - 7,331
		£7,331
		Total £ 35,413 220,448 41,982 71,560 259,484
£140,395	£281,729 £206,763	£628,887

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Notes to the accounts, for the year ended 3lst December 2023

The Hering Fund was endowed to make grants out of income for research in specific areas of entomology.

The Housing Fund consists of the property at Dinton Pastures and money put aside to finance its upkeep and eventual replacement. The funds were derived principally from bequests from the late Duke of Newcastle, Mr. Crow and Mr. Hammond.

The Special Publications Fund finances the Society’s publications other than the British Journal of Entomology and Natural History, any surplus from such publications is credited to this fund to finance future publications. Investment income is not accrued to this fund. £100,000 was transferred to the General Fund at the year end.

The Maitland Emmet BENHS Research Fund was established in 1996 with the intention of financing future grants for entomological research which would be less narrowly defined than those made by the Hering Fund.

10. Grants

Grants totalling £2,400 have been awarded for 2023.

11. Bequests and Donations

Bequests Donations	2023 £ 87,749 244 £87,993	2022 £ 94,000 288
		£94,288

Contents

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Charity Information

Other officers and Members of Council

Trustees’ Annual Report

Activities and Public Benefit

Administration and Management

Membership

Donations and Legacies

Financial Review

Investment Policy

Reserves Policy

Grants, Donations and Sponsorships

Independent Examiners' Report

Responsibilities and basis of report

Independent examiner’s statement

Statement of Financial Activities for the year ended 31st December 2023

Summary Income and Expenditure Account

Balance Sheet as at 3lst December 2023

Notes to the accounts,

for the year ended 3lst December 2023

1. Accounting Policies

1.1 Income

1.2 Expenditure

1.3 Tangible Fixed Assets

1.4 Investments

1.5 Stock

1.6 Restricted Funds

2. Trading Income and Expenditure

3. Sundry Income

Notes to the accounts, for the year ended 3lst December 2023

4. Tangible fixed assets

5. Investments

Notes to the accounts, for the year ended 3lst December 2023

6. Debtors

Notes to the accounts, for the year ended 3lst December 2023

10. Grants

11. Bequests and Donations