2022-12-31-accounts - The British Entomological And Natural History Society

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Contents
Charity information	2
Trustees’ Annual Report	3
Independent Examiner’s Report	4
Statement of Financial Activities	5
Summary Income and Expenditure Account	6
Balance Sheet	6
Notes to the Accounts	7

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Charity Information

President Vice President Vice President Secretary Treasurer Editor Sales Secretary Curator Librarian Lanternist Building Manager

R J Barnett S Judd Z Simmons Vacant J P Flynn J S Badmin M D Darby P J Chandler I R Sims S Lings M V Albertini

Other officers and Members of Council

J F H Cole A Spalding L J Evans-Hill A J Halstead P T Harding R D Hawkins S P Clancy

G M Orledge M S Taylor P Waring C M Watts R P Knill-Jones L Crowley I D Masters

Custodian Trustees

D Stimpson D J L Agassiz

Charity Number

213149

Registered Address

The Pelham Clinton Building Dinton Pastures Country Park Davis Street Hurst Reading Berkshire RG10 0TH

Independent Examiner

A L Phillips

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Trustees’ Annual Report

The principal activities of the Society are to hold meetings at the Society's Rooms for the reading of original papers, discussions, and lectures, to hold an annual exhibition and field meetings; to issue publications and to form typical collections and a library. These activities are carried on with the object of promoting and advancing research in biological science and its diffusion.

The Society was able to revive its field and indoor Meetings. The annual exhibition was successfully held as both an on-line event and a live event.

Activities and Public Benefit

The Society’s exhibition, meetings and workshops are open to the public. There is normally a program of regional meetings enabling the Society’s objects to be pursued nationally. The Society actively supports the Amateur Entomologists Society’s ‘Bug Club’ initiative aimed at children between the ages of 5 & 15.

Administration and Management

The charity is governed by its Byelaws. The Council meets regularly throughout the year. Officers of the Society are elected at the Annual General Meeting held in February/March. Terms begin from the date of the AGM. The Officers and Council Members listed on page 1 were in place on 31[st] December 2022. K. D. Brown also served during the financial year.

Financial Review

During the financial year the Society received income amounting to £135,786 (2021 £60,911). This included subscriptions £21,422 (2021 £21,135), donations £94,288 (2021 £1,994), investment income £10,121 (2021 £9,255), and trading income £8,587 (2021 £25,658). Total resources expended amounted to £62,972 (2021 £71,830) giving a surplus for the financial year of £72,814 (2021 deficit of £10,920). Together with the devaluation of our investments, the Society’s fund balances increased by £51,868 (2021 increase of £8,586).

Investment Policy

The Society’s investment policy is to enhance the value of both capital and income on a long-term basis with prudent investments offering no more than moderate risk. The Society appoints professional agents to manage the Society’s investments and to regularly review their performance.

Reserves Policy

The society’s reserves policy is to maintain the General Fund at a level to cover the day-to-day charitable activities for two years. Restricted funds are allocated to particular projects. Endowment funds are legacies and donations given on the condition that they are invested, and the income received from them is used in a specified manner.

Grants and Donations

Donations of £1,000 were made to The Amateur Entomologists Society, Bug Club and £250 to Moth Dissection UK. Grants totalling £1,436 will be awarded for 2022. A travel bursary of £750 was awarded as part of the Society’s anniversary celebrations.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Independent Examiners' Report

I report to the trustees on my examination of the accounts of the British Entomological and Natural History Society (the Society) for the year ended 31 December 2022 which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the Society’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act: or
the accounts do not accord to those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I do not have any concerns and have not come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A L Phillips

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Statement of Financial Activities for the year ended 31st December 2022

Incoming Resources Subscriptions Bequests and donations Gift Aid Government Discretionary Grant Investment Income Trading Income Sundry Income Total Incoming Resources Resources Expended Direct Charitable Expenditure: Cost of Journal & Distribution Cost of Facility at Dinton Pastures Members Meetings and Services Library and Curation Grants & Donations Depreciation Other Expenditure: Management Costs Trading Costs Total Resources Expended Net Resources Before Transfers Net Incoming/Outgoing Resources Gains & (Losses) on Investments: Realised Unrealised Net Movement in Funds Fund Balances Brought Forward At 1stJanuary 2022 Transfers Fund Balances Carried Forward At 31st December 2022	Unrestricted Funds Restricted Funds Endowment Funds Total Funds 31.12.22 Total Funds 31.12.21 £ £ £ £ £ 21,422 21,422 21,135 94,288 94,288 1,994 392 392 3,181 5,976 965 10,121 9,255 8,587 8,587 25,658 977 977 2,868
	120,259 14,562 965 135,786 60,911
	24,430 24,430 16,905 7,964 7,964 8,951 6,388 6,388 740 277 277 463 3,388 400 3,788 3,556 4,592 3,182 7,774 5,901
	47,038 3,182 400 50,620 35,516
	8,851 8,851 12,522 3,501 3,501 22,793
	8,851 3,501 12,352 35,315
	55,889 6,683 400 62,972 71,830
	64,370 7,879 565 72,814 (10,920)
	64,370 7,879 565 72,814 (10,920)
	(8,116) (15,247) (2,461) (25,824) - 1,533 2,880 465 4,878 19,505
	57,787 (4,487) (1,432) 51,868 8,586
	£123,798 £365,975 £37,347 £527,120 100,000 (100,000) £280,950 £262,123 £35,916 £578,988

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Summary Income and Expenditure Account

Summary Income and Expenditure	Account
Gross income from continuing operations Total expenditure of continuing operations Net income (outgoings) for the year	2022 £ 135,786 62,972 £72,814	2021 £ 60,911 71,830
		£(10,920)

Balance Sheet as at 3lst December 2022

2022 £ 22,949 6,435 248,112	2022 £ 141,606 167,217	2021 £ 19,515 12,501 50,646	2021 £ 146,875 311,130
	308,823 270,165		458,005 69,115
277,496 7,331 221,797 40,326		82,661 13,546 231,370 135,240
	£578,988		£527,120
	35,916 262,123 280,950		37,347 366,610 123,163
72,560 208,389		75,687 47,475

	£578,988		£527,120

The accounts were approved by the Trustees on and signed on their behalf by,

J.P. Flynn Treasurer

The notes on pages 7 to 10 form part of these accounts

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Notes to the accounts.

for the year ended 3lst December 2022

1. Accounting Policies

The Accounts of the Charity are prepared in accordance with the Charities (Accounts and Reports) Regulations, the statement of recommended practice, Accounting by Charities, and with applicable accounting standards. They are drawn up on the historical accounting basis except those investments held as fixed assets are carried at market value.

1.1 Income

Donations and legacies are accounted for as soon as their amount and receipt are certain. In the case of donations this is usually when they are received. All other income is accounted for under the accruals concept. Gifts in kind are valued at their estimated value to the Charity.

1.2 Expenditure

Expenditure is accounted for under the accruals concept. The irrecoverable element of V.A.T. is included with the item of expense to which it relates. Depreciation is allocated over the expenditure headings based on the use of the assets concerned.

1.3 Tangible Fixed Assets

Tangible fixed assets are stated at cost or trustees’ valuation less depreciation, which is calculated at rates to write off the excess of cost over estimated residual values of individual assets, over their estimated useful lives as follows.

Leasehold Buildings at Dinton Pastures 1/70th of cost

Fixtures and Equipment 10% to 33% straight line or of written down value.

1.4 Investments

Fixed asset investments are stated in the balance sheet at mid-market value at the balance sheet date.

1.5 Stock

Stock is valued at the lower of cost, including irrecoverable V.A.T., and market value and consists of publications and sundries held for resale.

1.6 Restricted Funds

Restricted funds are subject to specific conditions laid down by the donors as to how they may be used.

2. Trading Income and Expenditure

Trading income is derived from the sale of the Society's publications and products, costs are those of producing, storing and distributing these items.

3. Sundry Income

Sundry income has been derived from the sale of surplus books, cabinets and specimens, and photocopying.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Notes to the accounts.

4. Tangible fixed assets

Cost At 1 January 2022 Additions Disposals At 31 December 2022 Depreciation. At 1 January 2022 Charge for year On disposals At 31 December 2022 Net book values At 31 December 2021 At 31 December 2022	Leasehold Property Fixtures & Equipment Total £ £ £ 188,736 126,997 315,733 2,505 2,505
	£188,736 £129,502 £318,238
	70,289 95,569 168,858 3,182 4,592 7,774
	£73,472 £103,161 £176,633
	£118,447 £28,428 £146,875 £115,264 £26,341 £141,605

‘Leasehold property’ represents the cost of building and equipping the headquarters at Dinton Pastures Country Park. The total cost of these premises, which were completed during the year to 31st December 1993, are being amortised over the seventy-year term of the lease.

Fixtures and equipment include a value for computers, microscopes, and other ancillary equipment.

5. Investments

In accordance with accounting requirements investments are shown in the balance sheet at market value.

UK Equities Investment Funds Market Value brought forward Acquisitions Disposals Realised gains/(losses) on disposals Unrealised gains/(losses) on revaluation Market Value carried forward	2022 2021 Book Cost Market Value Book Cost Market Value
	1,498 75,049 1,498 64,734 20,238 92,168 20,238 148,791
	£21,736 £167,217 £21,736 £311,130
	311,130 291,625 0 0 (122,967) 0 (25,584) 0 4,878 19,505
	£167,217 £311,130

Gains and losses arising in the year are shown in the Statement of Financial Activities.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Notes to the accounts.

6. Debtors

Due within one year Trade debtors Recoverable Taxation Prepayments and accrued income	2022 £ 686 0 5,719 6,435	2021 £ 2,948 3,570 5,983
		£12,501

7. Cash at Bank and in Hand

National Westminster Bank Virgin Charity Account PayPal reditors: amounts falling due within one year Trade Creditors Accruals	2022 £ 162,594 85,025 493 £248,112 2022 £ - 7,331 £7,331		2021 £ 14,745 34,833 1,067
			£50,646
			2021 £ - 13,546
			£13,546

8. Creditors: amounts falling due within one year

9. Funds

Analysis of net assets between funds

Endowment Funds: Hering Fund Restricted Funds: Housing Fund Special Publications Fund Unrestricted Funds: Maitland Emmet BENHS Research Fund General Fund	Tangible Fixed Assets Current Investments Net Current Assets Total £ £ £ £ 14,492 21,424 35,916 115,265 42,984 63,548 221,797 7,011 33,315 40,326 29,277 43,283 72,560 26,341 73,453 108,595 208,389
	£141,606 £167,217 £270,165 £578,988

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022

Notes to the accounts.

The Hering Fund was endowed to make grants out of income for research in specific areas of entomology.

The Housing Fund consists of the property at Dinton Pastures and money put aside to finance its upkeep and eventual replacement. The funds were derived principally from bequests from the late Duke of Newcastle, Mr. Crow and Mr. Hammond.

The Special Publications Fund finances the Society’s publications other than the British Journal of Entomology and Natural History, any surplus from such publications is credited to this fund to finance future publications. Investment income is not accrued to this fund. £100,000 was transferred to the General Fund at the year end.

The Maitland Emmet BENHS Research Fund was established in 1996 with the intention of financing future grants for entomological research which would be less narrowly defined than those made by the Hering Fund.

10. Grants

Grants totalling £1,436 have been awarded for 2022.

11. Bequests and Donations

Bequests Donations	2022 £ 94,000 288 £94,288	2021 £ 1,476
		£1,476