2021-12-31-accounts - The British Entomological And Natural History Society

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Contents
Charity information	2
Trustees’ Annual Report	3
Independent Examiner’s Report	4
Statement of Financial Activities	5
Summary Income and Expenditure Account	6
Balance Sheet	6
Notes to the Accounts	7

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Charity Information

President S Judd Vice President I D Masters Vice President R J Barnett Secretary Vacant Treasurer J P Flynn Editor J S Badmin Sales Secretary M D Darby Curator P J Chandler Librarian I R Sims Lanternist S Lings Building Manager M V Albertini

Other officers and Members of Council

J F H Cole G M Orledge C M Durant M S Taylor L J Evans-Hill P Waring A J Halstead C M Watts P T Harding R P Knill-Jones R D Hawkins K D Brown S P Clancy L Crowley

Custodial Trustees

D Stimpson D J L Agassiz

Charity Number 213149

Registered Address

The Pelham Clinton Building Dinton Pastures Country Park Davis Street Hurst Reading Berkshire RG10 0TH

Independent Examiner

A L Phillips

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Trustees’ Annual Report

The principal activities of the Society are to hold meetings at the Society's Rooms for the reading of original papers, discussions, and lectures, to hold an annual exhibition and field meetings; to issue publications and to form typical collections and a library. These activities are carried on with the object of promoting and advancing research in biological science and its diffusion.

Due to Covid-19 restrictions the Society was unable to hold any field or indoor Meetings. The annual exhibition was successfully held as an on-line event.

Activities and Public Benefit

The Society’s exhibition, meetings and workshops are open to the public. There is normally a program of regional meetings enabling the Society’s objects to be pursued nationally. The Society actively supports the Amateur Entomologists Society’s ‘Bug Club’ initiative aimed at children between the ages of 5 & 15.

Administration and Management

The charity is governed by its Byelaws. The Council meets regularly throughout the year. Officers of the Society are elected at the Annual General Meeting held in February/March. Terms begin from the date of the AGM. The Officers and Council Members listed on page 1 were in place on 31[st] December 2021. M. R. Wilson also served during the financial year.

Financial Review

During the financial year the Society received income amounting to £60,911 (2020 £43,650). This included subscriptions £21,135 (2020 £18,163), donations £1,994 (2020 £4,840), investment income £9,255 (2020 £9,626), and trading income £25,658 (2020 £5,825). The increase is due mainly to sales of our new book “British Craneflies”. Total resources expended amounted to £71,830 (2020 £56,976) giving a deficit for the financial year of £10,920 (2020 deficit of £13,325). Together with the yet unrealised revaluation of our investments, the Society’s fund balances increased by £8,586 (2020 decrease of £38,263).

Investment Policy

The Society’s investment policy is to enhance the value of both capital and income on a long-term basis with prudent investments offering no more than moderate risk. The Society appoints professional agents to manage the Society’s investments and to regularly review their performance.

Reserves Policy

The society’s reserves policy is to maintain the General Fund at a level to cover the day-to-day charitable activities for two years. Restricted funds are allocated to particular projects. Endowment funds are legacies and donations given on the condition that they are invested, and the income received from them is used in a specified manner.

Grants and Donations

Donations of £1,000 were made to The Amateur Entomologists Society, Bug Club and £250 to Moth Dissection UK. Grants totalling £2,080 will be awarded for 2021.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Independent Examiners' Report

I report to the trustees on my examination of the accounts of the British Entomological and Natural History Society (the Society) for the year ended 31 December 2021 which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the Society’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act: or
the accounts do not accord to those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I do not have any concerns and have not come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A L Phillips

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Statement of Financial Activities for the year ended 31st December 2021

Incoming Resources Subscriptions Bequests and donations Gift Aid Government Discretionary Grant Investment Income Trading Income Sundry Income Total Incoming Resources Resources Expended Direct Charitable Expenditure: Cost of Journal & Distribution Cost of Facility at Dinton Pastures Members Meetings and Services Library and Curation Grants & Donations Depreciation Other Expenditure: Management Costs Trading Costs Total Resources Expended Net Resources Before Transfers Net Incoming/Outgoing Resources Gains & Losses on Investments: Realised Unrealised Net Movement in Funds Fund Balances Brought Forward At 1stJanuary 2021 Fund Balances Carried Forward At 31st December 2021	Unrestricted Funds Restricted Funds Endowment Funds Total Funds 31.12.21 Total Funds 31.12.20 £ £ £ £ £ 21,135 21,135 18,163 1,994 1,994 4,840 3,000 3,175 5,219 861 9,255 9,626 25,658 25,658 5,825 2,868 2,868 2,195
	29,173 30,877 861 60,911 43,650
	16,905 16,905 17,473 8,951 8,951 10,822 740 740 2,721 462 463 930 2,308 1,248 3,556 5,117 2,719 3.182 5,901 6,426
	32,086 3.182 1,248 36,516 40,659
	12,522 12,522 12,808 22,793 22,793 3,449
	12,522 22,793 0 35,315 16,317
	44,608 25,975 1,248 71,830 56,976
	(15,435) 4,902 (387) (10,920) (13,325)
	(15,435) 4,902 (387) (10,920) (13,325)
	- 6,692 11,000 1,814 19,505 (24,937)
	(8,743) 15,902 1,427 8,586 (38,263)
	£132,541 £350,073 £35,920 £518,534 £123,798 £365,975 £37,347 £527,120

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Summary Income and Expenditure Account

Gross income from continuing operations Total expenditure of continuing operations Net income (outgoings) for the year	2021 £ 60,911 71,830 £(10,920)	2020 £ 43,650 56,976
		£(13,325)

Balance Sheet as at 3lst December 2021

2021 £ 19,515 12,501 50,646	2021 £ 146,875 311,130	2020 £ 29,213 10,034 51,063	2020 £ 152,776 291,624
	458,005 69,115		444,400 74,134
82,661 13,546 231,370 135,240		90,310 16,176 217,848 132,225
	£527,120		£518,534
	37,347 366,610 123,163		35,920 350,073 132,541
75,687 47,475		71,218 61,234
	£527,120		£518,534

The accounts were approved by the Trustees on 11[th] March 2022 and signed on their behalf by,

J.P. Flynn Treasurer

The notes on pages 7 to 10 form part of these accounts

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

Notes to the accounts

for the year ended 3lst December 2021

1. Accounting Policies

The Accounts of the Charity are prepared in accordance with the Charities (Accounts and Reports) Regulations, the statement of recommended practice, Accounting by Charities, and with applicable accounting standards. They are drawn up on the historical accounting basis except those investments held as fixed assets are carried at market value.

1.1 Income

Donations and legacies are accounted for as soon as their amount and receipt are certain. In the case of donations this is usually when they are received. All other income is accounted for under the accruals concept. Gifts in kind are valued at their estimated value to the Charity.

1.2 Expenditure

Expenditure is accounted for under the accruals concept. The irrecoverable element of V.A.T. is included with the item of expense to which it relates. Depreciation is allocated over the expenditure headings based on the use of the assets concerned.

1.3 Tangible Fixed Assets

Tangible fixed assets are stated at cost or trustees’ valuation less depreciation, which is calculated at rates to write off the excess of cost over estimated residual values of individual assets, over their estimated useful lives as follows.

Leasehold Buildings at Dinton Pastures 1/70th of cost

Fixtures and Equipment 10% of written down value.

1.4 Investments

Fixed asset investments are stated in the balance sheet at mid-market value at the balance sheet date.

1.5 Stock

Stock is valued at the lower of cost, including irrecoverable V.A.T., and market value and consists of publications and sundries held for resale.

1.6 Restricted Funds

Restricted funds are subject to specific conditions laid down by the donors as to how they may be used.

2. Trading Income and Expenditure

Trading income is derived from the sale of the Society's publications and products, costs are those of producing, storing and distributing these items.

3. Sundry Income

Sundry income has been derived from the sale of surplus books, cabinets and specimens, and photocopying.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

4. Tangible fixed assets

Cost At 1 January 2021 Additions Disposals At 31 December 2021 Depreciation. At 1 January 2021 Charge for year On disposals At 31 December 2021 Net book values At 31 December 2020 At 31 December 2021	Leasehold Property Fixtures & Equipment Total £ £ £ 188,736 126,997 315,733
	£188,736 £126,997 £315,733
	67,107 95,850 162,957 3,182 2,719 5,901
	£70,289 £98,569 £168,858
	£121,629 £31,146 £152,755 £118,447 £28,428 £146,875

‘Leasehold property’ represents the cost of building and equipping the headquarters at Dinton Pastures Country Park. The total cost of these premises, which were completed during the year to 31st December 1993, are being amortised over the seventy-year term of the lease. Fixtures and equipment include a value for computers, microscopes, and other ancillary equipment.

5. Investments

In accordance with accounting requirements investments are shown in the balance sheet at market value.

Royal Dutch Shell PLC Unilever PLC M & G Charifund Henderson Multi-Manager Liontrust MA Active Funds	2021 2020 M.V. Cost M.V. Cost £ £ £ £ 17,191 1,250 13,757 1,250 47,543 248 52,924 248 97,605 20,238 86,088 20,238 67,394 58,000 64,568 58,000 81,397 38,500 74,289 38,500
	£311,130 £118,236 £291,624 £118,236

Unrealised gains arising in the year are shown in the Statement of Financial Activities. Liontrust MA Active Funds were formerly Architas MA Active Funds.

6. Debtors

Due within one year Trade debtors Recoverable Taxation Prepayments and accrued income	2021 £ 2,948 3,570 5,983 £12,501	2020 £ 86 3,570 6,379
		£9,556

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

7. Cash at Bank and in Hand

National Westminster Bank Virgin Charity Account PayPal Creditors: amounts falling due within one year Trade Creditors Accruals Funds Analysis of net assets between funds Tangible Fixed Assets £ Endowment Funds: Hering Fund Restricted Funds: Housing Fund 118,447 Special Publications Fund Unrestricted Funds: Maitland Emmet BENHS Research Fund General Fund 28,428 £146,875	2021 £ 14,745 34,833 1,067 £50,646 2021 £ - 13,546 £13,546 Current Investments Net Current Assets £ £ 32.212 5,135 97,396 15,527 99,813 35,427 65,280 10,407 16,429 2,619	2020 £ 6,260 44,799 23
		£51,063
		2020 £ - 16,176
		£16,176
		Total £ 37,347 231,370 135,240 75,687 47,475
£146,875	£311,130 £69,115	£527,120

8. 9. Funds

The Hering Fund was endowed to make grants out of income for research in specific areas of entomology.

The Housing Fund consists of the property at Dinton Pastures and money put aside to finance its upkeep and eventual replacement. The funds were derived principally from bequests from the late Duke of Newcastle, Mr. Crow and Mr. Hammond.

The Special Publications Fund finances the Society’s publications other than the British Journal of Entomology and Natural History, and surplus from such publications is credited to this fund to finance future publications. Investment income is not accrued to this fund.

The Maitland Emmet BENHS Research Fund was established in 1996 with the intention of financing future grants for entomological research which would be less narrowly defined than those made by the Hering Fund.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021

10. Grants

£2,080 has been reserved to cover grants to be awarded for 2021.

11. Bequests and Donations

Bequests Donations	2021 £ 1,476 £1,476	2020 £ 2,000 2,840
		£4,840