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Charity number: 213074
THE ROYAL CALEDONIAN CHARITIES TRUST
UNAUDITED
TRUSTEES, REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023

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THE ROYAL CALEDONIAN CHARITIES TRUST
CONTENTS
Page
Reference and administrative details of the Charityi its Trustees and advisets
Trustees. report
Indgpendgnt examiner's rgport
statement of financial activities
Balance sheet
Notes to the finaneial statements
7-14

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THE ROYAL CALEDONIAN CHARITIES TRUST
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Trustees
The Earl of Kinnoull
Mr Andrew Murray
Charity registered numbar
213074
Principal office
1712 London Street
Edinburgh
EH3 6LY
Accountants
James Cowper Kreslon
Chartered Accountants
Reading Bridge House
George Street
Reading
Berkshire
RG18LS
Bankers
CAF Bank Ltd
25 King Hill Avenue
Kings Hill
West Malling
Kent
ME19 4JQ
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THE ROYAL CALEDONIAN CHARITIES TRUST
TRUSTEES. REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
The Trustees present their annual report together with the financial statements for the year 1 October 2022 to 30
September 2023.
Trustees
The Trustees named on page 1 have served throughout the year. Appointment of Trustees is govemed by the
Trust Deed of the charity. Further Trustees are appointed by mutual agreement of existing Trustees. If in the
event of death or for any other reason the number of Trustees falls below two, the President will appoint a
Trustee to make up the minimum number of two. Trustees do not have lo apply for re-election. The Board of
Trustees is authorised lo appoint new Trustees lo fill vacancies arising through resignation or death of an
existing trustee.
Investment powers
The Trust Deed aulhorises Trustees to make and hold investments using the general funds of the charity- The
Trust holds investments in the M&G Charifund together with some cash reserves of approximately £60,000 10
cover the eventuality of a cancelled ball.
Constitution, objects and policies
The Charitable Trust is constituted by Trust Deed. The object of the Trust is for the charitsble aid of the Queen
Victoria School, Dunblane or other charitable purposes connected with Scotland.
The Trust's constitution requires that it maintain a reserve of between 500/0 and 1000/¢ of the estimated costs of 8
single ball. This is a prudent measure lo ensure that the Trust can continue in the event of the b811 having to be
cancelled.
The Trustees have had regard to the Charity Commission's guidance on public benefit.
Development. activities and achievements
The Trustees and executive committee meet approximately 4-6 times a year lo organise the Royal Caledonian
Ball, discuss the work of the Royal Caledonian Charities Trust, and lo decide which causes to support.
The Trust returned to its normal operations posl-covid in 2022, with the first posl-pandemic Royal Caledonian
Ball held in May of that year, and things continued as normal during 2023. The 2023 Ball was held on Friday 12th
May, with more than 720 guests dancing at Grosvenor House and raising money for worthy Scottish causes.
Financial review
As noted above, in the previous year total income and expenditure for the Charity had returned lo pre-covid
levels. In 2023 income from ticket sales1£128,1271 increased from the previous year12022.. £124.7221. The was
entirely due to increased tickets sales, as there was no increase in the headline ticket price Idue to awareness of
posl-covid cost of living pressures on guests).
Income from Investments. Donations and Patroness subscriptions were broadly stable. However, the decision
not lo hold an auction at the 2023 Ball offset the increase in ticket sales, meaning total income1£139.1921 was
broadly stable12022.. £141,458).
A tight focus on costs of running the 8811 means that costs only increased slightly, leaving a surplus which was
used to fund donations (which were paid out after 30 September 2023 and so will be included in the next set of
accounts).
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THE ROYAL CALEDONIAN CHARITIES TRUST
TRUSTEES. REPORT ICONTINUEDI
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Future developments
The trust would like lo thank everyone involved in the charity for their loyal support and they look forward lo
ensuring that the ball continues to be the most successful and enjoyable event of the London Season.
statement of Trustees. responsibilities
The Trustees are responsible for preparing the Trustees. Report and the financial slalements in accordan￿ with
applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting
Practice).
The law applicable lo Charities in England & Wales requires the Trustees to prepare financial statements for
each financial year which give a true and fair view of the slate of affairs of the Charity and of ils incoming
resources and application of resources, including its inwme and expenditure, for that period. In preparing these
financial slalements, the Trustees are required to..
select suitable accounting policies and then apply them consistently.,
observe the methods and principles of the Charities SORP IFRS 1021.,
make judgements and accounting estimates that are reasonable and prudent.,
stsle whether applicable UK Accounting Standards {FRS 1021 have been followed, subject to any material
departures disclosed and explained in the financial slatemenls.,
prepare the financial statements on the going con￿rn basis unless it is inappropriate lo presume that the
Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient lo show and explain
the Charity's transactions and disclose with reasonable accuracy al any time the financial position of the Charity
and enable them lo ensure that the financial slalements comply with the Charities Act 2011, the Charity
IAccounts and Reportsl Regulations 2008 and the provisions of the Trust deed. They are also responsible for
safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of
fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by..
A MtsLrr&q
Mr Andrew Murray
Trustee
Dale..
03 July 2025
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THE ROYAL CALEDONIAN CHARITIES TRUST
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Independent Examiner's Report to the Trustees of The Royal Caledonian Charities Trust Ilhe
Charity'l
report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30
September 2023.
Responsibilities and Basis of Report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the
requirements of the Charities Act 20111'lhe 2011 Act'l.
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and
in carrying out my examination I have followed the applicable Directions given by the Charity Commission under
section 14515llbl of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come lo my attention in connection with the
examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act,. or
the accounts do not accord with those records,. or
the accounts do not comply wth the applicable requirements conceming the fom and conlenl of
accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give 8 'true and fairf view which is not a matter considered as part of an independent
examination.
I have no concerns and have come across no other mallers in connection with the examination to which
attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities
IAccounts and Reports) Regulations 2008. My work has been undertaken so that I might stste to the Charitys
Trustees those mallers l am required lo stale to them in an Independent examiner's report and for no other
purpose. To the fullest exlenl permitted by law, I do not accept or assume responsibility lo anyone other than the
Charity and the Charity's Trustees as a body, for my work or for this report.
Signed..
Dated..
3 July 2025
Alexander Peal Bsc (Honsl FCA DChA
James Cowper Kreston
Chartered Accountsnls
Reading Bridge House
George Street
Reading
Berkshire
RG18LS
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THE ROYAL CALEDONIAN CHARITIES TRUST
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Unrestricted
funds
2023
Total
funds
2023
To181
funds
2022
Note
Income from:
Donations and legacies
Other trading activities
Investments
2.266
134,297
2,629
2.266
134,297
2,629
2,063
137,750
1,645
Total Income
139.192
139.192
141,458
Expendlture on:
Raising funds
Charitable activities
105,395
20,012
105,395
20,012
113,377
32,036
Total expendlture
125.407
125.407
145,413
Net incomel{exponditure) bgforg ngt lossos on
investments
13.785
11.8171
13.785
11.817)
13,9551
12661
Nel losses on investments
Net movernent in funds
11,968
11,968
14,2211
Reconciliation of funds..
Total funds brought forward
Nel movement in funds
104,223
11.968
104,223
11.968
108,444
14,2211
Total funds carried forward
116.191
116.191
104,223
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 7 10 14 form part of these financial statements.
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THE ROYAL CALEDONIAN CHARITIES TRUST
BALANCE SHEET
AS AT 30 SEPTEMBER 2023
2023
2022
Note
Fixed assets
Investments
Current assets
11
27.989
29,807
Cash at bank and in hand
90,794
81,756
90,794
81,756
Current liabilities
Creditors.. amounts falling due within one
year
12
(2,5921
17,340}
Net current assets
88.202
74,416
Total net assets
116.191
104,223
Charity funds
Unrestricted funds
13
116.191
104,223
Total funds
116,191
104,223
The financial statements were approved and aulhorised for issue by the Trustees and signed on their behalf by-
A MLA¥r
Mr Andrew Murray
Trustee
Dale..
03 July 2025
The notes on pages 7 10 14 form part of these financial statements.
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THE ROYAL CALEDONIAN CHARITIES TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Accounting policies
1.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP IFRS 1021
Accounting and Reporting by Charities.. Slalemenl of Recommended Practice applicable lo charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK
and Republic of Ireland IFRS 1021 leffeclive 1 January 20191, the Financial Reporting Standard
applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fairf view and have departed from
the Charities (Accounts and Reports} Regulations 2008 only lo the extent required lo provide a 'true
and fair, view. This departure has involved following the Charities SORP IFRS 1021 published in
October 2019 rather than the Accounting and Reporting by Charities.. Statement of Recommended
Practice effective from 1 April 2005 which has since been withdrawn.
The Royal Caledonian Charities Trust meets the definition of a public benefit entity under FRS 102.
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise
slated in the relevant accounting policy.
1.2 Fund accounting
General funds are unreslricled funds which are available for use al the discretion of the Trustees in
furtherance of the general objectives of the Charity and which have not been designated for other
purposes.
Investment income, gains and losses are allocated to the appropriate fund.
1.3 Income
All income is recognised once the Charity has enlillemenl lo the income, il is probable that the
income will be received and the amount of income receivable can be measured reliably.
The recognition of income from legacies is dependent on establishing entitlement, the probability of
receipt and the ability lo estimate with sufficient accuracy the amount receivable. Evidence of
entillemenl lo a legacy exists when the Charity has sufficient evidence that a gift has been left lo
them Ilhrough knowledge of the existence of a valid will and the death of the benefaclorl and the
executor is satisfied that the property in question will not be required to satisfy claims in the eslale.
Receipt of a legacy musl be recognised when it is probable that it will be received and the fair value
of the amount receivable, which will generally be the expected cash amount to be distributed lo the
Charity, can be reliably measured.
Income lax recoverable in relation lo investment income is recognised at the lime the investment
income is receivable.
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THE ROYAL CALEDONIAN CHARITIES TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Accounting policies l¢ontinuedl
1.4 Expenditure
Governance costs are those incurred in connection with administration of the charity and compliance
with constitution81 and ststulory requirements.
Costs of generating funds are costs incurred in allracling voluntary income. and those incurred in
trading activities that raise funds.
Charitable activities and governance costs are incurred on the charitls operations, including support
costs and costs relating lo the governance of the charity apportioned lo charitable activities.
Grants payable are charged in the year when the offer is made except in those cases where the offer
is condition81, such grants being recognised as expenditure when the conditions allaching are
fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as 8
commitment, but not accrued as expenditure.
Al expenditure is inclusive of irrecoverable VAT.
1.5 Investments
Fixed asset investments are 8 form of financial instrument and are initially recognised at their
transaction cost and subsequently measured al fair value 8t the Balance sheet dale, unless the value
cannot be measured reliably in which case il is measured al cost less impairment. Investment gains
and losses, whether realised or unrealised. are combined and presented as 'GainsllLossesl on
investments, in the Statement of financial activities.
1.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured
reliably by the Charity., this is normally upon notification of the interest paid or payable by the
institution with whom the funds are deposited.
1.7 Cash at bank and in hand
Cash at bank and in hand includes cash and short-lerm highly liquid investments with a short maturity
of three months or less from the date of acquisition or opening of the deposit or similar account.
1.8 Liabilities and provisions
Liabilities are recognised when there is an obligation al the Balance sheet dale as a result of a past
event, it is probable that a transfer of economic benefit will be required in settlement, and the amount
of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates il will pay lo sellle the debt or the
amount il has received as advanced payments for the goods or services it musl provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where
the effect of the time value of money is material, the provision is based on the present value of those
amounts, discounted at the pre-tax discount rate that reflects the risks specific lo the liability. The
unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
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THE ROYAL CALEDONIAN CHARITIES TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Accounting policies l¢ontinuedl
1.9 Financial instruments
The Charity only has financi81 assets and financial liabilities of 8 kind that qualify as basic financial
instruments. Basic financial instruments are initially recognised at transaction value and subsequently
measured al their settlement value with the ex￿ptIOn of bank loans which are subsequently
measured al amortised cost using the effective interest method.
Income from donations and legacies
Unrestricted
funds
2023
Total
funds
2023
Total
funds
2022
Donations
2,266
2,266
2,063
Total 2023
2,266
2,266
2,063
Total 2022
2,063
2,063
Income from other trading activities
Income from fundraising events
Unrestricted
funds
2023
Total
funds
2023
Total
funds
2022
Ball lickels
128,127
128,127
124,722
6,976
6,052
Auction
Subscriptions from patronesses
6,170
6,170
Total 2023
134,297
134,297
137,750
Total 2022
137,750
137,750
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THE ROYAL CALEDONIAN CHARITIES TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Investment income
Unrestricted
funds
2023
Total
funds
2023
Totsl
funds
2022
Income from listed investments
1,653
976
1,653
976
1,545
100
Investment income
Total 2023
2,629
2,629
1,645
Total 2022
1,645
1,645
Expenditure on raising funds
Costs of raising voluntary income
Unrestricted
funds
2023
Total
funds
2023
Total
funds
2022
Hotel costs
Orchestra and pipers
Auction expenses
Programme costs
Advertising, stationery and printing expenses
other event costs
Bank charges
Secretary's fees
Insurance
86,900
5,000
86,900
5,000
84,540
7,600
2,813
4,101
1,380
2,025
124
8,000
2,794
417
417
841
149
10,000
2,088
149
10,000
2,088
Total 2023
105,395
105,395
113,377
Total 2022
113,377
113,377
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THE ROYAL CALEDONIAN CHARITIES TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Analysis of expenditure on charitable activities
Summary by fund type
Unrestricted
funds
2023
Total
2023
Totsl
2022
Governance costs
3,892
16,120
3,892
16,120
2,036
30,000
Grants
Total 2023
20,012
20,012
32,036
Total 2022
32,036
32,036
Analysis of expenditure by activities
Grant
funding of
activities
Support
costs
Total
funds
2023
Total
funds
2022
2023
2023
Governance costs
Grants
3,892
3,892
16,120
2,036
30,000
16,120
Total 2023
16,120
3,892
20,012
32,036
Total 2022
30,000
2,036
32,036
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THE ROYAL CALEDONIAN CHARITIES TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Analysis of grants
Grants to
Institutions
2023
Total
funds
2023
Totsl
funds
2022
Grants
16,120
16,120
30,000
The Charity has made the following material grants to institutions during the year.
2023
2022
Bordedine
Cerebal Palsy Scotland Iformerfy Bobalhl
Dumfries & Galloway Befriending Project
Gordon Highlanders Association
Hearts and Minds
Islay & Jura Sick Children
Il's good 2 give
North East Riding Volunteers
Pregnancy Counselling & Care
Riding for the Disabled (Glasgow Group)
Scottish Veterans Residences
Sisters of Mercy Homeless
Skye & Lochalsh Young Carers
St Catherine's Homeless Proje¢l
3,000
3,000
3,000
2,000
3,000
1,000
3,000
3,000
4,320
2,300
3,000
3,000
2,000
4,500
3,000
3,000
16,120
30,000
Independent examiner's remuneration
The independent examinevs remuneration amounts to an independent examiner fee of £1,04012022
£1,000).
10.
Trustees. remuneratlon and expenses
During the year, no Trustees received any remuneration or other benefils12022 - £NILI.
During the year ended 30 September 2023, no Trustee expenses have been incurred12022 - £NILI.
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THE ROYAL CALEDONIAN CHARITIES TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
11.
Fixed asset investments
Listed
securities
Cost or valuation
At 1 October 2022
Revaluations
29.806
11.817)
At 30 September 2023
27.989
All the fixed asset investments are held in the UK.
12.
Creditors.. Amounts falling due within ono year
2023
2022
Other creditors
2,592
7,340
13. Statement offunds
statement offunds- current year
Balance at
30
Gainsl September
(Losses}
2023
Balance at 1
October
2022
Income Expenditure
Unrestricted funds
General funds
104.223
139,192
{125.407)
11,8171
116.191
Statement offunds- prioryear
Balance at
30
Gainsl September
(Losses)
2022
Balance at
1 October
2021
Income
Expenditure
Unrestricted funds
General funds
108,444
141,458
1145,4131
1266}
104,223
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THE ROYAL CALEDONIAN CHARITIES TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
14.
Analysis of net assets between funds
Analysis of net assets between funds - current year
Unrestricted
funds
2023
Total
funds
2023
Fixed asset investments
Current assets
27,989
90,794
12,592}
27.989
90,794
12.592)
Creditors due within one year
Total
116,191
116.191
Analysis of ngt assots bgtwegn funds - prior ygar
Unreslricled
funds
2022
Total
funds
2022
Fixed asset investments
29,807
81,756
17,340}
29,807
81,756
17,3401
Current assets
Creditors due within one year
Total
104,223
104,223
Page 14