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2021-12-31-accounts

BT BENEVOLENT FUND REPORT and FINANCIAL STATEMENTS YEAR ENDED 31[st] DECEMBER 2021 CHARITY NO. 212565

BT Benevolent Fund

CONTENTS

Page
Report of the Trustees Chair's Report 3
Objectives and Activities 4
Achievements and Performance 4 - 6
Financial Review 6 - 9
Structure, Governance and Management 9 - 10
Reference and Administrative
Information 10 - 11
Independent Auditors' Report to the Trustees 12 – 15
Financial statements Statement of financial activities 16
Balance sheet 17
Statement of Cash Flows 18
Notes 19 - 26

Page 2

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021

The trustees present their annual report and financial statements for the year ended 31[st] December 2021. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the charity’s constitution, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16[th] July 2014.

Chair’s Report

Once again, in 2021 the team at the Fund worked hard to meet the many requests for help from people in financial difficulty, and to maintain and increase the Fund’s income. It has come as no surprise, given the continuing background of the COVID-19 pandemic and economic uncertainty, that some of our most vulnerable employees and pensioners have at times found it difficult to manage. The need for our assistance has never been more important, and the help we are able to give, both financially and as a caring and friendly voice on the telephone, has made a real difference to those who otherwise would have nowhere else to turn to.

In 2021 we awarded grants of just under £500,000 and helped 446 individuals, couples and families who needed financial assistance. Cases from current BT employees remain high and account for 41% of our case load. The largest grant we made in 2021 was £3,800 for bathroom adaptations, and we made 18 grants of £2,500 or more. In addition to our single grants, we ended the year paying weekly grants to 138 former BT people on very low incomes and we know from their feedback what a huge difference these payments make. We also made additional Christmas payments to our weekly grant recipients, which included a £100 winter fuel payment funded from the donation we received from the Civil Service Insurance Society Charity Fund (CSIS CF) and a Christmas bonus payment of £150. With energy prices rising rapidly these payments were particularly important.

In 2021 our income exceeded £1million for the 8th year in a row. Membership donations, together with Gift Aid, made up over 70% of this and thanks must go to the CSIS CF, POFR and Openreach for their very generous contributions. Investment income, Christmas card sales and various one-off donations boosted our funds further. We have ended 2021 with a surplus and have substantial reserves, which will ensure that we can continue our grant-making activities well into the future.

Recruiting and retaining regular donors remained challenging in 2021 with the total number of people making regular donations decreasing to 17,555. We did see a slight increase in the number of existing BT employees that donate to us and we will continue to try and increase employee donations further in 2022.

In terms of staffing, the Fund’s Trustee Board has remained unchanged throughout 2021. All our Trustees provide valuable input to the oversight of the Fund and I remain grateful for this and would like to thank my fellow Trustees for their continued support of the Fund, as well as the Secretariat team for their commitment and enthusiasm. I have no doubt 2022 will be another challenging and busy year for the Fund but ultimately, I believe that the Fund is in a great position and is ready and prepared to help all those in need who look to us for help in difficult times.

Mark Murphy, Chair of Trustees

Page 3

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021 continued

Objectives and Activities for the Public Benefit

The object of the charity, as set out in our constitution, is the relief of financial hardship among BT employees past and present and their dependants and this is the principal activity. The trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives, in planning future activities, and setting the grant making policy.

The objects and funding of the charity limit the services we can provide to current and former employees of BT Group and its predecessors, and their dependent families. It has been calculated that this group amounts to around two million people. The trustees are aware that whilst this is a restricted section of society, it represents a sizeable number of people, any of whom can ask for help at any time. In addition, the range and depth of the service we provide means that it is not just the individual who benefits but their wider family, thus extending the range of our support.

All our charitable help is provided free of charge, and people do not need to contribute to the Fund to benefit from our help.

Grant-making Policy

Grants are made to beneficiaries whose circumstances qualify them for assistance under the Fund’s Grant Aid Guidelines, which aim to ensure fairness and consistency. Beneficiaries must be experiencing financial hardship and satisfy criteria regarding income and savings which are regularly reviewed by the trustees. The aim is to help people in need to move to a more stable and sustainable position.

The ways in which the Fund aims to reduce poverty and hardship include:

Equal access to our services is an important issue for the Fund and we therefore write to all BT pensioners aged over 75 on a regular basis reminding them that we are here to help. We also publicise our services within BT at every opportunity.

The normal maximum grant payment is £2,500, and up to £10,000 for home adaptations related to disability.

Achievements and Performance

In accordance with its constitution, the Fund continued to offer assistance to employees, exemployees, BT pensioners and their dependants experiencing financial hardship for whatever reason.

Page 4

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021 continued

In 2021 we dealt with 308 single grant cases and our charitable grant expenditure was £498,965 (2020: £586,422). Our biggest area of need in 2021 was once again people in debt, generally with rent, mortgage, council tax and utility bill arrears. Once again, we saw how quickly the impact of ill-heath, bereavement, redundancy or relationship breakdown can result in people struggling financially.

Other areas of need were for help with funeral bills, re-housing costs, home adaptations relating to disability, and home and heating repairs.

The trustees do not set absolute targets for the mainstream work of relieving hardship and have placed no restrictions on charitable activity but seek instead to support the secretariat in dealing with all applications for assistance presented to the charity within the year.

The main measures of activity are as follows:-

Cost of charitable
Grants paid to or on behalf of
beneficiaries
activities:
Pensioner contact scheme
Indirect costs of grant giving
Total
Cases decided:
Employees
Pensioner contact scheme
Pensioners and ex-employees
Membership subscriptions:
Total for year
Year on year increase
Number of members
Average giving rate per member per
annum
Expenditure as % of total
Grants
incoming resources:
Pensioner contact scheme
Indirect costs of grant giving
Costs of generating funds
Governance costs		 2021
498,965
18,971
140,083
£658,019
126
21
161
308
£689,478
3.5%
17,555
£39.28
44.4%
1.7%
12.5%
7.6%
2.6%		 2020
586,422
18,061
141,014
£745,497
181
35
172
388
£666,454
4.4%
17,610
£37.85
28.9%
0.9%
7.0%
3.7%
1.3%

Employee cases are referred to the Fund by the BT Group Employee Assistance Programme with whom we continue to enjoy a good working relationship. Case analysis shows how the impact of continued economic pressures, often leading to debt, the impact of a partner being made redundant, of relationship breakdown, or of sudden illness or disability amongst BT employees can all destabilise family budgets and lead to extreme financial pressure.

In 2021 the proactive Pensioner Contact scheme continued to be an important part of the Fund’s

Page 5

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021 continued

activities. Each year we write to BT pensioners aged over 75 inviting them to provide some basic financial information if they think they may be eligible for our assistance. A case secretary then phones them to discuss their needs and financial situation in more detail, with financial hardship then being validated in the same way as for all other cases. This is a vital part of our work and we are extremely grateful to the Civil Service Insurance Society Charity Fund for their major contribution to its costs.

Weekly grants are paid to older people on very low incomes, and all such beneficiaries received a special payment at Christmas of £150, as well as an additional winter fuel payment of £100, funded by part of the donation received from the Civil Service Insurance Society Charity Fund.

During 2021 the Fund also continued to make payments under the 'Care in the Home' scheme designed to help the elderly pay for specific items of care to enable them to remain in their own homes for as long as possible.

Financial Review

The principal funding source of the charity continues to be donations. Regular donations from individuals which are classified as membership subscriptions accounted for 62% (2020: 33%) of total income. Investment income, gift aid and one-off donations are the other material sources of income. Included in donations are significant receipts from the POFR, Openreach and the CSIS Charity Fund (see note 3).

Total income for the year was £1,122,575 analysed as follows:

----- Start of picture text -----
Membership subscriptions
(£690k)
Donations (£113k)
Gift Aid (£142k)
Donated services (£50k)
Trading activities (£31k)
Investments (£96k)
----- End of picture text -----

Total expenditure for the year was £772,611. Some £498,965 of this total (65%) was paid out in grants. The indirect costs of paying these grants were £159,054 with fundraising costs (£85,412) and other costs (£29,180) making up the balance.

Page 6

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021 continued

Grants paid may be analysed as follows.

----- Start of picture text -----
Weekly grants (£237k)
Disablement aids and adaptations
(£38k)
Housing and heating repairs
(£45k)
Debt (£87k)
Furniture and appliances (£22k)
Funerals costs (£32k)
Re-housing (£23k)
Other (£15k)
----- End of picture text -----

The surplus for the year amounted to £349,964 (2020: Surplus of £1,183,213). After movements in the market value of investments there is a total surplus of incoming resources of £836,582 (2020: £1,171,269).

Since the start of the COVID-19 pandemic we have seen a decrease in the number of people approaching the Fund for help leading to a gradual decline in our expenditure. This is a phenomenon experienced by many small charities over the last 2 years and the reasons for this are still unclear. The Fund’s expenditure has been further reduced by a change in working practises with the secretariat team working largely from home and trustee meetings being held virtually, which has led to a fall in travel expenses.

We have always proactively encouraged people to approach us for help as demonstrated by our Pensioner Contact Scheme and we also publicise our services directly to BT employees using a number of different communications channels. Most recently we have set up a BT Benevolent Fund Workplace group in both BT and Openreach. This gives us significant reach, enabling us to communicate directly with the majority of BT’s workforce. We are doing all we can to encourage BT people who are in need to reach out to us and will continue to be proactive in this area.

The decrease in expenditure has resulted in a surplus for 2021 and although we already have significant reserves, we still need to ensure that we invest responsibly to ensure the long-term future of the fund and mitigate against any future loss of income. Although expenditure is lower than normal, we have also seen a decrease in the number of people donating to the fund and whereas income has remained fairly flat from individual donors, this cannot be guaranteed going forward. In addition, we have received reduced income from one off donations in 2021 and this trend may well continue so any reserves built up now will be essential for our future viability.

Collaboration with Other Charities

The Fund has good working relationships with a number of other charities and organisations helping those in need. These include SSAFA, the Royal British Legion and other military charities, the Rowland

Page 7

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021 continued

Hill Fund, the National Federation of Occupational Pensioners, the Education Support Partnership, the Electrical Industries Charity, the Benenden Charitable Trust and the Civil Service Retirement Fellowship. We also regularly liaise with local authority housing departments, Citizens Advice Bureaux, and similar organisations.

Investment Policy and Performance

Cazenove Capital Management Ltd continues to manage the Fund's investments on a discretionary basis in order to balance income and capital growth and to lessen the level of overall risk. The Investment Sub-committee meets with Cazenove twice-yearly to review our portfolio and the performance of our investments. The capital position of the charity remains satisfactory, with the total investment portfolio standing at £5,364,495 (2020: £4,164,911). There are no restrictions on the Fund's power to invest.

Risk Management

The trustees have established regular reporting systems, including the maintenance of a risk register which is reviewed quarterly and assesses and monitors the major strategic and operational risks faced by the charity. The key risk identified in 2021 continues to be the Funds dependency on a gradually decreasing donor base, but the total contribution received in the last year actually increased, despite the reduction in donor numbers. The fund also receives donations from Openreach and the CSIS Charity Fund which cannot be relied upon in the future. It should be noted however that the fund has a sound financial position secured on a diversified risk averse portfolio of investments.

In terms of potential future risks, if the structure or ownership of BT plc were to change significantly this could affect the Fund’s work.

Reserves Policy

Unrestricted funds are needed to cover administration and support costs without which the charity could not function, and to provide funds which can be designated to specific projects so they can be undertaken at short notice. The trustees consider it prudent that unrestricted reserves should be sufficient to cover a minimum of one year's administration and support costs. The trustees monitor and review reserve levels routinely and consider the current level of £5,047,436 to be more than adequate to meet the costs of operating the Fund for a considerable period of time in the event of an unforeseen decline in donation income or corporate support. It should be noted that the current level of reserves are effectively underpinned by fixed asset investments which are held on a long-term basis for the continuing benefit of the charity in the form of both income generation and capital appreciation.

The Fund has a restricted endowment fund (Kelvin Homes endowment) where the income is to be applied to cases involving housing and associated costs (see note 15). The charity’s general funds are not subject to any restriction.

Plans for the Future

The trustees' most recent strategic review in 2018 resulted in agreement that the following priorities remained appropriate to sustain the work of the charity for the foreseeable future at similar activity levels to those currently being experienced.

The main strategic priorities are:

Page 8

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021 continued

The main focus for 2022 will be to continue to increase the profile of the Fund within BT Group to make people aware that they can approach us for help and to attract more employee donors. In addition, we will continue our activities aimed at recruiting pensioner donors and other potential sources of fundraising will also continue to be considered where appropriate.

Structure, Governance and Management

The charity was formed in 1853 as the Post Office Clerks' Charitable Fund. It became the British Telecommunications Benevolent Fund in 1981 and the BT Benevolent Fund in 1992. The governing document of the charity is a written constitution dated 3 July 1996 as amended 13 June 2005 and 30 July 2014, and the charity delivers its aims and objectives by making financial grants. Membership is available to defined groups of people, principally past and present employees of BT Group, and is dependent on donations. Each member has one vote at general meetings.

Trustees are in the first instance co-opted by the board of trustees and their appointment confirmed at the next Annual General Meeting. The trustees regularly review the composition of the board and the skill sets required to ensure good governance. A process for appointments has been adopted together with appropriate arrangements for induction and training depending on experience and individual requirements. Of the existing board, four are serving senior managers from within BT Group, four are retired former employees or ex-employees and one is a wholly independent trustee with no connection with the Group. BT Group has the right under the constitution to appoint one trustee. Trustees give their time free of charge.

The day-to-day operations of the charity are managed by a secretariat headed by the charity's manager who reports directly to the board of trustees. The treasurer/accountant works with the charity's manager but also reports separately to the board of trustees. The board of trustees monitors performance at its quarterly meetings and takes all the significant decisions associated with strategy.

The charity is legally and fiscally wholly independent of BT Group but continues to enjoy significant support from BT Group in the form of cash donations and donated services and facilities.

Saffery Champness LLP have signified their willingness to continue as our auditors. A resolution will be proposed at the annual general meeting to re-appoint them for the coming year.

Key management personnel remuneration

The trustees consider the board of trustees and the fund manager as comprising the key management personnel of the charity in charge of directing and controlling the charity and running and operating the charity on a day-to-day basis. All trustees give of their time freely and no trustee remuneration was paid in the year. Details of trustee expenses and related party transactions are disclosed in note 2 to the accounts.

Trustees are required to disclose any relevant interests and to withdraw from any decisions where a conflict of interest arises.

The remuneration of the Fund’s secretariat team is reviewed annually. Pay rates are normally

Page 9

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021 continued

increased in accordance with average earnings and are subject to agreement by a minimum of two trustees.

Post balance sheet event

The first quarter of 2022, following the balance sheet date of these accounts, has seen the Coronavirus global pandemic continue to impact society in general and to a lesser extent the economy. Some variants of concern have been identified but the outlook continues to be more positive as a result of the vaccine rollout, new treatments and increasing herd immunity. The duration and ongoing severity of the pandemic and its impact is still difficult to quantify at this time, but it is hoped that things will continue to return to normal as the year progresses.

The Fund continues to operate as normal, but remote working is now more prevalent than prior to the pandemic but this has not impacted the team’s ability to continue to assist beneficiaries who may increasingly require our help in these uncertain times.

Reference and Administrative Information

Trustees

All served throughout 2021 unless otherwise indicated

Kevin Charlesworth Vivien Lantree Mark Murphy Matt Rogers John Holme Clive Selley Robert Jones Jane Shipway Beth Courtier

Manager Treasurer Rob Pearce Michael Pearce

Honorary Solicitors

Julia Jackson, BT Group, 81 Newgate Street, London EC1A 7AJ Rachel Blackwell, BT Group, 81 Newgate Street, London EC1A 7AJ

Principal Office

Room 323, Reading Central TE, 41 Minster Street, Reading RG1 2JB

Auditors

Saffery Champness LLP, St John’s Court, Easton Street, High Wycombe HP11 1JX

Bankers

Santander UK plc, Bootle, Merseyside GIR 0AA Unity Trust Bank plc, Nine Brindleyplace, Birmingham B1 2HB

Investment Managers

Cazenove Capital Management Ltd, 1 London Wall Place, London EC2Y 5AU

Trustee’s responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Page 10

BT Benevolent Fund

Report of the Trustees for the year ended 31[st] December 2021 continued

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the governing document. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

Approved by the trustees on 3[rd] May 2022 and signed on their behalf by:

Mark Murphy, Trustee

Page 11

BT Benevolent Fund

Independent Auditors’ Report to the Trustees of the BT Benevolent Fund

Opinion

We have audited the financial statements of The BT Benevolent Fund for the year ended 31 December 2021 which comprise statement of financial activities, balance sheet, statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102, the Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

Page 12

BT Benevolent Fund

Independent Auditors’ Report to the Trustees of the BT Benevolent Fund continued

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information; we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Trustees’ Responsibilities Statement set out on page 10, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditors’ responsibilities for the audit of the financial statements

We have been appointed as auditors under the Charities Act 2011 and report in accordance with regulations made under that Act.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Page 13

BT Benevolent Fund

Independent Auditors’ Report to the Trustees of the BT Benevolent Fund continued

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud are detailed below.

Identifying and assessing risks related to irregularities:

We assessed the susceptibility of the charity’s financial statements to material misstatement and how fraud might occur, including through discussions with the trustees, discussions within our audit team planning meeting, updating our record of internal controls and ensuring these controls operated as intended. We evaluated possible incentives and opportunities for fraudulent manipulation of the financial statements. We identified laws and regulations that are of significance in the context of the charity by discussions with trustees and updating our understanding of the sector in which the charity operates.

Laws and regulations of direct significance in the context of the charity include the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and guidance issued by the Charity Commission for England and Wales.

Audit response to risks identified:

We considered the extent of compliance with these laws and regulations as part of our audit procedures on the related financial statement items including a review of financial statement disclosures. We reviewed the charity’s records of breaches of laws and regulations, minutes of meetings and correspondence with relevant authorities to identify potential material misstatements arising. We discussed the charity’s policies and procedures for compliance with laws and regulations with members of management responsible for compliance.

During the planning meeting with the audit team, the engagement partner drew attention to the key areas which might involve non-compliance with laws and regulations or fraud. We enquired of management whether they were aware of any instances of non-compliance with laws and regulations or knowledge of any actual, suspected or alleged fraud. We addressed the risk of fraud through management override of controls by testing the appropriateness of journal entries and identifying any significant transactions that were unusual or outside the normal course of business. We assessed whether judgements made in making accounting estimates gave rise to a possible indication of management bias. At the completion stage of the audit, the engagement partner’s review included ensuring that the team had approached their work with appropriate professional scepticism and thus the capacity to identify non-compliance with laws and regulations and fraud.

There are inherent limitations in the audit procedures described above and the further removed noncompliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. Also, the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or through collusion.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Page 14

BT Benevolent Fund

Independent Auditors’ Report to the Trustees of the BT Benevolent Fund continued

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Saffery Champness LLP

Chartered Accountants Statutory Auditors St John’s Court High Wycombe HP11 1JX

3[rd] May 2022

Saffery Champness LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.

Page 15

BT Benevolent Fund

Statement of Financial Activities For the year ended 31 December 2021

Unrestricted
Note
Funds
2021
£
Income and endowments
Donations and legacies
3
994,870
Trading activities
4
31,389
Investments
5
77,067
Total income
1,103,326
Expenditure
Costs of raising funds
6
80,623
Expenditure on charitable activities:
Grants
7
476,753
Indirect costs of grant giving
8
159,054
Other
9
29,180
Total expenditure
745,610
Net surplus/(expense) for the year
357,716
Net (loss)/gain on investments
12
384,915
Net movement in funds
742,631
Reconciliation of funds
Total funds brought forward
4,304,805
Total funds carried forward
5,047,436		 Restricted
Funds
2021
£
-
-
19,249
19,249
4,789
22,212
-
-
27,001
(7,752)
101,703
93,951
368,864
462,815		 Endowment
Funds
2021
£
-
-
-
-
-
-
-
-
-
-
-
-
568,241
568,241		 Total
Total
Funds
Funds
2021
2020
£
£
994,870
1,912,137
31,389
27,633
96,316
88,691
1,122,575
2,028,461
85,412
74,283
498,965
586,422
159,054
159,075
29,180
25,468
772,611
845,248
349,964
1,183,213
486,618
(11,944)
836,582
1,171,269
5,241,910
4,070,641
6,078,492
5,241,910

Page 16

BT Benevolent Fund

Balance Sheet as at 31 December 2021

Unrestricted
Note
Funds
2021
£
Fixed assets
Investments
12
4,333,439
Current assets
Debtors
13
115,184
Cash at bank and in hand
13
642,116
Total current assets
757,300
Liabilities
Creditors falling due within one year
14
43,303
Net current assets
713,997
Net assets
5,047,436
The funds of the charity:
Unrestricted income funds
5,047,436
Restricted income funds
15
-
Endowment
15
-
5,047,436		 Restricted
Funds
2021
£
462,815
-
-
-
-
-
462,815
-
462,815
-
462,815		 Endowment
Funds
2021
£
568,241
-
-
-
-
-
568,241
-
-
568,241
568,241		 Total
Funds
2021
£
5,364,495
115,184
642,116
757,300
43,303
713,997
6,078,492
5,047,436
462,815
568,241
6,078,492		 Total
Funds
2020
£
4,164,911
104,468
1,025,940
1,130,408
53,409
1,076,999
5,241,910
4,304,805
368,864
568,241
5,241,910

The notes on pages 19 to 26 form part of these accounts.

Approved by the trustees on 3 May 2022 and signed on their behalf by:

M Murphy Trustee

Page 17

BT Benevolent Fund

Statement of Cash Flows For the year ended 31 December 2021

Note
Net cash generated by operating activities
17
Cash flows from investing activities:
Interest and dividends
Proceeds from sale of investments
Purchase of investments
Net cash used in investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalent brought forward
Cash and cash equivalents carried forward		 Total
Total
Funds
Funds
2021
2020
£
£
232,826
1,096,747
96,316
88,691
843,598
521,044
(1,556,564)
(1,025,208)
(616,650)
(415,473)
(383,824)
681,274
1,025,940
344,666
642,116
1,025,940

Page 18

BT Benevolent Fund

Notes to the financial statements as at 31 December 2021

1. Accounting Policies

(a) Basis of preparation and assessment of going concern

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

(b) Income recognition

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Legacy gifts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date.

Income arising from investments, subscriptions, donations, bequests, endowments and similar incoming resources are accounted for on an accruals basis. This income is treated as unrestricted unless the donor specifies to the contrary.

Donated services and facilities are recognised in the statement of financial activities at market value or trustees' estimate as the charity would otherwise have to purchase these services and facilities.

(c) Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings.

Grants payable are recognised in the financial statements as liabilities as soon as they have been approved even though there may be conditions attached to them. This is because there is a valid expectation by the recipients that they will receive those grants. Weekly grants, which are discretionary and subject to continuous review, are paid six months in advance, and are recognised in the financial statements as and when payments are made. Further details are set out in note 7.

(d) Irrecoverable VAT

Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

Page 19

BT Benevolent Fund

Notes to the financial statements as at 31 December 2021 continued

(e) Allocation of support and governance costs

Support costs have been allocated between governance costs and other support costs. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to statutory audit and legal fees together with an apportionment of overhead and support costs. The bases on which these costs have been allocated are set out in note 10.

(f) Costs of raising funds

The costs of generating funds consist of investment management fees, purchase of Christmas cards as well as a percentage of staffing costs, equipment hire, postage and dispatch costs, leaflets and stationery relating to promotional mailings to potential members.

(g) Charitable activities

Costs of charitable activities include grants made, governance costs and an apportionment of support costs as shown in note 8.

(h) Tangible fixed assets and depreciation

All additions are written off in full upon acquisition within resources expended in the Statement of Financial Activities because the amounts concerned are not material to the charity.

(i) Fixed asset investments

Investments are stated at market value. All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains and losses on investments are calculated as the difference between sales proceeds and their opening carrying value or their purchase value if acquired subsequent to the first day of the financial year. Unrealised gains and losses are calculated as the difference between the fair value at the year end and their carrying value. Realised and unrealised investment gains and losses are combined in the Statement of Financial Activities.

(j) Funds structure

The charity's assets are represented by the unrestricted fund and the restricted and endowment funds. Details of the nature and purpose of these funds are set out in note 15.

(k) Leasing

Rental payable under operating leases are charged against income on a straight line basis over the lease term.

(l) Financial Instruments

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently carried at amortised cost.

Page 20

BT Benevolent Fund

Notes to the financial statements as at 31 December 2021 continued

2. Related party transactions and trustees’ expenses and remuneration

The trustees all give freely their time and expertise without any form of remuneration or other benefit in cash or kind (2020: £nil). Expenses paid to the trustees in the year totalled £256 (2020: £733). These expenses were paid to one trustee in respect of travel expenses (2020: 3).

Of the charity's trustees listed on page 10, the following were employees of the BT Group as at 31 December 2021:

Mr M Murphy Mrs V Lantree Mr M Rogers Mr C Selley

In 2021, the BT Group provided the charity with office accommodation, furniture, equipment and utility services and the services of two solicitors free of charge, and in addition met the postage and dispatch costs relating to various mailings. These services have been valued and charged to the relevant cost centres (notes 6, 8 & 9).

The charity received material donations totalling £20,000 (2020 - £1,000,000) from the BT Group as listed in note 3. At 31 December 2021 £nil (2020 - £nil) included in debtors was due from the BT Group.

3. Donations and legacies

Membership subscriptions
Donations: CSiS Charity Fund
BT Group plc
Post Office Fellowship of Remembrance
Other
Income tax recoverable under 'Gift Aid' provisions
Donated services and facilities		 2021
2020
£
£
689,478
666,454
40,000
60,000
20,000
1,000,000
50,000
-
3,168
2,233
142,224
133,450
50,000
50,000
994,870
1,912,137

4. Trading activities

Sale of Christmas cards
5. Investment income
Unrestricted
2021
£
Fixed asset investments
72,850
Deposit interest
4,217
77,067		 Restricted
2021
£
19,249
-
19,249		 2021
2020
£
£
31,389
27,633
Total
Total
2021
2020
£
£
92,099
88,199
4,217
492
96,316
88,691

In 2020 £22,350 of the fixed asset investment income was attributable to restricted income with the balance of £65,849 being added to unrestricted funds. In 2020 deposit interest of £492 was added to unrestricted funds.

Page 21

BT Benevolent Fund

Notes to the financial statements as at 31 December 2021 continued

6. Costs of raising funds

Unrestricted
2021
£
Investment management fees
18,126
Christmas cards
5,214
Staff costs
29,550
Hire of office equipment
2,733
Donated services (postage and dispatch)
25,000
80,623		 Restricted
2021
£
4,789
-
-
-
-
4,789		 Total
Total
2021
2020
£
£
22,915
16,685
5,214
4,561
29,550
25,277
2,733
2,760
25,000
25,000
85,412
74,283

In 2020 £4,228 of the investment management fees were attributable to restricted expenditure with the balance of £12,457 being added to unrestricted funds. In 2020 all other costs of raising funds were unrestricted.

7. Grants payable

Unrestricted
2021
£
Weekly grants
237,138
Single grants
239,615
476,753		 Restricted
2021
£
-
22,212
22,212		 Total
Total
2021
2020
£
£
237,138
270,017
261,827
316,405
498,965
586,422

In 2020 single grants expenditure of £18,199 and weekly grants expenditure of £nil were paid from restricted funds.

8. Indirect costs of grant giving

Staff costs - Pensioner contact scheme
Staff costs - grant giving
Annual newsletter
Travel
Subscriptions
Miscellaneous
Telephone
Donated services (Postage and dispatch)
Donated services (Office space, furniture, equipment & utilities)		 2021
2020
£
£
18,971
18,061
107,413
107,608
7,449
7,990
-
1,046
1,692
1,991
3,033
1,908
496
471
2,750
2,750
17,250
17,250
159,054
159,075

Page 22

BT Benevolent Fund

Notes to the financial statements as at 31 December 2021 continued

9. Governance costs

Staff costs
Audit fee
Travel - Trustees
Travel - Other
Insurances
Donated services (Solicitors' fees and support costs)		 2021
2020
£
£
10,413
8,741
8,950
8,500
256
733
4,001
1,642
560
852
5,000
5,000
29,180
25,468

The charity's only charitable activity is that of grant giving therefore there is no requirement to allocate governance costs.

10. Analysis of staff costs and remuneration of key management personnel

Salaries and wages
Social security costs
Fees
Other pension costs
Total
Allocated as:
Costs of raising funds (note 6)
Indirect costs of grant giving (note 8)
Governance (note 9)		 2021
2020
£
£
140,630
134,922
6,783
6,371
16,747
16,454
2,187
1,940
166,347
159,687
29,550
25,277
126,384
125,669
10,413
8,741
166,347
159,687

The average number of employees during the year was 7 (2020: 7) with all employee time involved in providing either support to the governance of the charity or support services to charitable activities. The charity also used the services of two part-time consultants during the year. The above staff costs have been allocated to the cost centre headings (Notes 6, 8 & 9 above) according to the percentage of time spent by each staff member. All other costs incurred are specifically attributable to individual cost centres.

The Trust considers its key management personnel comprise the trustees and the fund manager. The total employment benefits of the key management personnel were £46,820 (2020: £41,335). No employees had employee benefits in excess of £60,000 (2020: none).

Page 23

BT Benevolent Fund

Notes to the financial statements as at 31 December 2021 continued

11. Auditor’s remuneration

The auditor’s remuneration (net of VAT) constituted an audit fee of £7,450 (2020: £7,080).

12. Fixed assets - investments

Movement in fixed asset investments

Unrestricted
2021
£
Market value 1 January 2021
3,227,806
Additions to investments at cost
1,384,344
Disposals at carrying value
(663,626)
Net gain/(loss) on revaluation
384,915
Market value 31 December 2021
4,333,439
Investments at market value comprised:
Equities
Bonds
Multi-Asset funds
Property
Other
Cash		 Restricted
2021
£
368,864
172,220
(179,972)
101,703
462,815		 Endowment
2021
£
568,241
-
-
-
568,241		 Total
Total
2021
2020
£
£
4,164,911
3,672,691
1,556,564
1,025,208
(843,598)
(521,044)
486,618
(11,944)
5,364,495
4,164,911
3,492,681
2,667,959
641,981
445,134
192,558
142,985
542,494
353,014
476,239
334,905
18,542
220,914
5,364,495
4,164,911

Investments are held primarily within the UK and as at 31 December 2021 investment holdings in excess of 5% of the total portfolio were as follows:

Charity Equity Value Fund 4.1% 5.6%
Charity Equity Income Fund 9.8% 11.4%
Majedie UK Equity Fund 8.0% 9.6%
Schroder Diversified Alternative 5.0% 3.7%
Schroder Property Funds 10.1% 8.5%
Vanguard S&P 500 ETF 5.0% 5.0%
Sterling 0.3% 5.3%

Page 24

BT Benevolent Fund

Notes to the financial statements as at 31 December 2021 continued

13. Analysis of current assets

Debtors
Income tax recoverable under 'Gift Aid' provisions
Other debtors
Prepayments and accrued income
Total
Cash at bank and in hand
Short term deposits
Cash at bank and in hand		 2021
2020
£
£
101,500
94,500
3,055
-
10,629
9,968
115,184
104,468
344,896
866,253
297,220
159,687
642,116
1,025,940

All current assets related to unrestricted funds in both 2021 and 2020.

14. Creditors falling due within one year

Grants payable
Other creditors and accruals		 2021
2020
£
£
21,689
31,801
21,614
21,608
43,303
53,409

All current liabilities related to unrestricted funds in both 2021 and 2020.

15. Restricted and endowment funds

In August 2001 the charity received an endowment of £568,241 from the trustees of the former Kelvin Old People's Home Ltd with conditions attached restricting the type of grant which can be paid out of income arising from the investment of the endowment to cases involving housing adaptations and associated costs enabling recipients to remain in their own or residential homes. The initial endowment value of £568,241 is only expendable after August 2026. In 2021 the overall expenditure charged to the Restricted Fund was limited to the level of the income available.

The Unrestricted fund is utilised to cover the charitable expenditure not falling within the scope of the Endowment fund and all the other costs to enable the charity to continue with its charitable objectives.

Page 25

BT Benevolent Fund

Notes to the financial statements as at 31 December 2021 continued

16. Movement on restricted and endowment funds

Balance at 1 January 2020
Income
Expenditure
Loss on Investments
Balance at 31 December 2020
Income
Expenditure
Gain on Investments
Balance at 31 December 2021		 Restricted
£
371,968
22,350
(22,427)
(3,027)
368,864
19,249
(27,001)
101,703
462,815		 Endowment
Total
£
£
568,241
940,209
-
22,350
-
(22,427)
-
(3,027)
568,241
937,105
-
19,249
-
(27,001)
-
101,703
568,241
1,031,056

17. Reconciliation of net movement in funds to net cash flow from operating activities

Net movement in funds
Deduct investment income shown in investing activities
(Deduct gains)/add losses on investments
(Increase)/decrease in debtors
Decrease in creditors
Net cash used in operating activities		 2021
2020
£
£
836,582
1,171,269
(96,316)
(88,691)
(486,618)
11,944
(10,716)
13,322
(10,106)
(11,097)
232,826
1,096,747

Analysis of changes in net debt

The net debt is made up entirely by the cash balance outlined in the Statement of cash flows, and all movements in the year were cash flow changes.

18. Operating Leases

As at 31 December 2021 the charity was due to pay the following amounts in respect of non-cancellable operating leases:

Amounts due in:
Less than 1 year
2 to 5 years		 2021
2020
£
£
3,572
3,572
9,823
13,395
13,395
16,967

Page 26