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## NOTICE OF ANNUAL GENERAL MEETING 2025 ## AGENDA ## REPORT AND ACCOUNTS For year to 31 December 2024 ## MINUTES OF 2024 AGM 96 HIGH STREET, EDENBRIDGE, KENT, TN8 5AR A Company Limited by Guarantee Registered in London No 22147C Notice is hereby given that the ## ANNUAL GENERAL MEETING ## on Wednesday 23rd April 2025 at 11am. 1. Welcome from the Chairman 2. To confirm the Minutes of the last Meeting 3. Trustees Report and Audited Financial Statement 4. Council Election Results 5. Election of Auditors 6. Report from the Chairman, Miss E Gibson. 7. Reports from the Chairman of the Breeding Committee, Mr C Upham and the Chairman of the Judges, Rules & Shows Committee, Mrs R Flack. 8. To update the membership on the current review of the Society's Memorandum & Aticles of Association and general business practices of the Society and to seek input from the membership on the future strategic aims and objectives of the Society. 9. Any other Business By Order of the Council MISS C. BURDOCK **SPORT HORSE BREEDING OF GREAT BRITAIN** ## **OFFICERS AND ADVISORS** |General Secretary:|Miss C. Burdock| |---|---| |Registered Offce:|96 High Street| ||Edenbridge| ||Kent| ||TN8 5AR| |Auditors:|Barnes Noble Ltd| ||Unitec House| ||2 Albert Place| ||London| ||N3 1QB| |Bankers:|National Westminster Bank| ||Plc Sevenoaks Branch| ||67 High Street| ||Sevenoaks| ||Kent| ||TN13 1LA| |Company Number:|22147C| |Registered Charity Number:|211570| 1 **SPORT HORSE BREEDING OF GREAT BRITAIN** ## **MEMBERS OF COUNCIL** The following served on the Council during the year ended 31st December 2024: Patron: His Majesty The King President: Mrs J Hastie nee Nixon MRCVS President-elect: To be Confirmed Chairman * Miss E Gibson Councillors: * Mrs L Burnett * T Chalmers Esq. * Mrs R Flack * Mr N Gauntlett (retire 23rd April 2025) * Miss E Gibson * C Hunnable Esq. * Mrs M C Nimmo (retire 23rd April 2025) * Mrs D C Ramm (until 17th April 2024) * Mr C Upham * voting members of Council Past Presidents: Mrs E C York Mrs M Low M.B.E. S Campbell Esq. 2 **SPORT HORSE BREEDING OF GREAT BRITAIN** ## **TRUSTEES’ REPORT for the year ended 31st December 2024** The trustees, who are directors for the purposes of company law, present the annual report together with the nancial statements and auditors' report of the charitable company for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial. Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). ## **Objectives and Activities** Sport Horse Breeding of Great Britain is a registered charity whose objects are to develop and improve the breeding of the British Sport Horse. Its council, elected annually by members, consists of persons with appropriate knowledge and experience. Achievements and Performance The overall business of the Society has continued to run at a similar level to 2023. Shared administration of memberships and horse registration in relation to Horse of the Year Show Ridden Hunter Qualiers has continued which is a positive move for both the Society and its members. The Society once again held a Spring Show at Addington Equestrian in April which was very well supported and the National Hunter Supreme Championship Show was also held at Addington Equestrian in August with very good entry numbers. Several new classes were incorporated which were well supported. Mare Gradings, Stallion Gradings and Foal Gradings were held at venues throughout the country. As a result the 2024 Mare Grading season saw 26 mares forward for grading and of this number 11 achieved Head Stud Book status, 15 Main Stud Book. In 2024 a total of 5 stallions were successfully graded and accepted with 3 transferred from other studbooks. The Foal grading scheme was well supported and in total 16 foals were graded - 10 of these scored between 6.5 & 7.99 and were classed as 'Graded'. A total of 16 foals scored over 8 and were classed as 'Premium'. Stallion, mare and foal gradings are planned for 2025. The Society's Stallion Parade was held at Badminton Horse Trials and is planned to return in 2025. This parade is very well supported and the Society is most grateful to Badminton Horse Trials for hosting this parade. The Society was delighted to continue its support of the Ridden Hunter Championship classes at The Royal International Horse Show and the Working Hunter Championship at Horse of the Year Show by way of sponsorship and this is planned to continue in 2025. Administration workloads in the ofce remained unchanged in 2024. The Society is planning a full range of events for 2025. Subscription income increased by approximately £17,110 and Registrations fell by £2,565. Overall the Society's charitable income increased by £1,001 in 2024 and other income by approximately £970. ## **Volunteers** The Society benets from the dedication, time and skills of numerous volunteers who full the roles of judges and stewards. Where workloads allow work experience placements are accommodated in the ofce. ## **Funding Sources** The charity's work is mainly funded by member subscriptions, show registrations, the issue of equine passports, sponsorships and fees charged for some services. 3 ## **SPORT HORSE BREEDING OF GREAT BRITAIN** ## **TRUSTEES’ REPORT for the year ended 31st December 2024** (continued) ## **Plans for Future Periods** The Society plans to run a number of educational clinics together with other fund raising activities such as stud visits, stallion parades and social functions. The Society will continue to hold a series of mare, foal and stallion gradings and its annual Spring Show & Championship Show. A presence will be maintained at various outside events with the society's trade stand. ## **Financial Review** The Charity's income increased by £1,875, with subscriptions increased by £17k and registrations decreased by £2.5k and show hunter registrations increased by £3.9k. Sponsorships decreased by £15.9k and general hunter show income decreased by £1.2k and costs by £4.1k but due mainly to the drop in sponsorship, , the Hunter Show lost £8.5k. Overall expenditure decreased by £5.6k. Salaries increased by £3.1k. DNA testing costs fell by £8.9k and the associated income decreased by £9.9k but a surplus of £8.2k was achieved. Printing, Postage and Stationery costs increased by £137. Investment income decreased by £98. The funds invested produced an unrealised gain of £14.5k during the year. The net expenditure over income was £86.1k compared to £93.5 in the previous year but the unrealised gain on investments meant that overall funds decreased by £71.5k ## **Reserve Policy** The trustees forecast the level of free reserves (that is those funds not tied up in xed assets) the charity will require to sustain its operations should any of the aforementioned risks materialise. ## **Structure, governance and management** Members of the charity elect from amongst themselves persons to serve on the council for a period of three years. New council members are instructed in the rights and responsibilities of their posts. All council members who are not past presidents retire at the end of their three year term of ofce and are not eligible for re-election for one year except for committee chairmen who can be re-elected for one further term. Members of the council elect a chairman who serves for a three year term but can be re-elected for one further term. The nancial affairs of the charity are controlled by up to fteen voting members of council. As the voting members of the council are the charity's trustees it is very important that they all take an active interest in the charity's nancial affairs. There are two main committees - Breeding and Judges, Rules and Shows and these committees are chaired by a council member but other non-council members can be elected to serve on these committees. The day to day administration of the charity is the delegated responsibility of the General Secretary. ## **Statement of Public Benet** The Society is committed to setting standards, on providing advice and education to horse owners and members of the public interested in the principles and practices of good breeding. Certain benets and services are provided to the public but the members of the Society are entitled to a more extensive service. As a charity the income of the Society is applied towards achieving its aims and the trustees have paid due regard to the Charity Commission's guidance on public benet in deciding what activities the Charity should undertake. ## **Risk management** The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees have examined the major strategic, business and operational risks which the charity faces and conrms that systems have been established to enable regular reports to be produced so that necessary steps can be taken to lessen these risks. The major risks identied are those typical of a membership and registration driven equine breed society operating in the current economic climate: 4 ## **SPORT HORSE BREEDING OF GREAT BRITAIN** ## **TRUSTEES’ REPORT for the year ended 31st December 2024** (continued) - Reduction in membership numbers and related revenue - Reduction in numbers of foal registrations as a result of downturn in breeding activity The rst is monitored and new membership incentives and fund raising activities are investigated and implemented where appropriate on an on-going basis. The trustees have carried out a detailed review of the Society's activities and have produced a comprehensive strategic plan setting out the major opportunities available to the society and the risks to which it is exposed. The trustees will monitor progress against the strategic objective set out in the plan at each meeting. As part of this process the trustees have implemented a strategy which comprises: a) a half early review of the risks which the charity may face b) the establishment of systems and procedures to mitigate those risks identied in the plan, and c) the establishment of procedures designed to minies my potential Impact on the charity ## **Trustees' responsibility statement** The trustees are the voting members of the council whose names are listed on Page 2. Company law requires the trustees to prepare nancial statements for each nancial year which give a true and fair view of the state of affairs of the charity for that year. In preparing those nancial statements, the trustees are required to: -select suitable accounting policies and then apply them consistently. -make judgements and estimates that are reasonable and prudent. -prepare the nancial statements on the going concern basis unless it is inappropriate to presume the Charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the nancial position of the charity and to enable them to ensure that the nancial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the detection of fraud and other irregularities. ## **Staff** The trustees would like to thank all the staff for their dedicated work during the year to 31st December 2024. ## **Statement of Disclosure of Information to Auditors** We, the trustees of the Charity who held ofce at the date of the approval of these nancial statements, as set out above, each conrm, so far as we are aware, that: There is no relevant audit information of which the Charity's auditors are not aware; and we have taken all the necessary steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant audit information and to establish that the Charity's auditors are aware of that information. ## **Small company exemption** Advantage is taken in preparing this report of the special exemptions applicable to small companies conferred by Part 15 of the Companies Act 2006. ## **Auditors** The auditors, Barnes Noble Ltd, will be proposed for re-appointment at the forthcoming Annual General Meeting. Approved by order of the board of trustees on ............................................. and signed on its behalf by: ................................................................................. Miss C Burdock - Secretary 5 **SPORT HORSE BREEDING OF GREAT BRITAIN INDEPENDENT AUDITORS REPORT To the members of SPORT HORSE BREEDING OF GREAT BRITAIN** ## **Opinion** We have audited the nancial statements of Sport Horse Breeding Of Great Britain (the 'charitable company') for the year ended 31st December 2024 which comprise the Statement of nancial activities, the Balance sheet and notes to the nancial statements, including a summary of signicant accounting policies. The nancial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). In our opinion the nancial statements: - give a true and fair view of the state of the charitable company's affairs as at 31st December 2024 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and - have been prepared in accordance with the requirements of the Companies Act 2006. ## **Basis for opinion** We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the nancial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the nancial statements in the UK, including the FRC's Ethical Standard, and we have fullled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufcient and appropriate to provide a basis for our opinion. ## **Conclusions relating to going concern** We have nothing to report in respect of the following matters in relation to which ISAs (UK) require us to report to you where: - the trustees' use of the going concern basis of accounting in the preparation of the nancial statements is notappropriate; or - the trustees have not disclosed in the nancial statements any identied material uncertainties that may cast signicant doubt about the charitable company's ability to continue to adopt the going concern basis of accounting for the period of at least twelve months from the date when the nancial statements are authorised for issue. ## **Other information** The trustees are responsible for the other information. The other information comprises the information included in the Annual report, other than the nancial statements and our Report of the independent auditors thereon. Our opinion on the nancial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the nancial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the nancial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the nancial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. ## **Opinions on other matters prescribed by the Companies Act 2006** In our opinion, based on the work undertaken in the course of the audit: - the information given in the Report of the trustees for the nancial year for which the nancial statements are prepared is consistent with the nancial statements; and -the Report of the trustees has been prepared in accordance with applicable legal requirements. 6 **SPORT HORSE BREEDING OF GREAT BRITAIN INDEPENDENT AUDITORS REPORT To the members of SPORT HORSE BREEDING OF GREAT BRITAIN** (continued) ## **Matters on which we are required to report by exception** We have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you if, in our opinion: - the information given in the Report of the Trustees is inconsistent in any material respect with the nancial statements; or - the charitable company has not kept adequate accounting records; or - the nancial statements are not in agreement with the accounting records and returns; or - we have not received all the information and explanations we require for our audit. ## **Responsibilities of trustees** As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the trustees of the charitable company for the purposes of company law) are responsible for the preparation of the nancial statements and for being satised that they give a true and fair view, and for such internal controls as the trustees determine is necessary to enable the preparation of nancial statements that are free from material misstatement, whether due to fraud or error. In preparing the nancial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. ## **Our responsibilities for the audit of the nancial statements** Our objectives are to obtain reasonable assurance about whether the nancial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the independent auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to inuence the economic decisions of users taken on the basis of these nancial statements. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: ## **Irregularities, including fraud, are instances of non-compliance with laws and regulations.** We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The key laws and regulations we have considered in this context included the Companies Act 2006, pension and tax legislation. In addition, we have considered provisions of other laws and regulations that do not have a direct effect on the nancial statements but compliance with which may be fundamental to the company's ability to operate or to avoid a material penalty. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: . Using our general commercial and sector experience and through discussions with the directors and management, we identied areas of laws and regulations that could reasonably be expected to have a material effect on the nancial statements as well as those arising from management's own assessment of the risks that irregularities may occur either as a result of fraud or error. . We examined the company and regulatory and legal correspondence and discussed with the directors and management any known or suspected instances of fraud or non-compliance with laws and regulations. . We communicated identied laws and regulations and potential fraud risks to all engagement team members and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit. . In addressing the risk of management override of controls, we tested the appropriateness of journal entries. We also challenged assumptions and judgements made by management in their signicant accounting estimates and judgements. 7 **SPORT HORSE BREEDING OF GREAT BRITAIN INDEPENDENT AUDITORS REPORT To the members of SPORT HORSE BREEDING OF GREAT BRITAIN** (continued) There are inherent limitations in the audit procedures described above and the further removed non-compliance with laws and regulations is from the events and transactions reected in the nancial statements, the less likely we would become aware of it. Also, the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentation, or through collusion. A further description of our responsibilities for the audit of the nancial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors. ## **Use of our report** This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. Romit Basu, FCA (Senior Statutory Auditor) for and on behalf of Barnes Noble Ltd Chartered Accountant & Registered Auditor Unitec House 2 Albert Place London N3 1QB Date: ............................................. 8 **SPORT HORSE BREEDING OF GREAT BRITAIN STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31st December 2024** **Unrestricted funds** 9 **SPORT HORSE BREEDING OF GREAT BRITAIN Company No 00022147 STATEMENT OF FINANCIAL POSITION as at 31st December 2024** These nancial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The nancial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. Miss E Gibson - Chairman 10 **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** ## **1. Accounting policies** ## **Basis of preparing the nancial statements** The nancial statements of the charitable company, which is a public benet entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The nancial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modied by the revaluation of certain assets. (a) The nancial statements have been prepared under the historical cost convention, with the exception of investments, which are included at market value, and in accordance with the Charities SORP (FRS 102) 'Accounting and reporting by charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Companies Act 2006. (b) Subscriptions are brought into account when received. (c) Income tax recoverable in relation to donations received under Gift Aid is recognised when received. (d) Stocks are valued at the lower of cost and net realisable value. (e) Tangible xed assets held for the charities own use are stated at cost less accumulated depreciation and accumulated impairment loss. Leasehold improvements - equally over the remainder of the lease Ofce equipment - 10% on the reducing balance Computer equipment - 25% straight line Assets held under nance lease are depreciated in the same way as owned assets At each statement of nancial position date, the charity reviews the carrying amount of its intangible xed assets to determine whether there is any indication that any its have suffered an impairment loss. If any such indication exists, the recoverable amount of an asset is estimated in order to determine the extend of the impairment loss, if any. Where it is not possible to estimate the recoverable amount of the asset, the charity estimates the recoverable amount of the cash generating unit to which the asset belongs. (f) Assets, obtained under hire purchase contracts and nance lease, are capitalised as tangible xed assets. Assets acquired under nance leases are depreciated over the shorter of the lease term and their useful lives. Assets acquired under hire purchase contracts are depreciated over their useful lives. Finance leases are those were substantially all of the benets and risks of ownership are assumed by the company. Obligation under such agreements are included in creditors net of the nance charge allocated to future periods. The nance elements of the rental payments are charged to prot and loss amount so as to produce a constant periodic rate of charge on the net obligation outstanding in each period. (g) Investments are shown at market value on the balance sheet. (h) Trade and other debtors that are receivable within one year and do not constitute a nancing transaction are recorded at the undiscounted amount expected to be received, net of impairment. Those that are receivable after more than one year or that constitute a nancing transaction are recorded initially at fair value less transaction costs and subsequently at amortised cost, net of impairment. 11 **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** (continued) (i) Cash and cash equivalents comprise cash at bank and in hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of nancial position, any bank overdrafts are shown within borrowings or current liabilities. (j) Trade and other creditors are initially recognised at fair value and thereafter stated at amortised cost using the effective interest method unless the effect of discounting would be immaterial, in which case they are stated at cost. (k) All expenditure is accounted for on the accruals basis. Fundraising costs are those incurred in seeking voluntary contributions and attracting new members. Governance costs are those incurred to enable the charity to comply with external regulations, constitutional and statutory requirements and in providing support to the trustees in discharging their statutory duties. Direct charitable expenditure is cost of furthering the charity's objectives. (l) The Company is a registered charity and is therefore exempt from taxation on income and gains derived from its charitable purposes. (m) No value has been placed on the cups and trophies owned by the Company. (n) As part of trustees assessment of going concern, they have prepared detailed cashow and prot and loss forecast for the next 12 months. The forecasts have been prepared on an appropriate basis, taking into account the current economic conditions that exist. After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate recourses to enable it to continue in operational existence of the foreseeable future. They believed it is appropriate to prepare the accounts on a going concern basis. ## **Status** The Charity is a company limited by guarantee, the liability of each member being limited to £2. ## **2. Investment income** |

Investment income
**3. Net income/(expenditure)**
**Staff Deprec- Other**
**Costs iation Costs**
Fundraising and publicity 5,223
Charitable activities 160,378 1,399 206,107
Governance 1,650 3,336
**162,028 1,399 214,666**|**2024**
**2023**
**£ £**
107 205
**Total Total**
**2024 2023**
5,223 5,751
367,884 372,805
4,986 5,160
**378,093 383,716**| |---|---| 12 **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** (continued) ## **4. Trustees' remuneration and benets** There were no trustees' remuneration or other benets for the year ended 31st December 2024 nor for the year ended 31st December 2023. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31st December 2024 nor for the year ended 31st December 2023. ## **5. Staff costs** |

Wages and salaries
Social security costs
Other pension costs
|**2024 2023**
**£ £**
151,415 149,439
7,439 6,282
.
3,174 3,128
.
162,028 158,849| |---|---| |The average monthly number of employees during the year was as follows:

Full time staff
Part time staff

No employees received emoluments in excess of £60,000.
**6. Comparatives for the statement of nancial activities**



**Income and endowments from**
Donations and legacies
**Charitable activities**
Charitable activities
**Investment income**
**Total**
**Expenditure on**
Raising funds
**Charitable activities**
Charitable activities
Other
**Total**
Net gains on investments|**2024 2023**
2 2
4 4
6 6
.
**Unrestricted**
**fund**
**£**
49
289,895
205
290,149
5,751
372,805
5,160
383,716
37,692|**2024 2023**
2 2
4 4
6 6
.
**Unrestricted**
**fund**
**£**
49
289,895
205
290,149
5,751
372,805
5,160
383,716
37,692| |---|---|---| |||290,149| |||5,751
372,805
5,160| |||383,716| |||37,692| 13 **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** (continued) **6. Comparatives for the statement of nancial activities - continued Unrestricted fund £ NET INCOME/(EXPENDITURE)** (55,875) **Reconciliation of funds** Total funds brought forward 375,273 **Total funds carried forward** 319,398 **7. Governance costs 2024 2023 £ £** Auditors' remuneration 2,875 2,500 AGM and committee meeting costs 427 1,072 Salaries 1,650 1,588 **£4,952 £5,160 8. Tangible xed assets Leasehold Ofce Computer Improvements Equipment equipment Totals £ £ £ £ Cost** At 1st January 2024 40,541 28,420 3,927 72,888 Additions - 340 - 340 Disposals - - (959) (959) At 31st December 2024 40,541 28,760 2,968 72,269 **Depreciation** At 1st January 2024 40,540 22,206 2,307 65,053 Charge for year 1 655 744 1,400 Eliminated on disposal - - (959) (959) At 31st December 2024 40,541 22,861 2,092 65,494 **Net book value** At 31st December 2024 - 5,899 876 6,775 At 31st December 2023 1 6,214 1,620 7,835 14 **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** (continued) **9. Fixed asset investments Listed investments £ Market value** At 1st January 2024 303,266 Disposals (90,000) Revaluations 14,585 At 31st December 2024 227,851 **Net book value** At 31st December 2024 227,851 At 31st December 2023 303,266 There were no investment assets outside the UK. Cost or valuation at 31st December 2024 is represented by: **Listed investments £** Valuation in 2024 14,585 Cost 213,266 227,851 **10. Stocks 2024 2023 £ £** Stocks 3,050 4,399 **11. Debtors: amounts falling due within one year 2024 2023 £ £** Trade debtors 12,114 9,860 Prepayments and accrued income 6,940 7,843 19,054 17,703 15 **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** (continued) **12. Creditors: amounts falling due within one year 2024 2023 £ £** Trade creditors 2,747 15,878 Social security and other taxes 4,064 2,290 Other creditors 598 620 Accruals 17,043 11,250 24,452 30,038 **13. Movement in funds Net movement At At 1/1/24 in funds 31/12/24 £ £ £ Unrestricted funds** General fund 319,398 (71,484) 247,914 **TOTAL FUNDS** 319,398 (71,484) 247,914 Net movement in funds, included in the above are as follows: **Incoming Resources Gains and Movement resources expended losses in funds £ £ £ £ Unrestricted funds** General fund 292,024 (378,093) 14,585 (71,484) **TOTAL FUNDS** 292,024 (378,093) 14,585 (71,484) **Comparatives for movement in funds Net movement At At 1/1/23 in funds 31/12/23 £ £ £ Unrestricted funds** General fund 375,273 (55,875) 319,398 **TOTAL FUNDS** 375,273 (55,875) 319,398 16 **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** (continued) ## **13. Movement in funds - continued** Comparative net movement in funds, included in the above are as follows: **Incoming Resources Gains and Movement resources expended losses in funds £ £ £ £ Unrestricted funds** General fund 290,149 (383,716) 37,692 (55,875) **TOTAL FUNDS** 290,149 (383,716) 37,692 (55,875) A current year 12 months and prior year 12 months combined position is as follows: **Net movement At At 1/1/23 in funds 31/12/24 £ £ £ Unrestricted funds** General fund 375,273 (127,359) 247,914 **TOTAL FUNDS** 375,273 (127,359) 247,914 A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: **Incoming Resources Gains and Movement resources expended losses in funds £ £ £ £ Unrestricted funds** General fund 582,173 (761,809) 52,277 (127,359) **TOTAL FUNDS** 582,173 (761,809) 52,277 (127,359) ## **14. Related party disclosures** Some trustees paid money to the society in respect of membership and horse registrations. Some trustees received payments for ofciating at the spring and/or championship show. All transactions were undertaken at arm's length. 17 **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** (continued) **2024 2023 £ £ Income and endowments Donations and legacies** Donations and legacies 1,021 49 **Investment income** Investment income 107 205 **Charitable activities** Subscriptions 89,312 72,199 Sundry Income 10,714 10,644 Stallion Covering Books 3,225 3,983 Show Hunter Register 33,389 29,458 Registrations 66,011 68,576 Hunter Show income 18,562 19,795 Sponsorships 16,122 32,048 Mare and Foal Grading 2,004 2,788 DNA Testing 30,639 40,500 Parentage verication 1,227 1,647 Stallion Grading income 2,446 2,718 Spring Show Income 5,492 2,712 Prexes 2,125 2,827 Charity Tax refund 9,628 - 290,896 289,895 **Total incoming resources** 292,024 290,149 **Expenditure Raising donations and legacies** Fund Raising Event Costs 5,223 5,751 **Charitable activities** Wages 149,765 147,851 National Insurance 7,439 6,282 Pensions 3,174 3,128 Postage and stationery 32,212 32,075 Ofce Rent, Rates, Telephone, Insurance, etc 42,657 40,647 Computer Expenses 8,580 8,486 Bank and Credit Card Charges 8,039 6,942 DNA Testing 22,428 31,295 Prexes 1,517 1,713 Mare and Stallion Grading Cost 842 27 Clinics and Seminars - 1,043 Brood Mare and Graded Mare Premiums 2,100 600 Unclaimed Brood Mare and Graded Mare Premiums (200) (342) Carried forward 278,553 279,747 18 ## **SPORT HORSE BREEDING OF GREAT BRITAIN Notes to the Financial Statements for the Year Ended 31st December 2024** (continued) **2024 2023 £ £ Charitable activities** Brought forward 278,553 279,747 Other costs 3,655 3,388 Dope Testing 1,429 2,054 Accountancy 8,488 8,568 Hunter Show Costs 40,369 44,518 Spring Show Costs 7,412 5,475 Horse of the Year Show 20,579 20,949 Royal International Show 6,000 5,156 Depreciation of tangible xed assets 1,399 2,950 367,884 372,805 **Other** Wages 1,650 1,588 Council/Committee/AGM Meeting 427 1,072 Audit fees 2,875 2,500 Legal fees 34 - 4,986 5,160 Total resources expended 378,093 383,716 **Net expenditure before gains and losses** (86,069) (93,567) **Realised recognised gains and losses** Gains on investments 14,585 37,692 **Net expenditure** (71,484) (55,875) 19 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024.** ## **APOLOGIES** Apologies for non-attendance were received from 19 Members. ## **WELCOME FROM THE CHAIRMAN** The Chairman Miss Gibson opened the meeting and welcomed everyone. ## **MINUTES OF LAST MEETING** The Minutes of the last Meeting held on 18th April 2023 were confirmed and signed as a correct record by the Chairman - proposed by Mr N Gauntlett and seconded by Mr T Chalmers. ## **TRUSTEES REPORT AND AUDITED FINANCIAL STATEMENT** The General Secretary summarised some salient points from the report and accounts previously circulated to all members. - The Charity's income increased by £34.7k, with subscriptions decreased by £1.1k & registration fees up by £4.4k. - Show Hunter Registrations increased by £3k - Sponsorship increased by £14.6k and general Hunter Show income rose by £2.9k and costs by £4.4k so the show produced an overall surplus of £2.2k compared with a deficit of £5.7k the previous year - Investments increased in value (£37.7k) - Expenditure in relation to outgoing sponsorship – RIHS & Hoys was £26k and this is budgeted for this year - Investment in office systems and online systems has been ongoing and will continue resulting in positive impact - The staffing restructure mentioned this time last year was completed and again the results of this are most favourable – backlogs of work in relation to registrations and show related admin have been eliminated The Trustees Report and Audited Financial Statement were agreed and adopted. ## **COUNCIL ELECTION RESULTS** Miss Gibson read out the Report of the Scrutineer of the Voting Papers, for the election of 1 member of the Council. The results confirmed the election to Council of Mrs L Burnett. Miss Gibson welcomed the Mrs Burnett to the Council. Miss Gibson said that she would also like to formally thank Mrs Ramm and Mr Morton for their service on Council. ## **ELECTION OF AUDITORS** On the proposal of Mr T Chalmers, seconded by Miss J La Four, the Kings Mill Partnership were reelected as the Society’s Auditors. ## **TO RECEIVE A REPORT FROM THE CHAIRMAN MISS GIBSON** Miss Gibson gave her report as follows: ‘Good morning to you all and welcome to a new venue for the AGM this year at Onley Grounds. We decided to come here today as we were able to utilise the excellent facilities for a stallion grading. We will be at Addington Equestrian this Sunday for our Spring Show which has been put together and run by Ruth and the Judges, Rules and Shows Committee, and Catherine & Laura in the SHB office. We have good entries with the usual RIHS Qualifiers for Weights Smalls, Worker, and Amateurs. Let’s pray the weather is kind to us. 20 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024.** _After our decision to take up the Sponsorship of the Ridden Hunter Championships at the Royal International Horse Show and the Working Hunter Championship at Horse of the Year Show we have received a lot of positive feedback in relation to this. We have a contract for 3 years with both shows and the option to continue this when the time comes. In the Council’s opinion it is important to support these championships at these high profile shows – we very much hope to be able to continue with this support._ _We continue to be jointly responsible for the administration of the Horse of the Year Show Qualifiers with the Showing Register and British Show Horse Association, a move welcomed by many members who now have to only register with one society to compete in ridden hunter qualifying classes._ _Preparations are well under way for the 2024 National Supreme Hunter Championship Show at Addington. There will be all the usual classes with some exciting additions. We have been allocated all our requested HOYS qualifiers for the Ridden Hunter and Working Hunters and the Price Family Supreme In Hand Championship. Some new classes have been added. A Veteran Show Horse class was requested by some members for the older show horses who are retired from the main stream but still fit and working and have nowhere to go. Also, the Owners class is back too. Another section we hoping to have are Ridden Heavy Horses with the hope to get a HOYS Qualifier in the future. Really exciting is to have been given by South Essex Insurance Brokers the HOYS Qualifiers for Racehorse to Riding Classes. Thanks must go to Chris Hunnable for achieving this._ _With the subject of ‘Inclusivity in Sport’ at the forefront of the Sporting World’s mind we would like to investigate working with Riding For The Disabled Association. This is something that we as a Society feel very strongly about and wish to develop and support. In addition I personally would very much like to be instrumental in progressing this - I have been involved in various ways throughout the past 50yrs with the RDA. My Mum was a Regional Chairman for many years and is now a Vice President. My ponies were always taken to the local group for the children to ride. So, it is a Charity I wholeheartedly support and know well. Please watch this space – we hope to be able to update you before too long._ _As last year we have been allocated the final Qualifier of the season for the Dubarry Burghley Young Event Horse Series. We had maximum entries last year, just short of 90, with lots of really good feedback about how it was run, the venue and facilities. Willa Newton with DaVinci qualified in the 4yr old class and so did Sophie Callard and Brookfield Danny De Muze in the 5yr olds they were both 4th in the final at Burghley. I would like to thank Nick Gauntlett for all his hard work in getting this off the ground._ _There is still progress to be made with the IT in the Office but the package we have with Entrymaster is working well and we plan to increase its use and capabilities year on year. It is hoped that next year’s vote for new Council Members will be done on line. We are currently investigating options._ _I will shortly pass over to Charles Upham for his report as Chairman of the Breeding Committee and then on to Ruth Flack for her report as Chairman of the Judges, Rules Show Committee. Finally, I would like to pass on huge congratulations to one of our esteemed Judges Jinks Bryer, commonly known as Granny Jinks or Auntie Jinks by her Pupils, me being one of them, for being awarded an MBE for recognition of her lifetime devotion to teaching the art of Horsemanship to many generations. She is one of the best side saddle teachers around, she had the patience to teach me and had me jumping in my first ever sideways lesson._ _I would like to personally thank all the members of Council and all in the SHB(GB) Office for their many hours of hard work and support over the last year to keep us all on the straight and narrow._ _I will now ask Charles to take over with his report’._ 21 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024.** ## **TO RECEIVE A REPORT FROM THE CHAIRMAN OF THE BREEDING COMMITTEE MR C UPHAM** Mr Upham said that on the way to the AGM that he and Mr Gauntlett had graded 2 lovely mares both of whom are going to Badminton. Mr Upham then gave his report on the year as follows: _The last 12 months have been busy on a number of different chapters. The grading of mares and foals remains popular, and a number of new mare owners have taken advantage of our system. In total 35 mares were inspected, 20 were accepted into our Head Stud Book, 14 into the main and 1 into Foundation. 28 foals were presented with 13 attaining Premium status and 14 into the Graded category. 2 new TB stallions have been added to our scheme, both having good Time Form ratings and have passed their home assessment. They are namely Arrigo by Shirocco, now standing at O’Rouke Stud in Somerset, and the Galileo son Forever Now who is now owned and standing with me at Langaller Farm. Fenston Bentley , standing at Summerhill farm, in Scotland flew through his grading at Netherton Equestrian Centre, which led us to be invited to view and grade some of his foals the following day. Our assessment of the stallion was reinforced by grading 4 foals by the stallion, and each one was well put together and athletic, and one of his foals was in fact in the top 3 of last years rankings. Based at Summerhill Fam which of course was the home of Summerhill Stud where the lovely TB Accondy and the Sport Horse stallion Stonegrove Ace stood with Doreen Alison in Lanarkshire._ _In slightly more detail we have done our best to travel around the country so that mare owners do not need to travel their mares, many with foals at foot, any great distance for assessment. This is well received and has helped to keep the numbers coming forward at a reasonable level. However, this does take a lot of organisations, and a lot of miles travelled. Again, we have some new venues and some new hosts for this coming summer season. As you know we had hoped to hold a stallion grading here this morning but sadly with only a couple of entries this made it cost prohibitive and so, again, we will be travelling to see these stallions ‘at home’ in the very near future._ _One of the main problems that we, as a society have to contend with is that very few other stud books run to our standards, although technically they all should as members of the World Breeders Federation for Sport Horses. We insist that all horses registered into our stud book have DNA verified parentage. This adds a cost to the breeder and a time factor for the issuing and publishing of the passport. The lack of this criteria makes some other stud books more appealing. And some societies don’t even view the stallions before accepting them on their books which is quite frankly appalling, if not downright irresponsible. But this what we as a society are up against, and personally I would not be happy to lower our own criteria, as there are a number of applications that in fact fail the DNA test and so in fact don’t have the pedigree that the breeders thought. This is a significant failure when competing at the higher levels and international competitions. Also if the individual horse is registered with a foreign breed society, although listed as UK bred, the credit will be assigned to the mother stud book and so the UK will lose out on the recognition. As often as I bang the drum for clear and proven pedigrees to be mandatory it is very hard to get the message across to breeders except in a one-to-one conversation. Sadly, it would be wrong, and unprofessional to publicly name and shame these stud books that openly flout the rules. And what is even sadder is that many of our British based studs support these societies, some who are SHBGB stalwarts._ _On a more positive note, I have opened some dialogue between SHBGB and the FEI, which if I am honest, I thought was unlikely. Hopefully they will heed our concerns over name changes and prefix maintenance so that individual horses can be easily traced to their breeders, and the credit assigned to the right people. We have also managed to persuade the selectors for the Young Horse Finals held in Le Lion to increase their number of British bred horse in the team. Another new venture is the connection with Cornbury Horse Trials, where the Young Horse finals in the UK are now held. Last year was the first time the finals were held there, having formerly been at Osberton. We are hoping to work more with this event in the future._ 22 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024.** _There are a number of other initiatives in the pipeline, and I am hoping to make more contacts with the Show Jumping fraternity with the help of Derek Morton. I am very aware that we are a Sport Horse society, and not just a Showing and Eventing society._ _Can I take this opportunity to thank all those who give their time and energy to the Breeding Committee, and to the graders and hosts of the grading venues. Also to the members of the SHB(GB) office, in particular to Laura Paice who has to tolerate my total inefficiency and technophobia on a daily basis. I would also like to thank Marian Eydmann for her amazing reports of our SHB(GB) successes through the year; her knowledge is nothing short of encyclopaedic!‘_ ## **TO RECEIVE A REPORT FROM THE CHAIRMAN OF THE JUDGES, RULES & SHOWS COMMITTEE MRS R FLACK.** Mrs Flack gave her report on the year as follows: _‘Good morning to you all – it’s quite a long report from me as I cover a number of areas, I will be as quick as I can and I am happy to take questions afterwards._ _Before I start with my main report I would like to say this._ _The past 10 years have changed us. We are a society steeped in history and tradition and we honour our past but have recognised the need to change. Change is tough, but we are negotiating challenging discussions, and responding to uncomfortable questions. We are courageous enough to have the difficult conversations and to make the tough decisions we need, and we include employees and our members in this process. Actively including people in the change process creates trust and transparency and helps to create lines of communication. We will, with the help of our employees and supporters, continue this process to meet the changing needs of those who will be our future whilst maintaining the high standards expected from us and maintaining absolute integrity._ _This report could make it sound like I work alone in the areas that I cover, obviously I do not. The employees of Sport Horse Breeding have worked immensely hard to effect the changes that we are making. I am part of an elected Council who ALL give their time freely to represent the members and give direction to the society. There are people working in the background on our committees such as former employees and ex-council members who continue to support us without payment or accolade, such as writing our eventing reports and other feeds through social media. Our team is strong and dedicated and prepared to see us through difficult times._ _The Committee has had a busy year, during which time we published our Complaints Procedure. This document deals specifically with the process of making a complaint to the society and is fully compliant with the requirements of the Charities Commission. It is contained with the 2024 handbook and is also available to download separately on our website._ _The document describes the process that is in place to ensure fairness and transparency within this Society. Our procedure offers confidentiality to complainants, but excludes those who complain without evidence and hide behind anonymity._ _It is hoped that this process will provide complainants with the knowledge that their complaint will be considered fairly, but at the same time also require them to consider whether their complaint is fair, reasonable and most importantly, factual and evidenced._ _We have also published a guide to dope testing, which is also available to download on our website._ _Dope testing should be a part of this society’s assurance to its members that we are working towards a clean sport for all competitors, not some dusty unread procedure that we just pay lip service to._ 23 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024.** _It is unpalatable to consider that some competitors would use illegal or banned substances, but we have to accept that it does happen in any competition and therefore we must continue with a programme that promotes awareness and offers a deterrent._ _We were dope testing at both the RIHS and our own championship show in 2023. I am pleased to add that all tests were negative._ ## _Moving on to matters relating to Social Media_ _A presence on social media is considered necessary for most organisations. It is widely accepted that social media plays an increasingly important role in reputation management._ _Social media allows us to connect with our audience on a more personal level, creating connections that can withstand both good times and bad. Looking at our recent figures from our Facebook feed, we reached an audience of 16,000 people in the last week alone._ _But, for all the good that it does, there are some negative impacts. Such as when malicious attacks are made that are potentially damaging to the mental wellbeing of others._ _We took the unusual measure this year of asking our judges to remove themselves from the online friends list of an individual who was the author of many attacks affecting both our judges and members and damaging the reputation of the sport that we are all passionate about._ _We will continue to uphold these standards._ ## _**There have been a number of changes to our handbook this year, a brief overview is as follows:**_ ## _**4 year old classes**_ _Judges will not ride exhibits in these classes, with the exception of championship classes where a ride judge will be required. This rule was introduced in order to try and increase the competitors in 4 year old classes and the number of shows holding them. We recognised a lack of opportunity to get young horses out and give them the best experience without the fear of an unfamiliar rider on a cold wet windy morning in a strange arena. We hope that more shows will run these classes in the future._ _Following last year’s AGM we have also made a special award to those 4 year olds who are placed in Novice classes._ _**Shoeing for hunters -** We always include this rule for review, because we get asked at least once during the year about it._ _I can confirm that there were no changes to current rules for horses_ _**ridden by a judge.** However, we_ _**have** changed the_ _**wording** to read as follows:_ ## _‘All Ridden Hunters in classes_ _**where the judge rides the exhibits** must be shod all round’._ _This effectively means that Sport Horse classes and pre championship 4 year olds do not have to be shod._ _**Ladies Hunter and Ladies Show Horse classifications have a rule** introduced so that horses registered as a riding horse or hack with another Society are not allowed to compete in any sport horse GB hunter class in the same season, this includes the Royal International Ladies Hunter class._ _This is a reciprocal rule to that of the BSHA._ _**On the same vein, Working Hunter & Working Show Horse classifications have changed in that** sport horse GB registered hunters, cannot compete in the BSHA Working Show Horse classes as a riding horse in the same season._ _Another reciprocal rule to that of the BSHA._ 24 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024..** ## _**Novice Hunter Winnings (This includes Working Hunters)**_ _Both Sport horse GB and BSHA felt necessary due to make amendments to these rules due the reduced level of prize money paid out now._ _The new rules state that a novice horse is not to have won a 1st Prize of £25 or a total of £150._ _Additionally, horses that qualify for HOYS/RIHS are de-noviced for the following year._ _These changes will be reviewed at the end of this season and we welcome your feedback on this._ ## _**We sought the opinion of some of our competitors regarding our Restricted Working Hunter classes.**_ _As a result of these discussions we have removed restrictions to the Restricted Working Hunter class and it is now an Open 105 Working Hunter class. The new 105 Open classes will offer a true step up or step down class for competitors. Early indications are that this has been well received and we will monitor this throughout the season and again we welcome your feedback. Additionally, we have reduced the height of Novice fences from 1m to 95 to create a proper step up to the 105 open class._ ## _**Amateur Rules**_ _ALL amateur rules remain unchanged for 2024._ _Future changes to amateur rules will be discussed during 2024 with_ _**all** other Societies but will not be implemented until 2025._ _**Home Produced** rules have now changed so that any competitor who registers on the show hunter register as home produced is emailed and asked to answer questions relating to their status as amateur home produced._ _We have ensured that our questionnaire asks the same questions as those asked by the BSHA, this will hopefully ensure that there is a level playing field between our societies. We have agreed to share our decision making with BSHA and discuss if our results differ._ _Again, we welcome suggestions on amateur rules, it is a much discussed subject! We will be pleased to feed your suggestions through these joint meetings._ ## _**New - Show Horse Breeding youngstock classes**_ _These classes will be for 1, 2, and 3 year olds destined to be a show horse - of any type._ _(These classes will not be introduced in place of Hunter Breeding classes)._ _It is hoped that we will trial these classes at the 2024 Hunter Show to see what uptake there is._ ## _**Following some well founded complaints, additional information has been included to the section on Judges in the handbook.**_ _We have included the wording that:_ _**‘where possible,** judges are not to be in hospitality areas, prior to, or between, the judging of classes’ It is however recognised that some shows do not have judges areas and furthermore, this would be difficult to police._ _This ‘guidance’ puts the onus on judges to avoid these situations where possible, rather than a ‘rule’ that they may not be able to avoid breaking._ 25 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024.** ## _**This in no way suggests a lack of trust in our judges, it is all about perception.**_ ## _**The rules on Height Certificates for ridden small hunters changed this year.**_ _This suggestion came up at the HOYS rules meeting and was well received by all other societies._ _The BSHA were in agreement, and we sought the advice of David Ingle in his position as RIHS Showing Director. We have agreed to review the effects of this rule throughout the season._ _If any ‘blocking’ of tickets occurs then we may limit the amount of times a person can compete an exhibit without a height certificate._ ## _The new rule is as follows:_ _Animals in ridden height restricted classes WILL NOT be required to be in possession of a JMB height certificate to compete in RIHS or HOYS qualifiers. However, qualifying animals will need to be measured WITHIN 28 DAYS OF QUALIFICATION OR BEFORE THE FINAL, WHICHEVER IS SOONER. The valid JMB Full Height Certificate or a valid JMB Annual Height Certificate must be submitted SHB(GB) on receipt from the JMB. There are no exceptions to this rule._ ## _**That concludes the rule changes – so onto other news!**_ _We are considering the introduction of Working Groups._ _We would look to these groups to provide Council with ideas for development and suggestions for change from the competitors perspective._ _These groups would be open to anyone involved in, or competing, either in-hand or ridden classes._ _It is hoped that we will trial this idea this year with a Working Hunter Working Group and we would welcome your support._ ## _**We are now completing the 2022 Probationary programme during the 2024 season.**_ _Some of the original intake have been accepted onto the ride panel for 2024 but are yet to complete their conformation probation._ _Going forward, we are looking to change the probationary process to be more akin to an apprenticeship, it is considered that it should be both an assessment and learning process. We will return to the requirement for 2 referees to propose the candidate. There would be a number of compulsory sections that have to be completed, together with the usual probationary appointments._ _We are finding it somewhat difficult to prepare young judges. We seek to find experienced senior judges for them to probation under in order to fully develop their skills. However, we are restricted to using classes administered by ourselves. We have just half of the classes that used to be available because we are unable to use HOYS qualifiers as they are administered elsewhere._ _Changes to the process are a work in progress and we welcome your suggestions for improvements._ 26 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024..** ## _**This year’s handbook has been redesigned.**_ _We have expanded the detail within the current judges list to improve it and make it clearer to show secretaries._ _We asked our judges for greater detail this year, including the option to be assessed for youngstock panels._ _We had a number of established judges request to join the youngstock panels and we are going to hold a conformation workshop later this year and invite those judges along._ ## _**Shows**_ _Our Royal International Horse show finals in 2023 were, as always, extremely well supported._ _The ongoing support of Lizzie Bunn, David Ingle and the team at Hickstead continues to be something that this society is hugely grateful for._ _The format of the hunter championship over the past two seasons is both interesting and exciting for the audience and showcases the best of our horses in an incredible arena. We look forward to this season’s finals._ _We will hold a spring show at Addington Equestrian on the 21st April. We have a range of qualifiers and novice horse classes offering the owners of young horses the opportunity to get them out to a show without the requirement for a ride judge._ _We are very grateful to all our judges and stewards who give up their time to help us and of course to our sponsors whose support has not diminished in what continue to be testing times._ ## _**Complaints**_ _As you can no doubt imagine, the amateur question was raised several times throughout last season, which is why we decided upon asking questions regarding amateur status. Six other complaints were followed up immediately and brought to a conclusion._ _We take all complaints seriously and ensure that each and every one of them is evaluated and then investigated thoroughly._ _We will look to publish on our website the details of UPHELD complaints (these will of course be appropriately redacted)._ ## _**Judges conference**_ _We held a very enjoyable judges conference at The National Stud last year and will do another this autumn, details are being looked at now. We would like to consider a similar conference in Ireland to cover our judges there and potentially anyone from the UK who might like to join the trip._ 27 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024..** ## _**Judges**_ _The following Judges retired from our panel in the past 12 months: Mary Holliday Anthony Webber Jane Butt Janet Cope Dawn Gooch Anne Sturges Jane Hubbard Jennifer Bryer Lady Clare Ho-ick Alan Edmunds Barbara Rich Patricia Powley Harriet Smith (who has emigrated)_ _I would like to record our gratitude to these esteemed judges for their service to our Society. Their knowledge and experience will be greatly missed. Our best wishes go with them in their retirement._ _We will soon be writing to our recently retired judges to ask whether they might consider remaining on a ‘honorary judges panel’ where they could be called upon to judge in prestigious championship classes this recognises both their service to this society and their expertise and experience. These judges would not appear on the published judges list._ ## _**New Judges**_ _The following Judges have joined our ride panel: Craig Kiddier Adam Forster Jo Jack Kieran Price Will Price Kevin Lee The following people have joined our Conformation panel Dr Rebecca Court Mr John Roche The Following have joined our Full Panel Gwen Scott Gary Parr Victoria Mullen Zara Owen_ 28 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024..** ## _**Probation Judges**_ _We have our 6 new ride judges continuing their probation on conformation this year, plus we have Miss Katherine Annear, and Miss Catherine McDowall who are probationing for conformation only. Show secretaries are finding it difficult to find suitable judges for qualifying shows and this is complicated by the number of judges that also compete. As I said at the start of my piece, we are working hard to overcome a number of legacy issues to make sure that the future is bright._ _Key to this is creating an environment that is attractive and rewarding to new judges. The same is true of our membership, it is important to make the Society attractive to a wider audience as well._ _**And finally…** It was with great sadness that we were informed of the deaths of_ _Roger Pascoe and Dennis McAuley._ _Our sincere condolences go to their families._ _Could we please have a moments silence to remember them._ Mrs Flack then asked if there were any questions in relation to her report. • Mr Merton raised the matter of shows choosing some of the younger, newer, less experienced judges and whilst he said that he understood this he expressed concern in relation to the loss of heritable knowledge that the more long serving, experienced judges had. Mrs Cope replied saying that in her opinion the older judges needed to stand aside to make way for the new judges but that the older judges still had a role to play in training and mentoring the younger judges. Mrs Flack replied and said that the apprenticeship type scheme she wanted to implement would greatly assist with this together with the newly introduced separate Breeding and Youngstock panels. Mrs Cope suggested a workshop held at a stud and that she would be more than happy to assist. Mr Fuller said that stud visits should not only be held at TB studs but also studs with a variety of breeds and types – this was agreed. Mrs Mackness asked if stud visits could also be open to members who were not judges – it was confirmed that the visits would be open to members as well. • Mr Ingle said that, in his capacity of Show Director at Hickstead and also as a judge he would like to thank SHB(GB) for it’s accessibility and open-mindedness and he also said that the society’s stance on social media was exemplary. • Mr Fuller raised the revised rules in relation to the measuring of small hunters and expressed concerns about the administration and time scales if a qualified horse subsequently measures out. Mr Ingle said that the reasoning behind the revision was to open things up and make competing more affordable. If somebody chooses to they can still get their horse measured at the beginning of the season. Mrs Ross said that the 28 day window was too long and it would be better to revert back to the previous tried and tested procedures. Mr Gauntlett said that surely anything that encourages new people into the sport must be a positive step and a good thing. It was agreed that the revised rules will be trialed this year and then feedback reported back at the next HOYS meeting with all the other societies. • Mrs Flack then went on to read out the following email from a member unable to be at the meeting: 29 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024..** _Dear Sport Horse Committee and Show Council,_ _Many apologies I cannot be present at today’s AGM. In my absence I would be grateful if thought could be given to the following point._ _I feel it is important for the Committee and Show Council to be made aware that since the introduction of the London International Horse Show Qualifiers, several of the early season County Shows are no longer running Royal International Amateur Hunter & Ladies Hunter Qualifiers._ _E.g. Nottinghamshire County, Staffordshire County & Rutland County to name a few._ _I appreciate Sport Horse has no direct control over this but is there any possibility of engaging with these Show Committee’s in order to try and restore these classes? Whilst there are a number of early qualifiers available through BSPS Shows, it would be a great shame to lose Hunter classes entirely from these county shows which have a great appeal to competitors such as myself._ _On a final note, I would personally like to thank the Committee, Show Council and Office for their excellent organisation and support to the members. Sport Horse have always been extremely approachable in all matters, and it is very much appreciated_ _Lucy Anne Fawdry Jeffries_ Mrs Flack said that the society was extremely mindful that it needed to ‘get its classes back’ and that there will be a planned approach to opening dialogue with County Shows in relation to this. There then followed discussion in relation to differing shows and the classes and qualifiers they run. Mr Fuller raised the matter of the legging up of ride judges and expressed concerns that an increasing number of stewards are not capable of legging up properly and safely and should mounting block be allowed in the ring? Mrs Ross expressed concerns as she felt this could be dangerous. Mr Fuller said it would have to be a proper solid block that horses were led to for the judge to mount. The Chairman Miss Gibson then asked if there was any other general business. ## **ANY OTHER BUSINESS** Miss Chapman raised the subject of overstamping and asked why it was necessary and queried was it restrictive? Mrs Flack asked Miss Burdock if she would answer the question. Miss Burdock explained the legislation in relation to the overstamping of foreign (and Irish) horses and the reasoning behind it.In addition Miss Burdock said that even though the Society had trialed classes at it’s own shows that required no registration or membership and had even offered significant sponsorship but that this had not encouraged more entries. Ms Jack said that the prestigious shows & classes will always get entries and people will not be put off by having to register, overstamp and become members. Mrs Cope said that in her opinion higher entry fees and low prize money are definitely contributory factors. The Chairman asked if there was any further business which there wasn’t. The Chairman then said that before the meeting closed there would be some awards presented. These were as follows: ## **THE ROBERT WARDEN MEMORIAL TROPHY** The Robert Warden Memorial Trophy is awarded annually to the owner of the mare that receives the highest marks for the grading season. Mares that have been successful either in equestrian sport or the show ring usually gain the top placings in our mare gradings and 2023 was no exception. Advanced event mare Grafennacht who scored 10 and Defining Asia on a score of 9.42 were the top two. 30 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024..** Grafennacht belonging to Mrs A Gould is by Grafenstolz out of Nachtigal. Grafennacht has a BE record too extensive to mention in it’s entirety, but her 14th placing at Badminton in 2023 along with her 622 BE points gained her Elite Status. The British bred 11 year old Oldenburg joined William FoxPitt in 2018 and has successfully started the 2024 season with an Advanced win at Burnham Market international. Defining Asia belonging to Mr N Holden is by Broadstone Dickins out of Indiania Rising. Defining Asia was winning Sport Horse Brood mare and took the Championship of the Sport Horse section at Royal Norfolk show 2023. Joint third placed mares with a high score of 9.28 were Templar Romance and Midnight Dream II. Templar Romance 14 year old owned by Georgie Belton of Gemini Stud in Leicestershire is by Templar Spirit out of Templar Enchantress. Midnight Dream II 16 year old owned by Kath Barley is by Life Approved stallion Classic out of Drummers Dream. The Robert Warden Memorial Trophy was presented to Sasha Hargreaves (on behalf of Amanda Gould) by the Chairman of the Breeding Committee, Mr Upham. ## **THE PARTY TRICK LEGACY FOAL TROPHY** In 2021 SHB(GB) introduced Foal Grading alongside the established Mare Grading series. Nick & Amanda Gauntlett very generously donated a trophy to be awarded to the foal that received the highest mark, in memory of their talented young stallion Party Trick. Quality was in abundance in the foals forward for judging. In our third year of foal grading 13 of the 28 foals assessed received a premium score of 8.0 or more meaning they will receive a “premium” stamp in their passport. The top marked foal of the year was the filly Churchill’s Rose owned by Georgie Belton of Gemini Stud. Churchill’s Rose is by the stud’s homebred stallion Churchill III, a son of SHB(GB) stallion Comfort out of Templar Romance. The Party Trick Legacy Foal Trophy was presented to Stuart Campbell (on behalf of Georgie Belton of Gemini Stud) by Mr Gauntlett. ## **SHB(GB) BREEDERS CUP** The Society awards The Breeders Trophy, annually, to highlight the achievements of someone who has made a significant contribution to British breeding and this year we are delighted to announce that the recipient is Miss Susan Holroyd from Devon. Susie has been breeding successful horses for over 35 years and her Allercombe prefix is well known, especially in the world of eventing. In 1987, Susie bred a 3/4 bred mare by Poetic Justice called My Last Edition who went on to produce a dynasty, seven foals, five of which were fillies, all of which bred on. My Last Edition’s most successful offspring was undoubtedly ALLERCOMBE ELLIE, foaled in 2003, by Jumbo. She was a high class 5* event mare winning 464 BE points over the course of eight seasons. The pinnacle of her career was eighth place at Badminton in 2016 which, with her consistent record led to selection for the eventing team at the Rio Olympics with Izzy Taylor. Unfortunately, she picked up a slight injury in training which sadly resulted in her having to withdraw from the team. 31 **MINUTES OF THE ANNUAL GENERAL MEETING OF SPORT HORSE BREEDING OF GREAT BRITAIN, HELD AT ONLEY GROUNDS EQUESTRIAN COMPLEX, RUGBY, CV23 8AJ AT 11AM ON 17TH APRIL 2024.** Allercombe Ellie has since had three foals, all by SHB(GB) graded stallions. Allercombe Extra was foaled in 2018 by Cevin Z and he started his eventing career last year as a five year old being placed at BE100. In 2019 she had a filly, Allercombe Mabs by Jaguar Mail and in 2021 a colt by Primitive Proposal, Allercombe Proposition, all exciting prospects for the future. In 1993 , My Last Edition had a filly by Sargent Drummer, Allercombe Molly, who went to Intermediate with Suzanna Hext and then herself had a Shaab filly, Allercombe Summertime, who also went to Intermediate before becoming the dam of two colts. Three years later, My Last Edition foaled another filly, Allercombe Janou who was by Grannex and she has had two offspring. My Last Edition’s 1997 filly was by Shaab , Allercombe Loveday and she has gone on to have two colts and two fillies. My Last Edition’s colts were foaled in 1999, Allercombe Edition by Shaab and in 2005 Allercombe Review by Sue Bunn’s, Viceroy III. Both proved to be usefully eventers. Another significant offspring of My Last Edition was Allercombe Mayday foaled in 2002, by the TB, Kuwait Beach. She has produced three colts and three fillies. Her 2017 filly by Cevin Z was registered as ALLERCOMBE ALICE but the FEI allowed her new owner to remove the breeder’s prefix and replace it with their own so she is now competing as Barrington Alice. Last year as a six year old she won three Novice classes and her first Intermediate at UBS Upton House. In October she won the hugely prestigious 6 year old class at the FEI WBFSH Eventing World Championships for Young Horses at Le Lion d’Angers. She is ridden by Izzy Taylor who rates her very highly, believing her to have the potential to be a Senior championship horse. This Spring she has already won the Intermediate at Oasby and was 6th in the Open Intermediate at Tweseldown bringing her total BE points to 67 and elevating her to a Grade 1 event horse. We congratulate Susie on breeding so many super horses and we look forward to following Alice’s progress and watching the legacy of My Last Edition for generations to come. Charles Upham, Chairman of the Breeding Committee presented the trophy to Susie Holroyd. The Chairman then thanked everyone for attending and there being no further business the Meeting closed at 12.36pm. 32 SPORT HORSE BREEDING OF GREAT BRITAIN 33 96 HIGH STREET, EDENBRIDGE, KENT, TN8 5AR A Company Limited by Guarantee Registered in London No 22147C Charity No 211570